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Home My Public Portal About12-03-2001 Village MeetingPLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: DECEMBER 3, 2001 AT: VILLAGE HALL BOARD PRESENT: R.ROCK, S.CALABRESE, R.SWALWELL, S.THOMSON, M.COLLIMS, K.O'CONNELL BOARD ABSENT: J.CHERRY OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; D.BENNETT, CHIEF OF POLICE; A. PERSONS, PUBLIC WORKS DIRECTOR; S.LARSON, ENGINEER; C.MINICK, FINANCE DIRECTOR; M.GIBAS, RECORDING SECRETARY At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken, Trustee Cherry was absent, all other Trustees were present. There were approximately 30 people in the audience. Clerk Janik led the pledge to the flag. PRESIDENTIAL COMMENTS Mayor Rock reminded everyone of Coffee with the Mayor on Wednesday, December 5, 2001. TRUSTEE COMMENTS Trustee Calabrese asked what happened to the stop light on Lily Cache and Route 30. Administrator Burghard responded that they are having difficulties acquiring the right-of- way from the property owners. PUBLIC COMMENTS on Items not on the Agenda No Comments BUSINESS MEETING Trustee Calabrese moved to approve the agenda. Seconded by Trustee Collins. Vote by roll call. O'Connell, yes; Thomson, yes; Calabrese, yes; Collins, yes; Swalwell, yes. 5 yes, 0 no, I absent. Motion Carried. Trustee Calabrese moved to approve the Consent Agenda to include the following: Minutes of Board meeting, November 19, 2001; Bills paid report; Bills Payable December 3, 2001; Approval of Holiday Bonuses for 2001; Van Dyke Interceptor Sewer, Pay Request No. 7 in the amount of $51,810.00, from Airy's, Inc; Approval of agreements with First National Bank of Joliet Trust No. 4610, Harris Bank Naperville Trust No. 4739, 160 Plainfield L.L.C., and JoAnne Chobar, to convey needed easements to the Village for the purpose of constructing and operating a sanitary sewer main extending from Rt. 30 and the Norman Drain to 143rd Street and Van Dyke Road; Division Street Parking Lot Pay Request No. 4 (Final) - Total request of $9,185.00 to Johnson Blacktop, Inc. Seconded by Trustee Collins. Vote by roll call. O'Connell, yes; Thomson, yes; Calabrese, yes; Collins, yes; Swalwell, yes. 5 yes, 0 no, 1 absent. Motion Carried. Village of Plainfield Board of Trustees December 3, 2001 Page 2 of 5 #3 LAKE MARY FINAL PLAT Mr. Jim Testin stated Lake Mary is located at the Northwest corner of Essington and 135th St. The applicant is proposing a 75 unit residential subdivision made up of single family and townhome units. Administrator Burghard stated that although the plans are in accordance with FEMA, the Board ought to be aware that there is an increased risk of flooding if the basements are not either constructed properly and the soils compacted, or the openings to the basement are at least 2 feet above flood level. Mr. Jerry Clark, with the Lakelands Corporation, disagreed with 2 feet above flood level, he stated that two feet would be appropriate for property on flood plains; these lots are not in the flood plain. The Engineer for the Lakelands Corporation stated FEMA's requirement is 6 I inches and they are already above that with 12 inches. Mr. Jerry Clark stated they have developed over 200 lots that are occupied in the Lakelands and the only flooding situation they had was in June of 1996, and that was 1200+-year flood. Mr. Jerry Clark stated his plans include the special compaction and basement design recommended by FEMA. Mr. Jerry Clark insured the Mayor and the Board that their salesmen make their customers buying lake lots aware of the increased risk of flooding, and if requested, they will provide that information in their brochure. Trustee Collins questioned the wording of pads. Mr. Jerry Clark stated that the owner of the property owns the pad, which is a little larger than the house, the association will own the remainder of the land. Mr. Jerry Clark stated the association will provide more than $10,000 per unit in landscaping that will be maintained by the association. Trustee Swalwell moved to approve the final plat for Lake Mary and to approve the site plan review for the proposed townhomes and clubhouse for Lake Mary subject to the stipulations listed in the Staff Report. Seconded by Trustee O'Connell. Vote by roll call. O'Connell, yes; Thomson, yes; Calabrese, yes; Collins, yes; Swalwell, yes. 5 yes, 0 no, 1 absent. Motion Carried. ~ SCHROEDER ANNEXATION Mr. Jim Testin stated Public Hearings were held in 1999. The applicant is working with a purchaser and with a developer. There have been modifications made to the original agreement in regards to the developer, themselves, taking out some language dealing with anti-monotony, taking out some language to consider a PUD, and putting in some language will be aPproved even though we don't know what the design or the criteria are. Staff does not support the additional language. The attorney for the Schroeder's was not present. Trustee Calabrese stated he does not support this. Trustee Calabrese moved to deny the Schroeder Annexation authorizing execution of an Annexation Agreement for a 128-acre parcel located at the southwest corner of County Line Road and Walker Road. Seconded by Trustee O'Connell. Vote by roll call. O'Connell, yes; Thomson, yes; Calabrese, yes; Collins, yes; Swalwell, yes. 5 yes, 0 no, 1 absent. Motion Carried. #5 PLAINFIELD COMMONS LOT 4 Peter, from Edwards and Kelcey, gave a brief presentation. He stated that this is just one lot within the whole project. The landscape plan is consistent with the approved overall plan for the subdivision. Ed Welch, Attorney for the Developer, stated they have Village of Plainfield Board of Trustees December 3, 2001 Page 3 of 5 909 plantings. The lighting plan is consistent with the approved plan for the subdivision; they are using the same fixtures as Aldi's and the Lube Center. The building will lease to approximately 10 tenants. Peter, from Edwards and Kelcey, stated that if IDOT does not approve a sidewalk in their right-of-way, the owner of Lot 4 and as well as Lot 5 will be obligated, through the development process, to have a sidewalk. The owner is fully aware of that and agrees to it. Trustee Calabrese moved to provide site plan approval for multiple unit commercial building on Lot 4 of Plainfield Commons located at the southwest corner of 135th Street and Route 59 subject to the 5 stipulations listed in the Staff Report. Seconded by Trustee Collins. Vote by roll call. O'Connell, yes; Thomson, yes; Calabrese, yes; Collins, yes; Swalwell, yes. 5 yes, 0 no, I absent. Motion Carried. #6 JEWEL OUTLOT SPECIAL USE PERMIT AND SITE PLAN Mr. Jim Testin stated this is a special use permit for a PUD, a site plan, and final plat. A lot of the focus here was actually on the PUD itself. What the applicant is looking for, primarily, is a gas station and a car wash and they are also looking at two additional banks. There were several representatives of the applicant. The applicant gave detailed presentations of the project. Mayor Rock and the Board expressed deep concern about the banks and felt that two banks in a row is not the best use of space. The applicant argued that the banks will set the standard for this intersection, the architecture and landscaping, and at the present time are a good use of this space. The banks will provide a needed use and are lower intensity uses. Trustee Swalwell stated he would like to get input from the architects that are doing the Comprehensive Plan, the architects are looking at the big picture. After lengthy discussion, it was the decision of the Board to have the applicant meet with Teska and Associates for their opinion on how this proposal fits into the Comprehensive Plan. Trustee Swalwell moved to sit down with Teska and Associates to look at the land uses and the plan in the context of the commercial area, and the growth curve. Seconded by Trustee Thomson. Vote by roll call. O'Connell, yes; Thomson, yes; Calabrese, yes; Collins, yes; Swalwell, yes. 5 yes, 0 no, 1 absent. Motion Carried. #7 ZONING ORDINANCE AMENDMENT Mr. Jim Testin stated that staff is looking to amend the text amendment in regards to PUD's and the concept plan. According to the ordinance a concept plan is required. Now that there is a subcommittee of the full board, the Staff would like the concept plan to be optional; however, they will always encourage the applicant to complete the concept plan stage. Trustee Calabrese moved to direct the Village Attorney to draft the necessary ordinances approving a text amendment to the zoning ordinance that would allow the concept plan stage of the planned unit developments to be optional. Seconded by Trustee Collins. Vote by roll call. O'Connell, yes; Thomson, yes; Calabrese, yes; Collins, yes; Swalwell, yes. 5 yes, 0 no, 1 absent. Village of Plainfield Board of Trustees December 3, 2001 Page 4 of 5 #8 COUNTY CASE 230 INDIAN BOUNDARY Mr. Jim Testin stated the applicant is requesting a special use permit for the operation of a nursery stock wholesaler with the Will County Planning and Zoning Commission. The Will County Planning and Zoning Commission is seeking to determine whether the Village has any objections to this proposed special use. Trustee Calabrese moved to submit a letter of no objection to Will County for a special use permit for a nursery stock wholesaler on the property at the southwest corner of Route 126 and Indian Boundary Road. Seconded by Trustee Collins. Vote by roll call. O'Connell, yes; Thomson, yes; Calabrese, yes; Collins, yes; Swalwell, yes. 5 yes, 0 no, 1 absent. Motion Carried. ADMINISTRATOR'S REPORT Administrator Burghard informed the Mayor and the Board the cost of upsizing the water main from Prairie Grove Drive to the southwest corner of the property at the intersections of Van Dyke Road and 127th Street in the Heritage Meadows Development is $25,206.55. Trustee Calabrese moved to approve the Heritage Meadows water main upsizing cost in an amount not to exceed $25,206.55. Seconded .by Trustee Collins. Vote by roll. O'Connell, yes; Thomson, yes; Calabrese, yes; Collins; Swalwell, yes. 5 yes, 0 no, 1 absent. Motion Carried. Administrator Burghard stated after the rejection of Hitchcock's Design proposal, he put together a Request for Proposal that specifically outlines what the consultant is to do, how the consultant will be paid, how the consultant will be chosen, and how the consultant will move ahead with the project. Obviously, this kind of scope of work in the scope, the pedestrian path will not be ready when the Village Hall and Park open next summer. Trustee Calabrese Moved to approve the Request for Proposal. Seconded by Trustee Collins. Vote by roll call. O'Connell, yes; Thomson, yes; Calabrese, yes; Collins, yes; Swalwell, yes. 5 yes, 0 no, I absent. Motion Carried. FINANCE DIRECTOR'S REPORT No Report ENGINEER'S REPORT Mr. Steve Larson gave a presentation on a temporary solution to the Nature's Crossing/Walker's Grove flooding situation. Mr. Larson stated the construction of a ditch, behind the Nature's Crossing subdivision, that would convey the water to the West Norman Drain. Because of the gas line, they can not construct a ditch behind the Walker' Grove subdivision, instead he proposed building a three foot berm, that would allow the water that runs off the Tuttle Farm to back up behind the berm. They would construct smaller restrictor lines through that berm to allow the area to be drained. If the water builds up too much behind this berm, it will naturally flow across the pipeline route and be diverted into the ditch and flow to the west across to the Norman Drain. Village of Plainfield Board of Trustees December 3, 2001 Page 5 of 5 Mr. Larson and Mr. Burghard will address the owner's of the property with this solution on December 11, 2001. COMMUNITY DEVELOPMENT REPORT Mr. Jim Testin stated this final plat was approved once before, but because it is past the 90-day period, it needs to be re-approved. Trustee Calabrese moved to re-approval of Walker's Grove Unit 11. Seconded by Trustee Swalwell. Vote by roll call. O'Connell, yes; Thomson, yes; Calabrese, yes; Collins, yes; Swalwell, yes. 5 yes, 0 no, 1 absent. Motion Carried. PUBLIC WORKS REPORT No Report POLICE CHIEF'S REPORT No Report ATTORNEY'S REPORT No Report Mayor Rock reminded the Board and the audience of Coffee with the Mayor on December 5, 2001, the Committee of the Whole Workshop on December 10, 2001, and the next Board Meeting on December 17, 2001. Trustee Calabrese moved to adjourn the meeting. Seconded by Trustee Collins. Voice Vote. All in favor 5, opposed 0. Motion Carried. Meeting adjourned at 9:24 p.m. MICHELLE GIBAS RECORDING SECRETARY APPROVED: