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HomeMy Public PortalAbout07-10-2000 Village MeetingPLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: July 10, 2000 AT: Village Hall BOARD PRESENT: R. ROCK, J. CHERRY, K. O'CONNELL, Si RATHBUN, R. SMOLICH, M. COLLINS. BOARD ABSENT: S. CALABRESE. OTHERS PRESENT: T.L. BURGHARD, ADMINISTRATOR; J. REGIS, ENGINEER; B. KUJATH, DEPUTY CLERK; C. MINICK, FINANCE DIRECTOR; J. HARVEY, ATTORNEY; A. PERSONS, PUBLIC WORKS; L. VAUPEL, ECONOMIC DEVLEOPMENT; J. TESTIN, COMMUNITY DEVELOPMENT DIRECTOR. At 7:00 p.m. President Rock called the meeting to order. Roll call was taken, S. Calabrese was absent, all other Trustees were present. The pledge to the flag was led by B. Kujath. PRESIDENTIAL COMMENTS: Steve Rathbun moved to confirm the Mayor's reappointment of Robert Millan to the Plainfield Plan Commission for a three- (3) year term to expire on 4/30/2003. Seconded by Collins. Vote by roll call. Rathbun, yes; Smolich, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. TRUSTEE'S COMMENTS: Trustee Rathbun complimented the Police Department on being present during his grandson's team game. He also complimented the Public Works Department on improving the downtown area by placing picnic tables and flowers. He hoped that next year at this time we would really make an effort to beautify the town in planting flowers, and maybe look at a program to hire young adults during the summer months. Trustee Cherry thanked the Public Works Department who were out early this morning helping with water problems in Walkers Grove Subdivision. PUBLIC COMMENTS On Items not on Agenda: Kurt Stalzer, homeowner and business owner in the proposed Downtown Landscape Plan. His concerns centered on the fact he felt the design guidelines would impose a massive financial impact on property owners in the historical core area. He would ask that the Board give the homeowners more time before consideration and all homeowners under this area should read and understand the guidelines. He felt that the 500 Block of Lockport Street would be severely impacted by these guidelines. Plainfield Village Board of Trustees July 10, 2000 2 Jeff Conrad, 24314 Cropland Drive in Spangler Farms brought to the Board the concerns with water problems that has continued on for the last 4 to 6 weeks. Trustee Cherry has been made aware of our concerns and we are looking for direction to resolve the situation out there. Administrator Burghard assured Mr. Conrad that Allen Persons, Public Works Director and Ken Blaauw, Engineer are looking at the problem and will try and find some solutions. Staff will then contact him with the issues and to keep everyone in the subdivision up to date. President Rock asked for a change to the Finance Director's Report, and Community Development Director's Report on School Tap On Fees and Contribution fees to appear after the Consent Agenda. S. Rathbun moved to approve the amended Agenda. Seconded by M. Collins. Voice vote. All in favor. 5 opposed 0, 1 absent. Motion carried. S. Rathbun moved to approve the Consent Agenda to include Board Meeting Minutes, 6/19/00; Bills Payable 07/10/00; The Ponds Unit 1 Letter of Credit reduction; Ordinance No. 1982 rezoning 226 N. Joliet Road from B-2 to Business Transition District. Seconded by J. Cherry. Roll call vote. Rathbun, yes; Smolich, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. I-I) FINANCE DIRECTOR'S REPORT Director Minick stated that the School District is seeking a compromise on the sewer tap- on fees only for the Freshman Center and the new middle school on Van Dyke Road. They are proposing to pay the water tap-on fees in full. These proposals seek to base the tap-on fees on actual consumption rather than the percentages of enrollment and staff populations of the facilities as applied by the IEPA. In January of 1993 the Board approved a tap-on fee compromise for Walker's Grove School. Staff is seeking direction as to whether the compromise as proposed by the School District is acceptable to the Board. An issue is whether the Board wishes to establish a policy for dealing with tap-on fee reduction requests in the future, and those agencies, which would be eligible. Trustee Rathbun had concerns that the Village would end up paying for schools that are attended largely by students from outside the Village. Why should the people in this community waive the fees when 75 percent of kids in the freshman center don't live here. Trustee Smolich felt that we could go on and on with a list of organizations to come in with a real need to conserve financial resources, and ask us for a break. My concern is what this does to future requests. Trustee O'Connell was hoping for a compromise between what the school asked for and what the Village would come up with Mayor Rock felt that the fees are just a normal part of doing business for the district. Plainfield Village Board of Trustees July 10, 2000 3 Trustee Cherry also suggested a meeting between the Village Board and the School District Board to iron out this request. R. Smolich moved to deny the district's request and send the district an invoice for the full mount of the fees. Seconded by S. Rathbun. Vote by roll call. Rathbun, yes; Smolich, yes; Cherry, yes; Collins, yes; O'Connell, no.4 yes, 1 no, 1 absent. Motion carded. L) COMMUNITY DEVELOPMENT DIRECTOR'S REPORT Director Testin stated that this year, the School District requested the Village renew the Contribution Ordinance for five years at a 5 percent increase per year base don a value of $60,382 per acre. The Ordinance has been scheduled to expire June 30, 2000. The Board, on June 19, 2000, expressed free that developers in Plainfield might pay 5 percent, while developers in other municipalities with the district, such as Joliet, could pay less. The Board extended the Ordinance until July 10 to await Joliet's action. On July 5, Joliet dismissed the district's request for a 5 percent rate of increase, and opting instead for a 4 percent rate. R. Smolich moved to renew the present Contribution Ordinance at the 4 percent per year rate of increase. Seconded by M. Collins. Vote by roll call. Rathbun, yes; Smolich, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. Director Testin stated that he has been receiving a number of inquiries as to when the public meeting regarding the Plainfield Club will be scheduled. There was some discussion, but we are waiting for materials from the applicants. When they are received, a special meeting date will be set. With the Board's direction, we are looking at a larger area like the high school to hold this meeting. //3 PETERSON MANUFACTURING Director Testin told the Board that the applicant is requesting site plan approval to allow for removal o three existing buildings and construction of a new building. The property is located on the south side of 143rd Street east of the E J & E Railroad tracks. The construction schedule for this project is to remove the two of the buildings in order to construct the new building. Staff and the Plan Commission recommend approval of the site plan. S. Rathbun moved to approve the site plan for the Peterson Manufacturing with the stipulations identified in the staff report. Seconded by R. Smolich. Vote by roll call. Rathbun, yes; Smolich, yes; Cherry, yes; Collins, yes; O'Connell. 5 yes, 0 no, 1 absent. Motion carried. //4 BRONK ESTATES Director Testin stated that the subject site is located at the northeast comer of 135th Street and Van Dyke Road. The preliminary plat was approved in April of 2000. Unit 1 consists of 30 acres With 70 single-family lots. This unit is on the north portion of the Plainfield Village Board of Trustees July 10, 2000 4 full parcel. Access to this unit is from Van Dyke Road and an extension of Golden Sunset Road from Golden Meadow's Subdivision. The plan also proposes a road to Kensington Club to the north, which is not named on the plat. Two issues that were of concern were that Lot 1 have a no access easement along Norwood Drive and Lot 130 be designed with a semi-circular Drive. Dan O'Donnell, Developer stated that he heard the stipulations on the lots and agreed to the recommendations from the staff. S. Kathbun moved to approve the Final Plat for Bronk Estates Unit 1 with the 4 stipulations described in the staff report. Seconded by R. Smolich. Vote by roll call. Rathbun, yes; Smolich, yes; Cherry, yes;. Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. #6 PROPOSALS TO DEVELOP A REVISED COMPREHENSIVE PLAN. Director Testin told the Board that several months ago they sent out a request for proposals for an update to the Village's comprehensive plan. After reviewing the proposals, staff has brought to the Board tonight two firms that most appear to address the needs of the Village and has arranged for each firm to give a 15 minute presentation. TESKA AND ASSOCIATES, INC. Mike Hoffman of Teska proposes to team with Parsons Transportation Group for the transportation component, and the Business District, Inc. for surveys and the marketing of commercial district. The proposal identifies the establishment of an advisory committee made up of citizens, Village representatives, agency representatives, business people, and developers to oversee the process. They will also use interviews, focus groups, listening session, workshops and a citizen survey for public input. The proposal focuses on community character. It identifies the integration of smart growth tools, a retail market analysis, and an impact analysis. The plan has six phases which would take approximately 1 year to complete and cost $114,000. TRKLA, PETTIGREW, ALLEN & PAYNE, INC. John Houseal also proposed to team with Parsons Transportation Group to do the transportation component. The plan suggests that an advisory committee be set up and that the Plan Commission could lead the process. The proposal identifies building consensus at each of the key steps. The proposal uses a survey, interviews, and possible focus groups for public input. This proposal identifies the use of a kick-off meeting and Visioning Retreat to develop a community vision. The plan has 4 steps and would take 13 to 17 months and cost $109,000 to $122,000. ADMINISTRATOR'S REPORT Administrator Burghard talked about initiating eminent domain proceedings to acquire rightr~f way of approximately 50 feet by 670 feet along the East Side of the proposed Van !,.dyke Road. Because of the importance of Van Dyke Road and its design that the Board/ struggled with for nearly two years, I think it is important to move ahead with our project and conclude "negotiations" with a party who is not cooperative. Plainfield Village Board of Trustees July 10, 2000 5 S. Rathbun moved to authorize the Village Attorney to initiate proceedings for eminent domain to acquire right of way of approximately 50 feet by 670 feet along the East Side of the proposed Van Dyke Road. Seconded by J. Cherry. Vote by roll call. Rathbun, yes; Smolich, yes; Cherry, yes; Collins, yes; O'Connell, no. 4 yes, 1 no, 1 absent. Motion carried. Administrator Burghard told the Board that recently he watched a Public Broadcasting program that dealt with land development and growth management issues. Copies of the program are being distributed to members of the Board and Plan Commission. I encourage all of you to find time to view and critique it. Chris Minick, Finance Director announced to the public that the first mailing of the monthly utility billing has gone out in the mail. He also thanked publicly the Public Works Department and Shed Binzen in the Water Billing for all their extra work and help. ECONOMIC DEVELOPMENT DIRECTOR'S REPORT S. Rathbun moved to renew annual membership to Will County Center for Economic Development in the amount of $250. Seconded by M. Collins. Voice vote. 5 yes, 0 no, 1 absent. Motion carried. The RFP for DesPlaines and Main Street has been mailed out to developers last week. PUBLIC WORKS DIRECTOR'S REPORT A. Persons presented to the Board a copy of the NPDES Permit for the New Wastewater Treatment Plant. He also gave an update on Walkers Grove flooding concerns and talked about the agreement that the developer would rectify the problems. On June 5th we amended Resolution No. 1252 to extend the installation of sod and seed up until July 7, 2000. Since we have had a lot of rain this spring and surmner, staff feels comfortable in extending the installation of sod and seed up until July 28, 2000. Due to the fact that in August we should have a dry spell, s~-pmbab.ty this will be the last extension. S. Rathbun moved to amend Resolution No. 1252 and extend sod and seeding up until July 28, 2000. Seconded by M. Collins. Rathbun, yes; Smolich, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. ENGINEER'S REPORT J. Regis presented a report to the Board on the remaining improvements for Arbor Place Units 1 and 2. There are adequate funds in the existing Letters of Credit to complete this work. The Board directed the attorney to prepare a Resolution to call in the Letter of Credit for Arbor Place Units 1 and 2 and bring it back to our meeting on July 17, 2000. Plainfield Village Board of Trustees July 10, 2000 6 POLICE CHIEF'S REPORT S. Rathbun moved to authorize the Mayor to execute a Police Officer Employment Agreement for Steve Shervino. Seconded by M. Collins. Vote by roll call. Rathbun, yes; Smolich, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Chief Bennett presented the Operations Report for May 2000. Chief Bennett explained that the Village Clerk was contacted by Rita, the new owner of Village Flower Shop who indicated concern over parking on Lockport Street in front of her store. Rita has requested consideration of some 30-minute limited parking on the south side of Lockport. The Board authorized Chief Bennett to do more investigation on the parking issues and bring back after review for consideration. ATTORNEY'S REPORT S. Rathbun moved that the Executive Session Minutes be made public except the minutes for June 5, 2000 because there is still a need for confidentiality. Seconded by R. Smolich. Rathbun, yes; Smolich, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. S. Rathbun moved to adjourn the meeting. Seconded by R. Smolich. Voice vote. 5 yes, 0 no, 1 absent. Motion carried. Meeting adjourned at 9:00 p.m. BARBARA KUJA,TIq, DEPUTY CLERK