HomeMy Public PortalAboutGolf Commission Packet 10.11.22MEETING NOTICE
TOWN OF BREWSTER
GOLF COMMISSION
Location: 2198 Main Street
Date: October 11, 2022
Time: 4:00 PM
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Pursuant to Chapter 107 of the Acts of 2022, this meeting will be conducted in
person and via remote means, in accordance with applicable law. This means that members of
the public body may access this meeting in person, or via virtual means. In person attendance
will be at the meeting location listed above, and it is possible that any or all members of the
public body may attend remotely. No in -person attendance of members of the public will be
permitted, and public participation in any public hearing conducted during this meeting shall be
by remote means only. If the Town is unable to live broadcast this meeting, a record of the
proceedings will be provided on the Town website as soon as possible. The meeting may be
viewed by: Live broadcast (Brewster Government TV Channel 18), Livestream
(livestream.brewster-ma.,_ov), or Video recording (tv.brewster-ma.l.;ov).
When required by law or allowed by the Chair, persons wishing to provide public comment or
otherwise participate in the meeting, may do so by accessing the meeting remotely, as noted
on our posted agenda.
Meetings may be joined by:
1. Phone: +1 312 626 6799 or +1 929 436 2866
Webinar ID: 881 4407 8985
Passcode: 049087
To request to speak: Press *9 and wait to be recognized.
2. Zoom Webinar:
https://us02web.zoom.us/j/88144078985?pwd=M05KQnNsR1RQT2Fz7EpkSFZDWUVO
Zz09
Passcode: 049087
To request to speak: Tap Zoom "Raise Hand" button, then wait to be recognized.
AGENDA
• Call to Order
• Declaration of a Quorum
• Public Comment
• Superintendent's Report
• Update cart path repair
ftRF'4s r Jay Packett
Director of Operations
Colin Walsh
Course Superintendent
Golf Commission
Anne O'Connell
Chair
Andrea Johnson
Vice Chair
Rob David
John Kissida
Wyn Morton
Jeff Odell
David Valcourt
The Captains Golf Course
1000 Freemans Way
Brewster, MA 02631
(508) 896-1716
www.CaptainsGolfCourse.cor
• Director's Report
• Course Operations Questions and Concerns
• MA Golf Senior 4 -Ball 2023
• Sinkhole update
• Update FY23 HVAC Project (Jeff Odell)
• Update FY23 Windows/Doors Project (Rob David)
• Other Strategic Planning Updates (Commission)
• Discussion and possible vote on membership changes
• Questions and Comments from Associations and Liaisons
• Review and approve minutes
• 9/13
• 9/27
• Future Agenda Items and Meetings (10/25)
• Matters not anticipated by the Chair
• Adjourn
Date Posted: Date Revised:
Received by Town Clerk:
BUDGET STATUS rev. 9/30/22
WAGES
Full-time Wages
Part-time Wages
Overtime
Longevity
1 -Expended thru FY 2023
September Budget
_$
$
223,842.74
197, 542.35
24,954.95
3,081.00
of
Budget
Balance Spent
$1,001,971.00 $ 778,128.26
$ 518,540.00 $ 320,997.65
$ 61,184.00 $ 36,229.05
$ 15,197.00 $ 12,116.00
$ - $
$ - $
$ - $ - $
$ 449,421.04 $1,596,892.00 $1,147,470.96 28.1%
SUBTOTAL
22.3%
38.1%
40.8%
20.3%
GENERAL EXPENSES
Oil/Grease $ - $
Diesel Fuel $ 4,643.90 $
$ 1,322.57 $
3,550.64 $
_ 19,242.68 $
11,839.85 $
21,643.44 $
17,100.75
1,780.00
365.22
1,896.31
3,251.90
2,985.00
6,646.19
2,350.06
3,087.45
Heating_
Gasoline
Electricity $
Electricity -Irrigation Pump $
R&M Equipment
R&M Ini_getion
Proffessi onalrTechni cal
OSHA Training
Phones
Alarm
Office plies
Score Cards
Maintenance Supplies
Range Supplies
Computer Supplies
Custodial Supplies $ 4,018.97
Rubbish Removal/Sanitation $ 4,807.12
Seed. & Sod $ 6,522.00
Tee & Green $ -
Landscapng - $ 793.50
Topsoil & Sand $ 5,396.28
Fertilizer $ 11,612.25 $
Fungicide
Insecticides
Misc. Wetting Agents/Lime
Cart Lease
$
$
$ 4,945.37 $
$ - I$
$ 1,015.00 $ 58,000.00
$ 74,000.00 $ 111,000.00
Clubhouse Fum./Repair $ 22,_732.30 $ 50,000.00
Credit Card Expense $ 38,592.70 $ 75,000.00
Environmental Monitoring $ 426.08 $ 3,000.00
Safety Clothing Allowance $ 896.87 $
Mileage -Maintenance $ - $
Meetings/Travel $ - $
Dues and Subscriptions $ 2,605.00 $
Clothing Allowance-Admin $ - $
Advertising/Promotions $ 6,394.93. $ 50 000.00 _ $ 43,605.07 12.8%
CVECAdministrationCharges $ 1,171.88.$_ 4,688.00 $ 3,516.12. 25.0%
$ - $ - $
3,200.00
10,500.00
14,000.00
9,000.00
48,760.00
23,320.00
88,000.00
37,000.00
4,500.00
2,500.00
1,600.00
2,200.00
9,500.00
5,000.00
12,000.00
13,000.00
8,000.00
22,000.00
20,000.00
29,000.00
12,000.00
WAGES
Full-time Wages
Part-time Wages
Overtime
Longevity_
Contractual Ob I i a atl on s
FY 2022
Expended thru
September Budget
SUBTOTAL
GENERAL EXPENSES
$ 3,200.00 0.0% Oil/Grease
$ 5,856.10 44.2% Diesel Fuel
$ 12,677.43 9.4% Heating
$ 5,449.36 39.5% Gasoline
$ 29,517.32 39.5% Electricity
$ 11,480.15 50.8% Electricity -Irrigation Pump
66,356.56 24.6% R&M Equipment
19,899.25 46.2% R&M Irrigation
2,720.00 39.6% Proffessional/Technical
2,500.00 0.0% OSHA Training
1,234.78 22.8% Phones
303.69 _ 86.2% Alarm -
6,248.10 34.2% Office Supplies
2,015.00 59.7% Score Cards
5,353.81 55.4% Maintenance Supplies
10,649.94 18.1% Range Supplies
4,912.55 38.6% Computer Supplies
17,981.03 18.3% Custodial Supplies
15,192.88 24.0% Rubbish Removal/Sanitation
22,478.00 22.5% Seed & Sod
12,000.00 0.0%
5,000.00 $ 4,206.50 15.9%
31,500.00 $ 26,103.72 17.1%
96,000.00 $ 84,387.75 12.1%
126,000.00 $ 121,054.63 3.9%
16,000.00 $ 16,000.00 0.0%
SUBTOTAL
Other Expenses:
Transfer to Trust
Pro Shop Purchases
Capital
_Indirect Costs
Life Insurance
Unemployment
Health Insurance
Medicare
Compensated Absences
Workers Compensation $ 10,605.00 $ 16,480.00 $
General Liability Insurance $ 68,262.24 $ 81,198.00 $
Retirement/Pension Exp. $ 238,554.00 $ 238,554.00 $
Transfer to General Stabilization $ - $ 400,000.00 $
SUBTOTAL $ 667,349.87 , 51,635,923.0
$ 56,985.00 1.8%
$ 37,000.00 66.7%
$ 27,267.70 45.5%
$ 36,407.30 51.5%
$ 2,573.92 14.2%
9,000.00 $ 8,103.13 10.0%
450.00 $ 450.00 0.0%
2,500.00 $ 2,500.00 0.0°%
4,100.00 $ 1,495.00 63.5%
4,000.00 $ 4,000.00 0.0%
- $ - $
$ - $ - $
$ - _$ - $
$ - $ - $
$ - $ - $
$ - $
$ 287,638.21 81,021,318.00 $ 733,681.79 28.2% SUBTOTAL
Tee & Green
Landscaping
Topsoil & Sand
Fertilizer
Fungicide
Insecticides
Misc. Wetting Agents/Lime
Cart Lease
Clubhouse Fum./Repair
Credit Card Expense
Environmental Monitoring
Safety Clothing Allowance
Mileage -Maintenance
Meetings/Travel
Dues and Subscriptions_ -
Clothing Allowance-Admin
Advertising/Promotions
- $ 21,000.00 $
$ 69,642.86 $ 230,000.00 $
$ 205,356.00 $ 205,356.00 $
$ 223.52 $ 671.00 $
$ - $ 55,080.00 $
1 $ 69,3.98.25 $ 343,608.00 $
$ _ - $ 23,976.00 $
$ 5,308.00 $ 20,000.00 $
GRAND TOTAL
Other Expenses:
21,000.00 0% Transfer to Trust $ 21,000.00 ,_$ 21,000.00 $
160,357.14 30% Pro Shop Purchases $ 42,194.35 $ 230,000.00 $
- Capital $ $ 100,000.00 $
100% Indirect Costs $ 12.9,324.00 $ 129,324.00 $
447.48 33°1 Life Insurance $ 139.23 i $ 632.00 $
55,080.00 , 0% Unemployment $ - $ 54,000.00 _ $
274,209.75 1 20% Health Insurance $ 55,317.50 , $ 285,504.00 $
23,976.00 0% Medicare $ 6,362.30 , $ 21,793.00 $
14,692.00 ] 27% Compensated Absences $ 1,193.00 ' $ 15,000.00 $
5,875.00 64% Workers Compensation $ 9,646.00 , $ 16,000.00 $
12,935.76 84% General Liability Insurance $ 70,511.92 , $ 78,834.00 $
100% Retirement/Pension Exp. $ 251,300.00 ! $ 251,300.00 , $
400,000.00 0% Encumbrances $ 520.04 ; $ 520.04 $
0 $ 568,573.13 41% SUBTOTAL $ 587,508.34 $1,203,907.04 $
% of
Budget
Balance Spent
$ 169,902.71 $ 857,151.00 ' $ 687,248.29 19.8%
$ 183,925.19 $ 554,757.00 $ 370,831.81 33.2%
$ 22,587.84 $ 50,000.00 ! $ 27,412.16 45.2%
$ 2,815.50 $ 16,560.00 $ 13,744.50 17.0%
$ 6,000.00 $ 39,529.00 $ 33,529.00 15.2%
$ - $ - $
$ - $ - i$
$ 385,231.24 $ 1,517,997.00 $ 1,132,765.76 25.4%
$ 1,016.00 $ 3,000.00 $ 1,984.00 33.9%
$ 2,382.57 $ 10,000.00 $ 7,617.43 23.8%
$ 1,120.60 $ 14,000.00 ] $ 12,679.40 8.0%
$ 3,819.72 $ 8,500.00 $ 4,680.28 44.9%
$ 17,989.10 $ 46,000.00 $ 28,010.90 39.1%
$ 5,604.48 $ 22,000.00 $ 16,395.52 25.5%
$ 15,951.36 $ 80,000.00 $ 64,046.64 19.9%
$ 17,514.24 $ 35,000.00 $ 17,485.76 50.0%
$ 1,333.80 $ 4,500.00 $ 3,166.20 29.6%
$ $ 2,500.00 $ 2,500.00 0.0%
$ 259.07 $ 1,600.00 $ 1,340.93 16.2%
$ 1,635.40 $ 2,200.00 $ 564.60 74.3%
$ 3,569.59 $ 9,500.0D $ 5,930.41 37.6%
$ 1,685.37 $ 4,000.00 $ 2,314.63 42.1%
$ 2,932.63 $ 12,000.00 $ 9,067.37 24.4%
$ 2,795.48 $ 13,000.00 $ 10,204.52 21.5%
$ 1,784.40 $ 8,000.00 $ 6,215.60 22,3%
$ 8,311.59 $ 20,000.00 $ 11,688.41 41.6%
$ 5,931.95 $ 26,000.00 $ 20,068.05 22.8%
$ 5,431.78 $ 25,000.00 $ 19,568.22 21.7%
$ 1,733.55 $ 12,000.00 $ 10,266.45 14.4%
$ 710.00 $ 5,000.00 $ 4,290.00 14.2%
$ 1,424.76 $ 30,000.00 $ 28,575.24 4.7%
$ 4,590.00 $ 80,000.00 $ 75,410.00 5.7%
$ 29,969.75 $ 120,000.00 $ 90,030.25 25.0%
$ - $ 15,000.00 $ 15,000.00 0.0%
$ 324.00 $ 55,000.00 $ 54,676.00 0.6%
$ 74,000.00 $ 111,000.00 $ 37,000.00 66.7%
$ 2,941.72 $ 35,000.00 $ 32,058.28 8.4%
$ 33,766.50 $ 57,000.00 $ 23,233.50 59.2%
$ 370.50 $ 3,000.00 $ 2,629.50 12.4%
$ 561.89 _ $ 9,000.00 $ 8,438.11 6.2%
- $ 450.00 $ 450.00 0.0%
- $ 2,500.00 $ 2,500.00 0.0%
2,020.00 $ 4,100.00 $ 2,080.00 49.3%
$ 4,000.00 $ 4,000.00 0.0%
5,561.00 $ 50,000.00 $ 44,439.00 11.1%
- $
- $
$ 5
$ - 5
$ - 5
$ $
$ - 5
$
$ 259,042.80 I $ 939,850.00 $ 680,807.20 27.6%
$1,404,407.12 $4,254,133.00 $2,449,725.88 33% GRAND TOTAL
- 100%
187,805.65 18%
100,000.00 0%
100°%
492.77 22°%
54,000.00 _ 0%
230,186.50 19%
15,430.70 29%
6,354.00 60%
8,322.08 69%
100%
100%
602,591.70 49%
$ 1,231,782.38 8 3,661,754.04 $ 2,416,164.66 34%
CAPTAINS GOLF COURSE COMPARISON REPORT
SEPTEMBER
Sep -17 Sep -18 Sep -19 Sep -20 Sep -21 Sep -22
REVENUE
MEMBERSHIPS:
RESIDENTS - Early $ 2,362.00 $ 4,784.00 $ 6,061.00 $ 8,375.00 $ $
RESIDENTS - Morning $ - $ $ - $ - $ - $ -
RESIDENTS -Twilight $ 894.00 $ 1,341.00 $ 2,822.00 $ 3,310.00 $ $ 868.40
CHARTER NON-RESIDENTS $ - $ - $ - $ $ - $ -
NON-RESIDENTS $ 2,643.00 $ 3,591.00 $ 3,771.00 $ 8,360.00 $ 2,804.00 $
NON-RESIDENT TWILIGHT $ 498.00 $ 249.00 $ 1,554.00 $ 2,448.00 $ $
AFP COLLEGIATE $ - $ $ $ - $ $
AFP JUNIOR $ $ $ - $ - $ $ -
SUBTOTAL $ 6,397.00 $ 9,965.00 $ 14,208.00 $ 22,493.00 $ 2,804.00 $ 868.40
GREEN FEES:
18 HOLE GREEN FEE $ 176,169.40 $ 178,229.52 $ 197,857.62 $ 242,866.89 $ 173,759.91 $ 215,005.56
TWILIGHT GREEN FEES $ 16,621.00 $ 20,605.00 $ 18,376.00 $ 32,034.89 $ 25,606.00 $ 29,204.00
BACK 9 GREEN FEES $ 6,967.00 $ 8,396.00 $ 7,999.00 $ 16,757.00 $ 28,032.00 $ 29,590.00
ADVANCED RESERVATIONS $ 10,091.00 $ 11,344.50 $ 8,419.40 $ 5,838.30 $ 3,580.80 $ 9,125.40
SUBTOTAL $ 209,848.40 $ 218,575.02 $ 232,652.02 $ 297,497.08 $ 230,978.71 $ 282.924.96
CARTS:
18 HOLE CART $ 70,930.82 $ 75,195.74 $ 74,320.94 $ 93,665.17 $ 78,430.36 $ 86,019.78
9 HOLE CART $ 12,114.83 $ 14,935.10 $ 17,200.25 $ 21,114.06 $ 16,986.61 $ 21,346.32
SUBTOTAL $ 83,045.65 $ 90,130.84 $ 91,521.19 $ 114,779.23 $ 95,416.97 $ 107,366.10
DRIVING RANGE $ 12,111.00 $ 14,912.00 $ 14,224.00 $ 26,426.00 $ 19,063.00 $ 14,676.00
PULL CARTS $ 1,073.25 $ 972.36 $ 963.96 $ 1,118.98 $ 476.15 $ 782.97
SNACK BAR RENT $ 8,500.00 $ 5,000.00 $ 5,000.00 $ - $ 5,000.00 $
GIFT CERTIFICATES $ (908.24) $ (1,486.31) $ (1,367.63) $ (792.94) $ 61.73 $ (1,125.72)
CREDIT BOOK $ 2,603.71 $ (9,751.20) $ (4,714.08) $ 852.26 $ 4,829.73 $ 4,697.11
PRO SHOP SALES $ 27,358.21 $ 33,930.33 $ 31,599.38 $ 28,664.65 $ 30,197.38 $ 25,524.36
MISC. SALES $ - $ $ $ - $ 5,504.50 $ 1,657.14
SUBTOTAL $ 50,737.93 $ 43,577.18 $ 45,705.63 $ 56,268.95 $ 65,132.49 $ 46,211.86
TOTAL REVENUE $ 350,028.98 $ 362,248.04 $ 384,086.84 $ 491,038.26 $ 394,332.17 $ 437,371.32
CAPTAINS GOLF COURSE COMPARISON REPORT
CALENDAR YEAR THROUGH SEPTEMBER (9 months )
YEAR 2017 YEAR 2018 YEAR 2019 YEAR 2020 YEAR 2021 YEAR 2022
REVENUE
MEMBERSHIPS:
RESIDENTS - Early $ 280,279.00 $ 291,480.85 $ 318,694.00 $ 332,563.02 $ 283,150.00 $ 390,561.00
RESIDENTS - Morning $ 235,045.00 $ 215,091.99 $ 216,176.45 $ 194,268.00 $ 167,045.70 $ 261,186.50
RESIDENTS -Twilight $ 36,157.00 $ 45,388.00 $ 51,884.33 $ 64,999.00 $ 52,651.00 $ 68,224.80
CHARTER NON-RESIDENTS $ 6,656.00 $ 6,895.00 $ 7,240.00 $ 6,080.00 $ 7,600.00 $
NON-RESIDENTS $ 325,631.00 $ 320,515.00 $ 338,696.00 $ 369,423.00 $ 412,078.00 $ 538,192.87
NON-RESIDENT TWILIGHT $ 23,944.00 $ 42,579.00 $ 43,281.00 $ 69,833.00 $ 71,648.00 $ 81,951.00
COLLEGIATE $ 4,630.00 $ 5,500.00 $ 8,386.00 $ 21,322.00 $ 19,993.00 $ 19,380.00
JUNIORS $ 3756.00 $ 3,730.00 $ 4,830.00 $ 6,456.00 $ 5,464.00 $ 3,917.00
SUBTOTAL $ 916,098.00 $ 931,179.84 $ 989,187.78 $ 1,064,944.02 $ 1,019,629.70 $ 1,363,413.17
GREEN FEES:
18 HOLE GREEN FEE $1,203,839.49 $1,263,179.33 $ 1,297,267.07 $ 1,290,923.75 $ 1,423,229.95 $ 1,554,265.80
TWILIGHT GREEN FEES $ 132,366.00 $ 136,716.20 $ 152,978.30 $ 188,523.88 $ 192,338.20 $ 203,976.98
BACK 9 GREEN FEES $ 60,668.05 $ 67,201.04 $ 79,048.95 $ 88,523.00 $ 139,456.00 $ 212,649.14
ADVANCED RESERVATIONS $ 104,294.14 $ 102,234.20 $ 98 975.60 $ 28,739.70 $ 40,244.70 $ 55,168.15
SUBTOTAL $1,501,167.68 $1,569,330.77 $ 1,628,269.92 $ 1,596,710.33 $ 1,795,268.85 $ 2,026,060.07
CARTS:
18 HOLE CART $ 448,209.73 $ 476,909.74 $ 458,254.86 $ 427,350.46 $ 545,172.19 $ 569,782.02
9 HOLE CART $ 90,540.96 $ 103,176.49 $ 102,447.87 $ 105,023.42 $ 122,673.25 $ 135,958.07
SUBTOTAL $ 538,750.69 $ 580,086.23 $ 560,702.73 $ 532,373.88 $ 667,845.44 $ 705,740.09
DRIVING RANGE $ 112,405.00 $ 112,469.80 $ 127,819.00 $ 121,653.00 $ 149,486.00 $ 151,517.50
PULL CARTS $ 7,289.35 $ 7,441.20 $ 7,095.17 $ 7,411.57 $ 5,104.95 $ 5,348.65
SNACK BAR RENT $ 40,000.00 $ 23,500.00 $ 25,451.58 $ 10,000.00 $ 15,000.00 $ 5,000.00
GIFT CERTIFICATES $ (10,129.72) $ (16,142.69) $ (18,369.57) $ (16,450.58) $ (8,661.51) $ (13,576.49)
CREDIT BOOK $ 12,218.60 $ 1,789.16 $ 5,839.16 $ 3,708.07 $ 19,042.27 $ 16,478.10
PRO SHOP SALES $ 229,306.08 $ 241,755.97 $ 235,907.50 $ 148,597.47 $ 233,191.65 $ 255,114.01
MISC. SALES $ - $ - $ $ $ 5,504.50 $ 7,046.64
SUBTOTAL $ 391,089.31 $ 370,813.44 $ 383,742.84 $ 274,919.53 $ 418,667.86 $ 426,928.41
TOTAL REVENUE $3,347,105.68 $3,451,410.28 $ 3,561,903.27 $ 3,468,947.76 $ 3,901,411.85 $ 4,522,141.74
CAPTAINS GOLF COURSE COMPARISON REPORT
FISCAL YEAR T
HROUGH SEPTEMBER (3 months )
FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023
REVENUE
MEMBERSHIPS:
RESIDENTS - Early $ 9,089.00 $ 17,382.00 $ 12,033.00 $ 20,767.00 $ 7,371.00 $ -
RESIDENTS - Morning $ 3,092.00 $ (795.00) $ 3,340.00 $ (793.00) $ 3,390.00 $ 3,280.00
RESIDENTS -Twilight $ 3,134.00 $ 4,338.00 $ 4,796.00 $ 6,195.00 $ 2,808.00 $ 5,548.40
CHARTER NON-RESIDENTS $ - $ - $ - $ $ - $
NON-RESIDENTS $ 6,183.00 $ 8,367.00 $ 10,454.00 $ 22,400.00 $ 2,804.00 $ 2,080.00
NON-RESIDENT TWILIGHT $ 1,732.00 $ 2,154.00 $ 2,590.00 $ 6,492.00 $ 1,400.00 $ 2,310.00
COLLEGIATE $ 515.00 $ 740.00 $ 945.00 $ 1,221.00 $ 1,221.00 $ 450.00
JUNIORS $ 720.00 $ 1,085.00 $ 388.00 $ 496.00 $ 584.00 $
SUBTOTAL $ 24,465.00 $ 33,271.00 $ 34,546.00 $ 56,778.00 $ 19,578.00 $ 13,668.40
GREEN FEES:
18 HOLE GREEN FEE $ 855,869.53 $ 901,036.33 $ 942,899.55 $ 1,111,054.81 $ 977,823.49 $ 1,063,537.56
TWILIGHT GREEN FEES $ 88,991.00 $ 92,980.20 $ 99,807.00 $ 138,752.88 $ 120,380.20 $ 125,072.00
BACK 9 GREEN FEES $ 44,971.20 $ 53,037.04 $ 63,513.00 $ 73,486.00 $ 104,448.00 $ 159,055.01
ADVANCED RESERVATIONS $ 40,449.08 $ 30,001.00 $ 30,093.00 $ 14,537.30 $ 10,558.50 $ 31,462.60
SUBTOTAL $1,030,280.81 $1,077,054.57 $ 1,136,312.55 $1,337,830.99 $ 1,213,210.19 $ 1,379,127.17
CARTS:
18 HOLE CART $ 290,243.25 $ 308,696.92 $ 308,753.74 $ 362,217.55 $ 355,505.92 $ 374,682.15
9 HOLE CART $ 61 377.22 $ 71,854.82 $ 77,232.91 $ 82,800.85 $ 77,347.43 $ 91 264.14
SUBTOTAL $ 351,620.47 $ 380,551.74 $ 385,986.65 $ 445,018.40 $ 432,853.35 $ 465,946.29
DRIVING RANGE $ 71,042.00 $ 71,174.00 $ 76,443.00 $ 96,413.00 $ 86,850.00 $ 83,431.50
PULL CARTS $ 5,331.17 $ 5,099.97 $ 4,755.93 $ 5,624.65 $ 3,070.01 $ 3,885.76
SNACK BAR RENT $ 25,500.00 $ 15,000.00 $ 15,000.00 $ 10,000.00 $ 15,000.00 $ 5,000.00
GIFT CERTIFICATES $ (12,524.53) $ (16,583.77) $ (14,530.35) $ (10,966.30) $ (10,073.53) $ (11,182.36)
CREDIT BOOK $ 10,142.40 $ (1,262.00) $ 4,114.15 $ 4,224.94 $ 14,656.78 $ 13,018.04
PRO SHOP SALES $ 123,327.46 $ 137,530.19 $ 132,522.99 $ 109,421.77 $ 133,605.45 $ 129,297.02
MISC. SALES $ $ $ $ $ 5 504.50 $ 3 255.55
SUBTOTAL $ 222,818.50 $ 210,958.39 $ 218,305.72 $ 214,718.06 $ 248,613.21 $ 226,705.51
TOTAL REVENUE $1,629,184.78 $1,701,835.70 $ 1,775,150.92 $2,054,345.45 $ 1,914,254.75 $ 2,085,447.37
MONTH: Sep -22
GUEST PLAY MEMBER PLAY GRAND
DATE DAY 18 B-9 TWI-LT PP COMP OTHER TOT-GST 18 B-9 TWI-LT TOT-MBR TOTALS COMMENTSAMEATHER
1 THU 171 25 33 - 13 - 242 164 __46 27 237 479 Sunny, 79 deg
2 FRI 220 57 76 5 - 358 166 98 24 + 288 646 Sunny, 70 deg
3 SAT 215 56 71 - 6 348 129 35 29 193 541 Perfect, 80 deg
4 SUN 212 29 88 2 8 339 145 61 , 33 239 578 Partly Sunny, 78 deg
5 MON 159 70 _ 15 15 259 180 83 i 16 281 540 Party Sunny, 78 deg
6 TUE 11 3 8 3 25 11 4 ,-- 12 27 52 Showers, 70 deg
7 WED 136 37 10 14 16 213 137 81 26 244 457 ' Cloudy, 71 deg
8 THU__ 141 35 24 - 7 207 143 63 12 218 425 Partly Cloudy, 72 deg
9 FRI 219 62 44 12 4 - 341 118 87 , 20 225 _ 566 Sunny, Cool, 68 deg
10 SAT 117 21 14 13 5 _ 170 i 78 26 i 15 119 289 Perfect, Sun, 83 deg
11 SUN 102 8 34 26 10 - 180 64 42 33 139 319 1 Partly Cloudy, 82 deg
12 MON 83 7 9 - 5 - 104 63 14 22 99 203 RaIny 71 deg
13 TUE 23 6 17 30 1 - _ 77 78 26 I 6 110 187 Cloudy, Rain, 81 deg
14 WED 75 14 7 2 7 - 105 94 58 ' 32 184 289 Sunny, Nice, 79 deg
15 THU 80 16 7 2 5 62 172 1 97 _ 30 ; 31 158 I 330 Sunny, 74 deg
16 FRI 161 38 56 68 _ 5 - 328 104 61 . 44 209 _ 537 Sunny, Cool, 64 deg
17 SAT 163 22 68 84 1 - 338 115 29 41 185 523 ' Sunny, 75 deg
:97
18 SUN 95 32 14 2 5 144 292 73 33 ; 24 130 422 Sun, 80
19 MON 63 7 6 _ - 10 - 86 105 50 ; 22 177 I 263 , Party Sunny, 70 deg
20 TUE 46 6 16 - 5 73 1 96 31 39 166 1 239 Cloudy, 67 deg
21 WED 74 6 - - - 80 I 90 39.1 2 131 1 211 Cloudy, 64 deg
22 THU 78 7 7 62 5 159 54 53 23 130 289 Cloudy AM, Rain PM, 70 deg
23 FRI 219 25 9 - 7 260 111 _ 41 22 174 ! 434 Sunny, Windy, 63 deg
24 SAT 195 22 51 23 8 299 1 111 12 70 193 492 '
25 SUN 103 7 33 16 10 169 i 129 52 33 _ 214 383
26 MON 36 5 8 - 8 57 1 126 40 33 199 256
27 TUE 45 15 16 2 9 87 100 j _ 29 38 167 254
28 WED 64 20 15 - 1 100 i 78 49 26 153 253
29 THU 90 16 19 2 4 131 120 - 57 13 190L 321 I
30 FRI 173 26 33 - 9 241 124 60 16 200 1 441
TOTALS 3,569 700 808 360 197 206 5,840 3,203 1,390: 786 5,379 11,219
September -21 2,780 556 1.187 341 39 24 _ 4,927 3,292 1.112 , 973 5,377 10,304
i
September -20 4,019 392 1,235 281 67 5,994 4,184 728 1,682 6,594 12,588
September -19 3,368 236 629 480 221 95 5,029 3,647 838 1,046 5,531 10,560
September -18 3,202 232 712 289 192 194 4,821 3136 831- 873 4,840 9,661
September -17 3,122 210 595 355 124 177 4,583 3,167 7611 692 4,620 9,203
September -16 3,437 124 595 403 173 167 4899 1 3.244 958 1 655 4,857 9756
September -15 3,659 115 572 414 216 46 5,222 3,568 733 1 655 4,956 10,178
September -14. 3,134 105 628 492 173 194 4,726 3411 920 637 4,968 9,694
September -13 3,348 127 697 574 163 273 5,182 3,251 871 ' 381 4,503 9,685
September -12. 3,315 200 592 566 170 277 5,120 3,371 765 I 240 4,376 9,496
September -77 3,397 84 467 539 157 164 4,808 3.717 1,034 126 4,877 9685
September -10 2.602 107 672 582 169 376 4,708 3,557 1,0651 349 4,971 9,679
September -09 3,338 144 813 458 326 407 5,486 3,980 882 340 5,202 10,688
September -08 2,486 1141 580 765 231 551 4,727 3,580 934 211 4,725 9,452
September -07 3,018 166 i 834 745 244 855 5,862 3,863 1.053 395 9311 11,173
September -06 2,518 224 651 1,296 311 1,211 6,211 3,743 1,105 514 5,362 11,573
September -05 2,177 320 1 462 1,857 204 930 5,950 3,813 999 538 5,350 11,300
September -04 7,834 288 493 2.175 300 887 5,977 3,840 1,139 416 5,395 11,372.
September -03 1.717 229 342 2,072 199 729 5,288 3.716 861 429 9006 10,294
September -02 1,322 250 416 2,252 266 953 5,459 3,351 918 324 4,593 10,052
September -01 1,536 233 400 2,964 216 671 6,020 3,740 1,064 191 4 995 11,015
September -00 1 380 305 403 3.415 68 384 5,955 3.207 709 496 4 414 10,369
Chilly Start, Windy, 70 deg
Partly Sunny, 70 deg
Sunny, Nice, 73 deg
Party Sunny, 72 deg
Sunny, Nice, 72 deg ,
Party Sunny, 65 deg
Sunny Cool, 64 deg
CALENDAR YEAR 2022 PLAY TOTALS
Member
Play %
89%
72%
78%
61%
56%
50%
42%
44%
48%
#DIV/0!
#DIV/0!
#DIV/0!
_ 50/
_ 56%
57%
52%
51%
GUEST PLAY
MEMBER PLAY
TOTAL
PLAY
January
18 hole
green
40
Prepaids
21
Back 9
w/mbr
19
Twilight
green
-
Misc.
-
Guest
Play
80
18 hole play
508
Back 9
play
70
Twilight
play
73
Member
Play
651
Monthly
Totals
731
February
181
-
39
71
3
294
548
119
105
772
_
1,066
March
April
May
294
1,109
2,413
6
284
355
72
302
721
146
408
301
12
90
402
530
2,193
4,192
1,318
2,372
3,762
313
471
699
263
630
944
1,894
3,473
5,405
2,424
5,666
_ 9,597
June
3,740
368
617
1,035
337
6,097
3,960
989
1,184
6,133
- 12,230
July
August
September
6,119
5,477
3,569
94
21
360
1,701
1,628
700
1,806
1,458
808
298
274
403
10,018
8,858
5,840
4,607
- 4,412
3,203
1,390
1,503
1,390
1,391
1,152
786
7,388
7,067
5,379
_ 17,406
15,925
11,219
October
-
-
-
-
-
-
_ -
-
-
-
_ -
November
-
-
-
-
-
-
-
-
-
-
December
-
-
-
-
-
_
-
-
-
-
-
-
-
TOTALS
22,942
1,509
5,799
_ 6,033
1,819
38,102
24,690
6,944
6,528
38,162
76,264
2021
26,122 1,201 3,939 8,2651 1,376 40,903
34,259 7,995 10,569 52,823
93,726
2020
23,830 531 2,503 8,682 564 36,110
3,240 4,728 11,480 48,648
84,758
2019
22,138 1,769 2,344 6,082 2,591 34,924
26,234 5,425 6,833 38,492
73,416
_
2018
I
22,289 1,888 2,032 6,112 3,932 36,253
I
25,608 6,171 6,363 38,142
74,395
2017
21,905 1,907 1,825 6,534 2,926 I 35,097
26,477 6,426 5,477 38,380
73,477
52%
2016
23,902 2,357 1,809 6,5951 4,206 38,869
27,309 7,663 5,577 40,549
79,418
51%
48%
50%
49%
51%
51%
2015
25,318 2,216 1,174 6,117 3,435 38,260
24,845 5,605 5,502 35,952
74,212
2014
23,422 2,405 929 5,885 3,867 j 36,508
26,145 5,975 3,932 36,052
72,560
2013
I
23,220 2,438 1,138 6,3111 3,799 36,906
25,748 6,108 3,769 35,625
72,531
2012
I
23,523 2,636 1,231 6,161 3,618 ! 37,169
28,694 7,121 I 2,963 38,778
75,947
2011
23,723 3,242 843 5,128 3,449 36,385
28,422 6,854 2,678 37,954
74,339
2010
20,652 3,180 878 6,594
4,457
35,761
27,379 6,782
3,442 37,603
73,364
51%
48%
2009
22,986 3,517 2,089 5,011 5,2181 38,821
26,929 6,107 3,160 36,196
75,017
49%
2008
23,524 4,582 1,204 5,837 5,816 40,963
25,997 6,959 5,918 38,874
79,837
48%
2007
24,113 4,858 1,177 6,544 6,577 43,269
29,758 7,470 3,353 40,581
83,850
49%
50%
50%
48%
48%
2006
22,099 7,080 1,485 5,828 6,962 43,454
31,342 7,376 3,654 42,372
85,826
1
2005
16,577 11,948 2,162 4,601 6,404 41,692
28,879 7,270 4,8691 41,018
82,710
2004
16,731 12,074 1,858 4,6021 5,472 40,737
30,078 7,250 4,212 41,540
82,277
2003
17,168 12,342 j 1,912 4,371 5,397 41,190
28,837 6,065 3,800 1 38,702
79,892
I
2002
17,705 15,353 1,953 5,482 4,487 44,980
30,641 7,111 3,205 i 40,957
85,937
46%
47%
2001
13,280 21,6991 1,943 5,034 4,0701 46,026
30,163 7,039 1,837 39,039
85,065
2000
14,082 18,987 1,779 3,480, 2,3821 40,710
28,967 4,375 2,879 36,221
76,931
FY 2023 Projections by month
REVENUES:
Season Passes
Green Fees
Cart Fees
Driving Range
Pro Shop Revenues
Restaurant Rent
Solar Array
Miscellaneous
TOTAL REVENUES
EXPENSES:
Wages
Operating Expenses
Pro Shop Purchases
Life Insurance
Unemployment
Health Insurance
Medicare
Compensated Absences
Workers Compensation
Retirement/Pension
Liability & Property Insurance
Transfer to Trust
Contractual Obligations
Indirect Costs
Transfer to Capital Stabilization
FY23 Capital
TOTAL EXPENSES
SURPLUS/(DEFICIT)
JUL AUG SEP OCT
12,000 $ 6,000 $ 3,886 $ - $
425,520 $ 425,520 $ 248,220 $ 159,570 $
142,313 $ 149,090 $ 101,652 $ 74,545 $
20,803 $ 27,304 $ 18,203 $ 13,002 $
47,000 $ 46,000 $ 30,000 $ 25,000 5
5,000 $ 5,000 $ 5,000 5 5,000 5
NOV
53,190
27,107
5,201
15,000
2,500
$ - $ S $
652,636 $ 658,914 $ 406,961 $ 277,117 $ 102,998
154,899
134,505
25,300
671
28,629
23,976
20,000
16,480
238,554
81,199
21,000
214,006
400,000
1,359,219
(706,583)
5
$
5
$
5
$
154.899
129,449
23,000
28,629
335,976
322,938
138,930
105,177
16,100
28,629
288,836
118,125
121,364
59,668
10,350
28,629
220,011
57,106
111,782
53,600
4,600
9,200
28,629
207,811
(104,813)
5
DEC JAN FEB
$ $ 248,047
17,730 $ 17,730 5 17,730
6,777 $ 4,744 $ 3,388
1,300 $ 2,600 5 2,600
5,000 $ 10,000 $ 2,000
2,000 $ - $
- $ - $
- $ - $
32,807 5 35,074 $ 273,766
102,201
36,407
5,750
9,200
28,629
5
$
182,188
105,395
36,407
9,200
28,629
179,631
(143,381) $ (144,557)
79,845
45,509
9,200
28,629
163,183
110,583
5
MAR
554,458
35,460
5,421
2,600
20,000
2,500
620,440
108,589
71,804
9,200
28,629
•
218,221
402,219
APR MAY
393,957 $ 189,683
53,190 $ 106,380
27,107 $ 54,214
10,402 $ 11,702
25,000 $ 30,000
5,000 $ 5,000
- $ 72,517
5
514,656 $ 469,496
118,170
107,200
39,100
9,080
28,629
302,179
212,477
151,705
111,245
52,900
28,629
344,479
125,017
JUN
51,069
212.760
81,322
14,302
45,000
5,000
409,452
249,115
120,347
52,900
28,629
450,991
(41,539)
TOTALS
1,459,100
1,773,000
677,680
130,020
300,000
42,000
72,517
4,454,317
1,596,892
1,011,318
230,000
671
55,080
343,548
23,976
20,000
16,430
238,554
81,199
21,000
214,006
400,000
4,252,724
201,593
ACTUAL ACTUAI. PR0JEC1E0 PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
REVENUES: JUL AUG ACTSJAI OCT NOV DEC JAN FEB MAR APR MAY JUN TOTALS
Season Passes $ 11,760 $ 1.040 $ 868 $ $ $ $ 5 S $ $ 5 $ 13,668
Green Fees $ 570,713 $ 525,489 $ 282,925 5 $ $ $ $ - $ 5 - 5 $ 5 1,379,127
Cart Fees $ 185,156 5 172,527 $ 108,149 5 5 $ 5 $ $ $ - $ $ 5 469,832
Driving Range $ 38,823 $ 29,933 5 14,676 $ $ $ 5 5 $ $ $ $ $ 83,432
Pro Shop Revenues $ 53,722 5 50,051 $ 25,024 $ $ $ $ $ - $ S $ $ $ 129,297
Restaurant Rent 5 5,000 8 - $ - 5 $ 5 $ 5 $ - $ 5 5 5 5,000
Solar array 5 - $ $ • $ $ 5 $ 5 $ - $ - 5 5 $
Miscellaneous 5 1,935 5 (330) 5 1,657 $ $ $ $ $ $ - $ 5 5 $ 3,256
Gift Certificates 5 (5,971) $ (4,086) 5 (1,12Gj 5 $ $ $ $ $ - 5 $ $ $ (11,182)
Credit Book $ 2,516 $ 5,806 $ 4,697 $ $ $ $ $ $ - 5 $ $ $ 13,018
TOTAL REVENUES 5 667,665 $ 710,421 5 437,371 $ 5 5 $ 5 $ - 5 $ $ S 2,085,447
EXPENSES:
Wages $ 129,686 $ 163,498 $ 156,236 $
Operating Expenses 5 54,451 $ 129,019 $ 100166 5
Pro Shop Purchases $ 21,35.7 $ 25,713 $ 24,557 $
Life Insurance $ 56 $ 56 5 112 5
Unemployment $ • 5 - $ 5
Health Insurance 5 21,337 5 24,929 $ 23,133 5
Medicare $ - $ • $ - $
Compensated Absences 5 2,306 $ 3,000 5 - $
Workers Compensation $ 1[3,605 $ - $ - 5
Retirement/Pension $ 238,554 $ - $ $
Liability & Property Insurance $ 68,262 $ - $ 5
Transfer to Trust $ • $ - $ • $
Indirect Costs $ • $ 205,356 $ - $
Transfer to Capital Stabilization $ - $ - $ $
Capital 5 - 5 5 $
FY23 Capital $ - 5 - $ 5
TOTAL EXPENSES 5 556,626 5 549,576 5 304,204 $
SURPLUS/(DEFICIT) 5 317,021 $ 238,845 5 133,167 $
$ 5
S 5
$ $
5 5
$ S
$ 5
$ 5
$ 5
$ 5
5 $
$ 5
5 5
5 $
5 $
$ $
449,421
267,636
69,643
223
69,398
5,308
10,605
238,554
68,262
205,356
1,404,406
681,041
TOWN OF BREWSTER
Brewster, Massachusetts 02631
(508) 896-3701
GOLF COMMISSION
Minutes of September 13"', 2022
Commissioners Present: Anne O'Connell (Chair), Andrea Johnson (Vice -Chair), Rob David, John
Kissida, Wyn Morton, Jeff Odell and David Valcourt.
Others Present: Jay Packett (Director of Operations), Colin Walsh (Superintendent,), Rob Harris
(CCMGA), Terry Ivester (18 -Hole Women's Assn), Peggy McEvoy (Friends of Captains), Bill Meehan
(Liaison to Finance Committee), Donna Potts (9 -Hole Women's Assn)
THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED. The meeting
may be viewed at: https:/jreflect-brewster-ma.cablecast.tv/Ca blecastPublicSite/show/6168?channel=1
Anne O'Connell called the meeting to order at 4:00 pm after reading remote meeting guidelines and
procedures.
Declaration of a Quorum - All Commissioners present and accounted for which constitutes a quorum.
Public Comment - Peggy McEvoy (Friends of Captains) - The upcoming tournament is fully booked and
there are many prizes and games, a live auction, $10,000 hole in one and a boat for a hole in one on
different holes. The next event will be the planting of the daffodils. Peggy McEvoy thanked Colin Walsh
today as it is National Golf Superintendents Day.
Review and Vote Off -Season Memberships - Jay Packett - Off-season memberships were not offered
this past off-season based on the numbers. Off season membership will be offered to Brewster Residents
starting October 1st through March 31st with unlimited membership being $480 and twilight membership
being $200.00. It will not be available online, only in the pro shop. Jay Packett proposed these numbers
to the Golf Commission. Discussion followed and it was determined that it is best to provide a
recreational option to the Residents of Brewster through the Off -Season Membership offering. Jeff Odell
moved to approve off-season resident memberships - Seconded by Andrea Johnson - The motion was
passed unanimously pending Select Board approval.
Review and Vote FY2023 Capital Projects - (See updated spreadsheet in the agenda for the revised
Capital Plan) - Jay Packett - Equipment replacement has increased due to a few items being moved from
fiscal 24 to fiscal 23 - primarily the spray rigs that go out on the course will be in FY23 and the fairway
mowers have been move from FY23 to FY24. The Irrigation design scope of work has not changed - an
engineer will come in to build a plan to replace the irrigation system in FY25 and forward. Sink -hole
1
capital plan has been increased $20,000. The cart barn sink hole in the cart barn is waiting on a
geotechnical engineer and it is believed that the project is more in depth than thought and the $20,000
seems to be necessary. The Cart Path improvement number of $120,000 has not changed. Cart paths
have been looked over by the Lawrence Lynch Company and the worst parts will replaced first. The
$15,000 for new forward tees is for material necessary to build those tees. The HVAC line is asking for
another $50,000 and could increase based on the bids that have been received thus far. Windows and
Doors addition of $125,000 will be covering the windows in the pro shop and 3 doors in the Pro Shop as
the prices were higher than originally anticipated. Kitchen equipment replacement and club house
surrounds and improvements have not changed. The $200,000 for maintenance building design has been
moved to the Annual Town Meeting in the spring as the RFP is not out yet and the money will not be
needed till a later time. It should not delay the project in any way.
Anne O'Connell proposed to have the Capital Budget approved as an overall amount of $1,030,000.00 -
John Kissida noted that it is critical that we get the Maintenance RFP out as quickly as possible - and
noted there is not a lot of time and things will get jammed up quickly. It has become a critical element to
ensuring this ready for Spring Town Meeting - Jay Packett noted that there are many other projects going
on in the Town and there is one person for the Town of Brewster that handles procurement. There have
been major HVAC projects and Windows and Doors that are higher priority than the maintenance
building at this time. Bill Meehan noted that it may be necessary for there to be a plan B for the sink hole
in the cart barn as the DPW has a big project upcoming with Millstone Road and asked for Jay Packett to
expand on FY27 Sinkhole Repair and thanked Jay Packett and Colin Walsh. Jay Packett noted that FY27
Sinkhole Repair numbers are for material costs - It is in case we need to buy materials for sink holes that
may develop.
Motion to approve the Capital Projects was made by Andrea Johnson and seconded by Wynn Morton -
Unanimously approved.
Update to FY23 HVAC Project (Jeff Odell)
Bids opened up yesterday morning - they have received 2 bids, 1 is a fairly large corporation out of Rhode
Island, and the other is a smaller company out of Medway, MA. Rise engineering is doing the evaluation
of the bidders - professionals are looking at the bids/companies. Jay Packett anticipates awarding a bid at
the beginning of next week with more to come at the next meeting.
Update to FY23 Windows and Doors Project (Rob David)
Bid is out for the 2 phase Clubhouse and Proshop plan. The bid openings are scheduled for September
26th for sub contractor bids and September 30th for the General Contractor bids. It is a large project with
approximately 84 windows and 12 doors in total. We can update after the bid openings at the end of the
month.
Potential Alternate Funding for Capital Projects (John Kissida)
See article in packet - John Kissida - Note that capital project costs have increased, and current revenue
situation may not always be the case so alternate grants and funding options should always be considered.
It is important to not give up on CPC and note that the course is interested in funding and looking for
other grants. Jay Packett noted the funds were unable to be obtained from the CPC funds. It was
summarized that CPC funds are an entire region/town, and the golf course is only a portion of the Town.
The Captains Course may not qualify for ARPA Grants. Discussion followed. Anne O'Connell proposed
a meeting with CPC to see if the Golf Course ever will have a chance for CPC funds. John Kissida noted
that the timing could work - the design of the irrigation system and purchasing of spray rigs are regionally
significant, the golf course is an economic driver in the region so there should be a chance, but where the
real issue is, is with who writes the grant.
2
Continuation of Development of Golf Commission Calendar (Anne O'Connell)
See updated calendar in packet - Anne O'Connell asked when does the golf commission see the budget?
Jay Packett stated that the budgets started on December 6th last year and they would be available to be
viewed after that. Anne O'Connell noted they would be okay with the first meeting in January and that
can be adjusted as needed. A five year budget will be created this year for the Golf Course. John Kissida
asked if we could run an 18 month vs a 12 month calendar - this would provide fiscal and calendar year.
Dave Valcourt stated a 2 year fiscal year calendar and this was confirmed by Anne O'Connell. Status
updates on Capital meetings changed to June and January.
Preliminary Discussion on Membership
Anne O'Connell asked what information golf commissioners would like to see before they begin
speaking about membership numbers?
Dave Valcourt - tee time lock outs? Are we satisfying the members' expectations based on what they are
paying? Would like to look to Men's and Women's groups at Captains for feedback. Jay Packett noted
they can run reports to see the number of shutouts for a date. He also noted that shutouts have been
significantly lower this year.
Jeff Odell noted that shut out means they did not get a tee time within their request window but did not
stop them from playing at a later time. Jay Packett confirmed that was correct. John Kissida asked the
possibility of finding out who was still interested from the non-resident waiting list. Dave Valcourt noted
that he thought they should look at awarding some memberships in good faith to the people on the waitlist
that have been patient about the issue - Jay Packett stated he disagreed, and Anne O'Connell noted this
was a discussion for another time. Jay Packett did want to note that the waiting list was at about 105
people.
Anne O'Connell noted she will follow up with associations and Jay Packett will work on information of
access to play by members.
Course Operations Questions and Concerns
Anne O'Connell had an unsigned, handwritten note asking the golf commission to consider a no smoking
policy (including cigars) on putting greens and putting areas. Anne O'Connell agreed it may not be a bad
suggestion, but they certainly would not police it. They did not know where a sign could be put on the
back putting green. No further comments made on the topic.
Questions and Comments from Associations and Liaisons:
Rob Harris - The CCMGA is doing well and will try to get some thoughts based on the questions asked
earlier. He also noted some shut out reports may not be accurate as a group may get a tee time but cancel
because they did not select a latest time to play option. Jay Packett noted that is correct and the only way
to obtain correct data then is for members to actually put in their desired window to play in or the
numbers will be skewed.
Terry Ivester - said the changes that have been made have been effective and appreciated by the
association. There are times with holidays that shutouts are expected. The association has been very
happy with the staff, the course conditions, and the times they have received. Donna Potts agreed with
Terry Ivester and brought up their annual meeting and will look to get feedback about the questions asked
earlier. Bill Meehan noted that he is available during the budget process and to feel free to reach out.
Review and Approve Minutes
- 8/9/22 Motion to approve minutes was not voted on.
Future Agenda Items and meetings
Anne O'Connell noted the next meeting on September 27th via Zoom - Need to decide if either the
October l l th or 25th will be in person. John Kissida noted he will be out of town for the 25th. Anne
3
O'Connell noted they will move for the in person meeting to be on October 11th. The first meeting in
November is on election day and there is a request to change to the 1st and the 15th or the 15th and 29th.
There will be no meeting on November 8th.
Matters not anticipated by the Chair:
Jay Packett noted the 2nd water station shipped yesterday. Install will take about 4 to 5 days once
received. The bathroom door on the Ladies Room at the snack shack has been installed. Jay Packett
thanked Lou Moreno, Rob Campbell and Randy Jamieson. Rob David thanked Jay, Pat, Colin, the staff,
and Freeman's Grill and thanked everyone for a great weekend at the Captain's Invitational. Jay Packett
noted they will be doing the first initial interviews for the Assistant Operations/Pro Shop Manager
position. There are 2 candidates for the position.
A motion to adjourn was made by John Kissida, seconded by Andrea Johnson, to adjourn the
meeting. Motion passed unanimously. The Meeting was adjourned at 5:40 pm.
4
TOWN OF BREWSTER
Brewster, Massachusetts 02631
(508) 896-3701
GOLF COMMISSION
Minutes of September 27th, 2022
Commissioners Present: Andrea Johnson (Vice -Chair), Rob David, John Kissida, Wyn Morton, Jeff
Odell.
Others Present: Jay Packett (Director of Operations), Colin Walsh (Superintendent,), Rob Harris
(CCMGA), Peggy McEvoy (Friends of Captains),
THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED. The meeting
may be viewed at: https://reflect-brewster-ma.cablecast.tv/CablecastPublicSite/show/6191?channel=1
Andrea Johnson called the meeting to order at 4:00 pm after reading remote meeting guidelines and
procedures.
Declaration of a Quorum - Four Commissioners present and accounted for which constitutes a quorum.
Public Comment - Peggy McEvoy thanked everyone for their support during the Friends of Captains
Tournament. She noted the Daffodils will hopefully be on October 8th. They have ordered 36 new bird
houses to replace the ones in disrepair. They will also be working to donate/take the food to the food
pantry during the Turkey Shoot tournament. Andrea Johnson commented on the success of the Friends
of Captains Tournament. Peggy McEvoy thanked Dave Villandry for all his efforts. Jay Packett thanked
Pat Fannon and Jon Mohan for their efforts during the tournament and kudos to the staff. John Kissida
gave kudos to the delicious food presented by Freeman's Grill.
Superintendent's Report - Colin Walsh - besides the couple of rain days they completed aeration within
the allotted time - hats off to the crew for getting it done. Starboard side is coming back well and Port is a
week behind that. Fertilizer has been going out on the fairways currently and seeding as well. Working
on establishing the rough areas where irrigation had been turned off. The course is still about 2 million
gallons short of what the Courses permit allows them to use. Given how hot the summer was it is a big
kudos to the maintenance crew. Winter layoffs for the staff are beginning to happen and there are some
small drainage projects going on. It is early order season so beginning to buy those products as they can
be bought at substantial discount in October. Andrea Johnson asked why we aerate when we do? Colin
Walsh noted that the Captains Course chooses to aerate when it does because they feel it gives the grass
the quickest recovery and most potential time to regrow with good conditions for root growth and there
tends to be a lull in play that first week after Labor Day. Colin noted that one course will close this
winter with one remaining open - deep tineing will occur on the course that is closed while the one to
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remain open will not. Jay Packett noted with all the work going on in the club house/restaurant side that
they will most likely close Starboard for the winter.
Director's Report Jay Packett - Budget Status - only two months in and things are looking good. With
the October ordering season for maintenance, we will see those numbers for fertilizers etc. start to be
used. Jay Packett noted that all numbers in August 21' need to move up a line, August 22 numbers are in
the correct lines - Jay Packett noted he can send out corrected copies. Captains is currently ahead in green
fees and riding carts. $577,000 higher revenue than the previous calendar year and we are currently up
$10,000 in advanced reservation money with more groups returning in 22. For the fiscal year we are
$128,000 better than last year - biggest difference being greens fees and advanced reservations. Play
totals of just shy of 16,000 rounds in the Month of August - highest totals (not including 2020 since
2008). The average number of rounds in August was 513 rounds played per day. So far for the calendar
year there have been 65,000+ rounds played so far. Slightly down from last year - differences mainly
being seen in higher play totals in January and March the previous year. Currently the actual numbers are
showing slightly higher than what was predicted - hopefully that will continue for fiscal 22.
John Kissida asked for an update on the Maintenance RFP - Jay Packett noted they currently do not have
an update. John Kissida noted they have had a draft at Town Hall since January and now it is October
and at this point, we will not give the architect enough time to get this done and wanted to note there
should be more focus on that if we want it to be completed.
Discussion and possible vote on 2023 Senior Four- This year Captain Course hosted the U.S. Senior
AM Qualifier and that got the ball rolling on this proposal - The Four Ball tournament would need to be
held from May 22nd to June 2nd (Tournament would only fall on weekdays within this time period) and
would account for both the golf courses to be closed for 2 full days in that time periods. There would be
176 teams or 356 competitors in an AM and PM wave. It is a great way to show off the golf course, yet it
will have effects on revenue and Jay Packett wanted to get commissioners initial feelings on the event.
Discussions followed. Wynn Morton noted he was in favor and Jeff Odell noted the exposure from past
events was great and also supported hosting the event. John Kissida noted the exposure is great but
would like to know the revenue numbers that they would be losing. Rob Harris noted that the average
revenue for that time in May was $9500 per day and the Four Ball tournament was held on a
Monday/Tuesday last year. Jay Packett will put together some fmancial numbers to see what the revenue
loss would be and have more information for the next meeting.
Course Operations Questions and Concerns
Correspondence regarding branding - Jay Packett noted he received an email from a member
discussing different logo options and having branded memorabilia in the pro shop. Once Steve Knowles
replacement has been hired there will be discussions going forward on the logo what options there can be
going forward. Jay Packett noted that at last night's Select board meeting the off season memberships
where approved for Brewster Residents only. They will not be offered online and will be available for
purchase in person in the pro shop only. Twilight is $200 and full membership is $480 and the
membership runs from October 1st to March 31st, 2023. The 2nd hydration station has been received and
they are beginning that project and will start trenching tomorrow and the project should be installed the
following week. Jay Packett noted they have a signed letter or employment for Steve Knowles
replacement but it is not 100% official so he cannot name a name at this point. Wynn Morton noted that
he would like to meet with the new hire to discuss the logo some more when possible. Jay Packett noted
the new hire will be doing all the buying for the pro shop for the 2023 season.
Update FY23 HVAC Project (Jeff Odell)
Jeff Odell noted that on Friday there was a status call regarding timing - There has been a company
selected called Performance Plumbing and Heating out of Medford with a project manager who resides in
Sagamore Beach. The one issue is the bid is about 40 to 50 thousand short of what we have appropriated.
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As it is a lump sum bid they cannot sign the contract until the total amount is approved in the November
town meetings. A conditional notice of award is being issued in the interim so the contractor can work
with the equipment vendors. A formal contract will be signed November 15th. The total contract was
$294,000. There will be an in -person on site meeting including Sean from Freeman's Grill before any
install begins. The same will happen with the Windows and Doors project.
Update FY23 Windows and Doors Project (Rob David)
Rob David noted that the subcontractor bid opening yesterday. The General Contractor side is on Friday.
The range for bids came in the $260-$323,00 range for materials. They will see what the total cost will be
once we have the General Contractor bids come in. There will be more of an update during next meeting.
Other Strategic Planning Updates (Commission)
No updates.
Questions and Comments from Associations and Liaisons:
Review and Approve Minutes
8/9/22 (Reviewed not Voted) Motion to approve by Jeff Odell, Seconded by John Kissida
and unanimously approved
8/23/22 Motion to approve by Jeff Odell, seconded by Rob David and unanimously approved
Future Agenda Items and meetings (10/11 (Town Hall); 10/25 (Remote))
Future Four Ball Tournament Vote
The 10/11/22 meeting will be in -person at Town Hall and the 10/25/22 meeting will be remote.
Matters not anticipated by the Chair:
Andrea Johnson gave kudos to the maintenance crew.
A motion to adjourn was made by John Kissida, seconded by Rob David, to adjourn the meeting.
Motion passed unanimously. The Meeting was adjourned at 5:20 pm.
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