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HomeMy Public PortalAbout08-06-2001 Village MeetingPlainfield Village Board of Trustees August 6, 2001 1 PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: AUGUST 6, 2001 AT: VILLAGE HALL BOARD PRESENT: R. ROCK, S. CALABRESE, K. O'CONNELL, R. SWALWELL, S. THOMSON, J. CHERRY. BOARD ABSENT: M. COLLINS OTHERS PRESENT: S. JANIK, CLERK; J. HARVEY, ATTORNEY; L. VAUPEL, ECONOMIC DEVELOPMENT; T. L. BURGHARD, ADMINISTRATOR; A. PERSONS, PUBLIC WORKS DIRECTOR; J. TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; D. BENNETT, CHIEF OF POLICE AND KEN BLAAUW, STAFF ENGINEER. At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken, M. Collins was absent, all other Trustees were present. Clerk Janik led the pledge to the flag. PRESIDENTIAL COMMENTS: President Rock sent out a plea for Cable TV and their need for volunteers. Chief Bennett presented a Commendation for his extra efforts on the D.A.R.E. Program and Citizens Police Academy. TRUSTEE'S COMMENTS S. Calabrese requested an update on Mikey's and their video games. The board requested that they apply for a Public Hearing for special use permission. Director Testin stated that they had yet applied. J. Cherry stated that the owner was planning on removing the video games so it was not an issue. PUBLIC COMMENTS On Items not on the Agenda: William Girard, Governor of the Loyal Order of Moose thanked the Board for their extension to February 1,2001 on the lease at the Wallin Woods house. Tom Foxworthy, Pilcher Road resident, Lakelands Subdivision, wanted to point out to the Board that there is a concern and a need for a walkway to be part of the Pilcher Road area so that people can safely walk along Pilcher Road. The Village needs to make that a priority so we have a safe place to walk this year as a part of the calming traffic effort. S. Calabrese moved to approve the Agenda. Seconded by J. Cherry. Vote by roll call. Calabrese, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carded. S. Calabrese moved to approve the Consent Agenda to include the following: Minutes of Board Meeting, July 16, 2001; Contract Invoices Paid; Bills Payable 8/06/01; Resolution No. 1298 listing qualified Engineering firms; Resolution No. 1299 promote "Safe a Life Foundation" in Plainfield Schools; Van Dyke Road Interceptor Sewer pay request No. 1 Plainfield Village Board of Trustees August 6, 2001 2 from Airy's Inc. in the amount of $29,675.56; and Reapproval of Revised Change Order #2, South Des Plaines Street Parking Lot Reconstruction. Seconded by K. O'Connell. Vote by roll call. Calabrese, Yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carded. //3 MAINSTREET PLAINFIELD, INC. Deb Fredricksen, MainStreet Plainfield Director and Jim Waldorf, President spoke briefly on the favorable results of the annual review from Illinois Main Street, also Deb Fredricksen informed the Board that this past Friday, MainStreet Plainfield received the grant through the Illinois Bureau of Tourism to produce an Illinois MainStreet Travel Brochure. #4 16255 BURGUNDY DR. FENCE VARIANCE Director Testin stated that the subject parcel is located at the northeast comer of Fraser Road and Burgundy Drive in the Vintage Harvest Subdivision. The applicant is proposing a fence closer to Fraser Road than the principal structure. The applicant's house is now closer to Fraser Road with the improvements that were made to this major collector. This may cause a safety hazard for the children and grandchildren of the applicant. Both Plan Commission and Staff recommend approval of the variance. S. Calabrese moved to authorize the attomey to draw the appropriate ordinance for a variance to allow a fence in the comer side yard at 16255 Burgundy Drive. Seconded by K. O'Connell. Vote by roll call. Calabrese, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. #5 MARY D'S INC. Director Testin stated that Mary D's located at 706 West Lockport Street is requesting a Special Use permit for an outdoor eating area. The applicant is requesting on the West Sid~ of the structure to allow for the outdoor seating within that area. There is a residential use to the west. Staff has identified that additional landscaping would be necessary to help buffer in that area. Plan Commission discussed the fencing and that it needed to be enclosed with a 4-fi. metal or plastic type of fence. Both Plan Commission and Staff recommend approval with stipulations. Mayor Rock asked for the outdoor hours of the establishment. With it being in a residential area, there should certainly be hours of operation. Director Testin said that the applicant has not identified outdoor hours. There was a public hearing at the Plan Commission level and notification was given to each adjacent property owner. The Boards preference was to continue the case and work with the applicant to identify the appropriate hours and bring back to the Board. R. Swalwell moved to table the discussion until further investigation of hours of operation. Seconded by J. Cherry. Vote by roll call. Calabrese, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carded. Plainfield Village Board of Trustees August 6, 2001 3 //6 LAKE MARY, PRELIMINARY PLAT AND SPECIAL USE (PUD) Director Testin stated that the request is for a Preliminary Plat and a Special Use Permit for a PUD. Lake Mary is identified to be on the north side of 135th just east of the Lakelands and west of Essington Road. There is a large lake within the parcel itself. The whole parcel is identified as approximately 82 acres. The annexation agreement for this parcel identified 136 units will be allowed. There was an amendment to this in 1999 to allow the possibility of larger condominium units on the site itself. The applicant has decided not to go in that direction due to marketing concerns. They have identified approximately 20 duplexes along with 52 single-family homes on the site itself. This is gated community with a private drive through there. The lots are identified as building pads. The open space would be addressed through the association itself. Density to note is 1.14 dwelling units per acre. Both the Plan Commission and Staff recommend approval with stipulations. The Board had questions with regard to emergency vehicles being able to get into the gated community. The applicant has indicated the gate will be operated similar to an automatic garage door opener and opening devices will be provided to both the Fire and Police Departments. M. Lambert, Architect, spoke briefly on the housing and architecture. Gerry Clark, developer, stated that they do not agree with all the stipulations, and we would like to see our engineer sit down with the Village's engineer and go through this item by item. I do believe that we can iron the difficulties out within the next two weeks. R. Swalwell moved to direct the Village Attorney to draft the necessary ordinances approving a special use for a Planned Unit Development for the subject property and also approve the preliminary plat for Lake Mary subject to the following three stipulations: Compliance with the requirements of the Village Engineer; Compliance with the requirements of the Plainfield Fire Protection District; Install sidewalks and improve th , 135 Street according to the requirements of the applicant s annexation agreement; and ask for an amendment where the applicants can set down with our Village Engineer and work out details. Seconded by S. Calabrese. Vote by roll call. Calabrese, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carded. //7 PLAINFIELD COMMONS, FINAL PLAT Director Testin stated that this is the final plat for Plainfield Commons. The subject site is the remainder of the BP Amoco site and located on the southwest corner of Rt. 59 and 13 5th Street. The PUD and the Preliminary Plat for this commercial center was approved in May. This final plat will subdivide the parcel into six (6) lots and help create the internal street network. There was a concern about sidewalks, and we have discussed this with IDOT, and they have not identified on their plans any sidewalks along Rt. 59 within this area. There is a bicycle path on the south side of 135th and we are looking at a sidewalk to allow accessibility through the site. Both the Plan Commission and Staff recommend approval with stipulations. Plainfield Village Board of Trustees August 6, 2001 4 Peter Vargulich, representing the applicant was present and gave a short presentation on location of the project. Issues that were discussed were screening of the project from the surrounding residential uses, parking lot lighting, sidewalks on the West Side of Rt. 59, and pedestrian access from the shopping center to Eagle Chase Subdivision. The developer, Mr. Marsh was in the audience and understood that a copy of covenants and restrictions were to be reviewed to make sure necessary measures are in place for maintenance of common areas, roads, etc. S. Calabrese stated that he would like to see sidewalks along the West Side of the applicant's property and the Board agreed with him. Chief Bennett stated that as the community grows, I think we can address from 13 5th Street to Rt. 126 as a project and accommodate sidewalks the entire length of that project. S. Calabrese moved to approve the final plat for Plainfield Commons subject to the six stipulations and to modify stipulation #3 to include the sidewalks along the subject property's frontage on Rt. 59. Seconded by K. O'Connell. Vote by roll call. Calabrese, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. #8 CROSSINGS AT WOLF CREEK, CONCEPT PLAN Director Testin stated that the applicant is seeking Board discussion and direction on what they have accomplished to date. This is approximately 160-acre parcel located east of Century Trace and west of Champion Creek, north of 119th Street. Included with this parcel is Wolf Creek, which goes through the parcel itself, so there is a large area of flood plain within the area. The applicant is proposing 274 single-family units and 156 multi- units with a density of 2.68. Plan Commission has discussed this and recommended a reduction in density and an increase in the lot sizes. The concept plan contains a minimum lot size of 9,000-sq. ft. and an average of 10,000 sq. ft. Kevin Stowe and Jim Riley from Centex Homes, Larry Petterman, of Hitchcock Design Group and Attorney Fred Finestine were all present to present a Concept Plan and receive comment from the Village Board. It was by their choice to bring this information directly to the Board and not use the Concept Committee Workshop first. The Board felt that there was too much multi-family and they had concerns regarding the minimum and average lot size proposed, and felt they should be increased to reflect Village policy. Administrator Burghard added that this Board has been moving towards a standard, that no lot will be less than 10,500 sq. ft. They are looking for an average lot size that will probably exceed 11,000 sq. ft. They are looking for significant public amenities, the completion of 119th Street down south. This plan does not meet a number of requirements that the Board has directed to for the past several months. Plainfield Village Board of Trustees August 6, 2001 5 //9 CREST CREEK PLAZA, SITE PLAN REVIEW Director Testin stated that the applicant is requesting site plan review for a project called Crest Creek Plaza. The site is located west of Rt. 30, South of Lily Cache Creek. Koren Motors is to the west of this property. The applicant has the property zoned B-4 and they are proposing a multi-tenant commercial building approximately 3.8 acres. The applicant has addressed landscaping, parking requirements and lighting. The applicant has proposed precast concrete panels. Staff would like to avoid this building resembling an industrial building instead of the office-retail uses proposed. The Plan Commission recommended the applicant work with Staff to determine an acceptable faqade. Administrator Burghard suggested ways to alternate the colors of the awnings, storefront window framing to more resemble an office retail center, concrete panels can be textured to resemble a number of different stone or brick facades. Ron Koren presented to the Board several drawings of the architecture of the building. The Board also expressed concern with access to the site via a curb cut to U. S. Route 30 and traffic safety issues were discussed. Administrator Burghard stated that the Village has a tentative approval for a traffic signal on Rt. 30 and Lily Cache. S. Calabrese moved to table this matter and instruct the applicant, Ronald Koren for Crest Creek Plaza to work with the staff on revision of the architecture, check with IDOT regarding the right in and right out on Rt. 30 and plans and details of landscaped areas. Seconded by R. Swalwell. Vote by roll call. Calabrese, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carded. #10 MID-STATES EXPRESS Director Testin stated that this is a request for a site plan review for an industrial site located at the northeast comer of 143ra and Rt. 30. Discussion primarily is the facades and the set up of the buildings themselves. The applicant has identified a split face type of rib-cast concrete panels on the lower 10 feet of the terminal. The upper one-half of the terminal and maintenance structure would be constructed with insulated metal panels. The applicant is also proposing to incorporate a metal security fence along the perimeter of the site and they have identified a natural grass area. Staff has concerns in regards to the view and entranceway into the Village. This company currently operates just to the east down 143ra and an example of the maintenance of their facility is on record. Trustee Cherry stated that if they maintain this project anything like their present facility, I would not trust them to cut weeds and keep area clean. J. Cherry moved to deny the site plan for Mid-States Express tracking terminal at the northeast comer of 143ra Street and U. S. 30. Seconded by R. Swalwell. Vote by roll call. Calabrese, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Mayor Rock called a 10-minute recess at 8:45 p.m. Mayor Rock called the meeting back to order at 8:55. Plainfield Village Board of Trustees August 6, 2001 6 #11 GRANDE PARK R. Swalwell moved to table the Grande Park discussion. Seconded by S. Calabrese. Vote by roll call. Calabrese, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. #12 SUBDIVISION ORDINANCE TEXT AMENDMENT S. Calabrese moved to open a Public Hearing regarding an amendment to the subdivision Ordinance to extend the approval of a Final Plat from 60 to 90 days. Seconded by K. O'Connell. Vote by roll call. Calabrese, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. 8:59 p.m. returned to the regular meeting. S. Calabrese moved to adopt Ordinance No. 2050 authorizing the Text Amendment to allow approval of a Final Plat from 60 to 90 days. Seconded by J. Cherry. Vote by roll call. Calabrese, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carded. #13 GUINTA Administrator Burghard stated that subsequent to a meeting by the Board a couple meetings ago certain questions were raised about Mr. Guinta's projects, and the Board suggested that no further work be allowed. Mr. Guinta came to my office and appealed that decision pointing out certain kinds of things that he thought he had in order and was working on and some of the matters he didn't think were significant and/or contained in his agreements. I told him that since it was a Board decision, I had no authority to temper or moderate that decision. Therefore, he asked to address the Mayor and the Board tonight as soon as possible so that he could bring you up to date so that you might reconsider, so he can get on with his work. Mr. Guinta addressed the Board and talked about outstanding issues such as Fraser Road. We have just met with the staff this morning to go over a punch list, some of which the items have already been addressed and the balance of the items will be completed on the punch list within the next 2 to 3 weeks. The Final Lift on Fraser Road will be put in sometime in October. Trustee O'Connell questioned the status of streetlights in the parking lot in the Vintage Harvest Commercial Subdivision. Next he stated that we are in a h61ding pattern based on the Village changing their ordinance on street lighting to aluminum poles. K. Blaauw stated that it might be a case by case decision based on the roadway. Administrator Burghard guaranteed that the staff would make a decision on that standard within one week from tonight. There have been questions on our Meadows Office Complex and we would like to get permission to continue so we can complete that project. We have one building left and our agreement with the Village called for three buildings and we now have two up. One is 100% occupied; the second building is 80%. We would like to get the front building with the presentation to Rt. 59 started and at least the front of the building completed before the snow flies. Administrator Burghard again stated to Mr. Guinta that he had said the aeration of the detention pond would be done when the third building is under construction, also the third building will take care of the Plainfield Village Board of Trustees August 6, 2001 7 landscaping in the front along Rt. 59, and will take care of the final lift in our parking lot and the secluded location of the dumpster is part of the plan of the third building. I am presently in for building permit on the third building now. Director Testin stated that if the Board sees fit to take action and that was part of the discussion here, I believe Mr. Guinta has most of his plans all set and we can bring them back at the next appropriate meeting. Administrator Burghard stated that we are at a catch 22, if we don't proceed with allowing Mr. Guinta to do any work, then of course, he can't generate the sales and/or the income if you will to solve some of the problems. Mr. Guinta asked the Board to specifically allow him to proceed, get on an agenda for the building approval at Meadows Campus for my front building, allow me to proceed with my preliminary final plat for my commercial site on Rt. 59 and allow me to proceed on the new subdivision at the end of Fraser Road. The Board agreed to allow Mr. Guinta to proceed with the third building at Meadow Professional Campus and would allow that brought back to the next Board meeting on the 20th of August, 2001. Trustee Cherry also would like to see Fraser Road completed. ADMINISTRATOR'S REPORT S. Calabrese moved to approve Resolution No. 1300 to increase the land donation requirement to the Park District from 5.5 acres to 7.5 acres per 1,000 residents. Seconded by K. O'Connell. Vote by roll call. Calabrese, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. FINANCE DIRECTOR'S REPORT No report ECONOMIC DEVELOPMENT REPORT No report ENGINEER'S REPORT S. Calabrese moved to award the contract to P. T. Ferro Construction, low bidder, in the amount of $115,200.39 for the Van Dyke Road & Lockport Street improvements project. Seconded by R. Swalwell. Vote by roll call. Calabrese, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carded. Several trustees had questions and confusion as to whether the Board had actually approved the plan at all. According to resident Tom Foxworthy, a Lakelands resident who helped draft the plan stated that the bid awards were simply a scaled down version of the overall plan the Board had backed in March of this year. Village Engineer Ken Blaauw, the measures are in accordance with a plan drafted by the Village and representatives of the Lakelands subdivision this spring to slow traffic down along 135th Street. Plainfield Village Board of Trustees August 6, 2001 8 Gerry Clark spoke to the Board about the hours spent on this project by the residents of Lakelands who are on the committee and also by the Village's Staff. The change that the Board is seeing came about because we couldn't meet the budget, so they came back to the association and said can you do something to make this work. R. Swalwell moved to award the bid to Gallagher Asphalt, low bidder in the amount of $35,730.00 for 135th Street Traffic Calming Project - Speed Tables. Seconded by S. Calabrese. Calabrese, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, no. 4 yes, 1 no, 1 absent. Motion carded. K. O'Connell moved to award the bid to A. C. Pavement Striping Co., low bidder, in the amount of $15,244.65 for the 135th Street Traffic Calming Project - Striping. Seconded by R. Swalwell. Vote by roll call. Calabrese, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, no. 4 yes, 1 no, 1 absent. Motion carried. COMMUNITY DEVELOPMENT REPORT S. Calabrese moved to reapprove Arbor of Plainfield Unit//3. Seconded by K. O'Connell. Vote by roll call. Calabrese, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. S. Calabrese moved to adopt Resolution No. 1301 approving Participation in the Outer Circumferential Commuter Rail Task Force and supporting element two of the Phase II Feasibility Study of the Outer Circumferential Commuter Rail line. Seconded by R. Swalwell. Vote by roll call. Calabrese, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carded. Director Testin stated that the applicant is seeking to re-image the existing BP/Amoco Station at Route 59 and 135th Street into a new BP Station. The applicant is proposing to re-image the existing building and site to the new BP color scheme. The existing metal roof color would be changed from the existing light green color to a dark BP green. The Split face concrete base's color will change from the existing limestone color to a pearl color and the exiting stucco walls will be painted a matching pearl color. A new awning material with the new BP Helios motif will replace the exiting awning on the current structure. The re-imaging of this BP/Amoco will also incorporate a newly designed gas pump that will replace the eight existing pumps that are locate don this site. They are also proposing to install an illuminated ban along the eastern, northern and southern elevations of the existing BP/Amoco gas pump canopy. Jan Fiola, Zoning and Development Manager of BP Amoco was present and spoke to the Board. She explained the BP color scheme and presented the proposed illuminated ban along the eastern, northern and southern elevations of the gas pump. S. Calabrese requested that the roof be a Hinsdale green color. S. Calabrese moved to approve the re-imaging of the BP/Amoco station in accordance with the reimaging plan with the 2 stipulations in the staff report. Seconded by K. Plainfield Village Board of Trustees August 6, 2001 9 O'Connell. Vote by roll calk Calabrese, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. PUBLIC WORKS REPORT Director Persons gave an update on the water situation. According to the most recent measurements taken at the beginning of the month, water levels at Well No. 6 have fallen far faster than anticipated, sinking to 70 feet over the pump when not operational. When the pump is running, only a mere five feet of water separates the fragile pump's motor from drawing air. If the motor should suck air, it could cause severe damage to the pump or its motor. Those pumps cost about $80,000 each. To remedy the problem, he has received an extension of pipe to lower the pump and has secured a contract for the work. To complete the work, the Village needs to disconnect Well No. 6 from the water system for several days, and this could cause a large water shortage in the Village if current water usage is not curtailed. During the hot, dry summer months, the Village has shattered it sown water usage records, using more than 3 million gallons per day, compared to last summer's record of 2.467 mgd. A major component of usage is lawn watering. To compel Village residents to lower water usage, I recommend temporarily banning all watering of outdoor vegetation until Well # 6 is back in order. R. Swalwell moved to restrict all outside watering in the Village of Plainfield while Well #6 is disconnected, and Administrator Burghard will remove the ban when Well #6 comes back in operation. Seconded by J. Cherry. Vote by roll call. Calabrese, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. POLICE CHIEF'S REPORT Chief Bennett presented to the Board 2000 Crime Report and Operations Report for June 2001. Chief Bennett spoke to the Board about the closing of a roadway for Harvest Fest. He told the Board that this year's street closures on Lockport have really had an impact on his department and the residents. Construction on Route 59 has been slow, especially with the improvements to the intersection of IL. 126 and Route 59. The detour of northbound Route 30 traffic to 143ra creates a major bottleneck, and places high volumes of commuter traffic onto our residential streets. Based upon the numerous road projects within Village limits, the Police Department does not support closing Lockport Street again for the Harvest Fest. I feel MainStreet could plan to allow the Fest to occur, but not have to close Lockport Street. The Board requested Chief Bennett to sit down with MainStreet to try and work out the street closures. ATTORNEY'S REPORT No report Plainfield Village Board of Trustees August 6, 2001 10 S. Calabrese moved to adjourn the meeting. yes, 0 no. Motion carded. Seconded by K. O'Connell. Voice vote. 5 Meeting adjourned at 10:24 p.m.