HomeMy Public PortalAbout07-17-2000 Village MeetingPlainfield Village Board of Trustees
July 17, 2000
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
VILLAGE MEETING MINUTES
DATE: July 17, 2000
AT: Village Hall
BOARD PRESENT: R. ROCK, J. CHERRY, K. O'CONNELL, R. SMOLICH, M.
COLLINS, S. CALABRESE.
BOARD ABSENT: S. RATHBUN.
OTHERS PRESENT: S. JANIK, VILLAGE CLERK; L. VAUPEL, ECONOMIC
DEVELOPMENT DIRECTOR; H. HAMILTON, ENGINEER; C. MINICK, FINANCE
DIRECTOR; J. HARVEY, ATTORNEY; A. PERSONS, PUBLIC WORKS; J. TESTIN,
COMMLrNITY DEVELOPMENT DIRECTOR.
At 7:-00 p.m. President Rock called the meeting to order. Roll call was taken, S.
Rathbun was absent, all other Trustees were present. The pledge to the flag was led by S.
Janik.
PRESIDENTIAL COMMENTS:
President Rock complimented the Public Works Department and the clean up and the
Police Department for their help during the Plainfield Fest.
TRUSTEE'S COMMENTS:
S. Calabrese complimented our Public Works and Police Department on the great job
they did on the Fest and I also want to compliment our park District on the good job they
did on putting on the Fest.
K. O'Connell received a couple of questions on stray animals (cats) and needed
information on how to handle the strays. Chief Bennett responded by explaining that cats
are not regulated the same as dogs. He usually takes strays to the Will County Humane
Society in Shorewood.
M. Collins also echoed congratulations on the great Plainfield Fest. A couple individuals
that were serving beer in the beer tent should not have been. He requested that President
Rock, as Liquor Commissioner, make comments to the Park District regarding our Liquor
Ordinance, which states that bartenders cannot drink while on duty.
PUBLIC COMMENTS On Items not on Agenda:
Ken Hummel, 346 Joliet Road, had concerns and questions regarding his most recent
water bill. This is the first bill, which starts our monthly water billing system. C. Minick,
Finance Director made comment that some problems did show up, particularly customers
who only have garbage and do not use our water/sewer. We have contacted the vendor
and this will be changed before our next billing is mailed.
Plainfield Village Board of Trustees
July 17, 2000
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Mr. Hummel asked the Village to reconsider their decision on the School District tap on
fees.
Doug Hardin, 15804 Weathervane, Spangler Farms had many concerns regarding their
water drainage problems. A. Persons, Director of Public Works addressed the issue, told
the resident he was aware of the problems and that Ms. Hintsche, developer, was also
made aware of the concerns.
S. Calabrese moved to approve the Agenda. Seconded by K. O'Connell. Vote by roll
call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 1
absent. Motion carried.
S. Calabrese moved to approve the Consent Agenda to include Bills Payable 7/17/00 and
Resolution No. 1257 relating to certain public improvements regarding Arbor of
Plainfield. Seconded by R. Smolich. Vote by roll call. Smolich, yes; Calabrese, yes;
Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 1 absent. Motion carried.
#3 HERITAGE OAKS
Director Testin told the Board that the subject property is located at 119th and 248th
Avenue. The applicant is looking at 98 single-family homesites and 110 multi-family
residential units. The density is approximately 2.56 units per acre. There have been a
number of changes since you have last reviewed this. The applicant has increased the lot
sizes, minimum lot size is 10,500, they increased the lot width from 73' to 75', they
removed two of the lots and they have identified a path around the large lake. The
Annexation Agreement changes include an update to the standard agreement to our more
current forms; the time lines have been reduced on roadway improvements. The cost for
the school fees has been removed, s0~they are not locked in. Funding for traffic
improvements fee has been identified. Issues for discussing- the west half of 248th be
improved; park space identified to go to the Village; Identify money for the 5' sidewalk
along 119th Street; address the fence issue along the boundaries.
Attorney Philipchuck was present and answered questions regarding the parkland
donation and the language in the agreement should be modified to show the donation
going directly to the Park District, fencing agreement between adjacent horse farm, the
increase of the lot sizes, the change of the street widths, and increase the amount of
donation for traffic related improvements.
Margo Irvin, the owner of the horse farm south of the subject property still has concems
with regard to a picket fence. Our biggest concern is the well being of the horses boarded
on the property. These horses are tamed out in fields adjacent to this property and fear
that someone will cross the fence and become injured, or that they will be fed food that
will make them sick or will be injured when frightened. We have requested that the
builders build a fence along the south of the property on property that backs up to ours.
We would like a stockade fence that blocks out the view so no one is tempted to climb
over and become injured. She also worries about the drainage on the property.
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July 17, 2000
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H. Hamilton commented on the drainage issues and felt that at this time the tiles are
draining properly, but before finalization that would all be checked out to make sure it is
working properly.
Dean Keeley, owner of the property on the south end of the development talked about the
drainage and how the water just sits on the property right now and believes it needs
further review. Jan Keeley infOrmed the Board that the Lakehead Pipeline runs along the
south edge of this development.
Attorney Philipchuck stated that if it pleases the Board he would like to go back and work
out these concerns and bring back to our next meeting.
R. Smolich moved to table the issue of Heritage Oaks until the next Board Meeting held
on August 7, 2000. Seconded by J. Cherry. Vote by roll call. Smolich, yes; Calabrese,
yes; Cherry, yes; Collins, yes; O'Connell, yes.
//4 PARK PLACE
S. Calabrese moved to open a Public Heating regarding a proposed Annexation
Agreement for a 16 acre parcel located on the south side of Renwick Road east of River
Road called Park Place. Seconded by R. Smolich. Vote by roll call. Smolich, yes;
Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent.
7:58 p.m. return to the regular meeting.
Trustee O'Connell had a few questions. Who will maintain the 50fi. dedication along
Renwick Road and Lot 30? Clayton Olson, Developer was present and stated that the 50
ft. dedication will actually be part o four lots and we will have a landscape easement
appropriated into those lots.
S. Calabrese moved to direct the Village Attorney to draft an Annexation Ordinance for
Park Place. Seconded by K. O'Connell. Vote by roll call. Smolich, yes; Calabrese, yes;
Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried.
S. Calabrese moved to approve the preliminary plat for Park Place with the following
stipulations: Compliance with the requirements of the Village Engineer; Compliance with
the requirements of the Plainfield Fire Protection District; Provision of a no access
easement along the north side of lots one (1) and twenty-nine (29); Include sidewalks as
part of the proposal per the Village Subdivision Control Ordinance; Change the street
name of park Place to avoid confusion. Seconded by K. O'Cormell. Vote by roll call.
Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1
absent. Motion carded.
//5 137 DIVISION STREET ANNEXATION
Director Testin stated that the applicant is proposing annexation to the Village of
Plainfield with BTD zoning. The property is located on Division Street with the
applicant operating an outpatient chiropractic practice on the site.
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July 17, 2000
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The Trustees has various parking concerns, i.e. will it meet the requirements; will they
need turn around to get out; and felt that the whole parking area should be reviewed.
Patty Child, 135 Division Street requested a copy of the Landscape Plat.
K. O'Connell moved to direct the Village Attorney to draft an ordinance annexing 137
Division Street and to draft an ordinance rezoning 137 Division Street to Business
Transition District and that additional plantings be added per the landscape plan prior to
adoption of the ordinances rezoning the property to avoid a grandfathered nonconformity.
Seconded by R. Smolich. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes;
Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried.
ADMINISTRATOR'S REPORT
J. Cherry moved to authorize the Mayor to execute the E. J & E. Illinois Commerce
Commission Stipulated Agreement. Seconded by R. Smolich. Vote by roll call.
Smolich, yes; Cherry, yes; Collins, yes; O'Connell, yes. 4 yes, 2 absent. Motion carried.
FINANCE DIRECTOR'S REPORT
R. Smolich moved to authorize the Finance Director to execute the proposal for the fiscal
year 2000 audit from Wermer, Rogers, Doran and Ruzon for a price not to exceed
$17,500. Seconded by S. Calabrese. Vote by roll call. Smolich, yes; Calabrese, yes;
Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carded.
ECONOMIC DEVELOPMENT DIRECTOR'S REPORT
Mayor Rock and Trustee Smolich recused themselves from the discussion at 8:11 p.m.
S. Calabrese moved to enter into Fagade Improvement Agreements with the named
parties in L. Vaupel's Memo of July 13, 2000 for their associated amounts. Seconded by
J. Cherry. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 4
yes, 1 abstained, 1 absent. Motion carried.
Mayor Rock and Trustee Smolich returned to the regular meeting at 8:16 p.m.
PUBLIC WORKS DIRECTOR REPORT
S. Calabrese moved to approve the Pay Request #1 from James D. Fiala Paving Co. for
the 200 MFT Street Maintenance Program in an amount of $183,565.44. Seconded by R.
Smolich. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes,
0 no, 1 absent Motion carried.
ENGINEER'S REPORT
H. Hamilton told the Board that received today was a letter from Howard Koop, and that
he also met with Mr. Koop today regarding the sewer manhole that is in the front yard at
23664 Rueben Street. He will be correcting the sewer situation by August 10, 2000
either by obtaining an easement for the sewer or the sewer and manhole will be relocated
in the parkway.
Plainfield Village Board of Trustees
July 17, 2000
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COMMUNITY DEVELOPMENT DIRECTOR'S REPORT
Director Testin told the Board that he was impressed with Teska's commitment to the
community. Additionally, both HOffman and Teska president, Lee Brown would act as
the personal liaisons between Testka and its various sub-contracted consultants and the
Village of Plainfield. Trustee Cherry like them because of their hands on approach.
Trustee Smolich had concerns with that same hands on approach and worried that it could
cause more delay in finishing the plan.
R. Smolich moved to allow staff to move forward to develop an agreement with Teska
for the Comprehensive Plan. Seconded by J. Cherry. Vote by roll call. Smolich, yes;
Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no. 1 absent. Motion
carried.
Director Testin talked to the Board about the Rt. 59 Bridge design over the DuPage River
and the EJ&E viaduct. Since this is an entranceway into the downtown area of the
Village, we have identified different designs. The Plan Commission has chosen the
Texas Style design and we are looking for Board approval to go forward with this.
Trustee Smolich spoke regarding the additional costs of the Texas Style Bridge being
$52,588. He had concerns, that would we be responsible for maintenance because we
changed the design? Would there be any liability because of the change of the design?
Would the Texas Style diminish safety? Other Trustees expressed the same concerns.
There was very little consensus on the Texas Style Bridge, most Trustees preferred the
Standard Design. Staff was instructed to research the maintenance and liability issues
discussed.
The discussion on Amoco Site Plan Amendment Request was removed from discussion
due to the fact that Amoco has outstanding invoices with the Village.
POLICE CHIEF'S REPORT
Chief Bennett brought to the Board's attention that Harley-Davidson is offering an annual
lease option through certain dealerships on their Harley-Davidson Road King for only
$100 per year. The units are replaced by mileage and/or a specific time period. There
are various expenses: uniforms, equipment and training required to assign an officer to a
Motorcycle Unit.
There were some concerns for safety and the need for a motorcycle officer at this time.
Chief Bennett told the Board that motorcycles can allow officers to get through
congestion much easier than cars. This is a very good investment for the Village.
S. Calabrese moved to authorize signing a lease agreement with Harley-Davidson for a 1
year term for an annual lease option of $100.00 per year with associated expenses and
training requirements. Seconded by K. O'Connell
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July 17, 2000
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R. Smolich moved to adopt Ordinance No. 1983 regarding the placement of Four-Way
stop at Howard Street and Feeney Drive. Seconded by J. Cherry. Vote by roll call.
Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1
absent. Motion carded.
ATTORNEY'S REPORT
No report
S. Calabrese moved to adjourn the meeting. Seconded by R. Smolich. Voice vote. 5
yes, 0 no. 1 absent. Motion carded.
Meeting adjourned at 9:00 p.m.
SfJSAN JANIK, VflI_/LAGE CLERK