The URL can be used to link to this page

Home My Public Portal About03-20-2000 Village MeetingPlainfield Village Board of Trustees March 20, 2000 1 PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING DATE: MARCH 20,2000 AT: VILLAGE HALL BOARD PRESENT: R. ROCK, R. SMOLICH, J. CHERRY, M. COLLINS, S. RATHBUN. K. O'CONNELL AND S. CALABRESE WERE ABSENT. OTHERS PRESENT: D. BENNETT, CHIEF OF POLICE T. L. BURGHARD, ADMINISTRATOR J. REGIS, ENGINEER S. JANIK, CLERK C. MINICK, FINANCE DIRECTOR J. DURBIN, COMMUNITY DEVELOPMENT J. HARVEY, ATTORNEY A. PERSONS, PUBLIC WORKS L. VAUPEL, ECONOMIC DEVELOPMENT J. TESTIN, VILLAGE PLANNER At 7:00 p.m. President Rock called the meeting to order. Roll call was taken, K. O'Connell and S. Calabrese were absent, all other Trustees were present. Clerk Janik led the pledge to the flag. PRESIDENTIAL COMMENTS President Rock announced that he will be holding his monthly "Coffee with the Mayor" on Wednesday, April 5,200 at the Village Offices at 9:00 a.m. Community Development Director, J. Durbin announced his resignation. He will be moving his family to Colorado and has accepted a position in Frasier County. TRUSTEE'S COMMENTS Trustee Smolich told the Board and the public that he was very dissatisfied with a letter that was sent from three members of our County District 5 which urged the Will County 2020 1;ransportation Plan to eliminate the Village's long studied plan to extend 143rd Street east of IL. Rt. 59. He was upset that they could reach such a conclusion and make an official recommendation prior to the collection of all necessary data. R. Smolich asked the Board and the public to please ask the District #5 County Board Members to reevaluate their consideration and to direct Mr. Ty Warner, Director of Planning, Will County Land Use, to study all potentials corridors for traffic relief in the Village of Plainfield. Also request that our Village President and Village Administrator also correspond to Mr. Warner and to ask him to please consider our situation and the plight of this Village_and t° incorporate all the data which we are going tq pay for and to offer for the County free of charge. Both Mayor Rock and Trustee Rathbun requested that this formal request be made in the form of a Resolution. Plainfield Village Board of Trustees March 20, 2000 2 R. Smolich moved to adopt Resolution No. 1246 which states That we the Board Members of the Village of Plainfield resolve to incorporate all and every statistical data complied concerning traffic alleviation and all corridors be considered in Will County Regional 2020 Transportation Plan. Seconded by S. Rathbun. Vote by roll call. Rathbun, yes; Smolich, yes; Cherry, yes; Collins, yes. 4 yes, 2 absent. Motion carried. PUBLIC COMMENTS Judith Vogt, Elite Essence Day Spa on James Street asked the Mayor and Trustees for help since last Monday, March 13, 2000 the students are now parking on the West Side of James Street starting at 7:00 a.m. I would ask the Village to zone north James Street parking as a limited parking area with a limit of 4-hour parking. Mr. Burghard told Ms. Vogt that after Chief Bennett reviews the issues we would place on the Agenda for discussion. S. Rathbun moved to approve the Agenda. Seconded by R. Smolich. Vote by roll call. Rathbun, yes; Smolich, yes; Cherry, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion carried. S. Rathbun moved to approve the Consent Agenda to include the following: Board Meeting Minutes, 03/06/2000; Bills Payable 03/20/2000; Expenditures for February 2000; Revenues for February 2000; Cash and Investment Report, February 2000; Wallin Woods, Unit 5, Letter Of Credit reduction. Seconded by J. Cherry. Vote by roll call. Rathbun, yes; Smolich, yes; Cherry, yes; Collins, yes. 4 yes, 0 no, 2 absent Motion carried. //3 MEIJER STORES S. Rathbun moved to open a Public Heating for the Meijer Store proposal. Seconded by R. Smolich. Vote by roll call. Rathbun, yes; Smolich, yes; Cherry, yes; Collins. yes. 4 yes, 0 no, 2 absent. Motion carried. S. Rathbun moved to close the Public Hearing and remm to the regular meeting. Seconded by R. Smolich. Vote by roll call. Rathbun, yes; Smolich, yes; Cherry, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion carried. S. Rathbun moved to direct the Village attorney to draft ordinances authorizing execution of the annexation agreement and other related ordinances but that the agreement be revised as necessary per Board and staff direction prior to consideration of those ordinances. Seconded by J. Cherry. Discussion took place among the Trustees with regard to the request for 8% interest for recapture, clauses allowing de-annexation from the annexation agreement; protection from litigation, and sales tax rebate section that includes a rebate up to $3,000,000 dollars or Until June 1, 2016. Plainfield Village Board of Trustees March 20, 2000 3 S. Rathbun amended his motion to include the Village's current interest rate for recapture is consistent with Village policies. Seconded by J. Cherry. Vote by roll call. Rathbun, yes; Smolich, yes; Cherry, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion carried. Mayor Rock requested that before we get the agreement before the meeting to vote on, I would like to see that we have the agreement a week to 10 days before so we have adequate time to review. #4 CENTURY TRACE UNIT 1. Director Durbin stated that the applicant is seeking final plat approval for Unit 1 of Century Trace Subdivision. The Village Board approved the annexation and preliminary plat for Century Trace in January of 2000. Unit 1 is located east of 248th Avenue in the northeast comer of the development. The subdivision is approved for 505 single-family units and 202 townhomes. Unit 1 has designated 99 single-family lots on approximately 35 acres. Both Plan Commission and Staff recommend approval with the following stipulations: 1. Compliance with the requirements of the Village engineer. 2. Compliance with the provisions of the Plainfield Fire Protection District. 3. Prior to execution of the final plat for Century Trace Unit 1, applicant must pay $206,761.00 in recapture fees to the Village. R. Smolich moved to approve a Final Plat for Unit 1 of Century Trace providing 99 single-family residential lots located generally at the Northeast comer of 119th Street and 248th Street with 3 stipulations included in the staff report. Seconded by S. Rathbun. Vote by roll call. Rathbun, yes; Smolich, yes; Cherry, yes; Trustee Cherry stated that this is the last subdivision that he will agree to with lots this small. Collins, yes. 4 yes, 0 no, 2 absent. Motion carded. #5 PULTE S. Rathbun moved to open a Public Hearing regarding a proposed Annexation Agreement for a 200-acre property located at 127th & Rt. 59. Seconded by R. Smolich. Vote by roll call. Rathbun, yes; Smolich, yes; Cherry, yes; Collins. yes. 4 yes, 0 no, 2 absent. Motion carried. S. Rathbun moved to close the Public Heating and return to the regular meeting. Seconded by R. Smolich. Vote by roll call. Rathbun, yes; Smolich, yes; Cherry, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion carried. The majority of the Board members want minimum 12,000 sq. fl lots in the Estate District. Trustee Smolich stated that his consideration was Estate density. The majority of the Board members want to stay with the 20 ft. set back requirements, Trustee Smolich would consider reduction of that in consideration of the capability of three car garages. The majority of the Board asked for 66-fl. right-of-way and the street width should be 32 ft as opposed to the reduced 28 ft. They also would like 25ft. setbacks on the townhomes. Plainfield Village Board of Trustees March 20, 2000 4 Attorney Richard Selfridge requested that they meet with Staff and address issues, and come back in several weeks with a revised drawing and an annexation agreement for your consideration. #6 NEW COMMUNITY CHURCH S. Rathbun moved to open a Public Hearing regarding an Amendment to the Annexation Agreement for Meadows Professional Campus. Seconded by J. Cherry. Vote by roll call. Rathbun, yes; Smolich, yes; Cherry, yes; Collins. yes. 6 yes, 0 no. Motion carried. 8:55 p.m. Mayor Rock requested a 5-minute recess. 9:05 p.m. Mayor Rock brought the Public hearing back to order, all Trustees were present. R. Smolich moved to close the Public Hearing and return to the regular meeting. Seconded by S. Rathbun. Vote by roll call. Rathbun, yes; Smolich, yes; Cherry, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion carried. J. Cherry moved to direct Village Attorney to draft an Ordinance authorizing execution of Amendment to Annexation Agreement and authorizing Special Use Permit for religious institution. Seconded by R. Smolich. Vote by roll call. Rathbun, yes; Smolich, yes; Ch6rry, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion carried. #7 PLAINFIELD COMMUNITY PARK J. Cherry moved to open a Public Hearing regarding an Annexation Agreement for a park on Renwick Road west of Rt. 59. Seconded by S. Rathbun. Vote by roll call. Rathbun, yes; Smolich, yes; Cherry, yes; Collins. yes. 4 yes, 0 no, 2 absent. Motion carried. S. Rathbun moved close the Public Hearing and return to the regular meeting and to direct Village Attorney to draft an Ordinance authorizing execution of an Annexation Agreement. Seconded by J. Cherry. Vote by roll call. Rathbun, yes; Smolich, yes; Cherry, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion carried. #8 ST. MARY'S Planner Testin told the Board that the applicant is requesting site plan review for an expansion of the existing building. The expansion includes additional classrooms to be located on the south end of the facility and a parish hall addition on the East Side. Both the Plan Commission and the Staff recommend approval with the following stipulations: 1. Compliance with the requirements of the Village Engineer. 2. Compliance with the requirements of the Plainfield Fire Protection District. 3. That the temporary classrooms be removed within one year of final occupancy for the classroom addition or within the three years stipulated in case #672 whichever comes first. ' Plainfield Village Board of Trustees March 20, 2000 5 S. Rathbun moved to approve the site plans for expansion of St. Mary Immaculate Parish with the stipulations stated in the Staff report. Seconded by J. Cherry. Vote by roll call. Rathbun, yes; Smolich, yes; Cherry, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion carried. #9 ZONING ORDINANCE TEXT AMENDMENT Planner Testin explained the Text Amendment to Article 18 of the Zoning Ordinance (Off-Street Parking and Loading) for 1 parking space per 1,000 square feet for a library. S. Rathbun move that we direct the Village Attomey to draft an ordinance amending the Village's Zoning Ordinance to require 1 parking space per 1,000 square feet gross floor area for a library. Seconded by J. Cherry. Vote by roll call. Rathbun, yes; Smolich, yes; Cherry, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion carried. ADMINISTRATOR'S REPORT Administrator Burghard stated that Kendall County would consider at it's Board meeting tomorrow night the recording of the WIKADUKE Trail in the unincorporated areas of Kendall County. FINANCE DIRECTOR'S REPORT Director Minick stated that the final Budget Books are prepared and distributed tonight to the Board and we are advertising for a Public Hearing regarding the proposed Budget on April 3, 2000. ECONOMIC DEVELOPMENT DIRECTOR'S REPORT No report PUBLIC WORKS DIRECTOR REPORT No report ENGINEER'S REPORT No report COMMUNITY DEVELOPMENT DIRECTOR'S REPORT S. Rathbun moved to reapprove the Amoco Final Plat. Seconded by R. Smolich. Vote by roll call. Rathbun, yes; Smolich, yes; Cherry, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion carried. POLICE CHIEF'S REPORT Chief Bennett announced to the Board and the Public that in January we passed an Ordinance for the Registration of Alarm Systems in the Village. The grace period will expire the end of this month, and for those people who have new alarms that are not register_ed, it will cost $200 for the police to _respond. Plainfield Village Board of Trustees March 20, 2000 6 ATTORNEY'S REPORT No report S. Rathbun moved to adjourn to EXECUTIVE SESSION for discussion of personnel, not to reconvene. Seconded by R. Smolich. Vote by roll call. Rathbun, yeS; Smolich, yes; Cherry, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion carried. Meeting adjourned to Executive Session at 9:45 p.m. ~USAN JANIK, E CLERK