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Home My Public Portal About10-16-2000 Village MeetingPLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: October 16, 2000 AT: Village Hall BOARD PRESENT: R.ROCK, R. SMOLICH, J. CHERRY, M. COLLINS, K. O'CONNELL. BOARD ABSENT: S. CALABRESE, S. RATHBUN. OTHERS PRESENT: H. HAMILTON, ENGINEER; S. JANIK, CLERK; J. HARVEY, ATTORNEY; A. PERSONS, PUBLIC WORKS; J. TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; L. VAUPEL, ECONOMIC DEVELOPMENT DIRECTOR. At 7:00 p.m. President Rock called the meeting to order. Roll call was taken, Trustees Calabrese and Rathbun were absent, and all other Trustees were present. PRESIDENTIAL COMMENTS: President Rock announced that he had 75 2aa graders visit the Village of Plainfield that morning from the Crystal Lawns Elementary School. Chief Don Bennett introduced Cristy and Gary Pirc, daughter Lauren, and good friend Ashley Kozak. On February 21, 1999, the couple's 4-year old daughter Taylor was mn down by a drunken driver who had already had three previous convictions for driving under the influence (DUI) Since then, Cdsty and her husband have dedicated themselves to raising the funds necessary for all 30 Will County communities to purchase at least one camera. They presented the Village Board with a check for $4,500 to purchase one new camera to be installed in a squad car to record traffic stops. The donation comes as part of the Taylor Pirc Camera Project. Clerk Janik read a thank you letter from MainStreet addressed to the Mayor, Board Members and Administrator Terry Burghard in which they were very appreciative for all the help and support in making Harvest Fest 2000 a success. Mayor Rock thanked Allen Persons, Public Works Department and Police Chief Don Bennett for all their hard work also and help. Clerk Janik announced that Chris Minick, Finance Director and his wife, Mary Jo had a baby girl Kristin Phyllis today, October 16, 2000 at 2:27 p.m. she was 8-lbs. 8-½ oz. Congratulations! Plainfield Village Board of Trustees October 16, 2000 2 Clerk Janik announced Trick or Treat for the Downtown Plainfield Business District on Tuesday, October 31, 2000 from 4 - 6 p.m. and at Village of Plainfield residences from 4 to 7 p.m. Also announced that Petitions for Plainfield Village Offices will be available Wednesday, October 25, 2000 for the Consolidated Election held on April 3,2001. Open offices will be President Position for 4-year term and three Trustee Positions for 4-year terms. Mayor Rock congratulated Jonathan Bilyk who is getting married this Saturday. TRUSTEE'S COMMENTS No comments PUBLIC COMMENTS Mr. Paul Fay publicly invited Mayor Rock, Board of Trustees, Plan Commission and the EDC Committee to a Public Forum - Public Meeting on Wednesday, November 29, 2000 to discuss Land Use and Development. They will inform us as soon as possible with the location and time. You can check their web site www.publicissues.org. J. Cherry moved to approve the Agenda. Seconded by R. Smolich. Vote by roll call. Smolich, yes; Cherry, yes; Collins, yes; O'Connell, yes. 4 yes, 0 no, 2 absent. Motion carried. J. Cherry moved to approve the Consent Agenda to include the following: Board Meeting Minutes October 2, 2000; Bills Payable 10/16/2000 and The Ponds, Units 1 and 2 Letter of Credit reduction. Seconded by R. Smolich. Vote by roll call. Smolich, yes; Cherry, yes; Collins, yes; O'Connell, yes. 4 yes, 0 no, 2 absent. Motion carded. #WCGL LOCAL MATCH RESOLUTION R. Smolich moved to adopt Resolution No. 1269 approving a local 20 percent match for all expenses incurred by the Will County Governmental League for work on the N. Van Dyke Road rail crossing. Seconded by J. Cherry. Vote by roll call. Smolich, yes; Cherry, yes; Collins, yes; O'Connell, yes. 4 yes, 0 no, 2 absent. Motion carded. LUTHERAN HIGH SCHOOL Director Testin told the Board that this Annexation Agreement is consistent with what was discussed at our last meeting. R. Smolich moved to adopt Ordinance No. 2007 authorizing the execution of Annexation Agreement between the Village of Plainfield and Lutheran High School Development Corporation. Seconded by J. Cherry. Vote by roll call. Smolich, yes; Cherry, yes; Collins, yes; O'Connell, yes, Rock, yes. 5 yes, 0 no, 2 absent. Motion carded. ADMINISTRATOR'S REPORT No report Plainfield Village Board of Trustees October 16, 2000 3 FINANCE DIRECTOR'S REPORT No report ECONOMIC DEVELOPMENT DIRECTOR'S REPORT Director Vaupel asked that we discuss Item 1-Downtown Faqade Grants at our next meeting. Director Vaupel stated that Walgreen's is considering a site at Rt. 30 and 135th Street. They have asked for $80,000 in sales tax rebates. The Economic Development Commission has negotiated an agreement which rebates 50% of the sales tax revenue generated by the store for a period of three (3) years. This will commence on May 1, 2001. The Village will receive the first $25,000 annually. Walgreen's will receive the next $25,000. The remainder will be shared 50/50. The maximum amount of the rebates will be $80,000. Mark Murman is present from Arthur Andersen representing Walgreen's. R. Smolich moved to instruct the Mayor to enter into the Economic Incentive Agreement with Walgreen's not to exceed $80,000. Seconded by K. O'Connell. Vote by roll call. Smolich, yes; Cherry, yes; Collins, yes; O'Connell, yes. 4 yes, 0 no, 2 absent. Motion carried. PUBLIC WORKS DIRECTOR'S REPORT J. Cherry moved to authorize Pay Request #1 to Prism painting for the painting of Water Tower #2 in the amount of $109,629.00. Seconded by R. Smolich. Vote by roll call. Smolich, yes; Cherry, yes; Collins, questioned that they had a line item, yes; O'Connell, yes. 4 yes, 0 no, 2 absent. Motion carded. R. Smolich moved to approve Change Order #1/Final and Pay Request #2 for Ed Henry Concrete Construction for the 2000 Sidewalk Program in the amount of $36,618.61. Seconded by J. Cherry. Vote by roll call. Smolich, yes; Cherry, yes; Collins, yes; O'Connell, yes. 4 yes, 0 no, 2 absent. Motion carded. Director Persons told the Board that he has been told that the Fraser Road reconstruction work is scheduled for this week and we have a commitment that that work will be completed before winter. If they start this week it should be completed within 2 to 3 weeks. ENGINEER'S REPORT R. Smolich moved to waive bidding and approve the conduit installation on S. DesPlaines Street by Bob Baish Excavating in the amount of $43,000. Seconded by J. Cherry. Vote by roll call. Smolich, yes; Cherry, yes; Collins, yes; O'Connell, yes; Rock, yes. 5 yes, 0 no, 2 absent. Motion carded. COMMUNITY DEVELOPMENT DIRECTOR'S REPORT Director Testin gave a short update on the Conservation Easement. Doug Carroll, Village Planner visited the community of Dunn last week. The Township of Dunn has Plainfield Village Board of Trustees October 16, 2000 4 been involved in this since 1993 when they created an ad hoc committee, and a referendum was passed in 1996 to fund the purchase of development rights. First purchase was actually made in 1997. They have purchased to date about 700 acres and they use the money from the referendum to leverage and use grants to purchase additional acreage within that Township. Teska has agreed to look into Open Space for the Board. Director Testin stated that Teska has been doing interviews and gathering data for the Comprehensive Plan. Their intention is to come before the Board at the next Workshop of the Whole and do a little bit of an interview. They are in the information gathering stage now. POLICE CHIEF'S REPORT Chief Bennett presented to the Board Operations Report for August 2000. He also spoke to the Board about the increase of automobile accidents, and plea to the public to slow down and drive more carefully. Harbour Contractors has requested permission to land their helicopter behind the Police Station in the open field. ATTORNEY'S REPORT No report Mr. Mike Guinta was in the audience and told the Board that PT Ferro has notified him that they are prepared to begin work this week on Fraser Road, and will continue until they are finished. The pavement should be in before winter. The installation of sidewalks and any miscellaneous landscape work is not the responsibility of PT Ferro, and that work will be let at a later date to other outside contractors. R. Smolich moved to adjourn the meeting. Seconded by K. O'Connell. Voice vote. 4 yes, 0 no. Motion carried. Meeting adjo~ed at 7:31 [~jr~ , SUSAN JANIK~rlLLAGE CLERK