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HomeMy Public PortalAbout11-06-2000 Village MeetingPlainfield Village Board of Trustees November 6, 2000 1 PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: November 6, 2000 AT: Village Hall BOARD PRESENT: R. SMOLICH, J. CHERRY, M. COLLINS, K. O'CONNELL, S. CALABRESE. BOARD ABSENT: MAYOR ROCK; S. RATHBUN. OTHERS PRESENT: H. HAMILTON, ENGINEER; S. JANIK, CLERK; J. HARVEY, ATTORNEY; A. PERSONS, PUBLIC WORKS; J. TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; L. VAUPEL, ECONOMIC DEVELOPMENT DIRECTOR, T. L. BURGHARD, VILLAGE ADMINISTRATOR. At 7:00 p.m. Administrator Burghard called the meeting to order. Roll call was taken, Mayor Rock and Trustee Rathbun were absent, and all other Trustees were present. In the Mayor's absence, we are seeking a motion to appoint a Mayor Pro-Tem. S. Calabrese moved to appoint Trustee Smolich as Mayor Pro-Tem. Seconded by M. Collins. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carded. A representative from the Boy Scouts was in the audience and Mayor Pro-Tem Smolich asked if he would lead the pledge to the flag. PRESIDENTIAL COMMENTS: Administrator Burghard read the first proclamation. I, Richard A.Rock, Mayor of the Village of Plainfield by virtue of the authority vested in me, do hereby proclaim Thursday, November 16, 2000 as the American Cancer Society's Great American Smokeout®. Jo Lynn Worden and Lisa DePatie, Chairpersons of the Plainfield/Wheatland Unit of the American Cancer Society thanked the Board for their support and accepted the Proclamation. Ione and Norm Mueller presented to the Board a Lincoln Highway National Scenic Byway Plaque which was given in recognition of our support and dedication to the Lincoln Highway Coalition. Mayor Rock recommended the appointment of the following people to serve on a Citizen Advisory Committee: Peter Austin; John Henry; John Rousonelos; Greg Bott; Julie Milavec; Chief Eichelberger; Mike Kelly; Donna Koehler; Robert Schinderle; Mike Collins; Lynn Kur; Jan Sebby; and Clayton Olsen. Plainfield Village Board of Trustees November 6, 2000 2 S. Calabrese moved to appro~ve and confer with the Mayor's appointments to the Citizen's Advisory Committee. Seconded by K. O'Connell. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carded. TRUSTEE'S COMMENTS: Trustee Smolich congratulated our Plainfield Athletic Department and the members of the Wildcats Team who have succeeded this past weekend in winning against Elgin. Administrator Burghard talked briefly about Mayor Rock's challenge to Elgin's Mayor Schock last weekend. Steve Calabrese congratulated Chief Bennett, Plainfield Police Department and Officer Siegle on the DARE Walk on Saturday. John Cherry commented again on the unwanted newspapers and flyers being distributed in his neighborhood (Marybrook). Attorney Jim Harvey said he has looked at it from time to time, and both the Illinois Supreme Court and the Seven Circuit Court of Appeals have prohibited municipalities from restricting people who come and solicit for donations, and subscriptions. The Board asked Attorney Harvey to follow up briefly and see if there is anything we can do. PUBLIC COMMENTS On Items not on Agenda: There was no public comments made. S. Calabrese moved to approve the Agenda. Seconded by K. O'Connell. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Smolich, yes. 5 yes, 0 no. Motion carried. Clerk Janik requested that Items D, E & F from the Consent Agenda be removed. S. Calabrese moved to approve the Amended Consent Agenda which includes: Board Meeting Minutes October 16, 2000; Bills payable 11/6/2000; River Ridge Estates, Unit 3 Letter of Credit reduction; Ordinance No. 2008 annexing property by Anthony Pendolino, 137 Division Street; Ordinance No. 2009 rezoning the property located at 137 Division Street from unincorporated Will County to BTD; Acceptance of Village Board scheduled Meetings - 2001. Seconded by K. O'Connell. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carded. //3 ADOPT-A-HIGHWAY REQUEST. Director Testin stated that the Plainfield High School wrestling team has requested involvement in the Village's Adopt-a-Highway program. The team has identified adoption of any portion of Rt. 126 or Route 59. Staffhas proposed to the applicant an area on Route 59 from Fraser north to Fort Beggs. Mike Zbacnik, Head Coach and Marc Miller, Assistant representatives from the High School asked for a chance to involve the kids in something good for the community. Plainfield Village Board of Trustees November 6, 2000 3 S. Calabrese moved to approve the request and authorize the Village President to execute the agreements. Seconded by K. O'Connell. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carded. #4) PRAIRIE PONDS S. Calabrese moved to open a Public Hearing regarding a proposed Annexation Agreement for a 75 acre parcel located on the North side of 135th Street west of Nature's Crossing Subdivision. Seconded by M. Collins. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carded. Convened regular meeting at 8:06 p.m. S. Calabrese moved to direct the Village Attorney to draft an Ordinance authorizing execution of an Annexation Agreement. Seconded by K. O'Connell. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carried. Administrator Burghard stated that we would like see a number of the items brought up in the Public Hearing addressed in the Annexation Agreement. S. Calabrese moved to approve the Preliminary Plat for Prairie Ponds with the five (5) stipulations listed in the staff report of October 30th, 2000 and that under #5, the Park District be also added and if the requirements of the Village Engineer is to include the 135th Street improvement and the sewer. Seconded by M. Collins. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carried. #5 PARK PLACE FINAL PLAT Director Testin stated that the applicant is seeking final plat approval for Park Place subdivision. The subdivision is approved for 29 single-family lots on approximately fourteen acres. Unit 1 has designated all 29 single-family lots for develo0pment. The minimum lot size is 11,475 square feet with an average lot size of 15,995 square feet. Gross density for the entire subdivision is approximately 2.2 units per acre. Staff has requested no access easements along lots 1 and 29, generally along Renwick Road, sidewalks be identified and street name differences. Primary issue is the need to identify for stormwater in the form of deed restrictions on lots that have the stormwater management system in the rear of their lots. Plan Commission and staff recommend approval with stipulations. Clayton Olson, applicant and developer was present and contributed to the discussion on stormwater management system in the rear of lots in the form of deed restrictions. S. Calabrese moved to approve the final plat for Park Place subject to the 8 stipulations in the staff report. Seconded by J. Cherry. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Smolich, yes. 5 yes, 1 absent, 0 no. Motion carded. Plainfield Village Board of Trustees November 6, 2000 4 #6 303 MAIN STREET SPECIAL USE PERMIT. Director Testin stated that the applicant is requesitng a special us permit to allow a proprietary residence in a portion of the building located at 303 Main Street. The applicant has restored and remodeled the building from a single-family residence to accommodate a jewelry business. The applicant is proposing to live in the building as well as run a jewelry store from the site. The property is located just to the northeast of the intersection of Main and Division. Parking for the site is nonconforming. Staff has added the stipulation that parking be brought into compliance within two years. There was a discussion between the Board members with concerns for handicap accessibility and parking requirements. Applicant, Jose Casius was present and Mike Medina who is working with the applicant on the project gave a short summary on the parking plans in the future. The Board members asked that this item be deferred to address traffic and parking issues. #7 WILL COUNTY CASE - 23855 W. ANDREW ROAD. S. Calabrese moved to forward a letter of no objection regarding the special use application for 23855 West Andrew Road to the Will County Land Use Department with the 3 stipulations listed in the staff report. Seconded by J. Cherry. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carded. #8 HERITAGE MEADOWS UNITS 3 AND 4 FINAL PLAT. Director Testin stated that the applicant is seeking final plat approval for units 3 & 4 of Heritage Meadows subdivision. Units 3 & 4 are located at the southernmost portion of the subdivision and are adjacent to 127th Street and Van Dyke Road. Emil Barberi was present representing Isenstein-Pasquinelli and stated that they have their engineers looking at an accommodation of the additional 10 ft.right-of-way from the outlot provided at the south of the subject property. S. Calabrese moved to approve the final plat for Heritage Meadows Units 3 & 4 with the 4 stipulations listed in the staff report. Seconded by K. O'Connell. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carded. #9 WEINHOLD PROPERTY PRELIMINARY PLAT. Director Testin stated that the applicants were hoping to develop approximately 100 acres of agricultural land for a 167 unit single family residential subdivision. The subject site th is located at the southeast comer of 127 Street and Plainfield/Naperville Road and is adjacent to the Village of Bolingbrook via the proposal's east boundary. The property was annexed to the Village of Plainfield in July of 1994. The Plan Commission felt a sidewalk/bike path along Plainfield/Naperville Road should be added to the preliminary plat. The applicants will provide a $200 per house road improvement fee for road improvements to 127th along with enough land for a bike path. The applicant has provided a bond for guarantee of the future extension of Naperville/Plainfield Road Interceptor Sewer. Administrator Burghard stated that Macom had agreed to dedicate the Plainfield Village Board of Trustees November 6, 2000 5 40th Ft. right-of-way south of 127th Street with recording the final plat of subdivision. The Village will have to acquire the additional right-of-way for the property on the north, however they are willing to make the improvement, not just on their property, but all the way to the intersection of Plainfield/Naperville Road. They also agreed to a $200 per unit impact fee, which they will then apply to the over extension of 127th Street. Paul Lehman, representative of Macom was present and joined in the discussion. He noted that a bike trail would be placed on 127th Street on the south side, and that a tot lot would also be installed in that area. We have also agreed not to do any more than 100 lots in our first phase. S. Calabrese moved to approve the preliminary plat for the Weinhold property subject to the 7 stipulations in the staff report. Seconded by J. Cherry. Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carded. ADMINISTRATOR'S REPORT S. Calabrese moved to adopt Resolution No. 1270 a Commitment to provide funding for the accomplishment of the 1-55 Corridor Planning Council Goals for Fiscal year 2000- 2001. Seconded by M. Collins. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carried. S. Calabrese moved to adopt Resolution No. 1271 amending the personnel rules and regulations, commonly known as the Village of Plainfield Personnel Policy Manual. Seconded by M. Collins. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carded. S. Calabrese moved to authorize the Mayor and clerk to execute required documents for the sale of Village real estate to IDOT in conjunction with the widening of Route 59. Seconded by J. Cherry. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carded. FINANCE DIRECTOR'S REPORT Director Minick stated that as part of the process of preparing the tax levy for taxing year 2000, the Village should announce an estimate of the tax levy for the year. I have prepared some initial calculations, and estimate the amount of the levy we will be requesting as $1,425,000 for the operating property tax levy. The operating tax levy is defined as all property taxes except for debt service (bonds and interest property taxes levied). I estimate the amount of debt service property taxes to be an additional $119,000. S. Calabrese moved to approve the estimated year 2000 tax levy request: 1. An operating Levy of $1,425,000 and a Bond and Interest Levy of $119,031, resulting in a total estimated levy request of $1,544,031. Seconded by J. Cherry. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carded. Plainfield Village Board of Trustees November 6, 2000 6 ECONOMIC DEVELOPMENT DIRECTOR'S REPORT 9:14 p.m. Trustee Smolich recused himself from the discussion. M. Collins moved to allow the Village Administrator to sign a Facade Improvement Grant Agreement for the following properties: CK Design Services, 604 DesPlaines; Lockport St. Gallery, 503 W. Lockport; Andreasen Travel, et al, 600 Lockport Street; Masonic Block, 529 W. Lockport Street; Plainfield Pet Grooming, 609 Lockport Street for a total amount of improvements of $24,500. Seconded by J. Cherry. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes;. 4 yes, 0 no, 2 absent. Motion carried. 9:19 p.m. Trustee Smolich returned to the meeting. Director Vaupel told the Board that staff is recommending the hiring of Hitchcock Design Croup from Naperville to prepare a master landscape plan and construction documents for the construction of a civic park on the Wallin Woods site. The cost for this service is $14,900. Our goal is to have the plan completed prior to next year's budget process so that we may begin implementation in the early summer. Additionally, staff has asked the group to offer some concepts relative to the landscaped planter for the civic signs. They indicate that the cost will not exceed $2000. Bill Inman and Steven Konters representing Hitchcock Design Group were present and spoke briefly about their groups experience and some of the projects that they were part of. M. Collins moved to allow the Village Administrator to enter into two agreements with the Hitchcock Design Group for an amount not to exceed $16,900. Seconded by Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carded. PUBLIC WORKS DIRECTOR'S REPORT Director Persons told the Board that the Village has a separate contract with Meadow Equipment to provide, install, and test the Well g6 pumping equipment. The installation of this equipment has been completed, but the test pumping of the Well cannot occur until the Well House electrical panel is completed. Meadow Equipment has requested a 90 day time extension for completion. S. Calabrese moved to approve the enclosed Change Order g 1 and related change Order Certificate gl for Meadow Equipment Sales and Service. Seconded by J. Cherry. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carried. J. Cherry moved to authorize pay request gl to Meadow Equipment Sales and Service, Inc. for Well g6 Pumping Equipment in the amount of $94,203.00. Seconded by S. Calabrese. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carded. Plainfield Village Board of Trustees November 6, 2000 7 S. Calabrese moved to authorize pay request #6 for Well House #6 to Pullara Construction in the amount of $71,992.00. Seconded by M. Collins. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carded. S. Calabrese moved to approve the enclosed change Order #1 and related change Order Certificate # 1 for Water Tower #2 Repainting Time Extension for Prism Painting. Seconded by M. Collins. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carded. ENGINEER'S REPORT S. Calabrese moved to approve Pay Request No. 1 from P. T. Ferro Construction Company, Inc. for Des Plaines Street Reconstruction in the amount of $166,836.69. Seconded by J. Cherry. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carried. COMMUNITY DEVELOPMENT DIRECTOR'S REPORT S. Calabrese moved to adopt Resolution No. 1272 revising application fees for Variances, Rezonings, Site Plan Reviews, Annexations, Special Meetings, Text Amendments, Special Use Permits, Concept Plans, Preliminary Plats, and Final Plats. Seconded by J. Cherry. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carded. J. Cherry moved to approve the re-approval of Phelps Subdivision. Seconded by S. Calabrese. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carded. S. Calabrese moved to approve the re-approval of Kensington Club Unit 1. Seconded by J. Cherry. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carded. POLICE CHIEF'S REPORT Chief Bennett presented to the Board Operations Report September 2000 which was filed and accepted. S. Calabrese moved to vote on Ordinance 2010 and 2011 which amend Motor Vehicle, Traffic and Parking of the Code of Ordinances in an omnibus vote. Seconded by K. O'Connell. Voice vote. 5 yes, 0 no. Motion carried. S. Calabrese moved to adopt Ordinance No. 2010 and Ordinance 2011. Seconded by J. Cherry. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carded. Chief Bennett told the Board that the Police facility addition is moving along well and the contractor should start this week on the front parking lot. The Public Work Department Plainfield Village Board of Trustees November 6, 2000 8 advised him that in regards to the front lot, it would be best if we could complete the overlay at the time of patching/parking stall work. Staff is requesting a Change Order for work at the Police Facility on the front lot to allow an overlay of the entire front lot and parking area. The cost per the contractor is $6,062 and Staff is requesting approval for additional funding in that amount. S. Calabrese moved to approve the Change Order for work at the Police Facility at a cost not to exceed $6,062. Seconded by J. Cherry. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Smolich, yes. 5 yes, 0 no. Motion carried. ATTORNEY'S REPORT No report S. Calabrese moved to adjourn the meeting. Seconded by K. O'Connell. Voice vote. 5 yes, 0 no. Meeting adjourned. 9:52 p.m. SUSAN JANIKc~ILLAGE CLERK