HomeMy Public PortalAbout08-21-2000 Village MeetingPLAINFIELD VILLAGE BOARD OF TRUSTEES
VILLAGE MEETING MINUTES
DATE: August 21, 2000
AT: Village Hall
BOARD PRESENT: R. ROCK, J. CHERRY, K. O'CONNELL, R. SMOLICH, S.
CALABRESE, S. RATHBUN, M. COLLINS.
OTHERS PRESENT:T. L. BURGHARD, ADMINISTRATOR; H. HAMILTON,
ENGINEER; S. JANIK, CLERK, C. MINICK, FINANCE DIRECTOR; J. HARVEY,
ATTORNEY; A. PERSONS, PUBLIC WORKS; J. TESTIN, COMMUNITY
DEVELOPMENT DIRECTOR.
At 7:00 p.m. President Rock called the meeting to order. Roll call was taken, all Trustees
were present. The pledge to the flag was led by S. Janik.
PRESIDENTIAL COMMENTS:
President Rock proclaimed August 21-27,2000 as "School's Open Safety Week" in the
Village of Plainfield and asked the motorists to be alert for children at school crossings,
review and follow the rules of the road as they apply to school zones and school buses
and respect School Safety Patrol members performing their duties.
TRUSTEE'S COMMENTS:
Trustee Cherry asked if the sidewalks that are blacktopped along Rt. 59 going to be
redone. The sidewalks are part of the Rt. 59 IDOT Project and are temporary and as they
exl~and that intersection they will redone stated Public Works Director, A. Persons.
PUBLIC COMMENTS On Items not on Agenda:
No comment
S. Rathbun moved to approve the Agenda. Seconded by S. Calabrese. Vote by roll call.
Cherry, yes; Collins, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes. 6
yes, 0 no. Motion carried.
S. Rathbun moved to approve the Consent Agenda to include the following:
Board Meeting Minutes, 8/7/00
Bills Payable, 8/21/00
Ordinance No. 1985 to allow a fence variance at 13506 Savanna Drive.
Ordinance No. 1986 to allow a variance for a projecting sign for Nabby's Restaurant.
Ordinance No. 1987 authorizing execution of Annexation Agreement with New Lenox
State Bank as Trustee under Trust No. 2213 known as Park Place.
Ordinance No. 1988 annexing property owned by New Lenox State Bank under Trust
No. 2213 located along the south side of Renwick Road known as Park Place.
Seconded by J. Cherry. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes;
Rathbun, yes; Smolich, yes; Calabrese, yes. 6 yes, 0 no. Motion carded.
Plainfield Village Board of Trustees
August 21, 2000
2
#3 2000 BOND ORDINANCE - NORTH WASTEWATER TREATMENT
FACILITY.
Director C. Minick presented to the Board the final draft of the Bond Ordinance to issue
$18,000,000.00 in general obligation bonds to finance the construction of the North
Wastewater Treatment Facility. The bid opening was this morning at the offices of our
bond consultant, RV Norene and Associates. The numbers were then faxed to Katten,
Muchin, and Zavis, our bond counsel for insertion into the ordinance. On Friday,
Moody's Investor Services upgraded the Village's Bond rating from A3 to A2,
consequently, the Village enjoys a lower interest rate on its bond issues. The low bid
indicated an average coupon rate of 5.13%. Approximately 32% of the principle and
interest payments for the $18,000,000 Bond issue will come from user rates, (sewer
rates), that is the portion that is set to fund compliance with the IEPA's ammonia nitrate
standard, and the other 68% will come from tap-on fees that the Village charges as
developers hook on to our existing water and sewer system.
R. Smolich moved to adopt Ordinance 1989 authorizing the issuance of $18,000,000
General Obligation Bonds. Series 2000. Seconded by M. Collins. Vote by roll call.
Cherry, yes; Collins, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes. 6
yes, 0 no. Motion carried.
Administrator Burghard complimented C. Minick, his Staff, together with A. Persons on
the excellent job they did on assembling all the data that was necessary to make the
change.
#4 HERITAGE OAK.
Director Testin stated that there were two primary issues, one was the language in dealing
with the parks, that has now been changed to allow the parks to go to the Park District
and the other issue dealing with the fencing along the neighboring properties. The
applicant has worked an agreement with the landowners to the south to provide a solid
fence a minimum of six feet high to prevent children from climbing over it to get to the
horses. The fence will be solid with the structural members facing out. Mr. Peterman
talked briefly about the agreements made. Mr. Burghard asked that it be made clear that
once that fence goes up, and the property on the other side develops, the fence is going to
remain. Mr. Peterman agreed with that statement and told the Board that when the
grading is done the fence will be put in prior to placing those lots for sale. Trustee Cherry
talked about the drainage concerns out there, and wanted to make sure all the matters
were solved. He does not want to see houses going up and water lying all over the place.
R. Smolich moved to adopt Ordinance No. 1990 execution of annexation agreement for
St. Paul Federal Bank as Trustee under Trust #74-2707 and Isenstein-Pasquinelli, L.L.C.
Seconded by M. Collins. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes;
Rathbun, yes; Smolich, yes; Calabrese, yes. 6 yes, 0 no. Motion carried.
Plainfield Village Board of Trustees
August 21, 2000
3
R. Smolich moved to adopt Ordinance No. 1991 annexing property owned by St. Paul
Federal Bank as Trustee under Trust #74-2707 and Isenstein-Pasquinelli, L. L. C.
Seconded by J. Cherry. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes;
Rathbun, yes; Smolich, yes; Calabrese, yes. 6 yes, 0 no. Motion carded.
R. Smolich moved to approve the Preliminary Plat for Heritage Oaks Subdivision.
Seconded by S. Calabrese. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes;
Rathbun, yes; Smolich, yes; Calabrese, yes. 6 yes, 0 no. Motion carried.
#5 EAGLE CHASE UNIT 2 FINAL PLAT
Director Testin stated that the property is located along Van Dyke Road. This unit
includes 39 single-family lots, approximately 15.22 acres. Van Dyke Rd. improvements
were identified to be installed as part of Unit 2. One of the things that staff looked for
was no access easements along Van Dyke just to discourage any possibility of drives
through that area and it appears that this was consistent with the Annexation Agreement
and the Preliminary Plat. Both the Plan Commission and the Staff recommend approval
of.this project.
Administrator Burghard asked if there is a representative of the developer here this
evening. Mr. Henry Stillwell, attorney for the developer was present. Mr. Burghard
asked if he understood the terms of the Annexation Agreement and that the
improvements to Van Dyke Rd. have to be done now. Mr. Stillwell stated that they
understood the obligations of Van Dyke Road. He went on to state that Mr. Tonnelli,
their Civil Engineering Consultant has been in contact with Mr. Hamilton's office
relative to how that will be handled.
R. Smolich moved to approve a final plat for Eagle Chase Unit 2 with the following
stipulations: 1. Compliance with the requirements of the Village Engineer; 2. Compliance
with the provisions of the Plainfield Fire Protection District; 3. Provide meandering 6'
wide asphalt bike path and associated public access easements as indicated on the
Preliminary Plat; 4. Provision of no access easements along the rear of lots abutting the
eastern edge of Van Dyke Road. Seconded by S. Calabrese. Vote by roll call. Cherry,
yes; Collins, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes. 6 yes, 0
no. Motion carded.
#6 JOHNSON FENCE PERMIT ACCOMODATION - 13663 SAVANNA DRIVE.
Administrator Burghard stated that this is the ordinance that implements the fence
accommodation changes at the property. The Resident, Mr. Johnson, requested said
variance as a reasonable accommodation to a disabled person, his three year old son who
has been diagnosed with autism.
S. Rathbun moved to adopt Ordinance No. 1992 providing an accommodation and
variance for property located at 13663 Savanna Drive. Seconded by K. O'Connell..
Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Rathbun, yes; Smolich, yes;
Calabrese, yes. 6 yes, 0 no. Motion carried.
Plainfield Village Board of Trustees
August 2 l, 2000
4
//7 AURORA/PLAINFIELD BOUNDARY AGREEMENT.
Administrator Burghard stated that the staff has negotiated the Boundary Agreement with
the City of Aurora. The Agreement sets forth a northern boundary for the Village at 111th
Street extending west indefinitely from the centerline of the E.J. & E. right-of-way. The
City of Aurora is scheduled to officially act on the agreement at their August 22, 2000
meeting.
S. Rathbun moved to adopt the Aurora/Plainfield Boundary Agreement as proposed.
Seconded by R. Smolich. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes;
Rathbun, yes; Smolich, yes; Calabrese, yes. 6 yes, 0 no. Motion carried.
#8 LAKELANDS UNIT 3a
Director Testin stated that this is an additional unit to the Lakelands Subdivision. The
original preliminary plat has identified this area as a possible restaurant or clubhouse.
The applicant has found that the market wasn't there and they would like to put in six
single-family lots within this area. All the lots appear to be more than 12,000 sq. ft. The
plat identifies a 15-foot front yard setback, while the annexation agreement stipulates that
the setback be 20 from the roadway. It appears that the 15-foot setback would allow a
house to be more than 20 feet from the roadway, which would be in compliance with the
agreement. The annexation agreement requires that structures will not be placed on a lot
where the frontage is less than 80 feet at the front line of the structure. While some of the
lots have a lot width of less than 80 feet at the setback line, the Building Department will
review building permits to ensure that homes are set back to a point where there is 80 feet
at the front line of the structure.
R. Smolich questioned Jerry Clark if he ever attempted to work with the Village through
the Economic Development office and try to obtain some incentives that would possibly
aid in getting a commercial development their. Jerry Clark stated that he sits on the
Committee and is quite aware of what goes on. We tried to market this for the last 10
years, and have not been successful.
R. Smolich moved to approve a final plat for Lakelands Unit 32 with the following
stipulations: 1. Compliance with requirements of Village Engineer; 2. Compliance with
the requirements of the Plainfield Fire Protection District; 3. Compliance with the
provisions of the annexation agreement; 4. That the applicant conclude the agreement
with the Plainfield Township Park District in regards to park space and annex to the Park
District prior to the release of the plat. Seconded by S. Calabrese. Vote by roll call.
Cherry, yes; Collins, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Calabarese, yes. 6
yes, 0 no. Motion carded.
#9 PRAIRIE BANK ANNEXATION
S. Calabrese moved to close the regular meeting and open a Public Hearing regarding a
proposed Annexation agreement for those parcels located at the South east comer of
Route 59 and Andrew Rd. Seconded by S. Rathbun. Vote by roll call. Cherry, yes;
Collins, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Calabarese, yes. 6 yes, 0 no.
Motion carried.
Plainfield Village Board of Trustees
August 21, 2000
5
Return to the regular meeting at 7:44 p.m.
S. Rathbun moved to direct, the Village Attorney to draft an Ordinance authorizing
execution of an Annexation Agreement for Prairie Bank. Seconded by S. Calabrese.
Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Rathbun, yes; Smolich, yes;
Calabrese, yes. 6 yes, 0 no. Motion carried.
ADMINISTRATOR'S REPORT
Administrator Burghard stated that in an effort to improve traffic conditions at 135th and
Rt. 30, the staff prepared basic intersection improvements for the west leg of 135th Street.
The plans provide for a left mm lane, proper striping, and a taper going west some 650
feet.
S. Calabrese moved to waive the bidding process and enter into a road improvement
contract with Baish Construction for a fee not to exceed $20,000 for the 135th St.
Improvements. Seconded by S. Rathbun. Vote by roll call. Cherry, yes; Collins, yes;
O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes. 6 yes, 0 no. Motion carried.
FINANCE DIRECTOR'S REPORT
No report
ECONOMIC DEVELOPMENT DIRECOTR'S REPORT
No report
PUBLIC WORKS DIRECTOR'S REPORT
Director Persons gave the Board a presentation on the three possible locations to
construct the required roadway to access the new Wastewater Treatment Facility. After
review of the sites, the Staff had determined that the last option is the least costly to
construct and provides the safest route to access the new plant site. This proposed
roadway location also serves as the site for required utility extensions and the new
interceptor sewer main.
S. Rathbun moved to authorize the Village President to execute the contract and authorize
the purchase of described property from the Frank and Mary Keller Estate/Trust at a total
cost of $189,000. Seconded by R. Smolich. Vote by roll call. Cherry, yes; Collins, yes;
O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes. 6 yes, 0 no. Motion carried.
Director Persons gave a brief update as to the work that has been completed this far.
Baxter & Woodman has expended a great deal of time and effort to provide the Village
with a set of high quality, detailed engineering plans. This design work has not only been
completed on time, but also under budget. When the Board approved the initial contract,
we excluded construction-engineering services. Staff has requested and received a
contract from Baxter & Woodman to provide required construction engineering and
administration services.
Plainfield Village Board of Trustees
August 21, 2000
6
S. Rathbun moved to approve the Engineering Service Agreement Amendment No. 1
with Baxter & Woodman and authorize the Village President to execute the agreement at
a total cost not to exceed $855,000. Seconded by S. Calabrese. Vote by roll call.
Cherry, yes; Collins, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes. 6
yes, 0 no. Motion carried.
S. Rathbun moved to approve the Change Order # 1 for a 90 extension with completion on
November 28, 2000 for the Well House #6 by Pullara Construction. Seconded by M.
Collins. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Rathbun, yes;
Smolich, yes; Calabrese, yes. 6 yes, 0 no. Motion carried.
S. Rathbun moved to award the low bidder, Mark-It Corporation, in the bid amount of
$12,213.51 the 2000 Pavement Striping Program. Seconded by R. Smolich. Vote by roll
call. Cherry, yes; Collins, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese,
yes. 6 yes, 0 no. Motion carried.
S. Rathbun moved to award to the low bidder, S. K.C. Construction Corporation, in the
base bid and alternate options amount of $24,924.11 for the 2000 Crack Filling Program.
Seconded by R. Smolich. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes;
Rathbun, yes; Smolich, yes; Calabrese, yes. 6 yes, 0 no. Motion carded.
S. Rathbun moved to authorize the purchase and installation of three underbody scrapers
(snow plows) from Bourbonnais Supply Inc. at a total quoted price of $32,663.00.
Seconded by R. Smolich. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes;
Rathbun, yes; Smolich, yes; Calabrese, yes. 6 yes, 0 no. Motion carded.
Director Persons told the Board that Baxter & Woodman, Inc. was directed by the Village
Board to complete the design of the new Wastewater Treatment Plant in November of
1999. The Plan Commission reviewed and recommended approval of the site plan for the
proposed treatment facility at the March 21st meeting, but requested additional
information related to the proposed building elevations and landscaping. The Plan
Commission reviewed the additional information at their August 15, 2000 meeting and
was pleased with the proposal. This site is zoned ORI. The DuPage River is to the east
the EJ&E Railroad is on the north and west sides of the site. ComEd is also to the west.
The proposed plan recommends that specific types of trees be planted with five distinct
zones. Tree types were selected on the basis of environmental conditions as well as
appearance. The tree plantings in zones one through four are intended to provide
screening for the residential subdivision across the River. As part of the plan, over 400
new trees will be planted within these zones (82 trees per acre). Additionally, the
existing healthy trees, located along the river, will remain.
ENGINEER'S REPORT
No report
Plainfield Village Board of Trustees
August 21, 2000
7
COMMUNITY DEVELOPMENT DIRECTOR'S REPORT
Director Testin requested a reapproval of Spangler's Farm. In anticipation of concerns in
dealing with the stormwater facility in Unit 1, we brought this to the Committee of the
Whole last week. At that meeting, a number of alternatives were discussed along with
whose dealing with possibility of funding to implement the alternatives. We have
determined, with discussions with the engineer's and some testing that was done, that a
lot of the water in the facility in Unit 1 was due to the ground water coming up at this
time. Discussions centered on the possibility of Unit 2 helping the facility in Unit 1 by
taking care of the siltation problems.
S. Rathbun moved to re-approve Unit 2 Spangler's Farm Subdivision. Seconded by R.
Smolich. Vote by roll call. Cherry, no; Collins, yes; O'Connell, no; Rathbun, yes;
Smolich, yes; Calabrese, yes. 4 yes, 2 no. Motion carded. Trustees John Cherry and
Kathy O'Connell withheld their support citing unresolved detention problems in Unit 1.
Doug Carroll has agreed to accept the position as Village Planner.
POLICE CHIEF'S REPORT
Chief Bennett thanked Administrator Burghard for his effort to get the 135th Street
improvements accomplished and the Public Works Department. School opens on
Wednesday, August 23, 2000. We should have the bids in tomorrow for the Police
Station addition.
ATTORNEY'S REPORT
Attorney Harvey gave quick informational item regarding the proposed legislation in
Springfield on the Open Meetings Act and notice requirements and he will keep us
informed.
President Rock reminded everyone that Wednesday, September 6th will be our next
regular meeting and 7:00 p.m. and on the same day is Coffee with the Mayor at 9:00 a.m.
S. Rathbun moved to adjourn meeting to Executive Session to discuss probable litigation
not to reconvene. Seconded by K. O'Connell. Vote by roll call. Cherry, yes; Collins,
yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes. 6 yes, 0 no. Motion
carried.
The meeting adjourned to Executive Session at 8:45 p.m.
SUSAN JANIK, brlLLAGE CLERK
VILLAGE OF PLAINFIELD
WILL COUNTY'S OLDEST COMMUNITY
Bid Opening - I I :O0 a.m.
2000 Pavement Striping Program August 15,2000
C Pavement Striping
3036 Orchard PI.
Des Plaines, IL 60018
847-299-3391
BID BOND:
Marking Specialist Corp.
555 Sundown
South Elgin, IL 60177
847-608-6614
BID BOND:
Richard A. Rock
PRESIDENT
TRUSTEES
Stephen J. Caiabrese
John H. Cherry
Michael Ool~jns
Kathy O'Connell
Steven L. Rathbun
Raymond Smolich
Susan Janik
VILLAGE CLERK
Base Bid:$ Base Bid:
Total Bid:$ /,~, 5;~ 3, O 7 Total Bid: $
Maintenance Coatings Co.
31 W370 Spaulding Rd.
Elgin, IL 60120
847-622-0020
BID BOND: O'-frO
Base Bid:$
Total Bid:$ /'7., ¢ o"-.~.~ff
Mark It Corp.
P.O. Box 758.
Lemont, IL 60438
630-243-9900
BID BOND:
BaseBid:$ ]
]Total Bid:$ /~, ~ /,3, .5-/
530 W. LOCKPORT STREET, SUITE 206 · PLAINFIELD, ILLINOIS 60544 · (815) 436-7093
· Fax (815/49,R_1clRO
VILLAGE OF PLAINFIELD
WILL COUNTY'S OLDEST COMMUNITY
Village of Plainfield
2000Crack Filling Program
Bid Opening - 9:30 a.m.
August 16, 2000
Richard A. Rock
PRESIDENT
TRUSTEES
Stephen J. Calabrese
John H. Cherry
Michael Collins
Kathy O'Connell
Steven L. Rathbun
Raymond Smolich
Susan Janik
VILLAGE CLERK
Fahner Asphalt Sealers, Inc.
P.O. Box 95
2800 Meca Dr.
Plover, WI 54467-0095
715-341-2868
BID BOND: '~ ~
BASE BID: $ //,,~ ,~ ~9 9, ~9 0
TOTAL BID:
Scodeller Construction
546 McMunn St.
South Lyon MI 48178
248-486-3900
BID BOND: ~4--~/~
BASE BID:
TOTAL BID: $ ,~,, 77z/,J,fi-
S.K.C. Construction
3036 Orchard PI.
DesPlaines, IL60018
847-299-7046
BID BOND:
BASEBID:$ C~9, _~.~//, ,.J?',.~ TOTALBID:$ c:>,?/-//-.~ ~7~Z/~.~ /,.2..
/
530 W. LOCKPORT STREET, SUITE 206 PLAINFIELD, ILLINOIS · - - 950