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HomeMy Public PortalAbout07-16-2001 Village MeetingPlainfield Village Board of Trustees July 16, 2001 1 PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: JULY 16, 2001 AT: VILLAGE HALL BOARD PRESENT: R. ROCK, S. CALABRESE, M. COLLINS, K. O'CONNELL, R. SWALWELL, S. THOMSON, J. CHERRY. OTHERS PRESENT: H. HAMILTON, ENGINEER; S. JANIK, CLERK; J. HARVEY, ATTORNEY; L. VAUPEL, ECONOMIC DEVELOPMENT; T. L. BURGHARD, AMINISTRATOR; A. PERSONS, PUBLIC WORKS DIRECTOR; J. TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; C. MINICK, FINANCE DIRECTOR; D. BENNETT, CHIEF OF POLICE. At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken and all Trustees were present. Clerk Janik led the pledge to the flag. PRESIDENTIAL COMMENTS: No comments TRUSTEE'S COMMENTS S. Calabrese reminded everyone that on Wednesday, July 18 from 12-1 at the Village Green Park the Friends of the Park will hold "Lunch on the Green" with the Midwest Crossroads Chorus. S. Thomson asked about the border agreement with Oswego. Mayor Rock responded that we have sent a letter and have not had any response as of today date. S. Thomson thanked the Community Development Department for a copy of the Village Survey and asked if it was available to the public. Director Testin stated that he will make sure it gets online and that it has been made available to Planning Commissioners and to the Press. PUBLIC COMMENTS On Items not on the Agenda: No comments S. Thomson moved to approve the Agenda. Seconded by K. O'Connell. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 6 yes, 0 no. Motion carded. S. Calabrese moved to approve the Consent Agenda to include the following: a) b) c) d) e) f) Minutes of Board Meeting, July 2, 2001; Contract Invoices Paid; Bills Payable, 07/16/01; Revenue Report, June 30, 2001; Expenditure Report, June 30, 2001; Cash and Investments, June 30, 2001; Plainfield Village Board of Trustees July 16, 2001 2 g) Agreement between ,Village of Plainfield and Guinness rebate of Certain Real Estate Taxes, and Building Permit and Inspection fees; h) Ordinance No. 2046 for a variance for wall signage not facing a public roadway for Chili's Restaurant located at the southwest comer of Route 59 and 127tn Street. i) Ordinance No. 2047 for a special use permit for an outdoor dining facility for Reel 'Em Inn. Seconded by K. O'Connell. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 6 yes, 0 no. Motion carded. //3 MAINSTREET PLAINFIELD, INC. Sandi Smith, Chairperson for Harvest Fest addressed the Board and reviewed maps of suggested street closures for Harvest Fest on September 29th and 30th. She asked for the Board approval. The Board felt that before they could give approval the street closure plan should be reviewed by both the Police Department and Fire Department and receive their approval. K. O'Connell moved to have the Harvest Fest Committee review the proposed street closures and maps with the Fire Department and Chief Don Bennett of the Plainfield Police Department and if they give a go ahead, the Village Board also approves. Seconded by J. Collins. Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 6 yes, 0 no. Motion carried. #4 PRAIRIE PONDS Director Testin stated that on June 18, 2001 the Board adopted Ordinance No. 2044 authorizing the execution of an annexation agreement between the Village and Shirley Erickson, Trustee and Isenstein-Pasquinelli, Inc. for Prairie Ponds Subdivision. Tonight the developer is requesting the adoption of the property. S. Calabrese moved to adopt Ordinance No. 2048 annexing property owned by Shirley Erickson, as Trustee of the Shirley Erickson Living Trust dated November 12, 1992 and Isenstein-Pasquinelli, Inc. located north of 135th Street west of Nature's Crossing. Seconded by K. O'Connell. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, no. 5 yes, 1 no, 0 absent. Motion carried. #5 TUTTLE FARM Director Testin stated that at the direction of the Board approximately 1 month ago the attorney was directed to draft the ordinances for the execution of the annexation agreement as well as the annexation of the property. The Tuttle property located north of Walker's Grove and some of the aspects dealt with the design feature, which was the park site. In addition there was discussion about Walker's Grove pond to the south, some assistance with the drainage and flooding problems and water pressure assistance. K. O'Connell asked if the lands to the east and to the west of this development have they been preliminarily approved. Director Testin stated that the land to the east no projects Plainfield Village Board of Trustees July 16, 2001 3 have been brought to the Board. The Board has seen part of the Sohol, and they are currently redrafiing some of their preliminary plats on that project just to the west. S. Calabrese moved to adopt Ordinance No. 2049 authorizing the execution of a certain annexation agreement between the Village and the Estate of Kingston J. Tuttle. Seconded by J. Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, no; Swalwell, no; Thomson, no. 3 yes, 3 no. Motion fails. ADMINISTRATOR'S REPORT Administrator Burghard had no report other than the announcement that we will be having a Workshop on July 30, 2001 with the Illinois Department of Transportation on transportation plans. FINANCE DIRECTOR'S REPORT Director Minick reminded the public that the grace period for vehicle stickers will end August 1st. Please make sure that if you live in the Village you purchase stickers for all your vehicles. ECONOMIC DEVELOPMENT REPORT Director Vaupel informed the Board and the Village that Guinness UDV has chosen Plainfield as its site to build its ready to drink beverage and they have started construction. On Wednesday of this week at 2 p.m. Jewel will open and Mayor Rock will be there for the ribbon cutting ceremony. For your consideration tonight the developers of the Target anchored shopping center located at the southwest comer of 127th Street and Route 59 are asking for the rebating of sales tax revenue generated by the Target Greatland store to the developer. The agreement is summarized as follows: Target must be open on or before April 1, 2002, unless there is a delay due to act of God, material shortages, or labor disputes. The Village agrees to a 50% rebate of the sales tax revenue generated by the store. The Village receives the first $150,000, the developer will receive the next $150,000. The remaining revenue will be shared 50-50 for the remainder of the calendar year. The maximum amount to be rebated to the developer is $500,000. The agreement has a term of the rebate period for four (4) years. Based upon the developer's projections of $35 million in annual sales, a fourth year should not be necessary, however, this allows some room for slower sales since the store will be not be located in a fully populated area and Route 59 will still be under construction next April. Both of these factors could possibly result in lower sales. Attomey Dave Shaw representing the Developer was present and showed the landscape plans and faCade elevations which are tied to this agreement. He explained that Target is now adding an additional 18,000 square feet of space and construct their "Greatland" concept. In addition to the loss of revenue for selling outlot space to Target ($820,000), the developer is spending over $700,000 on road improvements, grading, and architectural/landscaping enhancements. He also stated that the Greatland store will generate an additional $4 million in sales. Mike Versail of Mid-America Real Estate Plainfield Village Board of Trustees July 16, 2001 4 Corporation also was present for any questions. He also stated that the Target will generate approximately $32 million in sales annually. The total development, including the 10 acres to the north, will generate approximately $50 million in annual sales when fully developed and occupied. S. Calabrese moved to authorize the Mayor to execute and Clerk attest to the Economic Incentive Agreement between the Village and Mid-America Real Estate Corp. Seconded by M. Collins. Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 6 yes, 0 no. Motion carried. ENGINEER'S REPORT No report Chief Bennett presented a Citizen's Award to Robert Marrcucci for his help during a burglary at the Mobil Gas Station. COMMUNITY DEVELOPMENT REPORT K. O'Connell moved to reconsider the Tuttle Farm to allow them to make some modifications. Seconded by R. Swalwell. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, no. 5 yes, 1 no. Motion carded. Trustee O'Connell asked that this be brought up at a Workshop for consideration. S. Calabrese moved to reapprove Farmstone (Weinhold Farm) Unit 1. Seconded by K. O'Connell. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 6 yes, 0 no. Motion carded. S. Calabrese again stated that we need to extend the Plat approval to 90 - 120 days. S. Calabrese moved to reapprove Heritage Oaks Unit 1. Seconded by J. Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, no. 5 yes, 1 no. Motion carded. J. Cherry moved to deny the amended site plan for Collision Revision. Seconded by K. O'Connell. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 6 yes, 0 no. Motion carded. After a brief presentation from Bill Aeschliman, CCC Properties and Hal Carlson the Trustees all approved the revised roof elevations for Plainfield Business Park. S. Calabrese moved to approve Plainfield Business Park Faqade. Seconded by R. Swalwell. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 6 yes, 0 no. Motion carried. PUBLIC WORKS REPORT S. Thomson moved to authorize the purchase of truck accessories from Auto Truck Group at a total cost of $17,997 for the Ford F-450. Seconded by J. Cherry. Vote by roll Plainfield Village Board of Trustees July 16, 2001 5 call. Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 6 yes, 0 no. Motion carried. S. Calabrese moved to authorize the purchase of one new Sterling LT8500 Chassis from Freeway Ford & Sterling Truck Sales for a total purchase price of $62,995 and also authorize the purchase of the Truck Equipment and Accessories from Boubonnais Supply Inc. at a total purchase price of $56,720. Seconded by R. Swalwell. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 6 yes, 0 no. Motion carried. S. Calabrese moved to waive the bidding procedure and award the contract to the Fields for the 50/50 Tree Program. Seconded by S. Thomson. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 6 yes, 0 no. Motion carried. Director Persons announced that the E. J. & E. Railway will be closed during the weekend of August 4 -5,2001 to allow D Construction to "roll" the new viaduct structure into position and replace the track. In addition, D Construction has requested to close Route 59 from August 1, 2001 to August 20, 2001. This extended closure will allow D Construction additional time to prepare for the "roll-in" of the new viaduct, and as important, complete as much of the concrete pavement and bridge deck work on Route 59 without having to close one lane of Route 59 and work next to traffic. Director Persons told the Board that the demand for water in the Village has exceeded last summer's record high usage of 2.467 mgd. by more than 680,000 gallons. Last week the water customers twice consumed almost 3.2 million-mgd and once surpassed 3.35 mgd. At peak capacity, the village can produce only 3.5 mgd. Water demand has increased by almost 36 percent and we are concerned about water use as a whole. The Board placed a ban on the installation of new lawns and the village currently has year- round restrictions on lawn watering, permitting owners of home with even-numbered street addresses to water on even-numbered days, and odd-numbered houses on odd- numbered days, from 6 a.m. - 10 a.m. and 6 p.m. - 10 p.m. We are at the point where we may need to restrict the watering of all existing lawns. My duty is to make sure there is enough water in the system to drink and fight fires. POLICE CHIEF'S REPORT S. Calabrese moved to adopt Ordinance No. 2049 Amending Chapter 5, Article VI, Section 5-172.1 regarding Timed Parking on the south side of the 500 block of Lockport Street. Seconded by J. Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 6 yes, 0 no. Motion carried. ATTORNEY'S REPORT S. Calabrese moved to adopt Resolution No. 1296 opposing the Environmental Protection Agency's Limit on Naturally occurring radium in Public Drinking Water. Seconded by J. Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 6 yes, 0 no. Motion carded. Plainfield Village Board of Trustees July 16, 2001 6 S. Calabrese moved to adopt Resolution No. 1297 authorizing participation in litigation relating to the EPA Regulation of Naturally occurring radium in the Public Water Supply. Seconded by J. Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 6 yes, 0 no. Motion carded. S. Calabrese moved to adjourn to Executive Session for discussion on personnel not to reconvene. Seconded by J. Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 6 yes, 0 no. Motion carded. Meeting adjourned to Executive Session at 8:25