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HomeMy Public PortalAbout08-18-2000 Village MeetingPlainfield Board of Trustees September 18, 2000 1 PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: September 18, 2000 AT: Village Hall BOARD PRESENT:R. ROCK, J. CHERRY, R. SMOLICH, S. CALABRESE, S. RATHBUN, M. COLLINS, K. O'CONNELL. OTHERS PRESENT:T. L. BURGHARD, ADMINISTRATOR; H. HAMILTON, ENGINEER; S. JANIK, CLERK, J. HARVEY, ATTORNEY; A. PERSONS, PUBLIC WORKS; J. TESTIN, COMMUNITY DEVELOPMENT DIRECTOR. At 7:00 p.m. President Rock called the meeting to order. Roll call was taken, all Trustees were present. The pledge to the flag was led by S. Janik. PRESIDENTIAL COMMENTS: Mayor Rock proclaimed September 17-September 23, 2000 as "Chamber of Commerce Week"and call its significance to the citizens of the Village of Plainfield, Plainfield, Illinois. Mayor Rock proclaimed October 10, 2000 as "Take Back the Night Day" in Plainfield, and ask the residents of our community to become aware of the Take Back the Night vigil and march against violence and actively support the event. State's Attorney Jim Glasgow made a short presentation. TRUSTEE'S COMMENTS: No comments PUBLIC COMMENTS On Items Not on the Agenda: No comments S. Rathbun moved to approve the Agenda. Seconded by S. Calabrese.. Vote by Roll Call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes. 6 yes, 0 no. Motion carded. S. Calabrese moved to approve the consent Agenda to include the following: 1) Board Meeting Minutes: Special Meeting August 31, 2000 and September 6, 2000. 2) Bills Payable 0/18/2000 3) Arbor Creek, Unit 1 Letter of Credit reduction 4) Eagle Chase, Unit 1 Letter of Credit reduction. 5) Resolution No. 1262 temporarily closing portions of Rt. 30 and Rt. 59 for the Plainfield Homecoming Parade September 30, 2000. 6) Ordinance No. 1996 rezoning the property located at the Northwest and Southwest comers of 127th Street and Route 59 from A-1 to R-1. 7) Ordinance No. 1997 rezoning the property located at the Northwest and Southwest comers of 127th Street and Route 59 from A-1 to B-3. Plainfield Board of Trustees September 18, 2000 2 8) Ordinance No. 1998 .allowing a building setback variance for the property located at 59 Division Street. 9) Ordinance No. 1999 authorizing the issuance of a Special Use Permit to allow a Childcare center in a portion of the former Gehrke's Grocery Store at 59 Division Street. 10) Pay Request #1 Ed Henry Concrete Construction for the 2000 Sidewalk Program. Seconded by K. O'Connell. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes. 6 yes, 0 no, Motion carried. #3 U.S. POST OFFICE Director Testin stated that Andrew Fernandez, the architect from the Post Office, has talked to the District people and they have agreed that landscaping in conjunction with the relocated chain link fence would be an acceptable application to achieve the required appearance that you require. They do ask us to identify more detail on the landscaping. S. Rathbun moved to adopt Ordinance No. 2000 allowing variance to construct additional parking from the property line for property located at New Van Dyke Road North of Lockport Street. Seconded by S. Calabrese. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes. 6 yes, 0 no. Motion carded. #4 THE STREAMS OF PLAINFIELD PRELIMINARY AND FINAL PLAT. Director Testin stated that the applicants are looking for preliminary plat and final plat approval for The Streams at Plainfield. The property is located west of the Lichenwalter Commercial Subdivision (Founder's Bank) on Dayfield Drive and was annexed in 1989. The proposed subdivision consists of 69 single-family units on 35 acres with a minimum lot size of 12,000 square feet. The gross density for the subdivision is 1.97 units per acre. The Comprehensive Plan suggests a residential zoning in the range of 1.11 to 1.75 dwelling units per acre. The applicants intends to create a unique stormwater detention facility for the subdivision. All the detention ponds will be connected through a series of drains and pumps to create a re-circulating system. This development is isolated from other residential developments and only has access to Route 59 and without a bike path connection would be almost totally vehicle dependent. In support of bikeways, staff would request the applicant be responsible for a bikeway in the ComEd property along the west side of the development up to Fraser Road. This would also help the development to meet open space requirements. The applicants are also requesting a temporary sales trailer to be located off-site on the commercial area at the southwest comer of Dayfield Drive and Route 59. In addition the applicants have requested an off- site sign. S. Calabrese asked if the applicants have been in contact with the Park District. Attorney Philipchuck stated that additionally we didn't think we would be involved with an offsite bike path and that we were satisfiying the Park District requirements for this subdivision with the 1.3 acre park donation shown on the plat. That site location was chosen by the Park District and their plan was to do a future expansion as other parcels adjacent come in a develop. When we saw the staff recommendation with regard to the bike path we would offer this as a solution. That the Park District or the Village would Plainfield Board of Trustees September 18, 2000 3 secure the necessary easement from Corn Ed and that secondly we would develop an 8 ft. wide path and on that location with a Geotech liner, 4" of gravel base and 1" with limestone screenings and in exchange for that try and recover the cost, we would put an additional lot that would shave a slight piece off of the Park District site about 7,000 sq. fi. and would bring it up to 70 lots from 69 lots. We anticipate it would be over $40,000 to build the bike path. There was conversation with the Park District and they preferred the park site. Trustee Calabrese stated that he talked to the park District two days ago, and at that time they wanted the path. Trustee Smolich stated that if the developer adds the path, and leaves the rest of the project as designed, it would be smooth sailing for this project. S. Rathbun would like the issue be cleared up with the Park District. We don't want to make the decision for the Park District. Eric Baumguart, President of Lakeland Homes and Dan Malinowski, Jacob & Hefner, Engineers for the subdivision was present and spoke regarding a letter they received from the Park District in which they expressed a desire to take the land. They also talked briefly with regard to the maintenance of the lake. They develop a series of Homeowners Declarations and Covenants that are recorded and Deed Restrictions and we create easements for the waterways, and the maintenance of them is the Homeowners Association responsibilities. Administrator Burghard expressed the Board's concern about previous subdivisions built in Plainfield, wherein the subdivision's retention was effectively on private property because the individual lot lines went to the center of the retentiOn area. Typically, we back these issues with Dormant Special Service Areas, so that if for some reason it doesn't work, if for some reason the Homeowners Association is not organized or is poorly managed, then at least the Village can go in with the Special Service Area, raise the money that is necessary and attempt to fix. Mr. Baumguart told the Board that in past developments we have done that in the covenants, and we would be glad to agree to a Special Service Area imposed for any maintenance of the rill and any detention basin, and would have this in place before the sale of the first lot. James Rial, property owner adjacent to the ponds, is concemed that if any kind of rainfall situation occurs will he get flooded. Our engineer and Mr. Baumguart discussed the fact that the water drains away from his property. M. Collins had concerns with the water. At what point does this become the Homeowners responsibility in the Covenants, as soon as his home erected and he has occupancy? Mr. Baumguart stated that the homeowner has a responsibility as soon as they move in to pay so much a month. We are collecting $300 at closing to handle costs while the house is being built. We are the Homeowners Association. We turn over the Homeowners Association to the actual residents when the project is sold out, in this case when the 70th lot is sold. S. Rathbun moved to table discussion on the Streams of Plainfield. Seconded by J. Cherry. S. Rathbun clarified his motion and stated that the reason he his tabling this matter is because he does not want to make decisions for the Park District. Vote by roll Plainfield Board of Trustees September 18, 2000 4 call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes. 6 yes, 0 no. 6 yes, 0 no. Motion carried. #5 WILL COUNTY CASE - TALAGA Director Testin stated that the applicant is requesting a special use permit from Will County to allow flood plain development and amend the existing PUD to allow two (2) additional lots. The property is part of Pine Cone Woods, which is located each of the DuPage River and southwest of the intersection of River Road and Fraser Road. As the property is within one and one half miles of the current Village limits, the applicants are subject to Village review and consideration per Illinois State Statutes. The Plainfield Township Park District recommends a conservation easement with public fight of access be placed on the first 100 fee of land back from the shoreline. The Plan Commission felt this would be a taking and disagreed. The Village Engineer recommended a tile survey be completed and submitted for review. The Village Engineer has also requested "as built" drawings upon completion of the subdivision to ensure proper drainage. This has been added as a stipulation. S. Rathbun moved to forward a letter of no objection regarding the special use application for Talaga (16400 S. River Road, to the Will County Land Use Department with the stipulations identified in the staff report. Seconded by R. Smolich. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT S. Rathbun moved to vote on a series of Resolutions Numbered 1263 through 1266 as an omnibus vote. Seconded by S. Calabrese. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes. 6 yes, 0 no. Motion carried. S. Rathbun moved to adopt Resolutions 1263 through 1266. Seconded by S. Calabrese. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes. 6 yes, 0 no. Motion carried. Administrator Burghard requested that we postpone the adoption of a Resolution to provide funding for the accomplishment of the 1-55 Corridor Planning Council. Village Officials are concerned about the uncertain future of the Interstate 55 Corridor Planning Council, an offshoot of the Will County Governmental League. The President and Board agreed. S. Rathbun moved to authorize the Mayor and Clerk to execute the Joint Agreement with IDOT for the Rt. 59 Improvements. Seconded by S. Calabrese. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes. 6 yes, 0 no. Motion carried. S. Rathbun moved to adopt Resolution No. 1267 authorizing the Funding of certain improvements to Illinois Rt. 59. Seconded by J. Cherry. Vote by roll call. O'Connell, Plainfield Board of Trustees September 18, 2000 5 yes; Rathbun, yes; Smolich,, yes; Calabrese, yes; Cherry, yes; Collins, yes. 6 yes, 0 no. Motion carried. S. Rathbun moved to adopt Ordinance No. 2001 Parking Restrictions on Rt. 59 from Rt. 126 north to 111th Street. Seconded by J. Cherry. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes. 6 yes, 0 no. Motion carried. Administrator Burghard told the Board that he has been contacted by someone who is forming a Citizen Committee to hold a community wide forum on growth management and development issues and open space, etc. They have made inquiry inviting all of the Village Board Members and Plan Commission Members to attend. They have tentatively scheduled this for November 29th at the Walker's Grove School. The Board felt they should have their meeting and get organized. They would be interested in hearing and reading their information. They also agreed that it was not a policy to put staff on projects that are being brought up by citizens. Administrator Burghard told the Board that IDOT approved a resolution allowing the Village to close Route 30 for the annual Harvest Fest on October 7 at 6 a.m. until October 8th at 7 p.m. MainStreet, Plainfield which stages Harvest Fest, stated that it needed the road closed Friday night to set up and Sunday night until midnight to tear down its carnival. S. Rathbun moved to instructed Mr. Burghard to contact IDOT and request the additional times for closure on Friday at 8pm.until midnight on Sunday. Seconded by S. Calabrese. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes. 6 yes, 0 no. Motion carried. FINANCE DIRECTOR'S REPORT No report PUBLIC WORKS DIRECTOR'S REPORT S. Rathbun moved to authorize Baxter & Woodman, Inc. to complete required inspection services for the Tower #2 painting project at a total cost not to exceed $14,670 and to direct to execute same. Seconded by S. Calabrese. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes. 6 yes, 0 no. Motion carded. ENGINEER'S REPORT No report COMMUNITY DEVELOPMENT DIRECTOR'S REPORT S. Rathbun moved to reapprove Walkers Grove Unit 9B Final Plat. Seconded by K. O'Connell. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes. 6 yes, 0 no. Motion carded. Director Testin presented the annual report of the Plan Commission and Zoning Board of Appeals to the Board. Plainfield Board of Trustees September 18, 2000 6 POLICE CHIEF'S REPORT Chief Bennett gave a quick overview of the road closures for the 49th Annual Homecoming Parade. ATTORNEY'S REPORT No report S. Calabrese moved to adjourn the meeting. Seconded by S. Rathbun. Voice vote. 6 yes, 0 no. Motion carded. Meeting adjourned at 8:15 p.m. sLISAN JANIK, V~LAGE CLERK