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Home My Public Portal About11-19-2001 Village MeetingPLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: NOVEMBER 19, 2001 AT: VILLAGE HALL BOARD PRESENT: R.ROCK, S.CALABRESE, R.SWALWELL, S.THOMSON, M.COLLINS, J.CHERRY, AND K.O'CONNELL OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; D.BENNETT, CHIEF OF POLICE, A. PERSONS, PUBLIC WORKS DIRECTOR; L.VAUPEL, ECONOMIC DEVELOPMENT DIRECTOR; C.MINICK, FINANCE DIRECTOR; S.LARSON, VILLAGE ENGINEER; T.L BURGHARD, VILLAGE ADMINISTRATOR; M.GIBAS, RECORDING SECRETARY. At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken, all Trustees were present. Clerk Janik led the pledge to the flag. PRESIDENTIAL COMMENTS Mayor Rock wished everyone a Happy Thanksgiving. Mayor Rock introduced Tom Cross, the 84th District Representative, to the Board and the audience. Mr. Cross briefly described himself and his position. TRUSTEE'S COMMENTS Trustee Cherry commented on the nice decorations done by the Public Works Department. Trustee Thomson stated a lady called him about a fence in disrepair behind the strip mall across from the cemetery on Route 59 and asked if something can be done to enforce fixing it. Administrator Burghard said he would look into it. Mayor Rock stated the area by the railroad bridge looks like a war zone, and asked when it would be cleaned up. Chief Bennett said he sent a letter to IDOT regarding this situation. PUBLIC COMMENTS on Items not on the Agenda: There were some students from Joliet Catholic Academy in attendance, as a requirement for class. BUSINESS MEETING Trustee Calabrese moved to approve the agenda. Seconded by Trustee Swalwell. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; 6 yes, 0 no. Motion Carried. Trustee Calabrese moved to approve the Consent Agenda to include the following: Minutes of Board meeting; November 5, 2001; Bills paid report; Bills Payable November 19, 2001; Revenue Report; October 31, 2001;Expenditure Report, October 31, 2001; Cash & Investments, October 31, 2001; Van Dyke Interceptor Sewer Pay Request No. 6. Total Request of $227,407.17 to Airy's Inc; Van Dyke Road/Lockport Street Improvements Pay Request No. 1. Village of Plainfield Board of Trustees November 19, 2001 Page 2 of 6 Total Request of $129,451.04 to P.T. Ferro Construction; 2001 Shoulder Stone Program Pay Request No. 1. Total Request of $27,888.44 to P.T. Ferro Construction; 2001 Sidewalk Improvements Pay Request No. 1. Total Request of $58,779.23 to Strada Construction; Wastewater Treatment Facility Improvements 2000 Pay Request No. 11. Total Request of $1,571,136.45 to J.J. Henderson & Son, Inc; Water Supply Well #7 Pay Request No.2. Total Request of $189,239.00 to Meadow Equipment Sales & Service, Inc; Arbor Creek, Unit. 2, Letter of Credit Reduction; Kensington Club, Phase 1, Letter of Credit Reduction; Fraser Road, Letter of Credit Reduction; Eagle Chase, Unit 2, Letter of Credit Reduction; Farmstone Ridge, Unit 1, Letter of Credit Reduction. Seconded by Trustee Cherry. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; 6 yes, 0 no. Motion Carried. #3 SlNGLETARY Mr. Bart Singletary described the improvements at the property located at North Lockport Street, east of the E.J. & E., at the entrance into Plainfield. A major concern of the Board was the light industry wording of the O.R.I. Zoning Ordinance. Mr. Singletary's plan is for offices only. After a lengthy discussion, it is the direction of the Board to prepare an Annexation Agreement to limit the O.R.I. Zoning to Offices. Trustee O'Connell moved to change the language on Page 2 of the Annexation Agreement, in Section 2, Annexation and Zoning, the last sentence of the second paragraph to add after O.R.I. limited to Office space. Seconded by Trustee Calabrese. Vote by roll call. Swalwell, no; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes. 5 yes, 1 no. Motion Carried. Trustee Calabrese moved to vote on a series of Ordinances No. 2070 through 2073 as an omnibus vote. Seconded by Trustee Collins. Vote by roll call. Swalwell, no; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes. 5 yes, 1 no. Motion Carried Trustee Calabrese moved to adopt Ordinance 2070, 2071, 2072, and 2073. Seconded by Trustee Cherry. Vote by roll call. Swalwell, no; O'Connell, yes, Thomson, no; Cherry, yes; Calabrese yes; Collins, yes; Mayor Rock, yes. 5 yes, 2 no. Motion Carried. ~ ST. MARY'S PARKING LOT TrUstee Cherry moved to approve Ordinance No. 2074 to annex .75 acres for a parking lot addition to St. Mary's Church located on the West Side of Route 59. Seconded by Trustee Calabrese. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; 6 yes, 0 no. Motion Carried. Village of Plainfield Board of Trustees November 19, 2001 Page 3 of 6 #5 LIBERTY GROVE SPECIAL SERVICE AREA Trustee Calabrese moved to open a public hearing on the Liberty Grove Special Service Area. Seconded by Trustee Collins. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; 6 yes, 0 no. Motion Carried. Mr. Jim Testin stated this is a dormant special service area. The applicant has submitted covenants that would identify the Homeowner's Association to take care of common areas within the subdivision itself. We have been looking at dormant special service areas as something we would have on the books in case there is an issue that the Homeowner's Association is not maintaining those areas within the subdivision. Mr. Ralph Kristensen, the Southwest Division Manager for Cambridge Homes, wanted to clarify that the assessment would be 22 cents, according to the Ordinance, not 20 cents, as stated in the Staff Report. Administrator Burghard asked Mr. Ralph Kristensen, as a Representative of Cambridge Homes, if he agrees with the Special Service Area, in principle and in total. Mr. Kristensen responded yes. Trustee Calabrese moved to close the Public Hearing and return to the regular meeting. Seconded by Trustee Cherry. Vote by roll call. Swalwell, yes; O'Connell, yeS; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; 6 yes, 0 no. Motion Carried. Trustee Calabrese moved to direct the Village Attorney to draft an ordinance authorizing a special service area for Liberty Grove Subdivision. Seconded by Trustee Swalwell. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, no; Cherry, yes; Calabrese, yes; Collins, yes; 5 yes, I no. Motion Carried. #6 LIBERTY GROVE UNIT 1 AND 2 FINAL PLATS Administrator Burghard stated the Final Plats meet the requirements of the preliminary plats and the annexation agreement, therefore, contractually by the Annexation Agreement, the Board is bound to approve the Final Plats because they made no change from the contract that the Board agreed to in 1998. This is just for units 1 and 2. Trustee Calabrese moved to approve the Final Plats for Unit I and 2 of Liberty Grove providing 146 single-family lots located north of Route 126 and Meadow Lane subject to the six stipulations in the Staff Report, dated November 5, 2001. Seconded by Trustee Collins. Vote by roll call. Swalwell, no; O'Connell, yes; Thomson, no; Cherry, yes; Calabrese, yes; Collins, yes; 4 yes, 2 no. Motion Carried. Village of Plainfield Board of Trustees November 19, 2001 Page 4 of 6 #7 THE ENCLAVE Mayor Rock stated he was not too happy with this project and asked Administrator Burghard for guidance. Administrator Burghard stated this is property that is located on 135th Street, bounded on the east by Van Dyke, and by the E.J. & E. Railroad and Corn Ed easement on the west. The property is presently zoned O.R.I. and the Developer is seeking a rezoning to R1 with a Planned Unit Development. In that, the Planned Unit Development says there has to be something unique about the subdivision. Since, there is nothing unique about this property, Administrator Burghard did not recommend rezoning. Mr. John Philipchuck, on behalf of Rivermist Development Corporation, gave a presentation of the subdivision and stated the Comprehensive Plan suggests residential. Trustee Calabrese stated residential zoning is not what is in question, it is the design; it needs to be more creative. Trustee Cherry was concerned about the flooding issues in the neighboring subdivisions and was ensured by Mr. Philipchuck that building a new subdivision there would not lead to additional flooding problems because the release of water into the drain would be restricted rather than unrestricted, as it is now. Trustee Calabrese moved to bring this matter back to the staff before any consideration is done on it. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes. 6 yes, 0 no. Motion Carried. #8 WILL COUNTY CASE - 2281 PLAINFIELD-NAPERVILLE ROAD Mr. Jim Testin stated the determining body will be the Will County Board itself. We do get to comment on some of the cases if they are within a mile and a half area. The applicant is looking to reduce lot width from 300 to 241 feet and reduce a rear yard set back to 25 feet. This will not affect anyone's flooding. Trustee Swalwell moved to submit a letter of no objection to the Will County to allow a variance to reduce lot width and stream setback. Seconded by Trustee Cherry. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; 6 yes, 0 no. Motion Carried. ADMINISTRATOR'S REPORT No Report FINANCE DIRECTOR'S REPORT Finance Director, Chris Minick, gave a presentation and explained the 2001 Tax Levy. Chris Minick stated that the Village's tax rate will decline for the 14th straight year. Since 1988, the Village's tax rate has declined from $1.4409 to $.5065. Trustee Calabrese moved to approve the recommended 2001 Tax Levy in the amount of $1,900,000 for Operations and an additional $121,613 for Bonds and Interest. For a total levy request of $2,021,613. Seconded by Trustee Cherry. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; 6 yes, 0 no. Motion Carried. Village of Plainfield Board of Trustees November 19, 2001 Page 5 of 6 ECONOMIC DEVELOPMENT REPORT Mr. Larry Vaupel wished everyone a Happy Thanksgiving. ENGINEER'S REPORT No Report COMMUNITY DEVELOPMENT REPORT No Report PUBLIC WORKS REPORT Mr. Allen Persons stated the IEPA issued a Radium noncompliance advisory letter to the Village. Essentially, this letter stated that the USEPA has finalized the Radium standard and requested that the Village sign a Radionuclide Compliance Commitment (RCC) by December 15, 2001. The RCC agreement between the Village and IEPA identifies activities needed to achieve compliance and establishes a tentative schedule for completing these activities. Mr. Persons also stated a flyer will go out with the water bills in December, that talks about the options for compliance and the estimated costs. Trustee Swalwell moved to authorize the Village President to execute the IEPA Radionuclide Compliance Commitment. Seconded by Trustee Cherry. Vote by roll, call. Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry; yes; Calabrese, yes; Collins, yes. 6 yes, 0 no. Motion Carried. Mr. Allen Persons stated on September 10, 2001, the Village Board apProved a $60,000 contract with Crawford, Murphy & Tilly, Inc. to complete work on the Lockport Street Bridge. IDOT currently requires that a Resolution be passed to obtain the funding. Trustee Calabrese moved to approve Resolution 1310. Seconded by Trustee Swalwell. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes. 6 yes, 0 no. Motion Carried. Mr. Allen Persons gave a presentation and updated the Board on the progress of the Wastewater Facility Construction. Administrator Burghard stated that the project is on time and on budget and thanked Allen Persons and Baxter and Woodman for their hard work. POLICE CHIEF'S REPORT There were no questions on the October 2001 Operations Report. ATTORNEY'S REPORT No Report Village of Plainfield Board of Trustees November 19, 2001 Page 6 of 6 Mayor Rock reminded the Board and audience COW NOVEMBER 26, 2001 (Joint Meeting of Village Board, Plan Commission and Economic Development Commission) and Coffee With The Mayor December 5, 2001. Mayor Rock thanked the students for attending the meeting. Trustee Calabrese moved to adjourn to Executive Session for the purpose of land acquisition, not to reconvene. Seconded by Trustee Swalwell. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; 6 yes, 0 no. Motion Carried. Meeting adjourned at 8:27 P.M. I~llCHELLE GIBAS RECORDING SECRETARY APPROVED: SUSAN JANI~ //' VILLAGE CLERK