HomeMy Public PortalAbout07-10-2000 Village MeetingPLAINFIELD VILLAGE BOARD OF TRUSTEES
VILLAGE MEETING MINUTES
DATE: July 10, 2000
AT: Village Hall
BOARD PRESENT: R. ROCK, J. CHERRY, K. O'CONNELL, Si RATHBUN,
R. SMOLICH, M. COLLINS.
BOARD ABSENT: S. CALABRESE.
OTHERS PRESENT: T.L. BURGHARD, ADMINISTRATOR; J. REGIS,
ENGINEER; B. KUJATH, DEPUTY CLERK; C. MINICK, FINANCE DIRECTOR; J.
HARVEY, ATTORNEY; A. PERSONS, PUBLIC WORKS; L. VAUPEL, ECONOMIC
DEVLEOPMENT; J. TESTIN, COMMUNITY DEVELOPMENT DIRECTOR.
At 7:00 p.m. President Rock called the meeting to order. Roll call was taken, S.
Calabrese was absent, all other Trustees were present. The pledge to the flag was led by
B. Kujath.
PRESIDENTIAL COMMENTS:
Steve Rathbun moved to confirm the Mayor's reappointment of Robert Millan to the
Plainfield Plan Commission for a three- (3) year term to expire on 4/30/2003. Seconded
by Collins. Vote by roll call. Rathbun, yes; Smolich, yes; Cherry, yes; Collins, yes;
O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried.
TRUSTEE'S COMMENTS:
Trustee Rathbun complimented the Police Department on being present during his
grandson's team game. He also complimented the Public Works Department on
improving the downtown area by placing picnic tables and flowers. He hoped that next
year at this time we would really make an effort to beautify the town in planting flowers,
and maybe look at a program to hire young adults during the summer months.
Trustee Cherry thanked the Public Works Department who were out early this morning
helping with water problems in Walkers Grove Subdivision.
PUBLIC COMMENTS On Items not on Agenda:
Kurt Stalzer, homeowner and business owner in the proposed Downtown Landscape
Plan. His concerns centered on the fact he felt the design guidelines would impose a
massive financial impact on property owners in the historical core area. He would ask
that the Board give the homeowners more time before consideration and all homeowners
under this area should read and understand the guidelines. He felt that the 500 Block of
Lockport Street would be severely impacted by these guidelines.
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July 10, 2000
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Jeff Conrad, 24314 Cropland Drive in Spangler Farms brought to the Board the concerns
with water problems that has continued on for the last 4 to 6 weeks. Trustee Cherry has
been made aware of our concerns and we are looking for direction to resolve the situation
out there.
Administrator Burghard assured Mr. Conrad that Allen Persons, Public Works Director
and Ken Blaauw, Engineer are looking at the problem and will try and find some
solutions. Staff will then contact him with the issues and to keep everyone in the
subdivision up to date.
President Rock asked for a change to the Finance Director's Report, and Community
Development Director's Report on School Tap On Fees and Contribution fees to appear
after the Consent Agenda.
S. Rathbun moved to approve the amended Agenda. Seconded by M. Collins. Voice
vote. All in favor. 5 opposed 0, 1 absent. Motion carried.
S. Rathbun moved to approve the Consent Agenda to include Board Meeting Minutes,
6/19/00; Bills Payable 07/10/00; The Ponds Unit 1 Letter of Credit reduction; Ordinance
No. 1982 rezoning 226 N. Joliet Road from B-2 to Business Transition District.
Seconded by J. Cherry. Roll call vote. Rathbun, yes; Smolich, yes; Cherry, yes; Collins,
yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried.
I-I) FINANCE DIRECTOR'S REPORT
Director Minick stated that the School District is seeking a compromise on the sewer tap-
on fees only for the Freshman Center and the new middle school on Van Dyke Road.
They are proposing to pay the water tap-on fees in full. These proposals seek to base the
tap-on fees on actual consumption rather than the percentages of enrollment and staff
populations of the facilities as applied by the IEPA. In January of 1993 the Board
approved a tap-on fee compromise for Walker's Grove School. Staff is seeking direction
as to whether the compromise as proposed by the School District is acceptable to the
Board. An issue is whether the Board wishes to establish a policy for dealing with tap-on
fee reduction requests in the future, and those agencies, which would be eligible.
Trustee Rathbun had concerns that the Village would end up paying for schools that are
attended largely by students from outside the Village. Why should the people in this
community waive the fees when 75 percent of kids in the freshman center don't live here.
Trustee Smolich felt that we could go on and on with a list of organizations to come in
with a real need to conserve financial resources, and ask us for a break. My concern is
what this does to future requests.
Trustee O'Connell was hoping for a compromise between what the school asked for and
what the Village would come up with Mayor Rock felt that the fees are just a normal
part of doing business for the district.
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July 10, 2000
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Trustee Cherry also suggested a meeting between the Village Board and the School
District Board to iron out this request.
R. Smolich moved to deny the district's request and send the district an invoice for the
full mount of the fees. Seconded by S. Rathbun. Vote by roll call. Rathbun, yes;
Smolich, yes; Cherry, yes; Collins, yes; O'Connell, no.4 yes, 1 no, 1 absent. Motion
carded.
L) COMMUNITY DEVELOPMENT DIRECTOR'S REPORT
Director Testin stated that this year, the School District requested the Village renew the
Contribution Ordinance for five years at a 5 percent increase per year base don a value of
$60,382 per acre. The Ordinance has been scheduled to expire June 30, 2000. The Board,
on June 19, 2000, expressed free that developers in Plainfield might pay 5 percent, while
developers in other municipalities with the district, such as Joliet, could pay less. The
Board extended the Ordinance until July 10 to await Joliet's action. On July 5, Joliet
dismissed the district's request for a 5 percent rate of increase, and opting instead for a 4
percent rate.
R. Smolich moved to renew the present Contribution Ordinance at the 4 percent per year
rate of increase. Seconded by M. Collins. Vote by roll call. Rathbun, yes; Smolich, yes;
Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried.
Director Testin stated that he has been receiving a number of inquiries as to when the
public meeting regarding the Plainfield Club will be scheduled. There was some
discussion, but we are waiting for materials from the applicants. When they are received,
a special meeting date will be set. With the Board's direction, we are looking at a larger
area like the high school to hold this meeting.
//3 PETERSON MANUFACTURING
Director Testin told the Board that the applicant is requesting site plan approval to allow
for removal o three existing buildings and construction of a new building. The property
is located on the south side of 143rd Street east of the E J & E Railroad tracks. The
construction schedule for this project is to remove the two of the buildings in order to
construct the new building. Staff and the Plan Commission recommend approval of the
site plan.
S. Rathbun moved to approve the site plan for the Peterson Manufacturing with the
stipulations identified in the staff report. Seconded by R. Smolich. Vote by roll call.
Rathbun, yes; Smolich, yes; Cherry, yes; Collins, yes; O'Connell. 5 yes, 0 no, 1 absent.
Motion carried.
//4 BRONK ESTATES
Director Testin stated that the subject site is located at the northeast comer of 135th Street
and Van Dyke Road. The preliminary plat was approved in April of 2000. Unit 1
consists of 30 acres With 70 single-family lots. This unit is on the north portion of the
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July 10, 2000
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full parcel. Access to this unit is from Van Dyke Road and an extension of Golden
Sunset Road from Golden Meadow's Subdivision. The plan also proposes a road to
Kensington Club to the north, which is not named on the plat. Two issues that were of
concern were that Lot 1 have a no access easement along Norwood Drive and Lot 130 be
designed with a semi-circular Drive.
Dan O'Donnell, Developer stated that he heard the stipulations on the lots and agreed to
the recommendations from the staff.
S. Kathbun moved to approve the Final Plat for Bronk Estates Unit 1 with the 4
stipulations described in the staff report. Seconded by R. Smolich. Vote by roll call.
Rathbun, yes; Smolich, yes; Cherry, yes;. Collins, yes; O'Connell, yes. 5 yes, 0 no, 1
absent. Motion carried.
#6 PROPOSALS TO DEVELOP A REVISED COMPREHENSIVE PLAN.
Director Testin told the Board that several months ago they sent out a request for
proposals for an update to the Village's comprehensive plan. After reviewing the
proposals, staff has brought to the Board tonight two firms that most appear to address
the needs of the Village and has arranged for each firm to give a 15 minute presentation.
TESKA AND ASSOCIATES, INC.
Mike Hoffman of Teska proposes to team with Parsons Transportation Group for the
transportation component, and the Business District, Inc. for surveys and the marketing
of commercial district. The proposal identifies the establishment of an advisory
committee made up of citizens, Village representatives, agency representatives, business
people, and developers to oversee the process. They will also use interviews, focus
groups, listening session, workshops and a citizen survey for public input. The proposal
focuses on community character. It identifies the integration of smart growth tools, a
retail market analysis, and an impact analysis. The plan has six phases which would take
approximately 1 year to complete and cost $114,000.
TRKLA, PETTIGREW, ALLEN & PAYNE, INC.
John Houseal also proposed to team with Parsons Transportation Group to do the
transportation component. The plan suggests that an advisory committee be set up and
that the Plan Commission could lead the process. The proposal identifies building
consensus at each of the key steps. The proposal uses a survey, interviews, and possible
focus groups for public input. This proposal identifies the use of a kick-off meeting and
Visioning Retreat to develop a community vision. The plan has 4 steps and would take
13 to 17 months and cost $109,000 to $122,000.
ADMINISTRATOR'S REPORT
Administrator Burghard talked about initiating eminent domain proceedings to acquire
rightr~f way of approximately 50 feet by 670 feet along the East Side of the proposed
Van !,.dyke Road. Because of the importance of Van Dyke Road and its design that the
Board/ struggled with for nearly two years, I think it is important to move ahead with our
project and conclude "negotiations" with a party who is not cooperative.
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July 10, 2000
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S. Rathbun moved to authorize the Village Attorney to initiate proceedings for eminent
domain to acquire right of way of approximately 50 feet by 670 feet along the East Side
of the proposed Van Dyke Road. Seconded by J. Cherry. Vote by roll call. Rathbun,
yes; Smolich, yes; Cherry, yes; Collins, yes; O'Connell, no. 4 yes, 1 no, 1 absent.
Motion carried.
Administrator Burghard told the Board that recently he watched a Public Broadcasting
program that dealt with land development and growth management issues. Copies of the
program are being distributed to members of the Board and Plan Commission. I
encourage all of you to find time to view and critique it.
Chris Minick, Finance Director announced to the public that the first mailing of the
monthly utility billing has gone out in the mail. He also thanked publicly the Public
Works Department and Shed Binzen in the Water Billing for all their extra work and
help.
ECONOMIC DEVELOPMENT DIRECTOR'S REPORT
S. Rathbun moved to renew annual membership to Will County Center for Economic
Development in the amount of $250. Seconded by M. Collins. Voice vote. 5 yes, 0 no, 1
absent. Motion carried. The RFP for DesPlaines and Main Street has been mailed out to
developers last week.
PUBLIC WORKS DIRECTOR'S REPORT
A. Persons presented to the Board a copy of the NPDES Permit for the New Wastewater
Treatment Plant. He also gave an update on Walkers Grove flooding concerns and
talked about the agreement that the developer would rectify the problems.
On June 5th we amended Resolution No. 1252 to extend the installation of sod and seed
up until July 7, 2000. Since we have had a lot of rain this spring and surmner, staff feels
comfortable in extending the installation of sod and seed up until July 28, 2000. Due to
the fact that in August we should have a dry spell, s~-pmbab.ty this will be the last
extension.
S. Rathbun moved to amend Resolution No. 1252 and extend sod and seeding up until
July 28, 2000. Seconded by M. Collins. Rathbun, yes; Smolich, yes; Cherry, yes;
Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried.
ENGINEER'S REPORT
J. Regis presented a report to the Board on the remaining improvements for Arbor Place
Units 1 and 2. There are adequate funds in the existing Letters of Credit to complete this
work.
The Board directed the attorney to prepare a Resolution to call in the Letter of Credit for
Arbor Place Units 1 and 2 and bring it back to our meeting on July 17, 2000.
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July 10, 2000
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POLICE CHIEF'S REPORT
S. Rathbun moved to authorize the Mayor to execute a Police Officer Employment
Agreement for Steve Shervino. Seconded by M. Collins. Vote by roll call. Rathbun,
yes; Smolich, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent.
Chief Bennett presented the Operations Report for May 2000.
Chief Bennett explained that the Village Clerk was contacted by Rita, the new owner of
Village Flower Shop who indicated concern over parking on Lockport Street in front of
her store. Rita has requested consideration of some 30-minute limited parking on the
south side of Lockport. The Board authorized Chief Bennett to do more investigation on
the parking issues and bring back after review for consideration.
ATTORNEY'S REPORT
S. Rathbun moved that the Executive Session Minutes be made public except the minutes
for June 5, 2000 because there is still a need for confidentiality. Seconded by R.
Smolich. Rathbun, yes; Smolich, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0
no, 1 absent. Motion carried.
S. Rathbun moved to adjourn the meeting. Seconded by R. Smolich. Voice vote. 5 yes,
0 no, 1 absent. Motion carried.
Meeting adjourned at 9:00 p.m.
BARBARA KUJA,TIq, DEPUTY CLERK