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HomeMy Public PortalAbout06-19-2000 Village MeetingPLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: June 19, 2000 AT: Village Hall BOARD PRESENT: R. ROCK, J. CHERRY, K. O'CONNELL, S. RATHBUN AND S. CALABRESE, R. SMOLICH. BOARD ABSENT: M. COLLINS OTHER PRESENT: T.L. BURGHARD, ADMINISTRATOR; H. HAMILTON, ENGINEER; S. JANIK, ILLAGE CLERK; C. MINICK, FINANCE DIRECTOR; J. HAREY, ATTORNEY; A. PERSONS, PUBLIC WORKS; L. VAUPEL, ECONOMIC DEELOMENT; J. TESTIN, COMMUNITY DEELOPMENT DIRECTOR AND AMY PETERSON, ADMINISTRATIVE ANALYST. At 7:00 p.m. President Rock called the meeting to order. Roll call was taken, M. Collins was absent, all other Trustees were present. PRESIDENTIAL COMMENTS: Mayor Rock presented Dr. Frank C. Bender, M.D. on 50 years of outstanding service to the Plainfield community. Mayor Rock cancelled the scheduled Board Meeting of July 3, 2000 and announced that the next regular meeting will be July 10 and another meeting on July 17. A Workshop is scheduled for July 24, 2000. TRUSTEE'S COMMENTS: Trustee O'Connell thanked JoLynn Worden and her committee for putting together the Relay for Life last Friday night and Saturday to raise funds for cancer research. PUBLIC COMMENTS On Items not on Agenda: Tom Daugherty, a resident of Walker's Grove Subdivision on Sunderlin Road was joined by Jay Henry, Mark Hutchison, Rich DuSatko, Karen Banas, Alan Bank, Cory Mulaini and 50+ residents from Walker's Grove Subdivision and Nature's Crossing Subdivision who came to the Village Meeting to seek relief and help from flooding problems every time it rains. He explained that the adjacent farm field is much higher than the residential lots, which causes any excess stormwater to run off the field and into the yards and streets of the subdivision. They also felt that an earth berm erected along the border between Walker's Grove and the adjacent Nature's Crossing subdivision to the west has played a role in the problem. We regularly deal with flooded basements, mud and debris in our yards, and farm debris and other debris in our neighborhood pond. The residents demanded satisfaction listing their requests as £ollows: the problems be corrected in a timely manner; damages to their property be repaired; their yards be regraded and homeowners be reimbursed for all damages. Residents of Walkers Grove Subdivision visited on Thursday morning with Mayor Rock, Public Works Director Allen Persons, Engineer, Ken Blaauw and Administrator Burghard. Administrator Burghard stated that Plainfield Village Board of Trustees June 19, 2000 2 the catch basins have become full of silt from the field, which negates the basins' effectiveness. The developer, Alan Fry has lowered the catch basins which should help solve some of the problem now. He also stated that Village Officials were meeting with the developer on Tuesday, the day after the meeting to work out some solutions. Mr. Burghard also stated that the grades of several lots differed fi.om what they were supposed to be. In some instances they were changed so substantially it affects drainage. The Village Staff will look into the grading and will find a solution. He stated that a long-term solution would be stormwater detention in a new development on the north of Walker's Grove in the current farm field. S. Rathbun moved to approve the Agenda. Seconded by S. Calabrese. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. Clerk Janik told the Board that we were removing Item #C The Ponds Unit # 1 Letter of Credit reduction from the Consent Agenda. S. Rathbun moved to approve the Amended Consent Agenda to include the following: Board Meeting Minutes, 06/05/2000; Bills Payable 06/19/2000; Resolution No. 1255 Closure of Lockport Street for Harvest Fest October 7 & 8, 2000; and Resolution No. 1256 establishing Wage Rates for Workers in any Public Works. Seconded by J. Cherry. Voie by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. #3 PLAINFIELD MOOSE LODGE #2491 LEASE. S. Rathbun moved to adopt Ordinance No. 1980 authorizing the execution of a lease by the Village of Plainfield for the Moose Lodge at 940 W. Lockport Street, Plainfield, Illinois. Seconded by S. Calabrese. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carded. S. Rathbun moved to adopt Ordinance No. 1981 authorizing the sale of alcoholic liquor in a designated municipality owned building. Seconded by J. Cherry. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0. no, 1 absent. Motion carded. #4 PUBLIC HEARING ON ISSUANCE OF BONDS FOR THE SECOND WASTEWATER TREATMENT PLANT. S. Calabrese moved to adjourn the meeting and open a Public Hearing on Bond Issue for Wastewater Treatment Plant. Seconded by S. Rathbun. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. The Public hearing was closed at 7:40 p.m. by motion to return to the regular meeting. Plainfield Village Board of Trustees June 19, 2000 3 #5 VAN DYKE ROAD PLAT OF DEDICATION. Director Testin told the Board that the Village is seeking final plat approval for a final plat for the eastern half (40 feet) of Van dyke Road on the West Side of Heritage Meadows subdivision. Heritage Meadows has dedicated 40 feet of ROW for Van Dyke Road from 127th to just past the Middle School. The developer is not prepared to plat the northern section o Heritage Meadows along Van dyke, but the dedication and platting of the rest of Van Dyke is necessary to allow for utilities to be run to the Village's well site at the southeast comer of 119th Street and Van Dyke. The plat of dedication is consistent with the annexation agreement and the preliminary plat. S. Calabrese moved to approve the Final Plat to allow for the dedication of the eastern 40' feet of Van Dyke Road with the stipulation that the timing and surety for the road improvements be in conjunction with the unit of Heritage Meadows adjacent to this section of Van Dyke Road. Seconded by S. Rathbun. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. #6 226 N. JOLIET ROAD REZONING. Director Testin stated that the applicant is proposing to rezone 226 N. Joliet Street from B-2 General business District to BTD Business Transition District. The property is locate don Joliet Street and is southeast of the GoTane Gas Station. The applicant has a contract to purchase the property and plans to improve the entire property. The rezoning of the property will allow the applicant to live and mn her business from the home. Staff and the Plan Commission recommend approval of the rezoning of 226 Joliet Street from B-2 to BTD. S. Rathbun moved to approve the rez0ning of 226 Joliet Street from B-2 to BTD. Seconded by K. O'Connell. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. The Board welcomed Tracy Carel and her business, Canine Creations to the Village. #7 PLYMOUTH CONGREGATIONAL CHURCH. Director Testin told the Board that the Plymouth Congregational Church is requesting site plan review for a meeting room addition to the existing church facility. The subject site is located at the comer of Lockport and Illinois Streets. The applicant proposes a 5.3-foot rear yard setback. The B-5 Overlay Zoning District requires a rear yard of ten (10) feet or up to zero feet subject to certain requirements. These requirements include a two-hour rated masonry firewall on walls constructed less than three (3) feet from any property line. The applicant is proposing a one hour rated firewall. The Plainfield Fire Protection District finds the one- (1) hour rated firewall acceptable. The Site Plan Review Ordinance requires exterior building facades to be constructed with no less than 25% masonry unless specifically approved by the Village Board. The facades of the expansion are wood siding with several colonnades and large windows. Staff feels the architecture of the expansion is in the same character of the existing church structure. In this case, the 25% masonry requirement could create a negative visual impact and would Plainfield Village Board of Trustees June 19, 2000 4 not match the existing facility. The primary issue for discussion tonight is the historical character of the church. David Spethmann, church trustee stated that the current facilities are inadequate to meet the needs of a living, vibrant church. The addition would solve those problems, which include cramped meeting space and inadequate bathroom facilities. Mike Lambert, Plainfield architect and also member of the church stated that the addition would do irreparable harm to the historic nature of the church. The addition is impacting one of the most historic buildings in the village. David Spethmann stated that the board has done everything they can to find the right balance between the functional and historical nature of this building. He also stated that the board left the decision of whether to proceed with the actual construction to the church congregation. Trustee O'Connell was concerned with the setback on Illinois Street on the westside of the building. Board members felt that the matter should be discussed internally in the church. S. Rathbun moved to approve the site plan for Plymouth Congregational Church subject to the following stipulations: Compliance with the requirements of the Village Engineer; Compliance with the requirements of the Plainfield Fire Protection District. Seconded by J. Cherry. Larry Vaupel, Economic Developmen~t Director stated that he was concerned that this addition would not meet our new design guidelines for the downtown.' Pastor John Curtis assured the Board members that they would work as much as possible to comply with the guidelines, but noted that their plans were submitted in mid-April before the guidelines were adopted. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. ADMINISTRATOR'S REPORT No report FINANCE DIRECTOR'S REPORT No report ECONOMIC DEVELOPMENT DIRECTOR'S REPORT Director Vaupel introduced to the Board Amy Peterson, Administrative Analyst. He also stated that we can expect to see our new entryway signage July 1 st. PUBLIC WORKS DIRECTOR REPORT Plainfield Village Board of Trustees June 19, 2000 5 S. Rathbun moved to authorize the purchase of one John Deere (Model #5410) Tractor with accessories, from Circle W. Tractor, at a total state purchase price of $30,941. Seconded by S. Calabrese. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. Director Persons spoke briefly regarding the construction taking place in town. On the following weekend, June 24 and 25th, we will be closing Rt. 126 or Main Street and DesPlaines Street at the intersection for the extension of water and other utilities. Other closings are the E J & E will close the railroad crossing at Center Street, as well as Eastern Avenue for one day~ on July 13th, Thursday. Also the railroad crossing at Lockport Street on July 18 , Tuesday and there will be notices in the newspapers. ENGINEER'S REPORT S. Rathbun moved to award the relocating of the Cable TV Line at DesPlaines Street and Alley to the low bidder, Bob Baish Excavating in the amount of $22,848.00. Seconded by S. Calabrese. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabarese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. S. Rathbun moved to waive the bidding of the relocating of the Cable TV Line at DesPlaines Street and the Alley. Seconded by S. Calabrese. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. S. Rathbun moved to award the Des Plaines Street North Street lighting project to the Iow bidder, Englewood Electric Supply, in the amount of $53,219.00. Seconded by J. Cherry. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. COMMUNITY DEVELOPMENT DIRECTOR'S REPORT Director Testin told the Board that the Village has received a request from the Plainfield School District for a renewal of the school site contribution rates. The school contribution ordinance allows for the School District to establish an average valuation indicating current market value of improved property prior to July 1 st of each year. The last time the District submitted a valuation was in 1995 and showed the yearly contribution until June 30, 2000. July of 1995 through June of 2000 reflected a 4% yearly increase and was based on an assessed value of $52,000 per acre in 1995. The Plainfield School District has identified the contribution for the next five years. The District has identified a 5% annual increase. It is estimated that the current value, based on the 4% increases would relate to a land value of $60,832 per acre. At 5% it is estimated that the land value would be $77,640 in 2005. Steve Langert, School District, stated that the reason they chose 5% is that we are experiencing an increase in the price of land. The Board was concerned that they might pay more while other municipalities in the school district, such as Joliet, could pay less, and they want to see the contributions Plainfield Village Board of Trustees June 19, 2000 6 applied equally. Joliet will act on the increase to the contribution on July 5, and the Board requested postponement until after that date. R. Smolich moved to approve the 5% School Site Contribution Rates. There being no second the motion failed. S. Rathbun moved to extent our existing Ordinance to July 10, 2000 and to continue to follow the Ordinances that exist and extract those fees. Seconded by K. O'Connell. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. POLICE CHIEF'S REPORT No report ATTORNEY'S REPORT S. Rathbun moved to authorize the meeting change from July 3, 2000 to July 10, 2000. Seconded by S. Calabrese. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carded. S. Rathbun moved to adjourn the meeting. Seconded by S. Calabrese. Voice vote. 5 yes, 0 no., 1 absent. Motion carried. Meeting adjourned at 8:45 p.m. ~ ~~~. . gUSAN~ JANIK~VILLAGE CLERK