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Home My Public Portal AboutSelect Board -- 2022-09-26 MinutesTown of Brewster MINUTES OF THE SELECT BOARD MEETING DATE: September 26, 2022 TIME: 6:00 PM PLACE: Remote Participation 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Office of: Select Board Town Administrator i REGULAR SESSION t REMOTE PARTICIPANTS: Vice Chair Chatelain, Selectperson Hoffmann, Selectperson Bingham, Selectperson Chaffee, Town Administrator Peter Lombardi, Assistant Town Administrator Donna Kalinick, Chris Miller, Rich Claytor, Amy Ball, Hal;Minis ABSENT: Chair Whitney Vice Chair Chatelain c�ailed the meeting to order at 6:OOpm, read the meeting participation and recording statement and declarbd a quorum announcing members of the Select Board present. i Public Announcements and Comments None i Select Board Announcements and Liaison Reports Selectperson Chaffee shared that the Cape and Islands Municipal Leaders Association will hold their next meeting on October 14th at gam at the Cape Tech Regional Highschool, this meeting will be in hybrid format. All Select Board members and Town Administrators are invited to attend. Town Administrator's Report Mr. Lombardi provided the following updates: • County Amen an Rescue Plan Act (ARPA) Funds o Last year Barnstable County received $42M in ARPA funds, Brewster and other communities advocated that 100% of these funds be distributed directly to the towns. Ultimately the County decided to allocate $10M to the Towns, Brewster was eligible for a little under $500K. o There were some exceptions to the eligible use of the funds, including revenue replacement and Covid premium pay, at this point only a handful of Cape towns (all upper and mid Cape towns) have received approval for their projects from the County. At the same time the Federal Government has reduced reporting and procurement requirements of revenue replacement expenses of ARPA funds. o The Assembly recently introduced an ordinance that would make revenue replacement an eligible use. This allows us to use the funds for operating expenses for various capital projects. • Town received two grant awards: o Coastline Zone Managements Coastal Resilience Grant Program in the amount of $288K. This is in partnership with Dennis and Orleans on a project to develop a coordinated and integrated approach to manage our collective coastlines and try to develop and administer climate mitigation strategies. Brewster is the lead community on the project. Select Board 09.26.2022 www.brewster-ma.gov Page 1 of 11 f Doc ID: M32eab051 b9805243696fbfe3cfb25d564244a3 C ��o\O,w6tZ ij E UY r own ®f Brewster Office of: *` o`� pot' 4DEfl 9y 9 �G�, Select Board _e F�§ - 2198 Main Street Town Administrator 3 �a� v r Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 o Through the State's Municipal Vulnerability Preparedness Grant Program, the four towns that are members of the Pleasant Bay Alliance received $292K. The grant into develop a Climate Adaptation Plan for Pleasant Bay to respond to anticipated sea level rise and the related threats to the embayment. • Community Rating System (CRS) Upgrade o Due to the efforts of our Building and Planning Departments over the past several years, the Town was notified that our CRS rating through the National Flood Insurance Program (NFIP) was upgraded to a class 8. o Residents will receive a 10% discount on their NFIP insurance policies s arting next April for at least the next 5 years. • CERT Team Kudos o CERT is a great resource for the Town, helping with events from Town Meetings to events at the Sea Camp property. Most recently they stepped up and helped, with short notice, the County and State officials to help place the 50 immigrants from Martha's Vineyard to Joint Base Cape Cod. CERT teams helped prep dorms to help facilitate their alrrival. • Crosby Mansion Haunted House o Excited to announce our first ever Haunted House at Crosby Mansion. The event will be held over 5 nights (2 weekends) from 5:30pm — 8:30pm. o A community event for all ages, there will be a separate Recreation Department event for younger kids on Saturday October 29th from 2pm — 4pm at the Mansion. o Tickets are now available for $12 per person on the Brewster Recreation homepage. o Thank you to Richard Archer and the Nauset High Players drama club for their help in putting together this event. Consent Agenda a. Meeting Minutes: September 12, 2022 b. Appointments: Sid Smith, Special Police Offices Patricia Semple, Recycling Commission c. Request for Waiver of Fees: Habitat for Humanity of Cape Cod I A . Town Landing and Public Beach Access Request: Breakwater Beach e. Change of Manager: Ocean Edge Resort & Conference Center's Liquor Licenses f. One Day Liquor License Applications: Brewster Sportsman's Club and Chatham Bars Inn Farm (2) g. One Day Entertainment License- Chatham Bars Inn Farm h. Select Board Letter of Support & Request for Approval to Submit Grant Application: T -Mobile Hometown Grant i. Off -Season Memberships at Captains Golf Course j. New Town Information Technology Policies k. Permission for Access to Town Property to Conduct a Native Plan Survey I. Facility Use Request- Ellis Landing Selectperson Hoffmann requested two minor edits to the meeting minutes of September 12, 2022. Select Board 09.26.2022 www.brewster-ma.gov Page 2 of 11 Doc ID: bb32eab051 b9805243696fbfe3cfb25d564244a3 Town of Brewster 2198 Main Street Brewster, MA 026314898 Phone: (508) 896-3701 Fax: (508) 896-8089 Office of: Select Board Town Administrator Selectperson Hoffmann moved to approve the Consent Agenda as amended. Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann -yes, Selectperson Chaffee -yes, Selectperson Bingham -yes, Vice Chair Chatelain-yes. The Board vote was 4 -Yes, 0 -No. Project Ms. Kalinick noted that the Regulatory Agreement is between the Town, Habitat for Humanity and the Department of Housir, g and Community Development (DHCD). This is a purposed 2 home build off Red Top Road, made possible through a generous donation of land by a Brewster resident. Habitat for Humanity has received their comprehensive permit and this is the last step in the regulatory process. The Regulatory Agreement was reviewed by both the DHCD legal counsel and the Town's legal counsel. Vote tonight is to authorize the Chair to sign the agreement. The build is expected to begin in October. Selectperson Hoffmann moved to approve the Regulatory Agreement between the Town of Brewster and Habitat for Humanity for two homes off Red Top Road and authorize the Chair to sign the agreement. Selectperson Chaffee`second. A roll call vote was taken. Selectperson Hoffmann -yes, Selectperson Chaffee - yes, Selectperson Bingham -yes, Vice Chair Chatelain-yes. The Board vote was 4 -Yes, 0 -No. .a Vice Chair Chatelain ihtroduced the agenda item and stated that this is intended as a working session for the Board to review and discuss feedback, the Board will not be taking public comment. There will be a forum where residents will have the opportunity to provide comment at a later date. i The presentation started with the history of landmark properties which included the Town's acquisition of Wing Island in 1961, the purchase of Drummer Boy Park in 1988 and Town Meeting adoption of the Master Plan for Drummer Boy Park first in 1995 and adoption of an updated plan in 2021, which included the proposed connectionJrom Drummer Boy Park across Cedar Ridge to Wing Island. Access to Wing Island has been a subject the Town has sought to address since it first acquired the property, the right of way was given to the Town by the Museum so that an access road could be constructed out to the island. Thought i ` was never constructed, it was the intent at the time. Most recently the concept of constructing an eleva ed boardwalk has been identified through our Coastal Adaptation Strategy, the Coastal Resource Management Plan, the Vision Plan, the Select Board Strategic Plan and the draft Local Comprehensive Plan.' Mr. Lombardi reminded the group that Town Meeting unanimously approved the updated Drummer Boy Park Master Plan and spending $50K of Town funds on Wing Island boardwalk design and permitting. Adding that the Select Board tries to inform their policy decisions from collective planning processes and oppori unities for community input. Select Board 09.26.202 www.brewster-ma.gov Page 3 of 11 Doc ID: bb32eab051b9805243696fbfe3cfb25d564244a3 fiOOR ea. ']Gown of Brewster 2198 Main Street v; Brewster, MA 02631-1898 Phone: (508) 896-3701 �.� Fax: (508) 896-8089 Mr. Lombardi reviewed the goals of the Wing Island Boardwalk project: 1. Improve accessibility 2. Connect Open Space properties 3. Improve user experience 4. Preserve habitat 5. Climate change adaptation 6. Address safety hazards Office of: Select Board Town Administrator Drummer Boy Park Master Plan Natural Resources Director, Chris Miller, presented the Drummer Boy Park Master Plan goals, noting that the original plan was over 30 years old. Mr. Miller explained some of the recent upgrades`at Drummer Boy Park and noted that in 2021 a Drummer Boy Park Master Plan Update Committee was formed. The goals of the new plan that reflect the uses and desires of the community goals are to: ' • Preserve the character of the park • Improve view of the bay • Enhance existing uses • Provide additional access to and throughout the park The plan also accounts for future increased use of the park following construction of the elevated boardwalk which includes parking plans, stormwater, and additional walking trails. Mr. Miller reviewed the locations that the proposed boardwalk would connect and provided maps of existing trails. Concept Plans ;' Rich Claytor, President and project manager from the Horsley Witten Group, reviewed the proposed boardwalk location. Mr. Claytor presented initial concepts that were formed based ons the topography, geotechnical investigations, and investigations into both the current flood plain and sea level rise. Mr. Claytor noted that the boardwalk as currently proposed is 6ft to the grade above the marsh, with another 5ft or so for eye viewing. A slide was shared with the existing mean high-water level, as well as the mean high- water levels expected in years 2050 and 2070 and the flood elevations. The current 190 -year flood plain is 14ft. For the connection from Drummer Boy Park, one possible alignment would connect to the other boardwalk, the elevation proposed is 15ft, which would allow the flood waters to go underneath the boardwalk. Mr. Claytor emphasized that these are initial numbers, the boardwalk does not have to be above the velocity as there is no regulatory requirement, however it is a risk managerent decision. Adding that the State does ask to look at the future flood waters and design accordingly. Mr.' Claytor reviewed the low impact structural design using helical piles that have minimal footprint and have a high weight bearing capacity and are resistant to overturning. Proiect Funding Mr. Lombardi reviewed the project funding, sharing that the anonymous donor was facilitated through the Brewster Conservation Trust last year. The donation was not solicited by the Town and the donor is someone who has a long history of local philanthropy to support conservation projects. Their donation was after the discussion about this project had started and their donation is not tied to a specific vision for this project. Select Board 09.26.2022 www.brewster-ma.gov ° Page 4 of 11 DoclD:bb32eab051b9$05243696fbfe3cfb25d564244a3 .k '� � W 3 r'�/ii FL. G O 4op °#044 1±} yy'c > Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone, (508) 896=3701 Fax; (508) 896-8089 Office of: Select Board Town Administrator The donor has not been involved in the design process and they have not asked to be part of the process going forward. • Design & Permitting Cost $130,000 o Mass 1 rails grant $50,000 o Town funding $50,000 o Private Donor $30,000 i • Construction Cost TBD* (detailed cost estimate expected once design is further advanced) o Private Donor $1,000,000 Mr. Lombardi shared that there are a number of State grants that this project would likely be competitive for, but there is no guarantee that the Town would secure the grant funds. Should the Town need additional funds to move forward, we would likely have to go to Town Meeting to seek further appropriations. Resident Feedback Mr. Lombardi noted that the Town received 163 responses during the public comment period. Additional comments after the deadline are included in the FYI section of the packet. Details of the feedback include: • At least 60% Were opposed to the project as initially proposed, about 25% were in favor, and the remaining 15% provided constructive feedback about the project but did not express a strong position either way. • General concerns about the project included environmental impacts to the marsh and the island, the increase usage to the island since there will be an easier connection from Drummer Boy Park and resource management; the ecology of the island and the extent to which the Town had the resources to manage th6 increase usage on the island. • There was broad concern around the aesthetics and appearance of the boardwalk. • There is a group of residents that have formed who are opposed to the project, they have submitted a petition to the Select Board with 50 resident signatures expressing their specific concerns as a group, this is included in the packet. Environment Impact In terms of the environmental impact, there are significant regulatory considerations and in this case, there are over a half dozenagencies that have oversight and input on the project. The Town has retained Dan Zoto, a well-known local expert on Wing Island to conduct archeological survey for proposed project impacts. Potential for Overuse`, Horsley Witten is undertaking a carrying capacity analysis which will look at the extent to which the proposed project will' have an impact on Wing Island and can accommodate the volume of visitors that we expect. The analysis Will also take into account current usage through the Cape Cod Museum of Natural History programming'; the most recent data is that they send approximately 10,000 visitors a year. This will also look at anticipat6d parking capacity at Drummer Boy Park. Select Board 09.26.2022 www.brewster-ma.gov Page 5 of 11 DOC ID: bb32eab05lb9805243696fbfe3cfb25d564244a3 ®wn of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 1 Office of: Select Board Town Administrator Appearance and Height The project is currently a conceptual design, providing preliminary options to solicit feedback from residents. There have been no final decisions around the specific route of the boardwalk, the height, width or materials. The proposed height for the most part is about 7 ft above the marsh. The height is intended to account for the anticipated sea level rise projections over the next 20 and 40 years, to construct a boardwalk that would be above mean high tide in 50 years. Proposed Project Ad'lustments Based on the feedback and internal review, Mr. Lombardi proposed changes to the preliminary design to refine the following (Concept 1): • Reduce the proposed width from 10' to 6' and reduce the size and number of overlooks. ADA compliance requires 5' minimums. • Move Drummer Boy Park connection closer to coastal bank. ® Consider reducing height, there are permitting considerations that need to be considered. Develop an alternative option (Concept 2): • Construct an elevated boardwalk over the existing footprint, there would be no direct connection to Drummer Boy Park, reduce width to 6', and consider reducing height. • Provide ADA access to Route 6A sidewalker • Construct ADA path from Drummer Boy to Cedar Ridge with marsh overlook { Rich Claytor provided; additional details on the concepts outlined above. What's Next Mr. Lombardi shared that we are looking for the Select Board to provide policy direction on the suggested alternatives and options. With this feedback, the Town will work with Horsley Witten ;to prepare more detailed concept plans. The carrying capacity analysis should be finished up in anticipation for a follow-up community forum this fall. Mr. Lombardi stressed that the permitting will not proceed until we have more public feedback and the Select Board has an opportunity to make policy decisions on tahe project after the forum. There is no article planned for Fall 2022 Special Town Meeting, The Select Board members took turns providing feedback and asking questions about the presentation. Selectperson Chaffee asked for the approximate distance from Drummer Boy Park across the proposed boardwalk, onto Wing Island and then out to the beach. Mr. Claytor shared that the total length of boardwalk is about 2500ft. Mr. Miller after some research shared that from the circle `at Drummer Boy Park to the beach is about .67miles and for concept 2 from 6A to the beach is about half a mile. Selectperson Chaffee support the project and believes this will offer our community a number of significant benefits. Adding that this project was a result of Brewster residents indicating through key Town plans that they anted better access to Wing Island. Selectperson Chaffee would like to see the scope wdownsized as much as possible, while still providing safe access and complying with Federal ADA law. TherTown has a long tradition of commitment to environmental protection and Horsley Witten has been our partner in water Select Board 09.26.2022 www.brewster-ma.gov Page 6 of 11 Doc ID: bb32eab051 b9805243696fbfe3cfb25d564244a3 = VVO � 4P CA 4 * tfr- � 4je 't( own o Brewster 2198 Main �Lrea �wster, MA 02631m1898 hones (508) 896m3701 Faxv (508) 89&8089 Wice OT: elect Board Administrator juality protection for many years, we have demonstrated our commitment and we should be able to move orward in a thoughtful way. electperso"N"s a commente on e al ua lon r earn from our neighbors. Mr. Lombardi shared some details of other boardwalk locations on the Cape. OA '0 P V proposed pathway. Mr. Claytor answered that this is considered a paper street and it is an existing Town I ' % right of way. Mr. Lombardi added the reason it is called Wing Island Road was that the plan after the Town acquired the property was to build a road 6ft above the marsh out to Wing Island. Selectperson Hoffmann believes any and all conceptual design elements should really lead to improved accessibility with minimal mpact on our natural environment. his land. The access ; at this time is inadequate and improvement ought to be made. P Vice Chair Chatelain requested more information on both the ecological impact study and the carrying capacity studyO Mr. Claytor shared that the analy'sis done to date is based on the change in demand to the parking at Drummer Boy Park and how many trips total and how many during the peak summer months. This is compared to the capacity of the trail system to accommodate the amount of people. The initial conclusion is that there would be L ncreased trips and the trail system can accommodate them. Adding that what has not been done is to really dig into the ecological impacts to have to have better understanding of what is out there, rare or endangered species and erosion o any kind. The next phase is to take not ust the increased demand and access but to ook at how it translates to the ecological impacts, to do this, Horsley Witten needs to know more about k Wing Island itself, VI e Chair Chatelain agrees that access from Drummer Boy Park Is important and would Ike to see the height,and width reduced to the minimum that would be responsible and allowed under State itti permi ing. Mr. Lombardi recapp d that the currently proposed height on the Wing Island side is 7ft above the marsh, but at Cedar Ridge the height was higher to meet the existing grade and to take into account the grass species for permitting, the height is 10ft above the marsh. Mr. Claytor commented that possibly at Cedar Ridge It could start ati9ft without impacting the bank. Adding that the minimum height of 5ft would be a good planning number, but anything lower would cause trouble. Amy Ball from Horsley Witten added that, w ith respect to the height at that particular location, it would be a matter of trying to do the best we can to minimize any impact,,!while looking to allow light to get beneath the boardwalk. There was additional discussion about the torm surge levels, The helical piles that are proposed have a 50�year design life; material selections come into play when reviewing budget. Vice Chair Chatelain confirmed a minimum of 5ft over the marsh and starting at approximately 9ft at Cedar Ridge. Width confirm d at 6ft with some turnouts. As small of a footprint as we can make it without t impacting accessibilit and ADA compliance. The Select Board will begin to look for dates for the next public a 1 0 forum. Residents ca sign up on the website to receive news and information about the happenings in Select Board 09,26,2022 www.brewster�ma.gov Page 7 of 11 Doc ID: bb32eabO5lb9805243696fbfe3cfb25d564244a3 ,,,,,. ,� rF°°%�, Town ®i Brewster Office of: 4op oq�� Select Board 2198 Main Street !. Town Administrator 3� v Brewster, MA 026314898 CO Phone: (508) 896-3701 Fax: (508) 896-8089% i Town. We take outreach seriously, whether larger strategic planning or project specific. The town will continue with our traditional approach and think outside the box to get as much inpu and participation as possible. i f i Hazardous Waste CommitteeCable Adyisory Committee, and Library Bui Committee Mr. Lombardi reviewed that during the re -appointment process in June, it was identified that a handful of committees have been inactive for a number of years. The committees up for review'are ad hoc/advisory committees put together by the Select Board, who have jurisdiction over them. Assuming the Charter is approved at the State, level, the Town would bring at least two articles to Town Meetipg next Spring to address other committees that are memorialized by Town bylaws. Selectperson Hoffmann mentioned the letter in the FYI packet from the Town of Amherst regarding the Massachusetts Board of Library Commissioners grant program award. Mr. Lombardi noted that there is a group that is trying to advocate for State funding to fill the gaps that have been identified in the library projects. There is the possibility that somehow the State could come through to help these projects move forward. Mr. Lombardi shared that the Town has not formally submitted a letter to the State letting them know we are not taking the grant. There is a scenario where the Town could maintain; their grant funding and revisit the scope of the project. r Selectperson Hoffmann moved to disband the Hazardous Waste Committee and the Cable Advisory Committee and hold off on the Library Building Committee, Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann -yes, Selectperson Chaffee -yes, Selectperson Bingham -yes, Vice Chair Chatelain-yes. The Board vote was 4 -Yes, 0 -No. Discuss Formation of Town Administrator's Water Resources Task Force- Select Board FY23-24 Strateeic Plan Goal WR -1 Mr. Lombardi stated that this topic was identified as a goal in the Select Board Strategic Plan and that protecting our water quality and resources is a top priority of our residents. The Town has been working with Horsley Witten to continue to advance our water quality initiatives across the Town. These issues, initiatives and projects are all very complex on multiple levels that have significant impact on the Town and ' our residents. The goal is to formally convene a task force that will be structured as a,working group under the Town Administrator. The group will be comprised of: • Natural Resources Director , • Health Director • Town Planner • Select Board Liaison to Cape Cod & Islands Water Protection Fund Board • Board of Health Chair or their designee • Natural Resources Chair or their designee • Brewster Ponds Coalition President or their designee Select Board 09.26.2022 www.brewster-ma.gov Page 8 of 11 Doc ID: bb32eab051b9805243696fbfe3cfb25d564244a3 VW VV Town of Brewster Office of: 0 li q `DE" o°°^,�aF9 �� Select Board � 0e X44 r 2198 Main Street Town Administrator D Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Mr. Lombardi stated that it is important to engage with our partners and stakeholders. Weare looking to partner with the Brewster Ponds Coalition on a letter of interest for ARPA funds to move forward with an IA Pilot project. The group will meet monthly, and Horsley Witten has included in their scope of work technical support and attendance at these meetings. The task force will provide regular updates to the Select Board and relevant Town boards and committees. Mr. Lombardi sharedthat we received notification that Barnstable County received a SNEP grant to implement a regional; Responsible Management Entity (RME) program. The Town has offered to partner with them to help provide some of the administrative, organizational, and logistical support to advance the IA systems. Selectperson Hoffmann inquired about having leadership from the Water Department on the task force. Mr. Lombardi agreed that it would make sense to either have the Superintendent or the Chair of the Water Commission involved' Selectperson Chaffee recommends the Water Superintendent. Discuss and vote on tall zuu 5peciai i own ivieeimg warrant Hriicies Mr. Lombardi reviewed the following warrant articles: • Article 1- Unpaid Bilis; a handful of unpaid bills from previous years, totaling just under $5K. Requires Town Meeting approval; 9/10th vote. Selectperson Bingham moved to approve Article 1 Unpaid Bills. Selectperson Chaffee second. A roll call vote was taken. Selectperson Hoffmann -yes, Selectperson Chaffee -yes, Selectperson Bingham -yes, Vice Chair Chatelain-yes. The Board vote was 4 -Yes, 0 -No. • Articles 6, 7, & 8 -Town Code Amendment to Limits of Debate, Town Code Amendment to Quorum Requirements and New General Bylaw regarding Reconsiderations are articles that following the Annual Town/leeting in May the Select Board and Town Administration heard a lot of feedback from residents expressing their frustration with the meeting formats. Through de -brief with the Moderator and the Town Clerk looking for potential changes to Town Meeting bylaws to address the issues. i Selectperson Hoffmann moved to approve Article 6. Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann -yes, Selectperson Chaffee -yes, Selectperson Bingham -yes, Vice Chair Chatelain-yes. The Board vote was 4 -Yes, 0 -No. Selectperson Hoffmann moved to approve Article 7. Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann -yes, Selectperson Chaffee -yes, Selectperson Bingham -yes, Vice Chair Chatelain-yes. The Board vote was 4 -Yes, 0 -No. 1' d Select Board 09.26.202 www.brewster-ma.gov Page 9 of 11 Doc ID: bb32eab05lb9805243696fbfe3cfb25d564244a3 'i 7Cown of Brewster Li 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 I Office of: Select Board Town Administrator Selectperson Hoffmann moved to approve Article 8. Selectperson Bingham second. Nroll call vote was taken. Selectperson Hoffmann -yes, Selectperson Chaffee -yes, Selectperson Bingham -yes, Vice Chair Chatelain-yes. The Board vote was 4 -Yes, 0 -No. • Article 9 —Town Code Amendment to Citizens Petitions Deadline for Special Town Meeting, current practice is a 45 -day deadline, there is no bylaw. This is meant to clarify for botfh the Town and residents. Further language changes may be made to this article. ik Selectperson Hoffmann moved to recommend favorably on Article 9. Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann -yes, Selectperson Chaffee -yes, Selectperson Bingham -yes, Vice Chair Chatelain-yes, The Board vote was 4 -Yes, 0 -No. i • Article 16- Appropriations from overlay, there is authorized but unissued debtIon the books, looking to clear out the authorizations. Selectperson Hoffmann moved to recommend Article 16. Selectperson Bingham seco�d. A roll call vote was taken. Selectperson Hoffmann -yes, Selectperson Chaffee -yes, Selectperson Bingham -yes, Vice Chair Chatelain-yes. The Board vote was 4 -Yes, 0 -No. • Article 4- Town Code Amendment to Community Preservation Committee bylaw, in the packet is a tracked changes document provided by Hal Minis for suggested language changes to the CPC allocation formula bylaw. Hal Minis commented that the proposed language changes are to simply present what the CPC is proposing to do with their new allocation process in adopting the state minimums and conducting a 5-YCa strategic planning process. The planning process produces an allocation policy and specific targeted guidelines. Mr. Lombardi noted that the CPC chair is aware of the proposed language changes, CPC does have in their planned upcoming meetings to review the recommendations and proposal and could provide recommendations back to the Select Board at their meeting on October 17. The Board decided to not vote on these changes at this time and will wait for input from the Chair of the CPC. For Your Information Mr. Lombardi referenced the draft correspondence that the Town will be sending out'to Millstone Road residents soon regarding moving forward with the Millstone Road improvement project. The Town is seeking Town Meeting approval and authorization for the Town to enter temporary construction easements with residents. Matters Not Reasonably Anticipated by the Chair None Select Board 09.26.2022 www.brewster-ma.gov Page 10 of 11 DocID:bb32eab051b9.805243696fbfe3cfb25d564244a3 • !� �,,��E�geAc�,+,tc ,1'4 Questions from the Media None Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone;(508) 896-3701 Fax; (508) 896-8089 Office of: Select Board Town Administrator Next Meetings October 3, October 12 (Joint with Planning Board & Vision Planning Committee), October 17, November 7, and November 14,2d 2 Adiournment Selectperson Chaffee moved to adjourn at 8136. Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann -yes, Selectperson Chaffee -yes, Selectperson Bingham -yes, Vice Chair Chatelain-yes. The Board vote was 4; Yes, Mo. Respectfully submitte''d by Erika Mawn, Executive Assistant Approved; .1 0 / 04 / 2022 Signed; Date Selectperson Hoffmann, Clerk of the Select Board Accompanying Documents in Packet: Agenda, TA Report documents, Consent agenda Items, Red Top Road Regulatory Agreement, Wing Island Boardwalk documents, Memo to disband committees, Water Resources Task force proposal, Fall 2023 Special Town Meeting warrant review, FYIs. r Select Board 09.26.2022 www.brewster-ma.gov Page 11 of 11 DoclD:bb32eab051b9805243696fbfe3cfb25d564244a3 A Questions from the Media None Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone;(508) 896-3701 Fax; (508) 896-8089 Office of: Select Board Town Administrator Next Meetings October 3, October 12 (Joint with Planning Board & Vision Planning Committee), October 17, November 7, and November 14,2d 2 Adiournment Selectperson Chaffee moved to adjourn at 8136. Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann -yes, Selectperson Chaffee -yes, Selectperson Bingham -yes, Vice Chair Chatelain-yes. The Board vote was 4; Yes, Mo. Respectfully submitte''d by Erika Mawn, Executive Assistant Approved; .1 0 / 04 / 2022 Signed; Date Selectperson Hoffmann, Clerk of the Select Board Accompanying Documents in Packet: Agenda, TA Report documents, Consent agenda Items, Red Top Road Regulatory Agreement, Wing Island Boardwalk documents, Memo to disband committees, Water Resources Task force proposal, Fall 2023 Special Town Meeting warrant review, FYIs. r Select Board 09.26.2022 www.brewster-ma.gov Page 11 of 11 DoclD:bb32eab051b9805243696fbfe3cfb25d564244a3 HELLOSIGN Audit Trail TITLE Approved Meeting Minutes - 9.26.22 FILE NAME SB 9.26.22.doc DOCUMENT ID bb32eab051b9805243696fbfe3cfb25d564244a3 AUDIT TRAIL DATE FORMAT MM / DD / YYYY STATUS o Signed Document History r Grl 10/04/2022 Sent for signature to Kari Hoffmann SENT 14:09:45 UTC (khoffmann@brewster-ma.gov) from emawn@brewster-ma.gov IP: 131.109.131.20 10/04/2022 Viewed by Kari Hoffmann (khoffmann@brewster-ma.gov) VIEWED 14:43:47 UTC IP: 76.19.240.160 ✓ 10/04/2022 Signed by Kari Hoffmann (khoffmann@brewster-ma.gov) SIGNED 14:43:59 UTC IP: 76.19.240.160 �✓ 10/04/2022 The document has been completed. COMPLETED 14:43:59 UTC I Wowerec! by QHELLOSIGN