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Home My Public Portal About04-17-2000 Village MeetingPLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: APRIL 17, 2000 AT: VILLAGE HALL BOARD PRESENT:R. ROCK, R. SMOLICH, J. CHERRY, M. COLLINS, K. O'CONNELL, S. CALABRESE, S. RATHBUN. OTHERS PRESENT:D. BENNETT, CHIEF OF POLICE; T. L. BURGHARD, ADMINISTRATOR; H. HAMILTON, ENGINEER; S. JANIK, VILLAGE CLERK; C. MINICK, FINANCE DIRECTOR; J. HARVEY, ATTORNEY; A. PERSONS, PUBLIC WORKS; L. VAUPEL, ECONOMIC DEVELOPMENT; D. CARROLL, PLANNER. At 7:00 P.M. President Rock called the meeting to order. Roll call was taken, all were present. Clerk Janik led the pledge to the flag. PRESIDENTIAL COMMENTS: Mayor Rock, Village Mayor of theVillage of Plainfield, in recognition of the efforts of A.B.A.T.E. of Illinois, Inc. and the other 224,000 registered motorcyclist and in recognition of the continued role Illinois serves as leader in motorcycle safety and education, do hereby proclaim the month of May, this year 2000, as Motorcycle Awareness Month and urge all motorist to join in an effort to improve safety and awareness on our highways. TRUSTEE'S COMMENTS: No comments PUBLIC COMMENTS On items not on Agenda: Donna Koehler, CCOP, asked quite a few questions regarding different issues. They had concerns on the Plainfield Club Subdivision; wastewater treatment plant; has Oswego endorsed the WIKADUKE Trail; Boundary Agreement between Plainfield & Oswego, has Plainfield considered TEA21 ? Mayor Rock asked if they would like to be put on the Agenda, Monday, May 1, 2000. The members felt this was acceptable and they would e- mail the Village Clerk their questions before the deadline of items to be placed on the May 1, 2000 Agenda. Mayor Rock requested that an Executive Session be added for the purpose of personnel, not to reconvene. S. Calabrese moved to approve the Amended Agenda. Seconded by K. O'Connell. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Rathbun, yes. 6 yes, 0 no. Motion carded. R. Smolich moved to approve the Consent Agenda to include the following: Board Meeting Minutes, 04/03/2000; Bills Payable 04/17/2000; Revenue Report 03/31/2000; Expenditure Report 03/31/2000; Ordinance No. 1956 rezoning property located at 618 Main Street from R-1 Overlay to Business Transition District; Ordinance No. 1957 approving variance for total lot area for the property located at the Southwest comer of Plainfield Village Board of Trustees April 17, 2000 2 Evans Street and Center Street (808 Center Street) 7,900 sq. fi. and a width of 51 ft; Ordinance No.1958 approving variance for total lot area for the property located at the southwest comer of Evans Street and Center Street (808 Center Street) 10,910 sq. ft. and a w~idth of 82 ft.; Ordinance No. 1959 authorizing the Issuance of $18,000,000 General Obligation Alternate Bonds of the Village of Plainfield, Illinois for the Purpose of Financing a Wastewater Treatment Facility. Seconded by S. Rathbun. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. #3 HERON VIEW ESTATES HOMEOWNERS ASSOCIATION REQUEST. Vickie Cohen, resident of Heron View Estate, spoke briefly and asked the Board to grant a request from Heron View Estates Homeowners Association and Plainfield Fire Protection District to install "No Parking" Signs on the designated streets (three private roadways (Chipper, Kristoff, and "unnamed" Court) that provide access to several multi- occupancy buildings, which will put us in compliance with the First Protection District, the Police Department's'enforcement roles, and will insure safe entry and exit on those streets. This will also enable emergency vehicles easy access without the potential. hazard of parked cars. Administrator Burghard stated that the Village Attorney indicates that the definition of the property covered is by a legal description. In Homeowners Associations where there is private property, I like to see the driveways, which are usually common areas, included as private party, so the police have enforcement on that. Michael Petro, Developer and President of the Homeowner's Association of Heron View Estates was present and in answer to Administrator Burghard's request, he stated that he saw no problem with that issue, and I believe if you take a look at the property and legal description, that is included a such. ~ S. Rathbun moved to have Mayor Rock execute a Traffic Enforcement Agreement between the Village and the Heron View Estates Homeowners Association. Seconded by R. Smolich. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. #4 MEIJER STORES. S. Rathbun moved to adopt Ordinance No. 1960 authorizing execution of the annexation agreement for the Meijer Store property. Seconded by R. Smolich. Vote by roll call. Smolich, yes; Calabrese,yes; Cherry, yes; Collins, yes; O'Connell, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. S. Rathbun moved to adopt Ordinance No. 1961 annexing the Meijer Store property. Seconded by S. Calabrese. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. S. Rathbun moved to adopt Ordinance No. 1962 rezoning the property located at the southeast Comer of 135th Street and Route 59. Seconded by J. Cherry. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. Plainfield Village Board of Trustees April 17, 2000 3 S. Rathbun moved to adopt Ordinance No. 1963 authorizing the issuance of a Special Use Permit to allow an automobile Fuel Station and Car Wash at the southeast comer of 135th Street and Route 59. Seconded by R. Smolich. Vote by roll call. Smolich, yes; Calabrese,yes; Cherry, yes; Collins, yes; O'Connell, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. //5 REIBEL FARM (PULTE'S KENSINGTON CLUB). The developer, Pulte, has increased the size of some of the lots and to do this, they eliminated five of them from the plan. They also made smaller some space off the public park and other areas of open space. Now, 87 lots, or a little more than 27 percent of' them, were between 10,000 and 11,000 square feet. Trustee O'Connell still feels that anything under 11,000 square feet should be in the minimum and also stated that she wanted no more than 20 percent of the lots to be that size. Trustee Cherry stated that there has been improvement, but he still didn't like the smaller lots. This is supposed to be an estate district and areas classified as estate-style in the village's comprehensive plan are supposed to have 12,000 square foot lots. Trustee Smolich declined to express support for the plan. Lot sizes don't bother him, but they have to bring the density down close to 1.75 DU/a. Trustee Calabrese backed the plan and felt they did exactly what they were asked to do. Trustee Collins also agreed that they presented a plan tonight and did what we asked them to do. Trustee Rathbun also supported the plan. Being a split decision, the plan will return at a future meeting for luther discussion. //6 BRONK ESTATES ANNEXATION AGREEMENT PUBLIC HEARING AND PRELIMINARY PLAT. S. Rathbun moved to open a Public Hearing regarding an Annexation Agreement for a 60.6 acre parcel located at the northeast comer of 135th Street and Van Dyke Road. Seconded by S. Calabrese. Vote by roll call. Smolich, yes; CalabreSe, yes; Cherry, yes; Collins, yes; O'Connell, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. S. Rathbun moved to instruct the attorney to draft an ordinance annexing the subject parcel and for the agreement be revised to allow for modifications per Board and staff direction and also approval of the preliminary plat with the stipulations in the staff report. Seconded by R. Sm°lich. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, no; Rathbun, yes. 5 yes, 1 no, 0 absent. Motion carried. ADMINISTRATOR'S REPORT Administrator Burghard directed at the last meeting Chris Minick, Finance Director to reassess the costs of monthly billing in response to Trustee O'Connell's request for further information. Trustee O'Connell told Director Minick that she was pleased to receive all the information that she had requested and that she now was more able to comprehend the change to monthly utility billing. The Trustees were all agreeable to interviewing candidates for the position of Director of Community Development during a scheduled workshop. They suggested that we do this as soon as possible, and that it is important that they are all present. Plainfield Village Board of Trustees April 17, 2000 4 FINANCE DIRECTOR'S REPORT Trustee R. Smolich and President Rock recused themselves from the meeting at 8:35 p.m. during discussion for the Year 2000-2001 Budget. S. Rathbun moved to adopt Ordinance No. 1964 Budget for the Village of Plainfield for the Fiscal Year beginning May 1, 2000. Seconded by M. Collins. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Rathbun, yes. 5 yes, 0 no. Motion carried. Both Trustee Smolich and Mayor Rock returned to the meeting at 8:40 p.m. S. Rathbun moved to adopt Ordinance No. 1965 amending the Annual Vehicle License Fees. Seconded by J. Cherry. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. S. Rathbun moved to adopt Ordinance No. 1966 amending Water and Sewer rates. Seconded by R. Smolich. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. ECONOMIC DEVLEOPMENT DIRECTOR'S REPORT Director Vaupel told the Board that at the Workshop scheduled for April 24, 2000 there will be two items on the Agenda, the Downtown Plan with design guidelines, DMJM with site plan for the new Village Hall. PUBLIC WORKS DIRECTOR REPORT S. Rathbun moved to authorize the purchase of one Ford Ranger Pickup from Rod Baker Ford at a price not to exceed $15,592. Seconded by K. O'Connell: Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Rathbun, yes. 6 yes, 0 no. Motion carded. ENGINEER'S REPORT S. Rathbun moved to adopt Ordinance No. 1967 accepting a certain portion of Van Dyke Road from the Plainfield Township Road District. Seconded by K. O'Connell. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Rathbun, yes. 6 yes, 0 no. Motion carded. COMMUNITY DEVELOPMENT DIRECTOR'S REPORT Planner Carroll spoke briefly regarding the 4-hour time limit parking on the west side of James Street between Commercial and Lockport Streets. Tim Dibeck, 602 James Street was not in favor of the 4-hour parking. He felt that the parking should all be treated the same throughout the downtown residential streets, which he thought was 2 hour timed parking. Judy Voight, Elite Essence Day Spa told the Board the problems with parking she was having with the high schoolers, and felt the 4-hour parking was good and would work. Blaine Waldron at 414 James Street spoke against the 4-hour timed parking and felt that there was no reason why this was needed. He felt Plainfield Village Board of Trustees April 17, 2000 5 that the high school children needed places to park and that they didn't bother anyone in his neighborhood. As a resident on this street he does not have a problem. His wife, Jody Waldron also spoke against the 4 hour timed parking limitation. Chief Bennett spoke briefly explaining the reasons for the timed parking and felt it would solve some parking problems. POLICE CHIEF'S REPORT Chief Bennett presented his 1999 Crime Report. ATTORNEY'S REPORT No report S. Rathbun moved to adjourn to Executive Session for the purpose of discussion on personnel not to reconvene. Seconded by K. O'Connell. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. Meeting adjourned at 9:15 p.m. ~USAN JANIK, VII~I~AGE CLERK