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Home My Public Portal About10-15-2001 Village MeetingVillage of Plainfield Board of Trustees October 15, 2001 1 PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTE~,°~ DATE: OCTOBER 15, AT: VILLAGE HALL ' BOARD PRESENT: R.ROCK, S.CALABRESE, R.SWALWELL, S.THOMSON, M.COLLINS, J.CHERRY, AND K. O'CONNELL OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; D.BENNETT, CHIEF OF POLICE, A.PERSONS, PUBLIC WORKS DIRECTOR; S.LARSON, ENGINEER; L.VAUPEL, ECONOMIC DEVELOPMENT DIRECTOR; M.GARRIGAN, PLANNER; T.BURGHARD, VILLAGE ADMINISTRATOR; C.MINNICK, FINANCE DIRECTOR; M.GIBAS, RECORDING SECRETARY. At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken, all Trustees were present. Clerk Janik led the pledge to the flag. TRUSTEE COMMENTS Trustee O'Connell informed the Board and the audience that nine local restaurants are donating a percentage of your food bill on Monday, October 22, 2001, 4 p.m. to closing, to Victim Funds. The Aid Association for Lutheran's Branch 9530 will match funds collected from the restaurants. Trustee Cherry thanked the Public Works Department in their efforts in handling the flooding this weekend and states Marybrook Subdivision had flooding and he is seeking a solution to handle this problem in the future. Trustee Collins read an article in the paper that had to do with the Howard Street Construction, if the building had not of been open until the road was finished, then those people on Howard Street would not have had the inconvenience they already do. He also thanked Mr. Persons for taking the initiative to contact another contractor not assigned to that to go over there and finish so the road could be open, so those people could get in their driveways. PUBLIC COMMENTS on Items not on the Agenda Mr. Jay Henry with Walker's Grove Homeowners Association described the significant flooding in Walker's Grove Subdivision. He thanked the Village Staff for their caring and help with this situation, he also thanked the residents of Walker's Grove who showed up and started sandbagging. Alan Persons stated that he and Steve Larson visited Walker's Grove and Nature's Crossing and reviewed the plans and will come up with a response to the Village Board related to the issue and wants to fix the big picture, the overall issues out there. They want to alleviate the problems and avoid them in the future. Village of Plainfield Board of Trustees October 15, 2001 2 Cindy B., a resident, stated she lost her car in the flooding, this weekend and asked how soon the land adjacent to the farm will be developed, hopefully relieving the flooding.. Director Persons informed the farm has not been planted and is an open fiat farm field, therefore, rain is not absorbed into the ground, it just runs off, that's part of the problem. They are looking into that and the release rate and how that is conveyed to the dry retention south of the subdivision and is looking to make improvements. Administrator Burghard stated he would not expect the retention basin in what is commonly called the Tuttle Farm in Walkers Grove to be working until this time next year. Jim K., a resident from Natures Crossing asked if there is anything that is going to be done to alleviate the flooding problem. Administrator Burghard stated that in Walkers Grove they built a berm in the rear yards and channeled the water in certain areas, while it didn't work perfectly, it was an improvement, they are going to try the same approach to Nature's Crossing. Until it's engineered, they cannot make any definite deadlines and/or specific plans. Mayor Rock asked Chief Bennett to explain where all the help came from. Chief Bennett called out our Emergency Management Unit who brought out equipment and manpower, they contacted Will County Emergency Management, Romeoville, Lemont, and Mokena units responded, and Jay Henry recruited people from the area to help sandbag. There was also a resident that had access to a backhoe from Tee Excavation and with Public Works, helped dig the trench. BUSINESS MEETING Sue Janik asked to amend the Agenda to remove Singletary from the Agenda and continue to the next meeting. Trustee Cherry would like to add, at the end, an Executive Session, for the purpose of land acquisition, not to reconvene. Trustee Calabrese moved to approve the Amended Agenda. Seconded by Trustee Collins. Vote by roll call. Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; 6 yes, 0 no. Motion Carried. Trustee Calabrese moved to approve the Consent Agenda to include the following: Minutes of Board Meeting, October 1, 2001 with one correction to remove Trustee Collins name on Page 3 Paragraph 4; Minutes of Joint Plan Review Board Meeting, April 5, 2001; Bills paid report; Bills Payable, October 15, 2001; Revenue Report, September 30, 2001; Expenditure Report, September 30, 2001; Cash & Investment Report, September 30, 2001; Nature's Crossing Recapture Ordinance No. 2062; Wastewater Treatment Facilities Improvements- 2000 Pay Request No. 10. Total Request of $1,401,135.99 to Joseph J. Henderson & Son, Inc; Van Dyke Interceptor Sewer Pay Request No. 4. Total Request of $484,957.35 to Airy's, Inc.; Water's Edge Subdivision Letter of Credit reduction; Ordinance No. 2063 authorizing the issuance of a Special Use Permit for the Operation of an Auto Body Repair Facility and Car Wash for Pfeiffer Auto Body, Inc. located at 2301 N. Route 30, Plainfield, Illinois; Approval of 2002 Schedule of Meetings; Ordinance No. 2064 approving an amendment to the sign ordinance. Seconded by Trustee Collins. Vote by roll call. Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; 6 yes, 0 no. Motion Carried. Village of Plainfield Board of Trustees October 15, 2001 3 #3 SHENANDOAH (SOHOL) Trustee Calabrese moved to adopt Ordinance No. 2065 authorizing execution of an Annexation Agreement for a 182-acre parcel located at the southeast corner of 127th Street and Heggs. Seconded by Trustee Cherry. Vote by roll call. Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, no; Thomson, no; Cherry, yes; Mayor Rock, yes. 5 yes, 2 no. Motion Carried. Trustee Calabrese moved to adopt Ordinance No. 2066 annexing the 182-acre parcel located at the southeast corner of 127th Street and Heggs. Seconded by Trustee Cherry. Vote by roll call. Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, no; Thomson, no; Cherry, yes; Mayor Rock, yes; 5 yes, 2 no. Motion Carried. Trustee Calabrese, not feeling well, left the meeting at approximately 7:15 P.M. ~4 MID-STATES - SITE PLAN REVIEW The applicant is requesting site plan review for the development of a 95,980 square feet trucking/office/maintenance complex. Administrator Burghard spoke to owner who is revising landscaping plan, he asked for a larger grove of trees on the corner of 143rd Street and Route 30, other than that the application and site plan meets our minimum ordinance requirements. Trustee Swalwell expressed concerns regarding zoning, requested talking to the owner to consider Commercial Zoning. Administrator Burghard stated no one here could promise Commercial Zoning because one has to go through a hearing process and prove up the case that commercial zoning is applicable to that site. Trustee Collins moved to approve the Mid-States site plan for the property at the northeast corner of Rt. 30 and 143~d Street subject to the two stipulations listed in staff report. Seconded by Trustee O'Connell. Vote by roll call. Collins, yes; Swalwell, no; O'Connell, yes; Thomson, no; Cherry, yes; 3 yes, 2 no. Motion Carried. #6 600 CHICAGO STREET Jim Testin stated it's a redevelopment in downtown, the old bakery, at the northwest corner of DesPlaines and Chicago. The main concern has been the dealing with the parking. Trustee Collins said once the school gets their parking lot, it will open up enough parking spots for Mr. Olsen to get his business. Trustee Swalwell moved to approve Site Plan for a retail office building located at 600 Chicago, north of the Village Green subject to the four stipulations listed in the staff report. Seconded by Trustee Thomson. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; 5 yes, 0 no. Motion Carried. #7 24013 AND 24014 HEATHER COURT This is in Golden Meadows subdivision. As Route 59 widens, they took out the berm and the 6-foot fence that was on top of it. The applicants have requested is to come back with an 8 foot fence, since there in no longer a berm there. The fence 8-foot portion of the fence will only be along that side of the property. There are no safety issues. Village of Plainfield Board of Trustees October 15, 2001 4 Trustee Swalwell moved to have the Village Attorney draft an Ordinance approving a variance for fence height from 6 feet to 8 feet for 24013 Heather Court and 24014 Heather Court. Seconded by Trustee Cherry. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; 5 yes, 0 no. Motion Carried. #8 ZONING ORDINANCE TEXT AMENDMENT Ken Smith, a resident of Maple Court, stated that in his opinion, the ordinance should be based on a neighborhood-by-neighborhood basis because when he purchased a home, he specifically looked for a neighborhood that had no restrictions on parking of recreational vehicles. Paul Rickert suggested that recreational vehicles be defined specifically. He also suggested that the Homeowner Associations handle this ordinance. Walter Sharp, a resident, also stated he bought his home specifically because there were no recreational vehicle parking restrictions. Jay Henry stated that parking of recreational vehicles does, in his opinion, decrease property values, and that people move into a specific subdivision because of their regulations on recreational vehicle parking. It should be left to the Homeowner's Association on a neighborhood-by-neighborhood basis. A lengthy discussion took place whether the Village of Plainfield should regulate the parking of recreational vehicles or should it be decided on a neighborhood-by-neighborhood basis and that the term recreational vehicle needs to be clearly defined. It is the pleasure of the board to contact the staff through Terry Burghard's office on what they would like to be included and excluded in the ordinance. ADMINISTRATOR'S REPORT No Report FINANCE DIRECTOR'S REPORT No Report ECONOMIC DEVELOPMENT REPORT Mr. Vaupel stated the community Calendar is part of the Quasquicentennial celebration. Included in the calendar is a listing of each month's events for the participating agencies; those include the Chamber of Commerce, Forest Preserve District of Will County, Historical Society, Mainstreet, Plainfield Township Park District, Plainfield Public Library District, and the Village of Plainfield. The School District is the major one missing; they chose not to participate, unfortunately. The calendar will alternate historical and modern pictures. York Printe Shop was the Iow bidder for the project. Trustee Collins moved to allow the Staff to use Yorke Printe Shop for the printing of the Community Calendar for $23,768.00. Seconded by Trustee Cherry. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, no; Cherry, yes; 4 yes, 1 no. Motion Carried. Village of Plainfield Board of Trustees October 15, 2001 5 Steve Konters, Hitchcock Design Group addressed the board on Route 30 Railroad Pedestrian Crossing and Bridge Railing Improvements and described the improvements suggested. Staff is seeking a motion allowing the Mayor to enter into a contract with Hitchcock for an amount of $9800.00 plus expenses for the purposes of creating construction drawings for the Route 30 railroad pedestrian crossing and the bridge railing improvement. Item failed due to lack of a motion. The Economic Development Commission and Ryan Companies, the developer the shopping center, agreed the Village would rebate 50% of the sales tax generated by the Kohl's for a 3- year period with a cap of $250,000.00 however, if the additional 50,000 square feet of retail are operation within 18 months of the Kohl's opening, the Village will extend the rebate for another 2 years and cap the rebate at $500,000.00. Mr. Larry Vaupel sought direction and comments from the Board. Mr. John Bell, the Director of Retail Development for Ryan Companies briefly described his company and explained how this Incentive Program works for his company, Kohl's and the other occupants of the shopping center. The direction of the board is to sit down and negotiate an agreement. ENGINEER'S REPORT Areas included in the 2001 Pavement Striping Program include all of the streets resurfaced in the 2001 MFT Street Maintenance Program, Renwick Road, Lockport Street, Renwick Pointe Subdivision, and the Arbor Place Subdivision. Mr. Steve Larson reports they received bids for the 2001 Pavement Striping Program, on October 2, 2001. The Iow bidder was Marking Specialists Corporation, Arlington Heights, Illinois, in the amount of $19,457.40, which is below the Engineer's estimate. Trustee Collins moved to award the 2001 Pavement Striping Program to Marking Specialists in the amount of $19,457.40. Seconded by Trustee Swalwell. Vote by Roll Call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; 5 yes, 0 no. Motion Carried. COMMUNITY DEVELOPMENT REPORT No Report PUBLIC WORKS REPORT Mr. Alan Persons stated that they have planned and budgeted for installation of traffic signals and turn lane improvements on U.S. Route 30 and Lily Cache Road. This project would be funded, if approved, by the board 100% funding. We do have approval from the State for the actual work. We have not, as of yet, received a small portion of property that we need for an easement. We have received bids for a very tight time frame of completion, the completion is supposed to be December 15, 2001. The Iow bidder was P.T. Ferro, bid in the amount of $266,318.59. Village of Plainfield Board of Trustees October 15, 2001 6 Trustee Cherry moved to award the contract to install the traffic signals and turning lanes at U.S. Route 30 and Lily Cache Road to P.T. Ferro in the amount of $266,318.59 contingent upon the Village securing written commitment from the adjacent property owner convey needed property on or before October 20, 2001. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; 5 yes, 0 no. Motion Carried. POLICE CHIEF'S REPORT Chief Bennett stated the amount of fees that the Village of Plainfield charges for cigarette/tobacco license is too little, and should be raised. Mayor Rock agreed. Chris Minick stateed the costs of administering tobacco and tobacco compliance have increased since 1980 and also agreed to raise the price. Administrator Burghard suggested $100.00 per year. Trustee Cherry agreed on raising the price, but thinks $100 is excessive. Trustee Thomson moved to approve Ordinance No. 2067 amending Cigarette/Tobacco License to $100.00 per year. Seconded by Trustee Swalwell. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, no; 4 yes, I no. Motion Carried. No questions on the September 2001 Operations Report. ATTORNEY'S REPORT Village Attorney James Harvey stated that House Bill 3098, which was discussed in the past, would require verbatim minutes for closed sessions of the Village Board, and all units of government of Illinois, is still being considered by the Senate, there is a hearing tomorrow at the State of Illinois Building, the Thomson Center by a Senate subcommittee on this. Mayor Rock reminded Board and Public that there is Committee of the Whole meeting on October 22, 2001, the next Board Meeting will be November 5, 2001, and Coffee with the Mayor will be November 7, 2001. Trustee Cherry moved to adjourn the meeting to an Executive Session for the purpose of land acquisition, not to reconvene. Seconded by Trustee Collins. Voice Vote. All in favor 5, opposed 0. Motion Carried. MICHELLE GIBAS Recording Secretary APPROVED: SUSAN JANIK ~// VILLAGE CLERK