HomeMy Public PortalAbout08-02-2000 Village MeetingPLAINFIELD VILLAGE BOARD OF TRUSTEES
VILLAGE MEETING MINUTES
DATE: October 2, 2000
AT: Village Hall
BOARD PRESENT: R. ROCK, J. CHERRY, R. SMOLICH, S. CALABRESE, S.
RATHBUN, M. COLLINS, K. O'CONNELL.
OTHERS PRESENT: T. L. BURGHARD, ADMINISTRATOR; H. HAMILTON,
ENGINEER; S. JANIK, CLERK, J. HARVEY, ATTORNEY; A. PERSONS, PUBLIC
WORKS; J. TESTIN, COMMUNITY DEVELOPMENT DIRECTOR, CHRIS MINICK,
FINANCE DIRECTOR; L. VAUPEL, ECONOMIC DEVELOPMENT DIRECTOR.
At 7:00 p.m. President Rock called the meeting to order. Roll call was taken, all Trustees
were present. The pledge to the flag was led by S. Janik.
PRESIDENTIAL COMMENTS:
Mayor Rock proclaimed the months of September and October 2000 as United Way
Months in the Village of Plainfield, and asks the residents of our community to become
aware of the United Way of Will County's services and actively support their fund
raising efforts. Mayor Rock announced that this coming weekend was Harvest Fest;
Wednesday, October 4 was Coffee with the Mayor at 9:00 a.m. Chris Minick described
briefly, when asked by the Mayor about the Village Debt, the Village's level of debt.
The Village currently has approximately $25,020,000 in bonded debt outstanding
consisting of two bond issues, the 1999 Series bonds and the 2000 Series bonds. The
1999 bond issue refinanced the Village's outstanding bond series from 1988 and 1989,
and provided capital for water and sewer system improvements. The 1988 bonds were
approved by the voters of the Village of Plainfield during a referendum vote on
November 8, 1988 to expand the wastewater treatment plant. Moody's Investor's Service
completed a review on August 22, 2000 and upgraded the Village's bond rating.
Moody's cited "sound financial operations" as one of the factors contributing to the
ratings upgrade.
TRUSTEE'S COMMENTS:
Trustee O'Connell congratulated the Homecoming Committee for a job well done this
past weekend.
Trustee Cherry asked engineer Joe Regis to explain to the Board the proposed design
changes on DesPlaines Street. The Village will rip out the curbs on both sides of N.
DesPlaines at Lockport Street and replace them about two feet closer to the Des Plaines
Street center line. The change will not lengthen the project. All the sidewalks were
originally supposed to be 7.5 feet, but some are only 5.5 feet. The move will eliminate
the angled parking designed along that stretch of the street, replacing it with fewer
parallel parking stalls.
J. Cherry moved to approve the changes recommended by Mr. Joe Regis and authorize a
change order in our current contract in an amount not to exceed $11,000. Seconded by S.
Calabrese. Vote by roll call. Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes;
Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried.
PUBLIC COMMENTS On Items not on Agenda
There were no Public Comments.
S. Rathbun moved to approve the Agenda. Seconded by S. Calabrese. Vote by roll call.
Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 6
yes, 0 no. Motion carded.
S. Rathbun moved to approve the Consent Agenda to include the following:
1)
2)
3)
4)
5)
6)
Board Meeting Minutes, September 18, 2000;
Bills payable 10/02/2000;
Ordinance No. 2002 amending sewer tap on fees for schools.
Ordinance No. 2003 authorizing execution of Annexation Agreement for Prairie
Bank and Trust Company.
Ordinance No. 2004 annexing property owned by Harris Bank and Trust located
at Route 59 and Andrew Road for Prairie Bank and Trust Company.
Ordinance No. 2005 rezoning property located at Route 59 and Andrew Road,
Wolf Creek Industrial park for Prairie Bank and Trust Company.
Seconded by S. Calabrese. Vote by roll call. Rathbun, yes; Smolich, yes; Calabrese, yes;
Cherry, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carded.
#3 AWARD OF CONTRACT FOR THE WASTEWATER TREATMENT
FACILITIES IMPROVEMENTS - 2000.
Director Persons explained to the Board that the Village Staff opened three bids for the
construction of all improvements required by the "Wastewater Treatment Facilities
Improvements - 2000" plans and specifications. The Village has budgeted funds for this
expenditure under the following account. The three bidders were Joseph J. Henderson &
Son Inc. in the amount of $15,850,000.00; Allan Mack & sons Inc. $16,950,000.00;
Bowen Engineering Corporation in the amount of $17,391,000.00.
S. Rathbun moved to award the Plainfield Wastewater Treatment Facilities
Improvements - 2000 contract to the lowest bidder, Joseph J. Henderson & Sons, Inc. at
a total bid amount of $15,850,000 and authorize the Village President to execute the
contracts. Seconded by S. Calabrese. Vote by roll call. Rathbun, yes; Smolich, yes;
Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carded.
#4 E.J. & E.RAILWAY CROSSING AGREEMENT NORTH WASTEWATER
TREATMENT FACILITY.
Director Persons told the Board that as part of the construction of the new roadway
extension to the North Wastewater Treatment Facility anew railroad crossing will need to
be established. Staff has requested and been granted a proposed agreement with the
Elgin, Joliet, and Eastern Railway Company to install this needed crossing. The new
crossing must conform to all current safety standards. These standards require that all
new crossings be installed with a complete warning system including crossing signals
(with gates) electrical instrumentation to control operation, and the rubberized crossing
surface. The agreement also requires that the Village fund the construction of the
required crossing improvements at an estimated cost of $240,700.49.
S. Rathbun moved to approve the License Agreement and Compliance Certificate, dated
September 25, 2000 with the EJ & E Railway Company and authorize the Village
President to execute the contract and to waive the bidding and authorize the E J & E
Railway Company to complete the construction of the new railway crossing, as agreed, at
an estimated cost of $240,700.49. Seconded by R. Smolich. Vote by roll call. Rathbun,
yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no.
Motion carried.
#5 THE STREAMS OF PLAINFIELD PRELIMINARY AND FINAL PLAT.
Director Testin stated that the applicants are requesting preliminary plat and final plat
approval for The Streams at Plainfield Subdivision. The property is located west of the
Lichenwalter Commercial Subdivision on Dayfield Drive and was annexed in 1989. The
proposed subdivision consists of 71 single-family units on 35 acres with a minimum lot
size of 12,000 square feet. The applicant has amended the plat to incorporate a bike path
Con Com Ed property. This has increased the number of lots from 69 to 71. The gross
density for the subdivision is 2.03 units per acre. This development is isolated from other
residential developments and only has access to Route 59 and without a bike path
connection would be almost totally vehicle dependent. John E. Dethmer, Lakelake
Homes presented a compromise plan in which developers would give the bike path and
$25,000 if they were allowed to add two lots and decrease the size of a park site from 1.3
acres to .92 acres. Trustee Smolich felt that it was a good compromise. Trustees
Rathbun and O'Connell were not quite so enthusiastic about the compromise.
R. Smolich moved to approve the Preliminary Plat and also the Final Plat for The
Streams of Plainfield with the 7 stipulations identified in the Staff report of September
13, 2000. Seconded by J. Cherry. Vote by roll call. Rathbun, yes- I'm voting yes only
because I don't want to see those kids riding their bikes on Route 59". Smolich, yes;
Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes - I also feel the same as Steve
Rathbun. 6 yes, 0 no. Motion carded.
#6 CHRIST LUTHERAN ACADEMY.
The Board was seeking a motion to continue a Public Hearing to the October 16, 2000
Regular meeting regarding a proposed Annexation Agreement for a 27-acre parcel
located on the north side of 127th Street east of Route 59.
No motion was made. Attorney Tom Carey, representing the Lutheran Academy
requested that the Board allow the Public Heating and told the Board that all outstanding
debt was paid early that morning.
S. Rathbun moved to open the Public Hearing for the Christ Lutheran Academy.
Seconded by J. Cherry. Vote by roll call. Rathbun, yes; Smolich, yes; Calabrese, yes;
Cherry, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carded.
Meeting convened at 8:16 p.m.
S. Rathbun moved to direct the Village Attorney to draft an ordinance authorizing
execution of the annexation agreement and for the agreement to be revised allowing
modifications per Board and Staff direction. Seconded by S. Calabrese. Vote by roll
call. Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell,
yes. 6 yes, 0 no. Motion carried.
#7 KENSINGTON CLUB
S. Rathbun moved to open a Public Hearing regarding a proposed Amendment to the
Annexation Agreement for the parcel located on the northwest and southwest comers of
127th Street and Route 59. Seconded by S. Calabrese. Vote by roll call. Rathbun, yes;
Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell; yes. 6 yes, 0 no,
Motion carded.
Meeting convened at 8:25 p.m.
S. Rathbun moved to direct the Village Attorney to draft an Ordinance authorizing
execution of the Amended Annexation Agreement. Seconded by S. Calabrese. Vote by
roll call. Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes;
O'Connell, yes. 6 yes, 0 no, Motion carded.
#8 PRAIRIE BANK
Director Jim Testin stated that the applicant is seeking site plan review approval for a
development proposal located in Wolf Creek Industrial Park. The Village Board directed
the Village Attorney to draft an ordinance authorizing execution of the annexation
agreement for the development at the August 21, 2000 Village Board Meeting. The
annexation agreement details the site to be be zoned B-3 and include a bank facility. The
subject site is located at the comer of IL Route 59 and Andrew Street. Heritage Meadows
is located across IL Route 59 to the west, Ameritech is located to the north,
unincorporated industrial is to the east, and vacant B-3 zoned property to the south. The
applicant was present and acknowledged that they would be responsible for the cost of
the sidewalk along Rt. 59.
S. Rathbun moved to approve the final plat and site plan review of the subject property
subject to the following stipulations: 1. Compliance with the requirements of the Village
Engineer; 2. Compliance with the provisions of the Plainfield Fire Protection District;
3. The applicant submit lighting and trash enclosure specifications; 4. The funds for a
sidewalk along Route 59 be given to the Village prior to building permit issuance; 5. The
applicant must receive Board Approval for Final Plat of Subdivision. Seconded by S.
Calabrese. Vote by roll call. Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes;
Colins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried.
ADMINISTRATOR'S REPORT
Administrator Burghard presented to the Board Hamilton Engineer's report on Route 59
Improvement Issues. All the Trustees felt that a recommendation to IDOT, in writing,
to begin discussions for historic lighting for state routes south of 126.
After polling all the Board members it was felt that they would be willing to spend a
small amount of money on decorative bridges for either the E. J. & E. viaduct or DuPage
River bridge. The cost of the decorative bridges that was proposed by Plan
Commissioner Larry Kachel was too high and they would then be responsible for the
maintenance of same.
It was presented to the Board that IDOT typically offer a 50/50 split on sidewalks. The
143ra Street - I1-126 project is under construction and addition of sidewalks may not be
possible. The project currently has 4' sidewalks at the intersection of 126/59, under the
viaduct, over the DuPage, and over the DuPage tributary. The Board Members would be
willing to link these bridges and extend 5' sidewalks both sides within IDOT right-of-
way to 143rd Street and pursue west on 143~a Street one side for sidewalks at a cost
approximately $112,000.
The Board Members all agreed that they would like to participate in plant selection and
landscaping decisions on Rt. 59 Improvements.
Administrator Burghard told the Board and public that on September 6, 2000, Nicor sent
a list of 54 area homes with regulators that had been replaced in the past five years,
including 34 within the Village. Just recently, Nicor sent a list of 716 homes in the
Village and unincorporated Plainfield Township in which Nicor has replaced a regulator
on the gas meter in the last 10 years. Nicor had requested that the list remain
confidential, but with the Village Board after following the counsel of village attorney
Jim Harvey, elected to make the information public. Mayor Rock contacted several
residents on the list and discovered they had yet to be notified by Nicor as to their status.
Trustee Rathbun felt that we have an obligation to notify the public. Trustee Smolich
disagreed and wondered is we were getting involved in something that's not our business.
The remainder of the Board sided with Trustee Rathbun.
Administrator Burghard told the Board that Ameritech will not order the parts necessary
for the burying of the overhead lines on the North DesPlaines Street until we pay them
the $45,000 that it will cost to do the work.
S. Rathbun moved to direct Administration to prepare a check to Ameritech for the
amount of $45,000 for the bearing of the overhead lines on North DesPlaines Street.
Seconded by S. Calabrese. Vote by roll call. Rathbun, yes; Smolich, yes; Calabrese,
yes; Cherry, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carded.
FINANCE DIRECTOR'S REPORT
No report
ECONOMIC DEVELOPMENT DIRECTOR'S REPORT.
President Richard Rock and Trustee Ray Smolich recused themselves from the
meeting during the discussion on TIF because they have interest in property in the
TIF District.
S. Rathbun moved to adopt Ordinance No. 2006 authorizing the establishment of Tax
Increment Financing "Interested Parties" Registries and adopting Registration Rules for
such Registries. Seconded by K. O'Connell. Vote by roll call. Rathbun, yes; Calabrese,
yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no. Motion carried.
Both President Rock and Trustee Smolich returned to the meeting.
S. Rathbun moved to take a 5 minutes recess. Seconded by S. Calabrese. Voice vote. 6
yes, 0 no. Motion carded.
Recess of meeting at 9:00 p.m.
Convened the meeting at 9:10 p.m.
S. Rathbun moved to adopt Resolution No. 1268 to incorporate the August 7, 2000
Downtown Land Use and Streetscape Plan into its updated comprehensive Plan.
Seconded by R. Smolich. Vote by roll call. Rathbun, yes; Smolich, yes; Calabrese, yes;
Cherry, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carded.
Director Vaupel introduced to the Board and the public "Positively Plainfield". Both
Amy Peterson and he have been working on a marketing and promotional program
directed toward clearly identifying developments that are "positively" located with the
Village. The Board made some suggestions as to the logo used for the marketing
program.
PUBLIC WORKS DIRECTOR'S REPORT
S. Calabrese moved to approve Pay Request #1 from Mark-It Corporation for the 2000
Payment Striping Program in the amount of $16,477.78 and change Order #1/Final.
Seconded by S. Rathbun. Vote by roll call. Rathbun, yes; Smolich, yes; Calabrese, yes;
Cherry, yes; Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carried.
ENGINEER'S REPORT
No report
COMMUNITY DEVELOPMENT DIRECTOR'S REPORT
S. Rathbun moved to approve the amended Site Plan for Paradise Motors. Seconded by J.
Cherry. Vote by roll call. Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes;
Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carded.
Mr. Bob Funke, a resident of Plainfield Township, gave a short presentation on the need
for a new PACE bus route from the Plainfield area, with suggested stops at the
Park' n' Ride at Rt. 30 and 1-55 and Dominick's on Weber and 135th Street.
Director Testin told the Board that the Plainfield Township Park District wishes to move
forward on an agreement with the developer regarding the park and open space, but
would like the assurance that the park space will be transferred to the District. If it is the
intention of the Board to transfer the property then giving notice at this time would allow
for more formal negotiations. Agreeing to transfer the park space at this time will serve
as notice to the developer to work with the park District on an agreement and give the
Park District the assurance that the Park Space will be transferred to them.
The Board felt that there was no need to formalize a motion. The Village Board
confirmed their earlier consideration that the Village will transfer the park and open
space to the Park District in Century Trace.
S. Rathbun moved to approve Arbor Creek Phase II 30 day extension. Seconded by S.
Calabrese. Vote by roll call. Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes;
Collins, yes; O'Connell, yes. 6 yes, 0 no. Motion carded.
POLICE CHIEF'S REPORT
Chief Bennett told the Board that the Homecoming Parade went well and he thanked his
officers and the Street Department for helping with the barricades.
ATTORNEY'S REPORT.
Attorney Harvey told the Board that on the litigation with Property Concepts, the
foundation case that violates our setback ordinances, Judge Penn granted our motion to
dismiss both counts of their complaint. They have 28 days from September 18th to mille
any amended complaint. On another matter, the Appellate Court in Ottawa recently
reversed Judge Niznik as to the expansion of the American Cedar Rustic operation. The
issue there was whether they could lawfully expand and the Appellate Court reversed
that, however, it doesn't go back to the trial court until they issue a mandate. That will
come about shortly, and we will ask him to abate that situation. I will keep the Board
notified.
S. Rathbun moved to adjourn the meeting. Seconded by K. O'Connell. Voice vote. All
in favor 6 yes, 0 no. Motion carded.
Meeting adjourned at 9:35 p.m.
4~USAN JANIK. ,VILLAGE CLERK