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Home My Public Portal About11-05-2001 Village MeetingPLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: NOVEMBER 5, 2001 AT: VILLAGE HALL BOARD PRESENT: R.ROCK, S.CALABRESE, R.SWALWELL, S.THOMSON, M.COLLINS, J.CHERRY, AND K.O'CONNELL OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; D.BENNETT, CHIEF OF POLICE, A.PERSONS, PUBLIC WORKS DIRECTOR; L.VAUPEL, ECONOMIC DEVELOPMENT DIRECTOR; C.MINICK, FINANCE DIRECTOR; M.GIBAS, RECORDING SECRETARY. At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken, all Trustees were present. Clerk Janik led the pledge to the flag. PRESIDENTIAL COMMENTS Heath Wright with the Joliet Bicycle Club presented a check for $100 for the Plainfield Police Department Bicycle Patrol. Because of the expenses, explained by Chris Minick, Mayor Rock asked the Trustees who are not using their pagers to turn them in. Mayor Rock wished Clerk Janik a Happy Belated Birthday. TRUSTEE COMMENTS Trustee Swalwell asked whether or not the Village had an abandoned property ordinance referencing the property on Route 59, south of the gas station, at Route 30 and Route 59. Attorney Jim Harvey stated there is demolition power both under our ordinances and state statues, if the property is unsafe and uninhabitable, the Village may proceed to demolition if the owner doesn't rectify the situation. PUBLIC COMMENTS on Items not on the Agenda Resident, Pat Andreasen, thanked the Police Chief and his Officers for making Halloween, downtown trick or treating, a big success. Dan M., a Nature's Crossing resident, stated his family was overwhelmed on the flooding of October 13, 2001, and pleaded for a solution. Allen Persons responded that they are working with Baxter and Woodman on a permanent solution, not just a temporary one. BUSINESS MEETING Trustee Calabrese moved to approve the agenda. Seconded by Trustee Cherry. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; 6 yes, 0 no. Motion Carried. Trustee Collins motioned to remove Item G from the Agenda. Village of Plainfield Board of Trustees November 5,2001 2 Trustee Calabrese moved to approve the Amended Consent Agenda, with the removal of Item G, to include the following: Minutes of Board meeting, October 15, 2001; Bills paid report; Bills Payable, November 5, 2001; Van Dyke Interceptor Sewer Pay Request No. 5. Total request of $145,795.90 to Airy's Inc; 135th Street Traffic Calming Pay Request No. 1. Total Request of $12,589.73 to AC Pavement Striping Company; Water Supply Well No. 7, Pay Request No. 1. Total Request of $42,300.00 to Meadow Equipment Sales, Inc; Ordinance No. 2068 for variance to allow an eight-foot fence at 24013 Heather Court; Ordinance No. 2069 for variance to allow an eight-foot fence at 24014 Heather Court; 2001 MFT Street Maintenance Program. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; 6 yes, 0 no. Motion Carried. #3 SINGLETARY The Petitioner has requested that this matter be continued until November 19, 2001. Trustee Calabrese moved to continue the Singletary annexation to November 19, 2001. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; 6 yes, 0 no. Motion Carried. #4 WAL-MART CONCEPT Requested Board discussion and direction on a proposed concept plan for a commercial development that includes a Wal-Mart and gas station for a 27-acre parcel located north of 127th Street and west of Route 59. The Mayor requested and did not accept any public comments; this was just for the Board to discuss. Jim~ Testin stated this is just a concept, required by ordinance. The process for concept is just to allow the applicant a few minutes to identify what the project is about and then allow for comments from the Board. There was a brief presentation from John Philipchuck, Attorney representing Pulte Homes, and Tracy Richard, a Civil Engineer from Manhard Consulting, retained by Wal-Mart. #5 ST. MARY IMMACULATE PARISH ANNEXATION Requested to draft an ordinance to annex .75 acres for a parking lot addition to Mary's Church located on the west side of the site, east of Route 59. Trustee Calabrese moved to direct the Village Attorney to draft the necessary ordinance annexing the subject property to the Village of Plainfield. Seconded by Trustee Thomson. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; 6 yes, 0 no. Motion Carried. ADMINISTRATOR'S REPORT Trustee Calabrese moved to approve Resolution No. 1304 supporting the Renwick Road Bridge STP Application. Seconded by Trustee Swalwell. Village of Plainfield Board of Trustees November 5,2001 3 Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; 6 yes, 0 no. Motion Carried. Larry Vaupel updated the Mayor and the Board as to the status of the Recreational Vehicle/Residential Land Use Ordinance and asked to schedule this to Workshop to discuss in the future. Larry Vaupel informed the Mayor and the Board Teska will be here working with Linden-Lennert, as well as the Plan and Economic Development Commissioners looking at design guidelines for both commercial, residential subdivisions, as well as historic downtown at the November 26, 2001 Workshop. FINANCE DIRECTOR'S REPORT No Report ECONOMIC DEVELOPMENT REPORT Steve Konters, Hitchcock Design Group answered questions from the Board on the~' Route 30 Railroad Pedestrian Crossing. After a lengthy discussion, it is the direction of the Board that more time is needed to study this and that a proposal outlining the necessary steps to complete the bridge should be drafted. ENGINEER'S REPORT No Report COMMUNITY DEVELOPMENT REPORT No Report PUBLIC WORKS REPORT Allen Persons stated on October 24, 2001, the Village received and opened one bid for the 2001-2002 Snow Removal Snow Plowing/Salting Contract. At that time, the Village also received and opened one bid for the completion of the same work during the 2002/2003 Winter Season. Trustee Calabrese moved to award Baish Construction the 2001-2003 the Snow Removal, Plowing and Salting Contract at a base bid at of $22,753.00 for 2001/2002 and a base bid of $23,520.00 for 2002/2003. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, abstained; Thomson, yes; Cherry, yes; Calabrese, yes; 5 yes, I abstained, 0 no. Motion Carried. Allen Persons stated we have five 2001 Surface Transportation Projects that have been discussed before by the Board and the Staff. The proposed improvement in order, first, Essington Road Route 126 to 135th Street, next one is Van Dyke Road, the West Norman Drain to 135th, the third project is Van Dyke Road-Chestnut to 119th Street, the fourth item is 135th Street to the East Branch of the Norman Drain, and finally 119th Street from Route 59 to Van Dyke Road. Village of Plainfield Board of Trustees November 5, 2001 4 These areas could change in the future, this does not lock the Board into having to do these projects, it is just a submission for the application. Projects can be added or deleted. Trustee Calabrese moved to vote on a series of Resolutions Number 1305 through 1309 as an omnibus vote. Seconded by Trustee Cherry. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; 6 yes, 0 no. Motion Carried. Trustee Calabrese moved to adopt Resolution 1305 through 1309. Seconded by Trustee Swalwell. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; 6 yes, 0 no. Motion Carried. Allen Persons informed the Mayor and the Board that the resolution approved in May, for property acquisition under the Quick Take, for road improvements, basically the extension of Meadow and other water and sewer improvements to benefit new proposed schools, that process is working well, it's working through the State process right now. Staff has requested that the State adjust this request, slightly, to include a sewer line to the north of Route 126 from Meadow to Indian Boundary. POLICE CHIEF REPORT No: Report ATTORNEY'S REPORT No Report Mayor Rock reminded the Board and the audience of Coffee with the Mayor on November 7, 2001. He also cancelled the Committee of the Whole meeting on November 13, 2001. He informed the next regular Board Meeting is November 19, 2001. The next Committee of the Whole meeting, November 26, 2001 will be a joint meeting of the Village Board, Plan Commission, and Economic Development Commission. Trustee Calabrese moved to adjourn the meeting. Seconded by Trustee Collins. Voice Vote. All in favor 5, opposed 0. Motion Carried. MICHELLE GIBAS RECORDING SECRETARY APPROVED: ME~rRI LEE EIGHli~ER DEPUTY CLERK