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HomeMy Public PortalAbout07-07-2000 Village MeetingPLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: August 7, 2000 AT: Village Hall BOARD PRESENT: R. ROCK, J. CHERRY, K. O'CONNELL, R. SMOLICH, S. CALABRESE. BOARD ABSENT: S. RATHBUN, M. COLLINS OTHERS PRESENT:T. L. BURGHARD, ADMINISTRATOR; H. HAMILTON, ENGINEER; S. JANIK, CLERK, C. MINICK, FINANCE DIRECTOR; J. HARVEY, ATTORNEY; A. PERSONS, PUBLIC WORKS; J. TESTIN, COMMUNITY DEVELOPMENT DIRECTOR. At 7:00 p.m. President Rock called the meeting to order. Roll call was taken, S. Rathbun and M. Collins were-absent, and all other Trustees were present. The pledge to the flag was led by S. Janik. PRESIDENTIAL COMMENTS: Mayor Rock offered congratulations to Chief Don Bennett and his officers on the excellent traffic control on Sunday when Gov. George W. Bush came to visit Plainfield. TRUSTEE'S COMMENTS: No comments PUBLIC COMMENTS On Items-not on Agenda No comments J. Cherry moved to approve the Agenda. Seconded by S. Calabrese. R. Smolich also requested that we add to the Executive Session the words, "not to reconvene". Vote by roll' call. Calabrese, yes; Cherry, yes; O'Connell, yes; Smolich, yes. 4 yes, 0 no, 2 absent. Motion carried. S. Calabrese made corrections on the Minutes for July 17, 2000 with the addition of his name in the Trustees present column. C. Minick also had a correction on page 25 of the Bills Payable list under non-departmental expenditures, the first item Well # 6 construction, we inadvertently picked up the consulting firm of Baxter and Woodman as the payee, and that is incorrect, the payee should have been Pullara Construction and the amount is correct. S. Calabrese moved to approve the Corrected Consent Agenda to include Board Meeting Minutes, 7/10/2000; Board Meeting Minutes, 7/17/2000; Bills Payable 08/07/00; Letter of Credit reductions for Wallin Woods, Unit 5; Letter of Credit reduction for Ponds, Unit 2-lift station, sidewalks and street lights only; Ordinance No. 1984 vacating a portion of Plainfield Village Board Minutes August 7, 2000 2 Plainfield-Naperville Rd. Seconded by J. Cherry. Vote by roll call. Calabrese, yes; Cherry, yes; O'Connell, yes; Smolich, yes. 4 yes, 0 no, 2 absent. Motion carried. PUBLIC HEARING ON ISSUANCE OF BONDS FOR THE SECOND WASTEWATER TREATMENT PLANT. S. Calabrese moved to adjourn and convene a Public Hearing on Bond Issue for Wastewater Treamaent Plant. Seconded by R. Smolich. Vote by roll call. Calabrese, yes; Cherry, yes; O'Connell, yes; Smolich, yes. 4 yes, 0 no, 2 absent. Motion carried. The Public Hearing was closed and the President and Board returned to the regular meeting at 7:05 p.m. KENSINGTON CLUB UNIT 1 FINAL PLAT. Director Testin told the Board that the subject site is located at the northwest and southwest comers of 127th Street and Route 59. Unit 1 is 60 acres and is located in the southeastern portion of the development. Access to the unit would be from 127th Street, Van Dyke Road, and DOuglas Drive. Unit one identifies 109 units and includes detention areas, park space, and the area for the recreation center, and will only apply for an EPA permit for 100 units. The applicants intend on developing the clubhouse/pool as part of the first trait. The Plan Commission reviewed the design of the facility and recommended approval of the plan. Unit 1 is consistent with the preliminary plat and annexation agreement. One stipulation be added that a dormant SSA be established within 60 days of Board approval. R. Smolich moved to approve the Final Plat for Unit 1 of the Kensington Club subject to the 5 stipulations listed in the Staff Report of July 13, 2000. 1. Compliance with the requirements of the Village Engineer; 2. Compliance with the requirements of the Plainfield Fire Protection District; 3. Prior to Village Board consideration covenants, which would include anti-monotony language, must be submitted; 4. That a dormant SSA be established within 60 days of Board approval; 5. That a site plan and elevations of the clubhouse/pool/tennis court area be submitted to Village. Seconded by J. Cherry. Vote by roll call. Calabrese, yes; Cherry, yes; O'Connell, yes; Smolich, yes. 4 yes, 0 no, 2 absent. Motion carried. 13506 SAVANNA DR. FENCE VARIANCE. Director Testin stated that applicants are seeking approval to allow a fence to be located within the comer yard setback designated for fences. The subject parcel is located at the southwest comer of 135th Street and Savanna Drive in Harvest Glen Subdivision. The applicant is proposing a fence 10 feet closer to 135th than the structure. This would have the fence approximately 26 feet from the right-of-way. The Plan commission felt that the request met three of the four criteria for a variance. It was viewed as since the parcel is located along a major collector and rear yards along this roadway have been fenced, that the request was in character with the area. R. Smolich moved to direct the Village Attorney to draft an ordinance for a variance to allow a fence, 10 feet closer to 135th Street than the current structure and 26 feet from the Plainfield Village Board Minutes August 7, 2000 3 ROW, in the corner side yard at 13506 Savanna Drive. Seconded by S. Calabrese. Vote by roll call. Calabrese, yes; Cherry, yes; O'Connell, yes; Smolich, yes. 4 yes, 0 no, 2 absent. Motion carried. WATER'S EDGE UNIT 3 FINAL PLAT Director Testin stated that the applicant is requesting approval for final plat of Unit 3 of the Water's Edge, consisting of 34.7 acres located north of IL 126 and west of IL 55. This phase of the development consists of 48 single-family home sites on 34.7 acres of the 162.0-acre subdivision. Included on those lots is a 35-foot landscape and screening easement. The applicant needs to supply Staff with detailed plans of the landscape easement and include language on the final plat to indicate ownership and maintenance responsibility of this easement. The Village Engineer has recommended no access easements along the rear of these lots to prevent access to IL 126. The Plainfield Fire Protection District has recommended the use of teardrop cul-de-sac design and an emergency access easement along the west edge of lot 44. The applicant has provided the emergency access. Administrator Burghard stated that from a practical point of view you do not want individual lot owner responsibility. Mike Wojtak, attorney for TOPE, stated that he believes in the Annexation Agreement and in the Covenants it provides that all common areas are the responsibility of the Homeowners Association. Administrator Burghard asked Attorney Wojtak if he was familiar with the other staff stipulations in terms of the subdivision. For the record, Attorney Wojtak and his client agree to those stipulations. Attorney Wojtak also stated that they do have an agreement with the Park District as far as construction and improvements, they will be donating cash in lieu of construction and improvements. R. Smolich moved to approve the Final Plat for Water's Edge Subdivision Unit Three (3) subject to the 8 stipulations in the staff report. 1. Compliance with the requirements of the Village Engineer; 2. Compliance with the requirements of the Plainfield Fire Protection District; 3. Complete construction of all parks for the entire subdivision prior to the commencement of Water's Edge Unit 3 as required by the applicant's Annexation Agreement; 4. Submittals of detailed plans for the landscape easement; 5. Include language on the final plat to indicate ownership and maintenance responsibility of the landscape easement; 6. Provide no access easements along the rear of lots 44-48; 7. Extend sidewalks to and around the East End of Deer Path Lane; 8. Provide signage at the East End of Deer Path Lane to indicate it is a future through street. Seconded by J. Cherry. Vote by roll call. Calabrese, yes; Cherry, yes; O'Connell, yes; Smolich, yes. 4 yes, 0 no, 2 absent. Motion carried. Administrator Burghard thanked Attorney Wojtak and his client, Tony Perino for the assi§tance they have given to the Village and the Park District on the fence matter. Plainfield Village Board Minutes August 7, 2000 4 NABBY'S RESTAURANT SIGN VARIANCE. Director Testin told the Board that 'the applicant is requesting a variance be granted to allow for the construction of projecting sign as a result of the impacts of the Rt. 59 improvements. R. Smolich moved to direct the Village Attorney to draft the appropriate ordinances for the sign variance. Seconded by J. Cherry. Vote by roll call. Calabrese, yes; Cherry, yes; O'Cormell, yes; Smolich, yes. 4 yes, 0 no, 2 absent. Motion carded. ADMINISTRATOR'S REPORT S. Calabrese moved to authorize the Mayor to sign and the Clerk to attest to the Phase II Engineering Agreement with Hamilton Engineers and supporting documents required by the Illinois Department of Transportation not to exceed $163,308.32. Seconded by R. Smolich. Vote by roll call. Calabrese, yes; Cherry, yes; O'Connell, yes; Smolich, yes. 4 yes, 0 no, 2 absent. Motion carried. R. Smolich moved to adopt Resolution No. 1258 appropriating $163,308.32 for the Village of Plainfield to fund the Phase II Engineering Design for Van Dyke Road. Seconded by S. Calabrese. Vote by roll call. Calabrese, yes, Cherry, yes; O'Connell, yes; Smolich, yes. 4 yes, 0 no, 2 absent. Motion carded. J. Cherry moved to adopt Resolution No. 1259 to negotiate for and condemn certain property for the purpose of widening and improving Van Dyke Road. Seconded by R. Smolich. Vote by roll call. Calabrese, yes; Cherry, yes; O'Connell, yes; Smolich, yes. 4 yes, 0 no, 2 absent. Motion carried. FINANCE DIRECTOR'S REPORT No report ECONOMIC DEVELOPMENT DIRECTOR'S REPORT No report PUBLIC WORKS DIRECTOR REPORT R. Smolich moved to award the Tower #2 repainting contract to the lowest bidder, Prism Painting Company at a bid cost of $308,800. Seconded by K. O'Connell. Vote by roll call. Calabrese, yes; Cherry, yes; O'Connell, yes; Smolich, yes. 4 yes, 0 no, 2 absent. Motion carried. Director Persons told the Board that the tower will be draped and all the fugitive dust will be contained within the tower and removed properly. The work should be finished by the 2~'a week in November, 2000. R. Smolich moved to award to the low bidder, Ed Henry Concrete Construction and Maintenance, Inc. in the base bid amount of $53,115.92 for the 2000 Sidewalk Program. Seconded by S. Calabrese. Vote by roll call. Calabrese, yes; Cherry, yes; O'Connell, yes; Smolich, yes. 4 yes, 0 no, 2 absent. Motion carried. Plainfield Village Board Minutes August 7, 2000 5 S. Calabrese moved to approve the Pay Request #2 to James D. Fiala Paving Company in the amount of $9,037.27 for the 2000 MFT Street Maintenance Program. Seconded by R. Smolich. Vote by roll call. Calabrese, yes; Cherry, yes; O'Connell, yes; Smolich, yes. 4 yes, 0 no, 2 absent. Motion carried. Director Persons told the Board that about 2 or 3 weeks ago they had some problems with one of their industrial customers, and it caused them to clean one of the tanks, and the tank had some strong smelling sewage in it. The Department is working on cleaning that up and expects within the next 2 weeks to be completed. Some information for the Board regarding Well #6, currently working on the construction, tentative completion date was to be September 1st, the contractor does not believe that he will make that date. The electrical equipment is on back order and they have requested a 90-day extension. Director Persons congratulated Jason D. Neighbors on receiving Class 3 Wastewater Treatment Works Operator Certificate. ENGINEER'S REPORT R. Smolich moved to approve the Final Pay Request No. 2 from Geneva Construction Company in the amount of $2,397.23 for retainage for work on Van Dyke road, 119th and 2th 1 7 Street Improvements. Seconded by S. Calabrese. Vote by roll call. Calabrese, yes; Cherry, yes; O'Connell, yes; Smolich, yes. 4 yes, 0 no, 2 absent. Motion carded. R. Smolich moved to waive the bidding process and award the contract to Peyla Electric Co. for $63,300 for Items 1 and 5-12 for the DesPlaines Street Reconstruction Project. Seconded by J. Cherry. Vote by roll call. Calabrese, yes; Cherry, yes; O'Connell, yes; Smolich, yes. 4 yes, 0 no, 2 absent. Motion carried. R. Smolich moved to approve the Pay Request No. 1 for P. T. Ferro Construction Company, Inc. in the amount of $313,229.52 for Des Plaines Street Reconstmrction Phase I- Underground Utilities. Seconded by S. Calabrese. Vote by roll call. Calabrese, yes; Cherry, yes; O'Connell, yes; Smolich, yes. 4 yes, 0 no, 2 absent. Motion carded. COMMUNITY DEVELOPMENT DIRECTOR'S REPORT Director Testin explained to the Board that the BP Amoco facility to be built on the Southwest comer of Rt. 59 and 135th Street is proposing a darker green roof without a cupola. R. Smolich moved that we accept the color change to a darker green to conform with BP Amoco, but deny the request for the removal of the cupola for their facility of Rt. 59 and 135th Street. Seconded by S. Calabrese. Calabrese, yes, Cherry, yes; O'Connell, yes; Smolich, yes. 4 yes, 0 no, 2 absent. Motion carried. R. Smolich moved to re-approve Arbor Creek Unit 2 Final Plat. Seconded by S. Calabrese. Vote by roll call. Calabrese, yes; Cherry, yes; O'Connell, yes; Smolich, yes. 4 yes, 0 no, 2 absent. Motion carried. Plainfield Village Board Minutes August 7, 2000 6 Director Testin next brought before the Board a request to remove a final plat stipulation. This was a final plat for Enmick Estates Subdivision located on the East Side of Van Dyke Road. This was a 3-lot subdivision, which does have flood plain on the southern portion of it. The applicant is requesting removal of stipulation for the sidewalk to be extended from the subdivision to the northern cross where the 3 lots would be. The applicants felt that this sidewalk served no useful purpose and would just mn off to the creek. Trustee Smolich asked that for those three homeowners, two that will be to the east of front yard, for them to access the public sidewalk, if we don't continue the sidewalk to at least the driveway that is going to access those properties, they will have to walk or ride their bikes through the grass in order to get on public sidewalk. I would suggest, that if any thing, we make that sidewalk at least connect the driveway that will be heading east to accommodate those next two properties. Director Testin asked if it was the feeling of the Board that they would like to tie this to a building permit of Lots 2 and 3 that the sidewalk would be installed at that time. The Board agreed to this. Kurt Stalzer, resident, questioned the Board as to the improvements for Van Dyke and 135th, if there will be a sidewalk on both sides of the road, and would there be a possibility of placing a cantilever sidewalk to the bridge in the future? There is no proposed development south of the creek at this time. Jill Stuck, applicant, stated that the west side of the creek there is a bike path, on the east side of the creek they would have to redo the bridge. R. Smolich moved to amend the Final Plat for Emnick Estates Subdivision to include the sidewalk extension south on the ea:Stside of Van Dyke Rd. south' terminating at the driveway that would access lots 2 and 3, and that in the future, if the Village of Plainfield ever causes the sidewalk to develop across the creek on the east side of Van Dyke, then the owner of Lot 3 shall install a sidewalk from the driveway of Lot 2 south to that point connecting to the roadside. Seconded by S. Calabrese. Vote by roll call. Calabrese, yes; Cherry, yes; O'Connell, yes; Smolich, yes. 4 yes, 0 no, 2 absent. Motion carried. Administrator Burghard again stated that the sidewalk would be part of the permitting process. You do not need to install any sidewalk until you apply for the permit, then the sidewalk will go to driveway accessing Lot 2 and 3. POLICE CHIEF'S REPORT Chief Bennett told the Board about a fatal accident that occurred last weekend on an unincorporated area that we handled on east Rt. 126. ATTORNEY'S REPORT Attorney Harvey briefly told the Board that a local Will County Judge has declared the State Gift Ban Act unconstitutional. The Attorney General then has a decision to make. Plainfield Village Board Minutes August 7, 2000 7 Clerk Janik reminded each Board member of the Illinois Municipal League 87th Annual Conference being held on October 5-8, 2000. S. Calabrese moved to close the regular meeting and to go into Executive Session for the purpose of discussion on probable litigation not to reconvene. Seconded by K. O'Connell. Vote by roll call. Calabrese, yes, Cherry, yes; O'Connell, yes; Smolich, yes. 4 yes, 0 no, 2 absent. Motion carried. Meeting adjourned at 8:15 p.m. S~SAN JANIK,~ILLAGE CLERK