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Home My Public Portal About10-01-2001 Village MeetingPlainfield Village Board of Trustees October 1, 2001 1 PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: OCTOBER 1, 2001 AT: VILLAGE HALL BOARD PRESENT: R. ROCK, S. CALABRESE, R. SWALWELL, S. THOMSON, J. CHERRY, AND K. O'CONNELL. BOARD ABSENT: M. COLLINS. OTHERS PRESENT: S. JANIK, CLERK; J. HARVEY, ATTORNEY; J. TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; D. BENNETT, CHIEF OF POLICE, S. LARSON, ENGINEER; L. VAUPEL, ECONOMIC DEVLEOPMENT DIRECTOR; C. MINICK, FINANCE DIRECTOR; M. GIBAS, RECORDING SECRETARY. At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken, M. Collins was absent, and all other Trustees were present. Clerk Janik led the pledge to the flag. Rev. Timothy D. Casey of Plainfield United Methodist Church gave a short innovation and led in a prayer to help us to deal with the September 11, 2001 events. Mayor Rock proclaimed November lth through 30th, 2001 as Alzheimer's Disease Awareness Month. TRUSTEE COMMENTS Trustee Swalwell thanked the Plainfield General Public and Mainstreet for Harvest Fest this weekend; we had a very successful house walk, had over 500 people come through. Mayor Rock informed the Board and the public that Homecoming will be this coming Saturday. PUBLIC COMMENTS on Items not on the Agenda No Comments. BUSINESS MEETING Clerk Janik asked to amend the Agenda to include an executive session for the purpose of probable litigation and also remove from the agenda Item//3 Shenandoah (Sohol) at the request of the developer. Plainfield Village Board of Trustees October 1, 2001 2 Trustee Calabrese moved to ,approve the Amended Agenda. Seconded by Trustee O'Connell. Vote by roll call. Cherry, yes; Calabrese, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 5 yes, 0 no, 1 absent. Motion carded. Trustee Calabrese moved to approve the Consent Agenda to include the following: Minutes of Board Meeting, September 17, 2001; Contract Invoices Paid; Bills Payable, 10/01/01; Parkview Meadows Letter of Credit reduction; champion Creek II Release of subdivision Bond; Bronk Estates, Phase 2 Letter of Credit reduction; River Ridge, Unit 1 and Unit 2 Letter of Credit reduction; The Reserve, Unit 1 Letter of Credit reduction; Pay Request for Asphalt Patching in various locations in the amount of $6,270.25 to Harry Kuhn Construction. Pay Request 3 in the amount of $33,479.25 and Change Order No. 2 for $11,253.20 for Des Plaines Street Reconstruction Phase I-Underground Utilities for P. T. Ferro construction company; Pay Request to Karl-Stefans Construction in the amount of $38,610.85 for 2001 sidewalk and Curb Program. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 5 yes, 0 no, 1 absent. Motion carried. #4 KENSINGTON CENTER FINAL PLAT Jim Testin stated that this is consistent when Kensington Club came through before. This is the southwest comer of 127th and Route 59. We have already seen the Chili's and the Target come through on this site; one of the requirements was for the Commercial Center to come in with the final plat. Trustee Calabrese moved to approve the final plat for a five lot commercial subdivision at the southwest comer of Route 59 and 127th Street. Kensington Center subject to the two stipulations listed in the staff report. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 5 yes, 0 no, 1 absent. Motion carried. #5 PFEIFFER AUTO BODY Mr. Michael Maher presented drawings and identified improvements on the abandoned building at 2301 N. Route 30. Mr. Maher states they plan to set up some awnings and shrubs along the front, shrubs and stockade wooden fence along the sides. The parking lot will be cleaned-up, painted and sealed. They will place screens in the back as to not have the cars seen. All work will be done on the inside of the building. They plan to be open 8 a.m. to 5 p.m. except one day a week being open until 8 p.m. Trustee Calabrese moved to direct the Village Attorney to draft the necessary ordinance approving a special use permit for the operation of an auto body repair facility and car wash for Pfeiffer Auto body Inc. at 2301 N. Route 30 subject to the 4 stipulations listed and to add a 5th one stating lighting requirements and other site plan review requirements be addressed. Seconded by John Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 5 yes, 0 no, 1 absent. Motion carried. ADMINISTRATOR'S REPORT No report FINANCE DIRECTOR'S REPORT No report Plainfield Village Board of Trustees October 1, 2001 3 ECONOMIC DEVELOPMENT REPORT As part of the revitalization of the former Bakery Products Building, 600 Block of Chicago Street - improvements include widening the pavement to allow for thirteen diagonal parking spaces, planter boxes, sidewalks, storm sewer, and decorative street lighting along the front of the building. Work to be completed by developer Clayton Olsen. The estimated cost for the improvements is $117,639.50. The village would reimburse upon being given paid receipts Mr. Larry Vaupel, Economic Development Director, asked the Board for a Budget Amendment for funds from the Van Dyke Road that was budgeted but unable to use this year. Answering Trustee Cherry's question, what happened to Van Dyke Road and how are the funds going to be replaced, Mr. Vaupel explains that the right-of-way has not yet been acquired and states the budget does not carry over funds to the next year, a zero based budget, the budgeted money for Van Dyke Road, would still have to be budgeted next year. Trustee Calabrese moved to proceed with the 600 Block of Chicago Street Improvements, work to be done by Clayton Olsen, in an amount not to exceed $117,639.50. Seconded by Trustee O'Connell. Vote by roll call. Cherry, yes; Calabrese, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 5 yes, 0 no, 1 absent. Motion carded. ENGINEER'S REPORT No report COMMUNITY DEVLEOPMENT REPORT Trustee Calabrese moved to reapprove the Final Plat for Lakeland Homes, The Streams of Plainfield. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 5yes, 0 no, 1 absent. Motion carded. Mr. Jim Testin informs the Board of the Comprehensive Plan Open House in the Village of Plainfield Board's Room on October 16, 2001 from 4:00 p.m. to 6:30 p.m. to allow the public a chance to see some of the drafts and some of the materials that have been created to date. PUBLIC WORK'S REPORT No report POLICE CHIEF'S REPORT Trustee Calabrese moved to adopt Ordinance No. 2059 amending Article V of the Village Code regarding Motor Vehicle Licenses. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 5 yes, 0 no, 1 absent. Motion carded. Plainfield Village Board of Trustees October 1, 2001 4 Trustee Calabrese moved to adopt Ordinance No. 2060 amending Village Code regarding Motor Vehicle Traffic. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Calabrese moved to adopt Ordinance No. 2061 amending Chapter 5, Article I, Section 5-7 regarding Limited Loan Streets and Article VI, Section 5-48 regarding Stop Streets. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 5 yes, 0 no, 1 absent. Motion carded. Trustee Calabrese moved to authorize the Mayor to execute and the Clerk to attest to the Agreement for regulation of Parking of Motor Vehicles, Traffic, and Ordinance enforcement within the Private Streets of Heron View Estates. Seconded by Trustee Swalwell. Vote by roll call. Cherry, yes; Calabrese, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 5 yes, 0 no, 1 absent. Motion carded. Chief Bennett informed Board of Boot Charity for Fire Fighters in New York that raised $7531.00. Mayor Rock asks Board if they would like to donate $5,000.00. Trustee Calabrese moved to donate $5,000.00 to Boot Charity for Fire Fighters in New York. Seconded by Trustee O'Connell. Vote by roll call. Cherry, yes; Calabrese, yes; Swalwell, yes; O'Connell, yes; Thompson, yes. 5 yes, 0 no, 1 absent. Motion carried. Chief Bennett asked the Board for direction on a letter faxed by the State indicating that based upon the situation of September 11,2001, they are recommending local communities not activate the tornado siren test on Tuesdays, as not to cause confusion. Since testing ensures the sirens work, the Board suggested normal testing activity. Chief Bennett states the March of Dimes, November 13, 14, and 15th, is holding an annual Jail and Bail campaign in Plainfield and are asking the Village of Plainfield if they can assist with and volunteer the use of Police vehicles to transport people to the temporary jail facilities. Board agrees. Chief Bennett comments on a letter he sent to the Illinois Department of Transportation in an attempt to get Route 59 cleaned up. There will be a meeting at Central School, Wednesday at 7:00 p.m. to discuss traffic issues on Center Street, Bartlett, Eastern Avenue, and Lockport. ATTORNEY'S REPORT No report Plainfield Village Board of Trustees October 1,2001 5 Trustee Calabrese moved to adjourn the meeting to an Executive Session for the purpose of probable litigation, not to reconvene. Seconded by Trustee Cherry. Voice vote. All in favor 5, opposed, 0. Motion carded. Meeting adjoumed at 7:40 p.m. MICHELLE GIBAS Recording Secretary