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Home My Public Portal About04-03-2000 Village MeetingPLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: APRIL 3, 2000 AT: VILLAGE HALL BOARD PRESENT: R. ROCK, R. SMOLICH, J. CHERRY, M. COLLINS, K. O'CONNELL, S. CALABRESE. BOARD ABSENT: S. RATHBUN OTHERS PRESENT: D. BENNETT, CHIEF OF POLICE T. L. BURGHARD, ADMINISTRATOR H. HAMILTON, ENGINEER S. JANIK, CLERK C. MINICK, FINANCE DIRECTOR J. HARVEY, ATTORNEY A. PERSONS, PUBLIC WORKS L. VAUPEL, ECONOMIC DEVELOPMENT J. TESTIN, VILLAGE PLANNER At 7:00 p.m. President Rock called the meeting to order. Roll call was taken, Trustee S. Rathbun was absent, all other Trustees were present. Clerk Janik led the pledge to the flag. PRESIDENTIAL COMMENTS: Mayor Rock announced that he will hold his monthly "Coffee with the Mayor" on Wednesday, April 5, 2000 at 9:00 a.m. Mayor Rock proclaimed April 28, 2000 as Arbor Day in the Village of Plainfield and urged all citizens to celebrate Arbor Day and to support efforts to protect our trees and woodlands. Terry Freeman, Forestry, presented the Village of Plainfield with a Tree City USA Flag. He also congratulated Clerk Janik on becoming a Registered Municipal Clerk. TRUSTEE'S COMMENTS Trustee John Cherry spoke to the public and Board Members about Utility Concrete Noise and Safety Problems. PUBLIC COMMENTS on Items not on Agenda Philip Burkhart, general manager of Utility Concrete talked about a letter he received from the Village last year listing similar complaints. They have been dealing with the complaints. He also told the Board that.a chemical has been applied to stop the dust problem and if any changes to the flood plain have been made it would have been with the Village input. Plainfield Village Board of Trustees April 3, 2000 2 Amy Reick, one of about 10 residents attending the meeting felt that the company is not safe, the rear of the property isn't fenced and children from the Marybrook subdivision sometimes play around the firm's equipment and concrete forms on the site. Lea Pergram, a 21-year resident of the street also agreed that at night, Utility Concrete is a noisy place. Village Trustee John Cherry, who is a resident of Marybrook also stated that he's heard loud banging sounds at 2:00 a.m. Arnold Germain feels that Marybrook is the forgotten area and questions some changes the company made to the flood plain. The Board members and Staff, Utility Concrete and the neighbors agreed to meet to talk about the problems and see if they could be rectified. Clerk Janik requested that the Agenda be amended to include at the end of the meeting an Executive Session for the purpose of discussion on personnel not to reconvene. Administrator Burghard also requested that Item #7-Weinhold/Klett Property Discussion be removed from the Agenda. J. Cherry moved to approve the Amended Agenda. Seconded by S. Calabrese. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carded. S. Calabrese moved to approve the Consent Agenda to include the following: Board Meeting Minutes, 03/20/2000; Bills Payable 04/03/2000; Ordinance No. 1950 authorizing execution of Annexation Agreement for Lot 1-25 in Wolf Creek Industrial Phase III Sterling Estates; Ordinance No. 1951 vacating a portion of Plainfield-Naperville Road; Ordinance No. 1952 authorizing execution of Amendment to Annexation Agreement for New Community Church and Ordinance No. 1953 authorizing Special Use Permit for religious institution; Ordinance No. 1954 amending the parking requirements for a public library; Resolution No. 1247 proposing the establishment of a Special Service Area for Century Trace consistent with the annexation agreement; Wilding Pointe Unit 1 Letter of Credit reduction. Administrator Burghard asked if Mr. Guinta was in the audience. In conjunction with the Church on Rt. 59, and I do not wish to delay their request, but I need to inform the Board that we have not had substantial progress made with Mr. Guinta in terms in getting the improvements to Fraser Road. This is a separate issue. Seconded by K. O'Connell. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. Plainfield Village Board of Trustees April 3, 2000 3 //3 MEIJER STORES. Dan Bronson, representative of Meijer Stores told the Board that they have made four (4) minor changes as to what was discussed last week. The landscape plan that is attached as an Exhibit to the annexation agreement was crosshatched in one section to differentiate what is the Meijer Property and then we redated the Exhibit. This was done just for clarification. The third change was in the body of the Annexation Agreement and we added another party to the notice provision. The last change was a clarification and is a little more substantive. Paragraph 12 of Exhibit B Amendment to the Annexation Agreement had some text changes. In the event, Meijer or Staff feels that lanes should be expanded or added for the right mm into the shopping area, and the lane needs to be extended beyond the Meijer property to the south abutting neighbors property, we would ask the Village for help in seeking the right of way. After the Board heard the above changes, Mayor Rock stated that it would be appropriate to delay the vote on the annexation agreement until we can further review. S. Calabrese moved to table this matter until we have a chance to read this and have a little better of an explanation as to what this all means. Seconded by J. Cherry. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. #4 KENSIGNTON CLUB REVISED SITE PLAN. Planner Testin summarized several changes that were made: removal of all townhomes; perimeter lots adjacent to van Dyke and to Riviera Estates increased in size to a minimum of 12,000 sq. ft.; 50" Half right of Way provided for east side of Van Dyke along with an adjacent 25' landscape easement; decrease in overall density to 1.97 Dwellings per Residential Acre with' a density south of 127th Street of 1.86 Dwellings per Residential Acre; increase in average lot size within Neighborhoods 4 and 5 to 12,433 sq. ft. and 12,091 sq. ft. respectively; increase in minimum lot size from 9,200 square feet to over 10,000 sq. ft. with Neighborhood 1 north of 127th Street matching lots previously approved adjacent to west and exceeding lot sizes previously approved adjacent to north; Park Site exceeds required land donation by .65 acres; increase in planned pavement width from 28'BB to 31'BB as required by ordinance for intemal through streets. Attorney Selfridge thanked the Board and Staff for allowing them to come before the Board as such short notice. John Martin, of Jem Land Design, gave a short presentation to describe the above mentioned changes. Trustee O'Connell told them she likes the traffic pattern and likes the way the plan is layed out. She thinks the lots sizes are a wonderful improvement, but in her opinion you still have a majority of the subdivision between 10,000 and 11,000 sq. ft. lots, that is still unacceptable. I would like to see some larger lots. She would also like to see lot dimensions on her plat. She has a problem that the community to the north across 127th Street, has no park area. S. Calabrese like the general layout of the plan, but would also like to see a few more of the lot sizes a little bigger. Mayor Rock stated that there were many lots under 10,500 sq. ft., actually about 30% of them. John Cherry also feels that it Plainfield Village Board of Trustees April 3, 2000 4 is an Estate District and should have 12,000 sq. ft. lots. R. Smolich had no commets. M. Collins feels that the plan has come a long way and that the presentation was very good. The Trustees agreed that this site does still warrant a PUD, but I feel the percentages of lots needs to be switched. I want a bigger percentage of larger lots. Peter Tremulis, Puke asked if they were to increase and adjust Neighborhood 5 size lots would that be more what the Board was suggesting. They felt it was a move in the fight direction. #5 CHRIST COMMUNITY CHURCH. S. Calabrese moved to open a Public Hearing regarding an annexation agreement for a 10-acre parcel located on the west side of Van Dyke Road 1/2 mile south of 119th Street. Seconded by K. O'Connell. V6te by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no, 1 absent. Motion carried. J. Cherry moved to direct the Village Attorney to draft an Ordinance authorizing execution of the annexation agreement. Seconded by S. Calabrese. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no, .1 absent. Motion carried. #6 ' 12930 WALDEN DRIVE IN THE PONDS planner Testin stated that the applicant is requesting a variance to reduce the comer side yard setback from 30 feet to 18.5 feet. The subject parcel is a comer lot in the Ponds Subdivision~ The variance will affect the aesthetic appeal of the streetscape. The primary concern in this case is the impact to subdivision character and what the Village supports as an appropriate streetscape design. Plan Commission and staff recommend denial of the variance based on the request not meeting the standards listed in the Staff Report to the Zoning Board of Appeals on January 22, 2000. - Dan Kramer, Attomey for Property Concepts told the board that the applicant originally submitted for a building permit with the required comer side yard setback. The building division required changes to the site plan to meet the rear yard setback requirements. The plans were submitted to comply with rear yard setbacks, but the setback lines shown on the plat per Village code were also modified. The comer side yard setback was reduced to less than the 30 feet required in the Village code. The setback lines as shown on the · plat were not reviewed since they were correct on the original submittal and the plan was approved. He also stated that the location of the comerg present no sight or visibility, or public health hazard; or diminution in the value to surrounding real property owners and would be one of the largest homes constructed in the subdivision. Petitioner requests relief from the set back requirements to avoid undue hardship in tearing out the existing. foundation. K. O'Connell moved to deny the variance to allow a reduction in the comer side yard setback from 30 to 18.5 feet and include the suggested Findings of Fact on pages 2 and 3 of the report to the Zoning Board of Appeals that is attached in the packet tonight and dated January 22, 2000. Seconded by S. Calabrese. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, no; O'Connell, yes. 4 yes, 1 no, 1 absent. Motion carded. Plainfield Village Board of Trustees April 3, 2000 5 Daniel Kramer, Attorney for applicant, stated that for purposes of record that the findings you are referencing are you saying those are made by the Zoning Board? Attorney Harvey stated that the Board has included those as their Findings of Fact in their denial of your request for a variance. Daniel Kramer, Attorney for applicant, objects to that; #8 618 MAIN STREET. Planner Testin stated that the applicant is proposing to rezone 618 Main Street from R-1 Overlay to BTD. BTD is intended for low intensity professional and commercial uses while still maintaining the existing character of the neighborhood. The property is located on Main Street and is bound by the Ameritech building to the south, multifamily to the west, and the municipal parking lot to the east. The existing structure is being completely renovated at this time. R. Smolich moved to direct the Village Attorney to draft an ordinance approving the rezoning of 618 Main Street from R- 1 Overlay to BTD. Seconded by M. Collins. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no. 1 absent. Motion carried. #9 PHELPS SUBDIVISION. Planner Testin stated that the applicant is requesting a variance be granted from the minimum lot size requirement to allow for the subdivision of 808 Center Street. The current re-subdivision will modify 808 Center Street into two lots. This will allow for the existing residence to remain on lot 3 and create lot 4 allowing a new residence to be constructed. R. Smolich moved to direct the Village Attorney to draft ordinances approving the variances in lot width and size and approval of the final Plat subject to the adoption of the variance ordinances. Seconded by J. Cherry. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carded. #10 WASTEWATER TREATMENT FACILITY. Planner Testin told the Board that the plan proposes 3 clarifier tanks, aeration tanks, lift stations, digesters tank, sludge storage facilities, and other miscellaneous buildings. The plan also identifies areas for expansion. On the East Side of the site is the DuPage River. There will be a regional bike path along the fiver as well as the river itself being designated as a River Trail. Single family and multifamily units are across the DuPage. The Plan commission recommended that a landscaping plan be developed with heavy plantings on the East Side of the site. #11) 2000-2001 BUDGET. J. Cherry moved to open a Public Hearing to discuss Fiscal Year 2000-2001 Budget. Seconded by M. Collins. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. At 8:45 p.m Mayor Rock and Trustee Smolich recused themselves from the meeting in accordance with state legislation on the TIF. Plainfield Village Board of Trustees April 3, 2000 6 J. Cherry moved to adopt Ordinance No. 1955 approving the Fiscal Year 2000-2001 Budget. Seconded by S. Calabrese. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, through the last couple of meetings, I have asked questions concerning the cost of converting to the monthly water billing system. Unfortunately, I did not get answers not to my satisfaction. I vote no. The motion has failed. Mayor Rock and Trustee Smolich returned to the meeting at 8:55 p.m. ADMINISTRATOR'S REPORT No report FINANCE DIRECTOR'S REPORT No report ECONOMIC DEVELOPMENT DIRECTOR'S REPORT Director Vaupel invited the public and staff to a farewell reception at Caf6 Orleans on Wednesday, April 12, 2000 for Jeffrey Durbin. Ball/Kerr Glass Facility has been purchased from Darwin Realty who is in the process of redeveloping the area. They are planning to annex to the Village. Croda Adhesives has moved into the former Firestone building on 143ra Street and Rt. 30. They relocated from Itasca and employ around 25 people. Chem Lawn TrueGreen has a contract to build on a site on Rt. 59 near 143rd Street north of the Animal Care Center. PUBLIC WORKS DIRECTOR REPORT R. Smolich moved to approve the final payout request to Layne Western for Water system Improvements at Well No. 6 in the amount of $88,899.60. Seconded by J. Cherry. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connel, yes. 5 yes, 0 no, 1 absent. Motion carded. R. Smolich asked if the sewer and water work was completed in the older neighborhoods. He would like to see the infrastructure repaired below the streets before resurfacing the streets. Director Persons stated that portion of Commercial, DesPlaines and Fox River are in such poor condition and need to be addressed within the next year and this is the most cost effective way to do it. J. Cherry moved to authorize the completion of all required engineering documents related to this M.F.T. Street resurfacing work. Seconded by K. O'Connell. Vote by roll call. Vote by roll call. Smolich, no; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 4 yes, 1 no, 1 absent. Motion carded. M. Collins moved to authorize the purchase of one 2000 Model Elgin Crosswind Street Sweeper, from Standard Equipment, at a total state purchase price of $126,815. Seconded by J. Cherry. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. Plainfield Village Board of Trustees April 3, 2000 7 ENGINEER'S REPORT No report POLICE CHIEF'S REPORT Chief Bennett presented his Operations Report for January 2000. He also stated that the first parking stall south of Vista Lane has been removed for safety issues. K. O'Connell would like the Staff to contact the homeowners on the West Side of James Street regarding the restrictions of the timed parking. Judy Voight, Elite Essence was present and stated that she wrote a letter to the Board requesting the timed 4-hour parking on the west side of James Street between Commercial and Lockport Streets. R. Smolich moved to adopt Ordinance No. 1955 amending Timed 4-Hour Parking on the West Side of James Street between Commercial and Lockport Streets. Seconded by M. Collins. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. S. Calabrese moved to authorize the Mayor to execute and the Clerk to attest to the Police Officer Employment Agreement with Richard J. Borkowski. Seconded by R. Smolich. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. ATTORNEY'S REPORT No report S. Calabrese moved to adjourn to Executive Session to discuss personnel, not to reconvene. Meeting adjourned at 9:16 p.m. SUSAN JANI~ERK