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Home My Public Portal About03-06-2000 Village MeetingPLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING DATE: MARCH 6, 2000 AT: VILLAGE HALL BOARD PRESENT: R. ROCK, R. SMOLICH, S. CALABRESE, K. O'CONNELL, J. CHERRY, M. COLLINS. S. RATHBUN WAS ABSENT. OTHERS PRESENT: D. BElq'NETT, CHIEF OF POLICE T. L. BURGHARD, ADMINISTRATOR H. HAMILTON, ENGINEER S. JANIK, CLERK C. MINICK, FINANCE DIRECTOR J. DURBIN, COMMUNITY DEVELOPMENT J. HARVEY, ATTORNEY A. PERSONS, PUBLIC WORKS At 7:00 p.m. President Rock called the meeting to order. Rathbun was absent, and all other Trustees were present. the flag. -~ Roll call was taken, Trustee Clerk Janik led the pledge to PRESIDENTIAL COMMENTS Chief Bennett presented a plague to Officer Kenneth Ruggles who was recently selected by the men and women of the Police Department at 1999 Police Officer of the Year. This award was established to give recognition to officers whose service to the Department is respected and admired by their fellow officers. Ken has shown dedication to his peers, management, and especially the Village of Plainfield. He is an excellent example of the qualities our officers possess. Stacy and Karen who attend Joliet Catholic Academy are present tonight to observe local government meetings. Mr. Ross Ament, President of I & M Canal National Heritage Corridor updated the Village Board on our tourism efforts throughout the communities. Mr. Burghard announced that Lieutenant Governor Corrine Woods in Springfield is making a presentation of an award to Bess Eichelberger as an active "Women in Illinois" tomorrow, March 7, 2000. Also, Mr. Don Getty's from our Cable TV Volunteer Group was present and announced that the Village of Plainfield Volunteer Group won 1 st prize on the 143rd Street Extension presentation. He also thanked Chief Bennett and tlqe Police PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 6, 2000 PAGE TWO Department for the Matchbox collectibles presented by Mattel our "D.A.R.E." car from The Plainfield Police Department. Mayor Rock thanked the residents for all the e-mails and letters that he has received regarding the growth in Plainfield. He intends on answering each one in the next few days. TRUSTEE'S COMMENTS. No comments PUBLIC COMMENTS. No comments Trustee Collins stated that Items 5) Century Trace Unit 1 and 6) The Ponds Comer Sideyard Variance were in arrears at the time that our packet was received and feels that if we are going to set deadlines for payments that those should be adhered to, and those two items should not be on this Agenda and I move that they be removed and tabled to the March 20th Board Meeting. Seconded by K. O'Connell. Vote by roll call. Collins, yes; O'Connell, yes; Smolich, no; Calabrese, yes; Cherry, yes; Rock, yes. 5 yes, 1 no. Motion carried. Mr. Art Zwernke, President of Moser Enterprises regrets that their invoice was not paid on a timely basis and asked the Board to look back and see that in the last 4 to 5 years their bills have never been late, probably paid within 5 days of receipt. I think that we .have shown a tract record and would ask that you reconsider and not take us off' the Agenda. M. Collins moved to approve the Amended Agenda. Seconded by J. Cherry. Vote by roll call. Collins, yes; O'Connell, yes; Smolich, no; Calabrese, yes; Cherry, yes; Rock, yes. 5 yes, 1 no. Motion carded. S. Calabrese moved to approve the Consent Agenda to include the following: Board Meeting Minutes, 02/22/2000; Bills Payable 03/06/2000 and Reserve Subdivision Letter of Credit reduction. Seconded by M. Collins. Vote by roll call. Collins, yes; O'Connell, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no. Motion carried. //3 MAINSTREET REQUEST FOR STRAWBERRY FEST. S. Calabrese moved to adopt Resolution No. 1245 temporarily closing a portion of U. S. Route 30 in the Village of Plainfield for the purpose of Strawberry Fest Saturday, May 20, 2000 at 6:00 a.m. through Sunday, May 21, 2000 7:00 p.m. Seconded by K. O'Connell. Vote by roll call. Collins, yes; O'Connell, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no. Motion carried. .~ PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 6, 2000 PAGE THREE #4 MEIJER STORES S. Calabrese moved to open a Public Hearing for the Meijer Store proposal. Seconded by J. Cherry. Vote by roll call. Collins, yes; O'Connell, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no. Motion carried. Reconvene the meeting at 7:31 p.m. #7 TUTTLE. Director Durbin told the Board that the subject site is located along the south side of 127th Street and west of Route 30. The parcel is adjacent to the north sides of Nature's Crossing and Walker's Grove Subdivisions. The property consists of 114.6 acres. The concept plan is for a proposed 270 unit single family residential subdivision. The comprehensive plan suggests a gross density of 2.5 dwelling units per acre for single farr~.ily residential in the Village/Suburban district. The applicant proposes a gross density of 2.26 DU/acre. The applicant identifies an average lot size of 11,200 square feet with the minimum lot size of 9,300 square feet. 75% of the lots are greater than 10,000 square feet. The applicant requests a minimum 16-foot total side-yard setback to allow in some instances 3 car garages and to address additional open space requirements. The Concept committee and staff support Concept B with some lots below 10,000 square feet and reduced setbacks to allow for more open space and lower density. Attorney John Philipchuck representing Wiseman Hughes talked about having numerous meeting with the staff and our development team, and we believe we have a sound land plan to present for consideration. Land Planner, Mike Schoppe gave a short presentation on revisions to the plans and explained the open space opportunities that this particular plan B presents. Resident Donna Koehler wanted to know where the 10,000 sq. ft. lots come from; she was under the impression that our Zoning Ordinance called for 12,000 sq. ft. lots. Trustees O'Connell, Calabrese and Mayor Rock expressed reservations on the concept plan. Trustee O'Connell stated that lot sizes keep getting smaller and smaller. Trustees Smolich and Cherry would support Plan B that includes 26 percents of lots at 9,300 square feet, while the rest would average' 11,200 square feet. Trustee O'Connell also requested 20-foot side yard space and felt it would be safer for residents. Mr. James Hughes of Wiseman Hughes, developer, would go back and amend the concept plan to meet the goal of all Trustees and Mayor Rock. PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 6, 2000 PAGE FOUR ADMINISTRATOR'S REPORT It was the consensus of the Board to continue the discussions of deeding park space within the Century Trace Development to the Plainfield township Park District and to transfer all cash balances from the Ponds Development held by the Village for park purposes to the Plainfield Township Park District to our next Board meeting held on March 20, 2000. FINANCE DIRECTOR'S REPORT R. Smolich moved to adopt Ordinance No. 1949 toamend the budget of the Village of Plainfield for the fiscal year ending April 30, 2000. Seconded by J. Cherry. Vote by roll call. Collins, yes; O'Connell, yes; Smolich, yes; Calabrese, yes; Cherry, yes.. 5 yes, 0 no. Motion carried. Trustee O'Connell wanted more data before she could make a decision to change our current quarterly billing system to monthly. R. Smolich moved to accept the proposal from Third Millennium Associates to provide monthly printing and mailing services for utility bills of the Village of Plainfield and authorizing the Finance Director to execute the related documents. Seconded by M. Collins. Vote by roll call. Collins, yes; O'Connell, no; Smolich, yes; Calabrese, yes; Cherry, yes. 4 yes, 1 no. Motion carried. S. Calabrese moved to approve the Investment Report for January 31, 2000. Seconded by J. Cherry. Vote by roll call. Collins, yes; O'Connell, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no. Motion carried. ECONOMIC DEVELOPMENT DIRECTOR'S REPORT No report PUBLIC WORKS DIRECTOR REPORT M. Collins moved that the Village Board authorize the purchase of two F-150 Pickup Trucks and one Ford Taurus Wagon .from Rod Baker Ford as quoted. Seconded by R. Smolich. Vote by roll call. Collins, yes; O'Connell, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no. Motion carried. ENGINEER'S REPORT M. Collins moved to approve Pay Request No. 5 Final from "D" Construction and Change Order No. 3/Final for the Van Dyke Road Box Culvert. Seconded by J. Cherry. Vote by roll call. Collins, yes; O'Connell, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 6, 2000 PAGE FIVE COMMUNITY DEVLEOPMENT DIRECTOR'S REPORT. S. Calabrese moved to authorize the Village President to execute agreement for use of a village property for recreational purposes subject to attorney's approval. Seconded by R. Smolich. Vote by roll call. Collins, yes; O'Cormell, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no. Motion carried. POLICE CHIEF'S REPORT No report ATTORNEY'S REPORT No report S. Calabrese moved to adjourn the meeting. Seconded by R. Smolich. Voice vote. 5 yes, 0 no. Motion carried. Meeting adjourned at 8:40 p.m. SUSAN JANIK, VI(~GE CLERK