HomeMy Public PortalAbout07-07-2000 Village MeetingPLAINFIELD VILLAGE BOARD OF TRUSTEES
VILLAGE MEETING MINUTES
DATE: August 7, 2000
AT: Village Hall
BOARD PRESENT: R. ROCK, J. CHERRY, K. O'CONNELL, R. SMOLICH, S.
CALABRESE.
BOARD ABSENT: S. RATHBUN, M. COLLINS
OTHERS PRESENT:T. L. BURGHARD, ADMINISTRATOR; H. HAMILTON,
ENGINEER; S. JANIK, CLERK, C. MINICK, FINANCE DIRECTOR; J. HARVEY,
ATTORNEY; A. PERSONS, PUBLIC WORKS; J. TESTIN, COMMUNITY
DEVELOPMENT DIRECTOR.
At 7:00 p.m. President Rock called the meeting to order. Roll call was taken, S. Rathbun
and M. Collins were-absent, and all other Trustees were present. The pledge to the flag
was led by S. Janik.
PRESIDENTIAL COMMENTS:
Mayor Rock offered congratulations to Chief Don Bennett and his officers on the
excellent traffic control on Sunday when Gov. George W. Bush came to visit Plainfield.
TRUSTEE'S COMMENTS:
No comments
PUBLIC COMMENTS On Items-not on Agenda
No comments
J. Cherry moved to approve the Agenda. Seconded by S. Calabrese. R. Smolich also
requested that we add to the Executive Session the words, "not to reconvene". Vote by
roll' call. Calabrese, yes; Cherry, yes; O'Connell, yes; Smolich, yes. 4 yes, 0 no, 2
absent. Motion carried.
S. Calabrese made corrections on the Minutes for July 17, 2000 with the addition of his
name in the Trustees present column. C. Minick also had a correction on page 25 of the
Bills Payable list under non-departmental expenditures, the first item Well # 6
construction, we inadvertently picked up the consulting firm of Baxter and Woodman as
the payee, and that is incorrect, the payee should have been Pullara Construction and the
amount is correct.
S. Calabrese moved to approve the Corrected Consent Agenda to include Board Meeting
Minutes, 7/10/2000; Board Meeting Minutes, 7/17/2000; Bills Payable 08/07/00; Letter
of Credit reductions for Wallin Woods, Unit 5; Letter of Credit reduction for Ponds, Unit
2-lift station, sidewalks and street lights only; Ordinance No. 1984 vacating a portion of
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August 7, 2000
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Plainfield-Naperville Rd. Seconded by J. Cherry. Vote by roll call. Calabrese, yes;
Cherry, yes; O'Connell, yes; Smolich, yes. 4 yes, 0 no, 2 absent. Motion carried.
PUBLIC HEARING ON ISSUANCE OF BONDS FOR THE SECOND
WASTEWATER TREATMENT PLANT.
S. Calabrese moved to adjourn and convene a Public Hearing on Bond Issue for
Wastewater Treamaent Plant. Seconded by R. Smolich. Vote by roll call. Calabrese,
yes; Cherry, yes; O'Connell, yes; Smolich, yes. 4 yes, 0 no, 2 absent. Motion carried.
The Public Hearing was closed and the President and Board returned to the regular
meeting at 7:05 p.m.
KENSINGTON CLUB UNIT 1 FINAL PLAT.
Director Testin told the Board that the subject site is located at the northwest and
southwest comers of 127th Street and Route 59. Unit 1 is 60 acres and is located in the
southeastern portion of the development. Access to the unit would be from 127th Street,
Van Dyke Road, and DOuglas Drive. Unit one identifies 109 units and includes detention
areas, park space, and the area for the recreation center, and will only apply for an EPA
permit for 100 units. The applicants intend on developing the clubhouse/pool as part of
the first trait. The Plan Commission reviewed the design of the facility and recommended
approval of the plan. Unit 1 is consistent with the preliminary plat and annexation
agreement. One stipulation be added that a dormant SSA be established within 60 days
of Board approval.
R. Smolich moved to approve the Final Plat for Unit 1 of the Kensington Club subject to
the 5 stipulations listed in the Staff Report of July 13, 2000. 1. Compliance with the
requirements of the Village Engineer; 2. Compliance with the requirements of the
Plainfield Fire Protection District; 3. Prior to Village Board consideration covenants,
which would include anti-monotony language, must be submitted; 4. That a dormant SSA
be established within 60 days of Board approval; 5. That a site plan and elevations of the
clubhouse/pool/tennis court area be submitted to Village. Seconded by J. Cherry. Vote
by roll call. Calabrese, yes; Cherry, yes; O'Connell, yes; Smolich, yes. 4 yes, 0 no, 2
absent. Motion carried.
13506 SAVANNA DR. FENCE VARIANCE.
Director Testin stated that applicants are seeking approval to allow a fence to be located
within the comer yard setback designated for fences. The subject parcel is located at the
southwest comer of 135th Street and Savanna Drive in Harvest Glen Subdivision. The
applicant is proposing a fence 10 feet closer to 135th than the structure. This would have
the fence approximately 26 feet from the right-of-way. The Plan commission felt that the
request met three of the four criteria for a variance. It was viewed as since the parcel is
located along a major collector and rear yards along this roadway have been fenced, that
the request was in character with the area.
R. Smolich moved to direct the Village Attorney to draft an ordinance for a variance to
allow a fence, 10 feet closer to 135th Street than the current structure and 26 feet from the
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August 7, 2000
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ROW, in the corner side yard at 13506 Savanna Drive. Seconded by S. Calabrese. Vote
by roll call. Calabrese, yes; Cherry, yes; O'Connell, yes; Smolich, yes. 4 yes, 0 no, 2
absent. Motion carried.
WATER'S EDGE UNIT 3 FINAL PLAT
Director Testin stated that the applicant is requesting approval for final plat of Unit 3 of
the Water's Edge, consisting of 34.7 acres located north of IL 126 and west of IL 55.
This phase of the development consists of 48 single-family home sites on 34.7 acres of
the 162.0-acre subdivision. Included on those lots is a 35-foot landscape and screening
easement. The applicant needs to supply Staff with detailed plans of the landscape
easement and include language on the final plat to indicate ownership and maintenance
responsibility of this easement. The Village Engineer has recommended no access
easements along the rear of these lots to prevent access to IL 126. The Plainfield Fire
Protection District has recommended the use of teardrop cul-de-sac design and an
emergency access easement along the west edge of lot 44. The applicant has provided
the emergency access.
Administrator Burghard stated that from a practical point of view you do not want
individual lot owner responsibility.
Mike Wojtak, attorney for TOPE, stated that he believes in the Annexation Agreement
and in the Covenants it provides that all common areas are the responsibility of the
Homeowners Association.
Administrator Burghard asked Attorney Wojtak if he was familiar with the other staff
stipulations in terms of the subdivision. For the record, Attorney Wojtak and his client
agree to those stipulations. Attorney Wojtak also stated that they do have an agreement
with the Park District as far as construction and improvements, they will be donating cash
in lieu of construction and improvements.
R. Smolich moved to approve the Final Plat for Water's Edge Subdivision Unit Three (3)
subject to the 8 stipulations in the staff report. 1. Compliance with the requirements of the
Village Engineer; 2. Compliance with the requirements of the Plainfield Fire Protection
District; 3. Complete construction of all parks for the entire subdivision prior to the
commencement of Water's Edge Unit 3 as required by the applicant's Annexation
Agreement; 4. Submittals of detailed plans for the landscape easement; 5. Include
language on the final plat to indicate ownership and maintenance responsibility of the
landscape easement; 6. Provide no access easements along the rear of lots 44-48; 7.
Extend sidewalks to and around the East End of Deer Path Lane; 8. Provide signage at
the East End of Deer Path Lane to indicate it is a future through street. Seconded by J.
Cherry. Vote by roll call. Calabrese, yes; Cherry, yes; O'Connell, yes; Smolich, yes. 4
yes, 0 no, 2 absent. Motion carried.
Administrator Burghard thanked Attorney Wojtak and his client, Tony Perino for the
assi§tance they have given to the Village and the Park District on the fence matter.
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August 7, 2000
4
NABBY'S RESTAURANT SIGN VARIANCE.
Director Testin told the Board that 'the applicant is requesting a variance be granted to
allow for the construction of projecting sign as a result of the impacts of the Rt. 59
improvements.
R. Smolich moved to direct the Village Attorney to draft the appropriate ordinances for
the sign variance. Seconded by J. Cherry. Vote by roll call. Calabrese, yes; Cherry, yes;
O'Cormell, yes; Smolich, yes. 4 yes, 0 no, 2 absent. Motion carded.
ADMINISTRATOR'S REPORT
S. Calabrese moved to authorize the Mayor to sign and the Clerk to attest to the Phase II
Engineering Agreement with Hamilton Engineers and supporting documents required by
the Illinois Department of Transportation not to exceed $163,308.32. Seconded by R.
Smolich. Vote by roll call. Calabrese, yes; Cherry, yes; O'Connell, yes; Smolich, yes. 4
yes, 0 no, 2 absent. Motion carried.
R. Smolich moved to adopt Resolution No. 1258 appropriating $163,308.32 for the
Village of Plainfield to fund the Phase II Engineering Design for Van Dyke Road.
Seconded by S. Calabrese. Vote by roll call. Calabrese, yes, Cherry, yes; O'Connell,
yes; Smolich, yes. 4 yes, 0 no, 2 absent. Motion carded.
J. Cherry moved to adopt Resolution No. 1259 to negotiate for and condemn certain
property for the purpose of widening and improving Van Dyke Road. Seconded by R.
Smolich. Vote by roll call. Calabrese, yes; Cherry, yes; O'Connell, yes; Smolich, yes. 4
yes, 0 no, 2 absent. Motion carried.
FINANCE DIRECTOR'S REPORT
No report
ECONOMIC DEVELOPMENT DIRECTOR'S REPORT
No report
PUBLIC WORKS DIRECTOR REPORT
R. Smolich moved to award the Tower #2 repainting contract to the lowest bidder, Prism
Painting Company at a bid cost of $308,800. Seconded by K. O'Connell. Vote by roll
call. Calabrese, yes; Cherry, yes; O'Connell, yes; Smolich, yes. 4 yes, 0 no, 2 absent.
Motion carried. Director Persons told the Board that the tower will be draped and all the
fugitive dust will be contained within the tower and removed properly. The work should
be finished by the 2~'a week in November, 2000.
R. Smolich moved to award to the low bidder, Ed Henry Concrete Construction and
Maintenance, Inc. in the base bid amount of $53,115.92 for the 2000 Sidewalk Program.
Seconded by S. Calabrese. Vote by roll call. Calabrese, yes; Cherry, yes; O'Connell,
yes; Smolich, yes. 4 yes, 0 no, 2 absent. Motion carried.
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August 7, 2000
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S. Calabrese moved to approve the Pay Request #2 to James D. Fiala Paving Company in
the amount of $9,037.27 for the 2000 MFT Street Maintenance Program. Seconded by R.
Smolich. Vote by roll call. Calabrese, yes; Cherry, yes; O'Connell, yes; Smolich, yes. 4
yes, 0 no, 2 absent. Motion carried.
Director Persons told the Board that about 2 or 3 weeks ago they had some problems with
one of their industrial customers, and it caused them to clean one of the tanks, and the
tank had some strong smelling sewage in it. The Department is working on cleaning that
up and expects within the next 2 weeks to be completed. Some information for the Board
regarding Well #6, currently working on the construction, tentative completion date was
to be September 1st, the contractor does not believe that he will make that date. The
electrical equipment is on back order and they have requested a 90-day extension.
Director Persons congratulated Jason D. Neighbors on receiving Class 3 Wastewater
Treatment Works Operator Certificate.
ENGINEER'S REPORT
R. Smolich moved to approve the Final Pay Request No. 2 from Geneva Construction
Company in the amount of $2,397.23 for retainage for work on Van Dyke road, 119th and
2th
1 7 Street Improvements. Seconded by S. Calabrese. Vote by roll call. Calabrese, yes;
Cherry, yes; O'Connell, yes; Smolich, yes. 4 yes, 0 no, 2 absent. Motion carded.
R. Smolich moved to waive the bidding process and award the contract to Peyla Electric
Co. for $63,300 for Items 1 and 5-12 for the DesPlaines Street Reconstruction Project.
Seconded by J. Cherry. Vote by roll call. Calabrese, yes; Cherry, yes; O'Connell, yes;
Smolich, yes. 4 yes, 0 no, 2 absent. Motion carried.
R. Smolich moved to approve the Pay Request No. 1 for P. T. Ferro Construction
Company, Inc. in the amount of $313,229.52 for Des Plaines Street Reconstmrction
Phase I- Underground Utilities. Seconded by S. Calabrese. Vote by roll call. Calabrese,
yes; Cherry, yes; O'Connell, yes; Smolich, yes. 4 yes, 0 no, 2 absent. Motion carded.
COMMUNITY DEVELOPMENT DIRECTOR'S REPORT
Director Testin explained to the Board that the BP Amoco facility to be built on the
Southwest comer of Rt. 59 and 135th Street is proposing a darker green roof without a
cupola.
R. Smolich moved that we accept the color change to a darker green to conform with BP
Amoco, but deny the request for the removal of the cupola for their facility of Rt. 59 and
135th Street. Seconded by S. Calabrese. Calabrese, yes, Cherry, yes; O'Connell, yes;
Smolich, yes. 4 yes, 0 no, 2 absent. Motion carried.
R. Smolich moved to re-approve Arbor Creek Unit 2 Final Plat. Seconded by S.
Calabrese. Vote by roll call. Calabrese, yes; Cherry, yes; O'Connell, yes; Smolich, yes.
4 yes, 0 no, 2 absent. Motion carried.
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August 7, 2000
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Director Testin next brought before the Board a request to remove a final plat stipulation.
This was a final plat for Enmick Estates Subdivision located on the East Side of Van
Dyke Road. This was a 3-lot subdivision, which does have flood plain on the southern
portion of it. The applicant is requesting removal of stipulation for the sidewalk to be
extended from the subdivision to the northern cross where the 3 lots would be. The
applicants felt that this sidewalk served no useful purpose and would just mn off to the
creek.
Trustee Smolich asked that for those three homeowners, two that will be to the east of
front yard, for them to access the public sidewalk, if we don't continue the sidewalk to at
least the driveway that is going to access those properties, they will have to walk or ride
their bikes through the grass in order to get on public sidewalk. I would suggest, that if
any thing, we make that sidewalk at least connect the driveway that will be heading east
to accommodate those next two properties. Director Testin asked if it was the feeling of
the Board that they would like to tie this to a building permit of Lots 2 and 3 that the
sidewalk would be installed at that time. The Board agreed to this.
Kurt Stalzer, resident, questioned the Board as to the improvements for Van Dyke and
135th, if there will be a sidewalk on both sides of the road, and would there be a
possibility of placing a cantilever sidewalk to the bridge in the future? There is no
proposed development south of the creek at this time.
Jill Stuck, applicant, stated that the west side of the creek there is a bike path, on the east
side of the creek they would have to redo the bridge.
R. Smolich moved to amend the Final Plat for Emnick Estates Subdivision to include the
sidewalk extension south on the ea:Stside of Van Dyke Rd. south' terminating at the
driveway that would access lots 2 and 3, and that in the future, if the Village of Plainfield
ever causes the sidewalk to develop across the creek on the east side of Van Dyke, then
the owner of Lot 3 shall install a sidewalk from the driveway of Lot 2 south to that point
connecting to the roadside. Seconded by S. Calabrese. Vote by roll call. Calabrese, yes;
Cherry, yes; O'Connell, yes; Smolich, yes. 4 yes, 0 no, 2 absent. Motion carried.
Administrator Burghard again stated that the sidewalk would be part of the permitting
process. You do not need to install any sidewalk until you apply for the permit, then the
sidewalk will go to driveway accessing Lot 2 and 3.
POLICE CHIEF'S REPORT
Chief Bennett told the Board about a fatal accident that occurred last weekend on an
unincorporated area that we handled on east Rt. 126.
ATTORNEY'S REPORT
Attorney Harvey briefly told the Board that a local Will County Judge has declared the
State Gift Ban Act unconstitutional. The Attorney General then has a decision to make.
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August 7, 2000
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Clerk Janik reminded each Board member of the Illinois Municipal League 87th Annual
Conference being held on October 5-8, 2000.
S. Calabrese moved to close the regular meeting and to go into Executive Session for the
purpose of discussion on probable litigation not to reconvene. Seconded by K.
O'Connell. Vote by roll call. Calabrese, yes, Cherry, yes; O'Connell, yes; Smolich, yes.
4 yes, 0 no, 2 absent. Motion carried.
Meeting adjourned at 8:15 p.m.
S~SAN JANIK,~ILLAGE CLERK