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HomeMy Public PortalAbout01-17-2000 Village MeetingPLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING DATE: JANUARY 17, 2000 AT: VILLAGE HALL BOARD PRESENT: R. ROCK, R. SMOLICH, S. CALABRESE, M. COLLINS, J. CHERRY, K. O'CONNELL. S. RATHBUN WAS ABSENT. OTHERS PRESENT: D. BENNETT, CHIEF OF POLICE T. L. BURGHARD, ADMINISTRATOR H. HAMILTON, ENGINEER S. JANIK, CLERK C. MINICK, FINANCE DIRECTOR J. DURBIN, COMMUNITY DEVELOPMENT J. HARVEY, ATTORNEY A. PERSONS, PUBLIC WORKS L. VAUPEL, ECONOMIC DEVELOPMENT At 7:00 p.m. President Rock called the meeting to order. Roll call was taken, Trustee Rathbun was absent, all other Trustees were present, Clerk Janik led the pledge to the flag. PRESIDENTIAL COMMENTS: R. Smolich moved to confirm the appointment of Michael R. Mohr and Delores Jones to serve on the Economic Development Commission. Seconded by J. Cherry. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 1 absent. 0 no. Motion carried. Mayor Rock also spoke to the public about mail that is sent to the Village Offices. He responds to all inquiries that include names and address of sender. Without the name of the sender on the mail he stated that he does not respond. TRUSTEE'S COMMENTS: No comment PUBLIC COMMENTS On Items not on Agenda: No public comments were made. S. Calabrese moved to approve the Agenda. Seconded by K. O'Connell. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 1 absent. 0 no. Motion carried. S. Calabrese moved to approve the Consent Agenda to include the following: Board Meeting Minutes, 01/03/2000; Bills Payable 01/17/2000; Revenue Report for November, 1999; Expenditure Report for November 1999; Fiscal Year 1999 Audit accepted; Eagle PLAINFIELD VILLAGE BOARD OF TRUSTEES JANUARY 17, 2000 PAGE TWO Pointe at Heritage Meadows Letter of Credit reduction; authorization of Village President and Village Clerk to execute and attest to Regganie Recapture Agreement for Renwick Road improvements. Seconded by R. Smolich. Vote by roll call. Smolich, yes; Cakabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 1 absent. Motion carried. //3 PARK DISTRICT ANNEXATION AGREEMENT Director Durbin explained to the Board that a concept plan was presented to the Village Board regarding the Paisley Property in Renwick Road. The concept plan was generally supported and it was noted that contiguity to that property could only occur via the annexation of all or part of the Park District property on the north side of Renwick Road. The Park District is supportive of annexation of the site into the Village and presented the Board with a draft annexation agreement for consideration. We are seeking consensus from the Board regarding their draft proposal. The Trustees discussed and all felt that the water and sewer tap on fees are essential and at this time would presently be nominal until the park'builds a 150,000 square foot public recreation center and associated improvements. They also felt that the requirements for paving the parking areas were important and needed to be accomplished. Trustee O'Connell agreed that Renwick Road needed improvement and that the language in the draft annexation regarding timing and road profile needed refinement. She also questioned the need for improvement along River Road. Trustee Cherry felt that prior to initiating the agreement the Park District should hold the required public hearings. It also was discussed between the Trustees to waive the impact fee of $2,000 per acre. The Park district also agrees to not install athletic field lighting for a period of ten years and that a bike path across Renwick Road along the ComEd right-of-way would be provided and will continue to Ft. Beggs Road. All the Trustees felt that the annexation is beneficial and supports the establishment of an agreement. The details and provisions of the agreement require some refinement. //4 PARK DISTRICT BIKE TRAIL. Director Durbin next discussed the Area Bike Plan. The Park District has initiated discussions relative to the installation of a bike Path on property owned by the Village. This property is immediately contiguous with a Park Site. The Village would benefit from this improvement via both the improvements and relief from maintenance of the property. The Park District is seeking formal approval via an intergovernmental agreement the agreement provides the District with the final decision regarding improvements, responsibility for development and maintenance costs, and indemnifies the Village. The Trustees applaud the Park District for initiating the discussions and support the request with some minor modifications. PLAINFIELD VILLAGE BOARD OF TRUSTEES JANUARY 17,2000 PAGE THREE H. Hamilton spoke to the Board exPlaining that he came to them a couple weeks ago to discuss the Rt. 59 improvements project has a watermain to be in direct conflict and especially a water main that was built in 1936 that goes under the viaduct and there are numerous storm sewer problems that we are going to have. He stated that Mr. Persons from Public Works went with him to meet with IDOT about a month ago to negotiate that IDOT pay for the relocation of the watermain. When we put in a new watermain that starts at Riverwalk Drive, we will run within the east right-of-way of the new Rt. 59 and then go across Riverview Park and follow up along the edge of Riverview Park to Naperville -Plainfield Road. As opposed to the agreement that we worked out with the Park District where they are going to place a bike path over our sewer lines we would 'like to work out an agreement to put a waterline under their bike path. We would like to negotiate an easement with the Park District 15 fL in width and then up along the E J & E Tracks to Naperville-Plainfield Road. We need to authorize the administrator, the attorney and the engineer and the Public Works Director to negotiate that easement with the Park District. #5 ESTABLISHMENT OF A HOTEL AND MOTEL ACCOMODATIONS TAX. Director Vaupel explained that the money from the new tax will be used to promote tourism, conventions and overnight stays in Plainfield. The Trustees unanimously agreed to the establishment of a Hotel and Motel Accommodations Tax. ADMINISTRATOR'S REPORT Administrator Burghard gave a short update on the 1-55 Planning Corridor Committee which is being coordinated by the Will County Government League and communities from Lemont on the North to Coal City on the South were in attendance and or sent their representative. We discussed planning along the 1-55 Corridor. FINANCE DIRECTOR'S REPORT No report ECONOMIC DEVELOPMENT DIRECTOR'S REPORT Director Vaupel told the Board that at the February 14, 2000 Workshop Ed Zak from IDOT would be present to talk about Rt. 59 improvements from Rt. 126 to 143rd Street. PUBLIC WORKS DIRECTOR REPORT Director Persons gave a short update on the progress of Well #6. ENGINEER'S REPORT No report PLAINFIELD VILLAGE BOARD OF TRUSTEES JANUARY 17, 2000 PAGE FOUR COMMUNITY DEVELOPMENT DIRECTOR'S REPORT Director Durbin gave a short update on the Reserve trees meeting that was held last week in which they learned the issues, identified the costs to landscape buffering. Also presented some FYI for the Board on Concept Plan Committee Report and 1999 Building Activity Summary. POLICE CHIEF'S REPORT Chief Bennett announced the resignation of Police Officer John Hilgest. ATTORNEY'S REPORT No report S. Calabrese moved to adjourn the meeting to go into Executive Session to discuss pending litigation and personnel not to reconvene. Seconded by J. Cherry. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. Meeting adjourned at 7:50 p.m. SUSAN JANIK, VI~RK