HomeMy Public PortalAbout06-05-2000 Village MeetingPLAINFIELD VILLAGE BOARD OF TRUSTEES
VILLAGE MEETING MINUTES
DATE: June 5, 2000
AT: Village Hall
BOARD PRESENT: R. ROCK, J. CHERRY, M. COLLINS, K. O'CONNELL, S.
RATHBUN, S. CALABRESE.
BOARD ABSENT: R. SMOLICH
OTHERS PRESENT:D. BENNETT, CHIEF OF POLICE; T. L. BURGHARD,
ADMINISTRATOR; H. HAMILTON, ENGINEER; S. JANIK, VILLAGE CLERK; C.
MINICK, FINANCE DIRECTOR; J. HARVEY, ATTORNEY; A. PERSONS, PUBLIC
WORKS; L. VAUPEL, ECONOMIC DEVELOPMENT; J. TESTIN, ACTING
COMMUNITY DEVELOPMENT DIRECTOR.
At 7:00 p.m. President Rock called the meeting to order. Roll call was taken, all Trustees
were present. Eagle Scout David Rinehart led the pledge to the flag.
PRESIDENTIAL COMMENTS:
Mayor Rock presented a Certificate to David Rinehart on attaining the award of Eagle
Scout.
S. Calabrese moved to approve the reappointment of Alan Anderson to the Planning
Commission. Seconded by S. Rathbun. Vote by roll call. Collins, yes; O'Connell,yes;
Rathbun, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried.
S. Rathbun moved to approve the appointment of James Testin as Community
Development Director. Seconded by K. O'Connell. Vote by roll call. Collins, yes;
O'Connell, yes; Rathbun, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion
carded.
Mayor Rock thanked the Public Works Department and Police Department for their extra
help during the Strawberry Fest celebration. Clerk Janik read a Thank you from Planner
Doug Carroll thanking Emily Bergner of the Prairie Rivers Network and Brian Kelly,
Ray Kelly, tom Kelly, and Richard Schlueter of Plainfield Moose Lodge #2491 for
participating in this past Saturday's DuPage River Sweep. Your time and hard work was
greatly appreciated. Thanks again for helping to keep the DuPage clean and we hope to
see you at next year's river sweep.
TRUSTEE'S COMMENTS: Trustee M. Collins questioned Administrator Burghard
about extensions for new lawns. Administrator Burghard told him we would be
discussing this during the Public Works Director's Report.
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June 5, 2000
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PUBLIC COMMENTS On Items not on Agenda.
There were no public comments.
S. Rathbun moved to aprove the Agenda. Seconded by S. Calabrese. Vote by roll call.
Collins, yes; O'Connell, yes; Rathbun, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1
absent. Motion carried.
S. Rathbun moved to approve the consent Agenda to include Board Meeting Minutes,
05/15/2000; Bills Payable 06/05/2000; Riviera Estates Subdivision Letter of Credit
reduction. Seconded by S. Calabrese. Vote by roll call. Collins, yes; O'Connell, yes;
Rathbun, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried.
#3 ARBOR CREEK UNIT 2 FINAL PLAT.
Director Testin stated that the applicant is seeking final plat approval for Unit 2 of Arbor
Creek Subdivision. The Village Board'approved the annexation agreement and
preliminary plat for Arbor Creek in August of 1998. The development is located south of
Winding Creek Subdivision on the West Side of the Interstate 55 frontage road. Unit 2 is
located on the south end of the development and includes 47 detached single family units
and 14 attached single family units. Some of the issues are that the plat is consistent with
the provisions of the annexation agreement and the preliminary plat. The annexation
agreement states that the developer agrees to convey to the Village the proposed park site
along the Lily Cache Creek with an 8-foot asphalt pathway. The connection to the
pathway has been designed through Unit 2. Concerns were raised about potential impacts
from traffic on those homes near the extension of Winding Creek Road. This resulted in
a recommended stipulation that a landscape plan be submitted for both the east and west
sides of the stub road.
S. Rathbun moved to approve the Final Plat for Arbor Creek Unit 2 subject to the
following stipulations:
1. Compliance with the requirements of the Village Engineer.
2. Compliance with the requirements of the Plainfield Fire Protection District.
3. That the bike trail be constructed as part of Unit 2.
4. That a landscape plan be submitted for both the east and west side of Winding Creek
Road between Arbor Creek and Winding Creek Subdivisions.
Seconded by S. Calabrese. Vote by roll call. Collins, yes; O'Connell, yes; Rathbun, yes;
Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried.
#4 TRUEGREEN/CHEMLAWN.
Director Testin told the Board that the applicant is requesting site plan approval to allow
for the construction of a Trugreen Chemlawn facility. The subject property is located at
the northeast comer of Route 59 and Riverwalk Court and is immediately north of the
Plainfield Animal Clinic. The property is approximately 12 acres in size with 3.5 acres
buildable, the remainder of the property within the 100 year floodplain. Truegreen
Chemlawn is proposing to construct a building which will include a branch office and a
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June 5, 2000
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warehouse to store the chemicals used for lawn application. Some of the issues are to
finalize an agreement for the construction of a shared access drive for the Animal Care
Hospital and the Trugreen Chemlawn facility. The architectural style of the building
consistent with the surrounding buildings. The Plan commission recommended money be
placed into an escrow account for the installation of sidewalks when Route 59 is
improved. The use of plastic slats in a chain link fence along with landscaping to achieve
the visual screening required by ordinance for outside storage and dedicate land to the
Park District for the DuPage River Bike Path.
Board members expressed concern that the lot which would be used to store tracks and
other company vehicles could be visible from the road and from a future bike path
proposed by the park district to nm along the rear of the property.
Developer, Don Greviskes of American Design agreed to a fenced-in parking lot in the
rear of the facility sufficiently screened from public view.
S. Rathbun moved to approve the site plan for the subject property with the following
stipulations:
1. Compliance with the requirements of the Village Engineer.
2. Compliance with the requirements of the Plainfield Fire Protection District.
3. Cross access agreement between Plainfield Animal Clinic and Trugreen must be
finalized prior to Occupancy (final or temporary) being granted.
4. Dedication of land to the park District for the DuPage River Bike Path must be
completed prior to an occupancy permit being granted.
5. Provide money in an escrow account for the construction of sidewalks along Route 59
to be completed with the widening of Route 59.
And an additional;
6. 100% visual screening on the east, south and west as represented tonight. Seconded by
K. O'Connell. Vote by roll call. Collins, yes; O'Connell, yes; Rathbun, yes; Calabrese,
yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carded.
ADMINISTRATOR'S REPORT
S. Rathbun moved to postpone the private improvement on the property located at 618
Wist Main Street (Phelps) for 120 days while the Village explores the benefits that may
result from the RFP. Seconded by J. Cherry. Vote by roll call. Collins, yes; O'Connell,
yes; Rathbun, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried.
S. Rathbun moved to instruct the Village Attorney to draft a lease for the Plainfield
Moose Lodge to lease the south half of 940 Lockport Street building along the same lines
of the Railroad Modelers. Seconded by S. Calabrese. Vote by roll call. Collins, yes;
O'Connell, yes; Rathbun, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion
carded.
Administrator Burghard announced that the Century Trace Development has been sold by
Moser Development to Pulte. Pulte was in the Village Offices today and paid a recapture
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June 5, 2000
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fee, tap on fees in advance of constructing, and annexation fees to a total amount of well
over half a million dollars.
Pat McKeown, MainStreet representative, requested that the Board ask IDOT for the
closure for Harvest Fest.
S. Rathbun moved to request IDOT to close Lockport Street on October 7 and 8th for
Harvest Fest for Plainfield MainStreet. Seconded by K. O'Connell. Vote by roll call.
Collins, yes; O'Connell, yes; Rathbun, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1
absent. Motion carried.
FINANCE DIRECTOR'S REPORT
S. Rathbun moved to adopt Resolution 1253 regarding a Public Hearing under the Bond
Issue Notification Act. Seconded by S. Calabrese. Vote by roll call. Collins, yes;
O'Connell, yes; Rathbun, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion
carded.
Administrator Burghard spoke this afternoon to Steve Langert of the Plainfield School
District and he is running late, can we postpone this next item until Mr. Langert arrives at
the meeting.
ECONOMIC DEVLEOPMENT DIRECTOR'S REPORT
S. Rathbun moved to recommend hiring Visualedge Creative Services, Inc. to create a
brochure to be used in marketing and promoting the Village to commercial and industrial
development. Seconded by S. Calabrese. Vote by roll call. Collins, yes; O'Connell, yes;
Rathbun, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried.
PUBLIC WORKS DIRECTOR REPORT.
S. Rathbun moved to award the Well #6 Pumping Equipment contract to Meadow
Equipment Sales & Service, Inc. at a cost not to exceed $103,904. Seconded by S.
Calabrese. Vote by roll call. Collins, yes; O'Connell, yes; Rathbun, yes, Calabrese, yes;
Cherry, yes. 5 yes, 0 no, 1 absent. Motion carded.
S. Rathbun moved to award to James D. Fiala Paving Co. the 2000 MFT Street
Maintenance Program in the amount of $189,565.25. Seconded by S. Calabrese. Vote
by roll call. Collins, yes; O'Connell, yes; Rathbun, yes; Calabrese, yes; Cherry, yes. 5
yes, 0 no, 1 absent. Motion carried.
S. Rathbun moved to authorize Associated Technical Services to complete a water leak
survey of the water system not to exceed $9,800.00. Seconded by S. Calabrese. Vote by
roll call. Collins, yes; O'Connell, yes; Rathbun, yes; Calabrese, yes; Cherry, yes. 5 yes, 0
no, 1 absent. Motion carried.
S. Rathbun moved to push back the installation of new lawns, sod and/or seed from July
7,2000 to September 4, 2000 and to bring back to the Board at the first regularly
scheduled meeting on July 3, 2000 for further consideration. Seconded by S. Calabrese.
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June 5, 2000
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Vote by roll call. Collins, yes; O'Connell, yes; Rathbun, yes; Calabrese, yes; Cherry,
yes. 5 yes, 0 no, 1 absent. Motion carried.
FINANCE DIRECTOR'S REPORT - SCHOOL DISTRICT TAP-ON FEES.
Director Minick told the Board that tap-on fees are charged to builders and developers
when they seek to connect new homes, businesses or other structures to the Village's
water and sewer system. The Plainfield School District has proposed a reduction in the
sewer and water tap-on fees for the construction of the Freshmen Center and Heritage
Grove. There are two possible methods of calculating the mount of the tap-on fees. The
first choice would be to apply the method used by the Illinois Environmental Protection
Agency. Under this method, the fee for the new schools would be calculated by
multiplying the population equivalent oft he new schools by the Village's standard tap-on
fees, $1,029. The District would be allowed a reduced PE to account for variances in
usage. Even with the reduced PE, the District would still pay nearly $468,000 in tap-on
fees for the two new schools. The School District submitted a proposal to the Village to
figure the tap-on fees using a different method. The Village would calculate the fees
based on actual consumption figures. The Village would estimate actual sewer and water
consumption and multiply that by $1,029. This would reduce the cost to the School
District by almost 95%, making the fees $20,580.
S. Calabrese moved to table this discussion and any action on the proposal until it could
be discussed further at a future workshop meeting. Seconded by K. O'Connell. Vote by
roll call. Collins, yes; O'Connell, yes; Rathbun, yes; Calabrese, yes; Cherry, yes. 5 yes, 0
no, 1 absent. Motion carried.
ENGINEER'S REPORT
S. Rathbun moved to approve the award of the Des Plaines Street North Reconstruction
Phase II-Underground Utilities project to P. T. Ferro Construction Company, Inc. in the
amount of $467,666.50. Seconded by J. Cherry. Vote by roll call. Collins, yes;
O'Connell, yes; Rathbun, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion
carried.
S. Rathbun moved to authorize the Village President to execute and the Clerk to attest to
the IDOT Joint Agreement for the Illinois Rt. 59 improvements and to adopt Resolution
No. 1254 authorizing the funding of certain improvements to Illinois Rt. 59. Seconded
by J. Cherry. Vote by roll call. Collins, yes; O'Connell, yes; Rathbun, yes; Calabrese,
yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried.
S. Rathbun moved to authorize the attorney to draw up a Resolution to draw upon the
Letter of Credit of Arbor Place because of unresolved situations. Seconded by S.
Calabrese. Collins, yes; O'Connell, yes; Rathbun, yes; Calabrese, yes; Cherry, yes. 5
yes, 0 no, 1 absent. Motion carried.
COMMUNITY DEVEOPMENT DIRECTOR'S REPORT
S. Rathbun moved to amend United distillers and Vintners site plan to include evergreen
plantings adjacent to Van dyke Road, as depicted in Staff's visualization study, in lieu of
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June 5, 2000
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the previously approved solid fence. Seconded by K. O'Connell. Vote by roll call.
Collins, yes; O'Connell, yes; Rathbun, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no., 1
absent. Motion carried.
Ken Smith, Park District, asked the Mayor if he would allow him to give Public
Comment. After Mayor Rock's acknowledgment, Mr. Smith stated that two
developments, the Reserve and the other east of Van Horn Woods have come before the
Board discussing visual screening with landscaping. He proposes a solution that the
Board passes an Ordinance to require an inventory of trees, 3 ft. wide as a visual
screening. He said it was clear to him that the Board had an interest in this screen
landscaping. Mayor Rock suggested that the Board and Staff consider this request and to
give it some consideration.
POLICE CHIEF'S REPORT
S. Rathbun moved to authorize a professional service contract for police facility addition
with Interplan Practice in the amount of $29,300.00. Seconded by S. Calabrese. Vote
by roll call. Collins, yes; O'Connell, yes; Rathbun, yes; Calabrese, yes; Cherry, yes. 5
yes, 0 no, 1 absent. Motion carried.
Chief Bennett told the Board that in an effort to increase driver awareness, new flashing
lights with "School Zone" and "20 M.P.H." will be installed just off Route 30
(westbound) and just west of Round Barn Road (eastbound).
Chief Bennett presented the April 2000 Operations Report to the Board.
Chief Bennett addressed the issue of Vehicle Tax Enforcement. Staff would suggest that
we impose a $75.00 fine using the administrative citation process, and be in addition to
the current ordinance that indicates the sticker fee doubles after August 1st each year.
$75.00 Non-compliance citation, $30.00 Double Fee for a Total Cost of $105.00.
S. Calabrese moved to authorize the Mayor to execute the Police Officer Employment
Agreements for Colin H. Mulacek and Erin M. Colleran. Seconded by K. O'Connell.
Vote by roll call. Collins, yes; O'Connell, yes; Rathbun, yes; Calabrese, yes; Cherry, yes.
5 yes, 0 no, 1 absent. Motion carded.
ATTORNEY'S REPORT
No report
S. Rathbun moved to adjourn the meeting and convene the Executive Session for the
purpose of discussion regarding pending litigation not to reconvene. Seconded by S.
Calabrese. Vote by roll call. Collins, yes; O'Connell, yes; Rathbun, yes; Calabrese, yes;
Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried.
Meeting adjoumed at 8:30 p.m. .f.,7 //"~._ , ,~
S~USAI~ JANIK, X~IJ~LAGE CLERK