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Home My Public Portal About12-17-2001 Village MeetingPLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES' DATE: DECEMBER 17, 2001 AT: VILLAGE HALL BOARD PRESENT: R.ROCK, S.CALABRESE, R.SWALWELL, M.COLLINS, J.CHERRY, AND K.O'CONNELL BOARD ABSENT: S.THOMSON OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; D.BENNETT, CHIEF OF POLICE, A. PERSONS, PUBLIC WORKS DIRECTOR; C.MINICK, FINANCE DIRECTOR; S.LARSON, ENGINEER; T.L BURGHARD, VILLAGE ADMINISTRATOR; M.GIBAS, RECORDING SECRETARY. At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken, Trustee Thomson was absent, all other Trustees were present. Clerk Janik led the pledge to the flag. There were approximately 35 people in the audience. PRESIDENTIAL COMMENTS Mayor Rock thanked the Plan Commission for all the time they have put in. Mayor Rock thanked the Street Department for the fine decorations, the Staff and the Board for all of their hard work this year, and he also thanked his wife for all of her help. Mayor Rock wished everyone a Merry Christmas and a Happy New Year. TRUSTEE COMMENTS Trustee Cherry stated there is an overabundance of unwanted newspapers in his neighborhood, and asked for a solution to the problem. PUBLIC COMMENTS on Items not on the Agenda No Comments BUSINESS MEETING Trustee Calabrese moved to approve the agenda. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; 5 yes, 0 no, 1 absent. Motion Carried. Trustee Calabrese moved to approve the Consent Agenda to include the following: Minutes of Board meeting, December 3, 2001; Bills paid report; Bills Payable December 17, 2001; Revenue Report, November 30, 2001; Expenditure Report, November 30, 2001; Cash & Investment Report, November 30, 2001; The Lakelands, Units 2B, 2C & 5 Letters of Credit reduction; Fraser Road, Reduction of the Performance Bonds; Walkers Grove, Units 8, 9A, 9B, 10 Letters of Credit reduction; Ordinance No. 2075 for Zoning Text Amendment to allow an optional concept plan stage; Ordinance No. 2076 establishing a Special Service Area Number 3 Liberty Grove; Van Dyke Interceptor Sewer Pay Request No. 9 in the amount of $139,967.70 from Airy's. Seconded by Trustee O'Connell. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; 5 yes, 0 no, 1 absent. Motion Carried. #3 2001 TAX LEVY Trustee Calabrese moved to open a Public Hearing to receive public comments on the proposed 2001 Tax Levy Ordinance for the Village of Plainfield. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; 5 yes, 0 no, 1 absent. Motion Carried. Village of Plainfield Board of Trustees December 17, 2001 Page 2 of 5 Finance Director, Chris Minick, stated the amount of the Ordinance is consistent with the presentation that was made on November 19, 2001. There were no public comments. Trustee Calabrese moved to adjourn the Public Hearing and return to the business meeting. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; 5 yes, 0 no, 1 absent. Motion Carried. Trustee Calabrese moved to adopt Ordinance No. 2077 for the levying and collecting of taxes for the Village of Plainfield, for the fiscal year commencing the first day of May 2001. Seconded by Trustee Collins. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; 5 yes, 0 no, 1 absent. Motion Carried. #4 LINCOLN HIGHWAY INFILL ANNEXATIONS Mr. Jim Testin stated the proposed infill annexations of these three parcels is necessary and beneficial to the Village in an effort to address jurisdictional inconsistencies caused by pockets of unincorporated areas surrounded by the Village. Mr. Testin stated that 120 Lincoln Highway has an address of 120 Joliet Road; this has been identified in the change. Trustee Calabrese moved to direct the Village Attorney to draft an ordinance annexing 120 Lincoln Highway, 121 Lincoln Highway, and 50 South Joliet Road into the Village of Plainfield. Seconded by Trustee Collins. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; 5 yes, 0 no, 1 absent. Motion Carried. #5 SOUTHEAST CORNER OF MAIN (IL 126) AND DIVISION (IL 59) Mr. Jim Testin stated the applicant is proposing a bank and a small retail multi-unit. Mr. Carl Bryant gave a detailed presentation and described the architecture, landscaping, and screening of surrounding properties. A lengthy discussion ensued. Trustee Collins asked why this site plan was not consistent with Teng's Downtown Design. Mr. Bryant stated Teng's recommendation, wasn't so much architecture, but concept. Their concept was the building should be pushed right up into the intersection. This corner is not a pedestrian corner, like Lockport Street. The combination of pushing the buildings up, poor visibility, and that Route 126 will be widened (at some point), and that it is just not a pedestrian corner does not make it consistent with Teng's plan. Mr. Bryant stated the Plan Commission agreed with him on that. Trustee O'Connell questioned the safety of pedestrians that parked in the back. Sherwood Blitzstein, of Central Properties, suggested adding a sidewalk. One of the major concerns of the Board was the traffic patterns and safety. Another concern was the resident's concerns. Mayor Rock allowed the residents to voice their opinions. Resident Dick K. stated he thought the plan for the community was office, his concerns over retail instead of office, was the traffic, specifically the southbound traffic on Bartlett Avenue. Resident John B. stated the addition of an alley would, in his opinion, separate the residential from the retail. Resident Rick B. stated his concern was the screening of the property and who was going to maintain it. Resident John H. stated his concern also was the screening. Resident John H. stated he would rather see a 12-foot wall than the retail center. Trustee Cherry motioned to direct the Village Attorney to draft the appropriate ordinances approving a rezoning to B-3 and a Special Use Permit for a Planned Unit Development at the southeast corner of Route 126 and Route 59. In the absence of a second, the motion was effectively denied. #6 CROSSINGS AT WOLF CREEK Trustee Calabrese moved to open a public hearing to consider an annexation agreement for a residential development located north of 119th Street, west of Champion Creek Subdivision, and Village of Plainfield Board of Trustees December 17, 2001 Page 3 of 5 east of Century Trace Subdivision. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; 5 yes, 0 no, 1 absent. Motion Carried. Trustee Cherry moved to continue the public hearing until January 21, 2002. Seconded by Trustee Calabrese. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; 5 yes, 0 no, 1 absent. Motion Carried. #7 RIVER POINT ESTATES Trustee Calabrese moved to open a public hearing to consider an annexation agreement for a residential development located west of River Road, north of Pine Cone Woods Subdivision, and east of the DuPage River. Seconded by Trustee Collins. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; 5 yes, 0 no, 1 absent. Motion Carried. Trustee Calabrese moved to continue the public headng to January 7, 2001. Seconded by Collins. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; 5 yes, 0 no, 1 absent. Motion Carried. #8 VINTAGE HARVEST COMMERCIAL FINAL PLAT Mr. Jim Testin stated the applicant is proposing to subdivide commercial lots, at this time. They meet the requirements of the ordinance. The applicant, if they do propose uses in the future, will have to come back to a site plan review. Trustee Calabrese moved to approve a final plat for the Vintage Harvest commercial site located east of Vintage Harvest Subdivision and west of Route 59. Seconded by Trustee Collins. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; 5 yes, 0 no, 1 absent. Motion Carried. #9 NEW LIQUOR LICENSE FOR CHILI'S GRILL AND BAR Clerk Janik stated they are asking for a Class F liquor license. Administrator Burghard stated that in order for a license to be issued to Chili's, the Board would have to create another Class F liquor license, then the Liquor Commissioner has the authority to grant the license to Chili's. Trustee Calabrese moved to direct the Village Attorney to increase the Class F liquor license by one. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; 5 yes, 0 no, 1 absent. Motion Carried. ADMINISTRATOR'S REPORT Administrator Burghard stated the developers of 602 DesPlaines are requesting a Fa(;ade Grant because of the size of the building; it actually has a facade of some 495 feet. The TIF Program allows for facade reimbursement for both the front and rear facades. Based upon the amount of investment going into the building, this grant will be repaid to the Village in 3.6 years. That is a tremendous reinvestment in our downtown. Trustee Swalwell moved to approve a Facade Grant for 602 DesPlaines in an amount not to exceed $105,000.00. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; 5 yes, 0 no, 1 absent. Motion Carried. Administrator Burghard stated that the Economic Development Commission respectfully requests the Board to reconsider its position on the two banks at the Jewel Property. The Village of Plainfield Board of Trustees December 17, 2001 Page 4 of 5 Economic Development Commission felt that the impact on the community, traffic and aesthetics would be positive. This matter will be brought back to the Board again. Administrator Burghard wished everyone Happy Holidays. FINANCE DIRECTOR'S REPORT Finance Director, Chris Minick, wished everyone Happy Holidays. ENGINEER'S REPORT Mr. Steve Larson reported that the owners of the Sohol properties and Tuttle properties agreed to allow the Village to make the necessary renovations to their properties to aid in a temporary solution to the flooding problem of Nature's Crossing and Walker's Grove. Mr. Larson wished everyone Happy Holidays. COMMUNITY DEVELOPMENT REPORT Community Development Director, Jim Testin, wished everyone Happy Holidays. PUBLIC WORKS REPORT Mr. Allen Persons reported the drilling of well #7 has been completed; the development work is currently ongoing and should be completed by the end of January. The staff has received six bids for the construction of the Well #7 House. The lowest responsible bidder was Pullara Construction, Inc. Trustee Calabrese moved to award the contract to Pullara Construction Inc. in the amount of $494,995.00. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; 5 yes, 0 no, 1 absent. Motion Carried. Allen Persons wished everyone Happy Holidays. POLICE CHIEF'S REPORT Chief Bennett stated he has been contacted by Betty Gaylord, age 88, a resident of 68 years on Lockport Street, who does not have a driveway, and is requesting Special Permit Parking. The Board had no objections. Chief Bennett requested the approval of a full-time Community Service Officer position. Administrator Burghard stated this position is clearly needed. The funds are available for this position. Trustee Calabrese moved to approve the employment and the budgeting of one full-time Community Service Officer. Seconded by Trustee Swalwell. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; 5 yes, 0 no, 1 absent. Motion carried. Chief Bennett updated the Mayor and the Board on the traffic conditions of 135t~ Street between Naperville Road and Essington Road. The test results have indicated that the traffic calming measures have had a positive effect on vehicles going over 45 miles per hour. There were no questions on the November Operating Report. Chief Bennett requested to have all businesses register with the Police Department and to combine the Alarm fee with the Business License Fee. The initial registration fee shall be Village of Plainfield Board of Trustees December 17, 2001 Page 5 of 5 $25.00, if the applicant also has an alarm system, said payment would also cover the alarm registration fee. The annual renewal of the alarm system will be $25.00. Trustee Calabrese moved to direct the Village Attorney to draft the necessary ordinance to combine the Alarm fee with the Business License fee. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; 5 yes, 0 no, 1 absent. Motion carried. Chief Bennett asked everyone to drive safely and wished everyone Happy Holidays. ATTORNEY'S REPORT Village Attorney, Mr. James Harvey, wished everyone Happy Holidays. Mayor Rock reminded everyone of Coffee with the Mayor on January 2, 2002, the next Board Meeting on January 7, 2002, and COW Meeting on January 14, 2002. Mayor Rock wished everyone a Merry Christmas and a Happy New Year. Trustee Calabrese moved to adjourn the meeting. Seconded by Trustee O'Connell. Voice vote. All in favor 5, 0 opposed. Meeting adjourned at 8:27 p.m. MICHELLE GIBAS RECORDING SECRETARY APPROVED BY: S'U'SAN JANIK f ,/ VILLAGE CLERK