HomeMy Public PortalAbout07-16-2001 Village MeetingPlainfield Village Board of Trustees
July 16, 2001
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
VILLAGE MEETING MINUTES
DATE: JULY 16, 2001
AT: VILLAGE HALL
BOARD PRESENT: R. ROCK, S. CALABRESE, M. COLLINS, K. O'CONNELL, R.
SWALWELL, S. THOMSON, J. CHERRY.
OTHERS PRESENT: H. HAMILTON, ENGINEER; S. JANIK, CLERK; J. HARVEY,
ATTORNEY; L. VAUPEL, ECONOMIC DEVELOPMENT; T. L. BURGHARD,
AMINISTRATOR; A. PERSONS, PUBLIC WORKS DIRECTOR; J. TESTIN,
COMMUNITY DEVELOPMENT DIRECTOR; C. MINICK, FINANCE DIRECTOR;
D. BENNETT, CHIEF OF POLICE.
At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken and all
Trustees were present. Clerk Janik led the pledge to the flag.
PRESIDENTIAL COMMENTS:
No comments
TRUSTEE'S COMMENTS
S. Calabrese reminded everyone that on Wednesday, July 18 from 12-1 at the Village
Green Park the Friends of the Park will hold "Lunch on the Green" with the Midwest
Crossroads Chorus.
S. Thomson asked about the border agreement with Oswego. Mayor Rock responded
that we have sent a letter and have not had any response as of today date.
S. Thomson thanked the Community Development Department for a copy of the Village
Survey and asked if it was available to the public. Director Testin stated that he will
make sure it gets online and that it has been made available to Planning Commissioners
and to the Press.
PUBLIC COMMENTS On Items not on the Agenda:
No comments
S. Thomson moved to approve the Agenda. Seconded by K. O'Connell. Vote by roll
call. Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson,
yes. 6 yes, 0 no. Motion carded.
S. Calabrese moved to approve the Consent Agenda to include the following:
a)
b)
c)
d)
e)
f)
Minutes of Board Meeting, July 2, 2001;
Contract Invoices Paid;
Bills Payable, 07/16/01;
Revenue Report, June 30, 2001;
Expenditure Report, June 30, 2001;
Cash and Investments, June 30, 2001;
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July 16, 2001
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g) Agreement between ,Village of Plainfield and Guinness rebate of Certain Real
Estate Taxes, and Building Permit and Inspection fees;
h) Ordinance No. 2046 for a variance for wall signage not facing a public roadway
for Chili's Restaurant located at the southwest comer of Route 59 and 127tn
Street.
i) Ordinance No. 2047 for a special use permit for an outdoor dining facility for
Reel 'Em Inn.
Seconded by K. O'Connell. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes;
O'Connell, yes; Swalwell, yes; Thomson, yes. 6 yes, 0 no. Motion carded.
//3 MAINSTREET PLAINFIELD, INC.
Sandi Smith, Chairperson for Harvest Fest addressed the Board and reviewed maps of
suggested street closures for Harvest Fest on September 29th and 30th. She asked for the
Board approval. The Board felt that before they could give approval the street closure
plan should be reviewed by both the Police Department and Fire Department and receive
their approval.
K. O'Connell moved to have the Harvest Fest Committee review the proposed street
closures and maps with the Fire Department and Chief Don Bennett of the Plainfield
Police Department and if they give a go ahead, the Village Board also approves.
Seconded by J. Collins. Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes;
Swalwell, yes; Thomson, yes. 6 yes, 0 no. Motion carried.
#4 PRAIRIE PONDS
Director Testin stated that on June 18, 2001 the Board adopted Ordinance No. 2044
authorizing the execution of an annexation agreement between the Village and Shirley
Erickson, Trustee and Isenstein-Pasquinelli, Inc. for Prairie Ponds Subdivision. Tonight
the developer is requesting the adoption of the property.
S. Calabrese moved to adopt Ordinance No. 2048 annexing property owned by Shirley
Erickson, as Trustee of the Shirley Erickson Living Trust dated November 12, 1992 and
Isenstein-Pasquinelli, Inc. located north of 135th Street west of Nature's Crossing.
Seconded by K. O'Connell. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes;
O'Connell, yes; Swalwell, yes; Thomson, no. 5 yes, 1 no, 0 absent. Motion carried.
#5 TUTTLE FARM
Director Testin stated that at the direction of the Board approximately 1 month ago the
attorney was directed to draft the ordinances for the execution of the annexation
agreement as well as the annexation of the property. The Tuttle property located north of
Walker's Grove and some of the aspects dealt with the design feature, which was the park
site. In addition there was discussion about Walker's Grove pond to the south, some
assistance with the drainage and flooding problems and water pressure assistance.
K. O'Connell asked if the lands to the east and to the west of this development have they
been preliminarily approved. Director Testin stated that the land to the east no projects
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July 16, 2001
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have been brought to the Board. The Board has seen part of the Sohol, and they are
currently redrafiing some of their preliminary plats on that project just to the west.
S. Calabrese moved to adopt Ordinance No. 2049 authorizing the execution of a certain
annexation agreement between the Village and the Estate of Kingston J. Tuttle.
Seconded by J. Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes;
O'Connell, no; Swalwell, no; Thomson, no. 3 yes, 3 no. Motion fails.
ADMINISTRATOR'S REPORT
Administrator Burghard had no report other than the announcement that we will be
having a Workshop on July 30, 2001 with the Illinois Department of Transportation on
transportation plans.
FINANCE DIRECTOR'S REPORT
Director Minick reminded the public that the grace period for vehicle stickers will end
August 1st. Please make sure that if you live in the Village you purchase stickers for all
your vehicles.
ECONOMIC DEVELOPMENT REPORT
Director Vaupel informed the Board and the Village that Guinness UDV has chosen
Plainfield as its site to build its ready to drink beverage and they have started
construction. On Wednesday of this week at 2 p.m. Jewel will open and Mayor Rock
will be there for the ribbon cutting ceremony.
For your consideration tonight the developers of the Target anchored shopping center
located at the southwest comer of 127th Street and Route 59 are asking for the rebating of
sales tax revenue generated by the Target Greatland store to the developer. The
agreement is summarized as follows: Target must be open on or before April 1, 2002,
unless there is a delay due to act of God, material shortages, or labor disputes. The
Village agrees to a 50% rebate of the sales tax revenue generated by the store. The
Village receives the first $150,000, the developer will receive the next $150,000. The
remaining revenue will be shared 50-50 for the remainder of the calendar year. The
maximum amount to be rebated to the developer is $500,000. The agreement has a term
of the rebate period for four (4) years. Based upon the developer's projections of $35
million in annual sales, a fourth year should not be necessary, however, this allows some
room for slower sales since the store will be not be located in a fully populated area and
Route 59 will still be under construction next April. Both of these factors could possibly
result in lower sales.
Attomey Dave Shaw representing the Developer was present and showed the landscape
plans and faCade elevations which are tied to this agreement. He explained that Target is
now adding an additional 18,000 square feet of space and construct their "Greatland"
concept. In addition to the loss of revenue for selling outlot space to Target ($820,000),
the developer is spending over $700,000 on road improvements, grading, and
architectural/landscaping enhancements. He also stated that the Greatland store will
generate an additional $4 million in sales. Mike Versail of Mid-America Real Estate
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Corporation also was present for any questions. He also stated that the Target will
generate approximately $32 million in sales annually. The total development, including
the 10 acres to the north, will generate approximately $50 million in annual sales when
fully developed and occupied.
S. Calabrese moved to authorize the Mayor to execute and Clerk attest to the Economic
Incentive Agreement between the Village and Mid-America Real Estate Corp. Seconded
by M. Collins. Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes;
Thomson, yes. 6 yes, 0 no. Motion carried.
ENGINEER'S REPORT
No report
Chief Bennett presented a Citizen's Award to Robert Marrcucci for his help during a
burglary at the Mobil Gas Station.
COMMUNITY DEVELOPMENT REPORT
K. O'Connell moved to reconsider the Tuttle Farm to allow them to make some
modifications. Seconded by R. Swalwell. Vote by roll call. Cherry, yes; Calabrese, yes;
Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, no. 5 yes, 1 no. Motion carded.
Trustee O'Connell asked that this be brought up at a Workshop for consideration.
S. Calabrese moved to reapprove Farmstone (Weinhold Farm) Unit 1. Seconded by K.
O'Connell. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes;
Swalwell, yes; Thomson, yes. 6 yes, 0 no. Motion carded. S. Calabrese again stated that
we need to extend the Plat approval to 90 - 120 days.
S. Calabrese moved to reapprove Heritage Oaks Unit 1. Seconded by J. Cherry. Vote by
roll call. Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes;
Thomson, no. 5 yes, 1 no. Motion carded.
J. Cherry moved to deny the amended site plan for Collision Revision. Seconded by K.
O'Connell. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes;
Swalwell, yes; Thomson, yes. 6 yes, 0 no. Motion carded.
After a brief presentation from Bill Aeschliman, CCC Properties and Hal Carlson the
Trustees all approved the revised roof elevations for Plainfield Business Park.
S. Calabrese moved to approve Plainfield Business Park Faqade. Seconded by R.
Swalwell. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes;
Swalwell, yes; Thomson, yes. 6 yes, 0 no. Motion carried.
PUBLIC WORKS REPORT
S. Thomson moved to authorize the purchase of truck accessories from Auto Truck
Group at a total cost of $17,997 for the Ford F-450. Seconded by J. Cherry. Vote by roll
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call. Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson,
yes. 6 yes, 0 no. Motion carried.
S. Calabrese moved to authorize the purchase of one new Sterling LT8500 Chassis from
Freeway Ford & Sterling Truck Sales for a total purchase price of $62,995 and also
authorize the purchase of the Truck Equipment and Accessories from Boubonnais Supply
Inc. at a total purchase price of $56,720. Seconded by R. Swalwell. Vote by roll call.
Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes.
6 yes, 0 no. Motion carried.
S. Calabrese moved to waive the bidding procedure and award the contract to the Fields
for the 50/50 Tree Program. Seconded by S. Thomson. Vote by roll call. Cherry, yes;
Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 6 yes, 0 no.
Motion carried.
Director Persons announced that the E. J. & E. Railway will be closed during the
weekend of August 4 -5,2001 to allow D Construction to "roll" the new viaduct
structure into position and replace the track. In addition, D Construction has requested to
close Route 59 from August 1, 2001 to August 20, 2001. This extended closure will
allow D Construction additional time to prepare for the "roll-in" of the new viaduct, and
as important, complete as much of the concrete pavement and bridge deck work on Route
59 without having to close one lane of Route 59 and work next to traffic.
Director Persons told the Board that the demand for water in the Village has exceeded
last summer's record high usage of 2.467 mgd. by more than 680,000 gallons. Last week
the water customers twice consumed almost 3.2 million-mgd and once surpassed 3.35
mgd. At peak capacity, the village can produce only 3.5 mgd. Water demand has
increased by almost 36 percent and we are concerned about water use as a whole. The
Board placed a ban on the installation of new lawns and the village currently has year-
round restrictions on lawn watering, permitting owners of home with even-numbered
street addresses to water on even-numbered days, and odd-numbered houses on odd-
numbered days, from 6 a.m. - 10 a.m. and 6 p.m. - 10 p.m. We are at the point where we
may need to restrict the watering of all existing lawns. My duty is to make sure there is
enough water in the system to drink and fight fires.
POLICE CHIEF'S REPORT
S. Calabrese moved to adopt Ordinance No. 2049 Amending Chapter 5, Article VI,
Section 5-172.1 regarding Timed Parking on the south side of the 500 block of Lockport
Street. Seconded by J. Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Collins,
yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 6 yes, 0 no. Motion carried.
ATTORNEY'S REPORT
S. Calabrese moved to adopt Resolution No. 1296 opposing the Environmental Protection
Agency's Limit on Naturally occurring radium in Public Drinking Water. Seconded by J.
Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes;
Swalwell, yes; Thomson, yes. 6 yes, 0 no. Motion carded.
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S. Calabrese moved to adopt Resolution No. 1297 authorizing participation in litigation
relating to the EPA Regulation of Naturally occurring radium in the Public Water Supply.
Seconded by J. Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes;
O'Connell, yes; Swalwell, yes; Thomson, yes. 6 yes, 0 no. Motion carded.
S. Calabrese moved to adjourn to Executive Session for discussion on personnel not to
reconvene. Seconded by J. Cherry. Vote by roll call. Cherry, yes; Calabrese, yes;
Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 6 yes, 0 no. Motion carded.
Meeting adjourned to Executive Session at 8:25