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HomeMy Public PortalAbout09-17-2001 Village MeetingPlainfield Village Board of Trustees September 17, 2001 1 PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUES DATE: SEPTEMBER 17, 2001 AT: VILLAGE HALL BOARD PRESENT: R. ROCK, S. CALABRESE, R. SWALWELL, S. THOMSON, J. CHERRY, M. COLLINS, and K. O'CONNELL. OTHERS PRESENT: S. JANIK, CLERK; J. HARVEY, ATTORNEY; T. L. BURGHARD, ADMINISTRATOR; A. PERSONS, PUBLIC WORKS DIRECTOR; J. TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; D. BENNETT, CHIEF OF POLICE, S. LARSON, ENGINEER; L. VAUPEL, ECONOMIC DEVELOPMENT DIRECTOR. At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken, all Trustees were present. Clerk Janik led the pledge to the flag. Mayor Rock called for a few moments of silence in honor of the brave people who have lost their lives during this past week's tragedy. Mayor Rock proclaimed September 28-October 6, 2001 as Plainfield's 50th Annual Homecoming Week. Theme "Plainfield Pride: 50 Years of Tradition". TRUSTEE'S COMMENTS: No Comments PUBLIC COMMENTS: No Comments S. Calabrese moved to approve the Agenda. Seconded by K. O'Connell. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. S. Calabrese moved to approve the Consent Agenda to include the following: Minutes of Board Meeting, September 10, 2001; Contract Invoices Paid; Bills Payable, 9/17/01; Cash & Investments, August 31,2001; Revenue Report, August 31,2001; Expenditure Report, August 31, 2001; Arbor Creek, Unit 1 Letter of Credit reduction; Des Plaines Street streetlight Phase 2 Pay Request No. 2. Total Request of $2,500 to Englewood Electric Supply. Van Dyke Interceptor Sewer Pay Request No. 2, No. 3, and Change Order No. 1. Total Request of $490,332.53 to Airy's, Inc. Seconded by J. Cherry. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. GRANDE PARK. S. Calabrese moved to adopt Ordinance No. 2058 authorizing the execution of an Annexation Agreement with Grande Park. Plainfield Village Board of Trustees September 17, 2001 2 Trustee O'Connell requested the developer to tell the Board if there are any additions or corrections to the agreement. Mr. Art Zwemke representing the developers for Grande Park passed around 6 pages that have some minor adjustments. Mayor Rock stated that the Board policy is that anything handed to us tonight without review, we do not do anything on it. Administrator Burghard stated that the staff authorized a couple items, i.e. In one place we inserted a percentage to supplement a formula. On the last page is a clarification prepared by Mr. Harvey that clarifies the recapture agreement. The one change on Page 9 the developer inserted language that says, "Subject to the architectural control ordinances of the Village". Trustee O'Connell asked that a stipulation be added that in the absence of an architectural control ordinance in place with the Village of Plainfield at the time the developer submits his final plats, then the Village shall have an appropriate role in architectural review. Mr. Zwemke stated that this was acceptable. The original motion was made by S. Calabrese to adopt Ordinance No. 2058 authorizing the execution of an Annexation Agreement with Grande Park with the addition of the above stated stipulation. Seconded by K. O'Connell. Vote by roll call. Thomson, no; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, no; O'Connell, yes; Rock, yes. 5 yes, 2 no. Motion carried. SHENANDOAH (SOHOL) Trustee O'Connell asked what if any modifications have been made to this plan since the last meeting. Director Testin touched on a few quick ones. Variances for reduced sideyards are no longer needed, all sideyards meet Village requirements. Average lot sizes were increased from 11,758-sq. ft. to 12,012. The applicant is no longer proposing a credit for future park donations; the Park District is looking into purchasing some of the land within the regional park site identified. The applicant is working on improvements to that land and put a lot of the park infrastructure in place for the Park District. They are above and beyond the park donation. Mayor Rock questioned the applicant with regard to model homes, lot sizes, time for placement of sidewalks, and park donation. Trustee O'Connell asked about the revisions that the staff suggested. Director Testin talked about the sidewalk being in place within two years, fee required for road repairs and various minor changes. J. Cherry moved to direct the Attorney to draft an ordinance annexing the subject parcel and for the agreement to be revised allowing modification per Board and Staff Direction. Seconded by S. Calabrese. Thomson, no; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, no. 4 yes, 2 no. Motion carried. S. Calabrese moved to approve the preliminary plat subject to the 4 stipulations listed in the staff report. Seconded by M. Collins. Vote by roll call. Thomson, no; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, no. 4 yes, 2 no. Motion carried. Plainfield Village Board of Trustees September 17, 2001 3 24920 JORDAN LANE FENCE VARIANCE S. Calabrese moved to deny the variance to allow a fence in the comer side yard at 24920 Jordan Lane. Trustee Cherry questioned if the staff went out to measure the distance of the fence from the patio. I have looked at this, and do not feel it is a hazard. Director Testin stated that fences in a comer side yard may block the view at the intersection of Fescue Dr. and Jordan Ln. and also affects the appearance of the streetscape, since the fence will typically extend out further that what any of the homes themselves adjacent would be able to extend out. Amy Smith, President of the Homeowners Association told the Board that the Association approved the fence because it was within their covenants and did feel that it was not an obstruction of the view. Administrator Burghard asked Ms. Smith that when she states it's within her covenants, your covenants do not require that any fence comply with the Village of Plainfield ordinance. Ms. Smith again stated that their covenants are with the approval of the Village of Plainfield. R. Swalwell moved to allow the variance for the fence in the comer side yard as it exists now. Seconded by J. Cherry. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, no; Collins, no; Swalwell, yes; O'Connell, no. 3 yes, 3 no. Motion fails. R. Swalwell asked where we stand in the fence issue. Administrator Burghard announced that the matter was effectively denied. The fence needs to be removed within 30 days from today. TEXT AMENDMENT TO THE SIGN ORDINANCE Director Testin gave some additional information to the Board notifying them that we met with the Chamber and MainStreet and were hoping to meet with sign companies. Plainfield Signs sent a letter (included in the minutes) stating that they were against not allowing "wood" subdivision entrance signs. The staff would like to revise several sections of the sign ordinance to provide some additional flexibility in the administration of the ordinance. Included are revisions to the permitted wall signage, allowance of permanent subdivision entrance signs, grand opening and special event signs, temporary event signs and the gasoline sign section. There was a short discussion on the control of wooden sign maintenance. M. Collins moved to direct the Village Attorney to draft the appropriate text amendments to the Village's sign ordinance and to include an option that the subdivision signs may be either masonry or hardwood, and if wood is chosen then a maintenance plan must be submitted at the same time that the sign application is made. Seconded by S. Calabrese. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion carded. MERLIN'S MUFFLER AND BRAKE SHOP - SITE PLAN REVIEW Director Testin told the Board that Lot 14 of Renwick Place is approximately. 79 acres in size and generally located at the southeast comer of Renwick Road and Route 59. More specifically, Lot 14 is east of car wash and west of the new daycare. Trustee O'Connell questioned the buffering between the childcare facility and this muffler shop. The staff has recommended some additional planting beds that'have been agreed to by the Plainfield Village Board of Trustees September 17, 2001 4 applicant. The applicant, Jack Johnson, also stated that there would never be a car stored outside at night. M. Collins moved to approve the site plan for Lot 14 of Renwick Place subject to the 6 stipulations in the staff report and to include a 7th stipulation stating that there will never be a car outside at night. Seconded by R. Swalwell. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. MEADOWS PROFESSIONAL CENTER Director Testin stated that we have let the Homeowners Association look at the plans again, and the only comment has been to move some of the arbor vitae to the East Side of the detention pond. It is noted that Circulation pumps have been added to the detention ponds and Trash enclosures have been added to Building D and it appears trash is being disposed of accordingly. Revised elevations have been provided which appear to be more in character with the existing development. The applicant has made progress toward addressing Staff and Board concerns. The Punch list has been completed. Applicant, Mike Guinta, talked about the additional planting along the detention pond. Rhonda Hendricksen was in the audience and stated that she had no concern at this time. J. Cherry moved to approve the amended site plan for the subject property subject to the 3 stipulations listed in the staff report. Seconded by R. Swalwell. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT S. Calabrese moved to adopt Resolution No. 1303 supporting an update to the Village of Plainfield's Transportation Plan. Seconded by J. Cherry. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. FINANCE DIRECTOR'S REPORT No report ECONOMIC DEVELOPMENT REPORT S. Calabrese moved to award the bid for the Community Park to V3 Construction Group, Ltd. in an amount not to exceed $1,557,559.49. Seconded by K. O'Connell. Vote by roll call. Thomson, no; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, no; O'Connell, yes. 4 yes, 2 no. Motion carried. M. Collins moved to name the Village's new civic park "Settler's Park". Seconded by J. Cherry. Vote by roll call. Thomson, pass; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. (Pass vote goes with the majority) Plainfield Village Board of Trustees September 17, 2001 5 ENGINEER'S REPORT S. Calabrese moved to authorize the Mayor to sign an agreement for Baxter & Woodman to design and bid Wellhouse No. 7 at a total cost not to exceed $27,000. Seconded by J. Cherry. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. COMMUNITY DEVELOPMENT REPORT Director Testin told the Board that we have received a request from Singletary to reconsider the annexation and rezoning of the lots on Lockport Street east of the E. J. & E. Railroad tracks in Plainfield. In order for a motion to reconsider, the motion has to be made by someone not on the prevailing side. We are not looking to hear the case tonight, only support to continue to the next available meeting. Trustee Swalwell had concerns because there are issues. It is at an end of a residential street and it is a historic neighborhood in the downtown. Are there other options? Can it be sold to the Forest Preserve or the Park District? Trustee Collins asked if you have addressed this issue with the Park District, wherein the people have approached the Park District about buying this and they have said no. Is this no longer an issue? Bart Singletary, owner and applicant stated that he has never approached the Park District for this property. The Park District had no interest unless it was going to be donated to them. There is one small parcel that is in the Village that is zoned I-1, the other parcel is unincorporated also zoned I-1. We spoke to neighbors adjacent in Spring Hill Subdivision and they were agreeable to the downzoning of this property to ORI, which is basically offices and light industrial. I want to work with the Village. Trustee O'Connell had some concerns with light industry. Perhaps come back to this Board with a proposal of the use. Administrator Burghard stated that the motion was to reconsider or not. This is an annexation and the zoning, not details on the site plan since it did not appear on the Agenda as a zoning matter. We have to notify adjoining people. M. Collins moved that the motion to reconsider be tabled until such time as a couple of the Trustees who had questions can be answered. M. Collins withdrew his motions. K. O'Connell moved to reconsider this issue and would strongly suggest to the developer to bring us in more information. Seconded by J. Cherry. Vote by roll call. Thomson, no; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, no; O'Connell, yes. 4 yes, 2 no. Motion carried. Trustee O'Connell asked that all adjoining property owners be renotified to the date certain. Plainfield Village Board of Trustees September 17, 2001 6 S. Calabrese moved to reapprove final plat an additional ninety days for Heritage Oaks Unit 1. Seconded by J. Cherry. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. PUBLIC WORKS REPORT S. Calabrese moved to authorize the purchase of two F-150 Pickup Trucks and one Ford F-250 Pickup from Rod Baker Ford not to exceed $53,965. Seconded by M. Collins. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. POLICE CHIEF'S REPORT Chief Bennett presented to the Board the Operations Report for August 2001. Chief Bennett told the Board that a letter has gone out under his signature to all residents who have a water account, but have not purchased a sticker in that name for their Vehicle Sticker Enforcement Program. ATTORNEY'S REPORT No report S. Calabrese moved to adjourn the meeting. Seconded by J. Cherry. Voice vote. 6 yes, 0 no. Motion carded. Meeting adjourned at 8:48 p.m. i~SEP--17-O1 MON 11:44 AM P I(lim~ield Simms 815 4~6 ~905' P. 01 . . 219 MAIN ST. 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