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Home My Public Portal About12-04-2000 Village MeetingPlainfield Village Board of Trustees December 4, 2000 1 PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: December 4, 2000 AT: Village Hall BOARD PRESENT: R. SMOLICH, J. CHERRY, M. COLLINS, K. O'CONNELL, S. CALABRESE. BOARD ABSENT: S. RATHBUN OTHERS PRESENT: H. HAMILTON, ENGINEER; S. JANIK, CLERK; J. HARVEY, ATTORNEY; A. PERSONS, PUBLIC WORKS; D. CARROLL, PLANNER; L. VAUPEL, ECONOMIC DEVELOPMENT DIRECTOR; T. L. BURGHARD, VILLAGE ADMINISTRATOR; C. MINICK, FINANCE DIRECTOR; D. BENNETT; CHIEF OF POLICE. At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken, S. Rathbun was absent, all other Trustees were present. The Pledge to the flag was said. PRESIDENDITAL COMMENTS: Mayor Rock announced that this Wednesday, December 6th at 9:00 a.m. he will be holding Coffee with the Mayor in his Boardroom. TRUSTEE'S COMMENTS: Trustee O'Connell requested that we postpone Monday's night Special Board Meeting because of scheduling conflicts. Administrator Burghard stated that it was important to hold that meeting and it was decided to change the time of the Special Meeting to 6:30 p.m. on Monday, December 11, 2000. Trustee Cherry thanked Administrator Burghard and K. Blaauw for their help on Rt. 59 construction. PUBLIC COMMENTS On Items not on Agenda No comments. S. Calabrese moved to approve the Agenda. Seconded by K. O'Connell. Vote by roll call. Collins, yes; O'Connell, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. K. O'Connell moved to remove from the Consent Agenda Item G-Ordinance No. 2016 authorizing the issuance of a Special Use Permit to permit a PUD for property located at the north of Rt. 126 on the West side of Old Van Dyke so we can vote on it separate. Seconded by S. Calabrese. Vote by roll call. Collins, no; O'Connell, yes; Smolich, no; Calabrese, no; Cherry, no. 4 no, 1 yes. Motion failed. R. Smolich moved to approve the Consent Agenda to include: 1) Board Meeting Minutes, November 6, 2000; 2) Board Meeting Minutes, November 20, 2000; 3) Bills payable Plainfield Village Board of Trustees December 4, 2000 2 12/04/2000; 4) Revenue Report for October, 2000; 5) Expenditure Report for October, 2000; 6) Ordinance No. 2015 rezoning property located north of Rt. 126 on the West side of Old Van Dyke Road from R-1 to R-4; 7) Ordinance No. 2016 authorizing the issuance ora Special Use Permit to permit a PUD for property located at the north of Rt. 126 on the West side of Old Van Dyke; 8) DesPlaines Street Reconstruction Pay request No. 1 from Peyla Electric Company. Seconded by J. Cherry. Vote by roll call Collins, yes; O'Connell, no; Smolich, yes; Calabrese, yes; Cherry, yes. 4 yes, 1 no, 1 absent. Motion carried. #3 2000 TAX LEVY. S. Calabrese moved to open a Public Hearing on the proposed property tax levy for 2000. Seconded by R Smolich. Vote by roll call. Collins, yes; O'Connell, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. R. Smolich moved to adopt Ordinance No. 2017 the Tax Levy Ordinance, 2000-2001, in the total amount of $1,544,031. Seconded by S. Calabrese. Vote by roll call. Collins, yes; O'Connell, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. #4 HERBST/BROWN Planner Carroll stated that the applicant is proposing to rezone 721 Division Street from R-1 Overlay to BTD zoning. Herbst, Brown & Associates Inc., currently located at the comer of Division and Main Streets, propose to move into the current home pending rezoning and site plan approval. Since improvements, including the addition of a parking lot, are proposed, this application is also subject to site plan review. The property is located on Division Street north of Central School and south of Main Street. Issues were the northern neighbor was concerned an oak tree near the property line would be damaged by an addition to the existing fence; Plans show parking stalls are 18 feet in length, Village Ordinance require 18.5 feet stall lengths; the Site Plan Review Ordinance requires 25% masonry facades and the subject property and the property to the south share a portion of the drive. The issues with report to the parking stall lengths, the owner of the property has agreed to the 18.5 feet in length and aisle widths between the stalls to be 26 feet in width. The Plan Commission has also waived the 25% masonry requirement because the masonry requirement would not be consistent with the character of the existing structure or the residential character of the neighborhood. Plan Commission and Staff recommends approval. Trustee Smolich had concerns with the large walnut tree located in or near the parking area and wondered if they could save this tree. Carl Bryant and Mark Brown, owner of the property spoke against saving the tree, the fact that walnuts fall on cars and dent and other miscellaneous reasons. S. Calabrese moved to direct the Village Attorney to draft the necessary ordinances rezoning 721 Division Street from R-1 Overlay to Business Transition District. Seconded Plainfield Village Board of Trustees December 4, 2000 3 by K. O'Connell. Vote by r011 call. Collins, yes; O'Connell, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. S. Calabrese moved to approve the site plan for 721 Division Street subject to the 6 stipulations listed in the staff report. Seconded by K. O'Connell. Vote by roll call. Collins, yes; O'Connell, yes; Smolich, no; Calabrese, yes; Cherry, yes. 4 yes, 1 no, 1 absent. Motion carded. ADMINISTRATOR'S REPORT · 143ra Street Origin & Destination Study Addendum. There was a lengthy discussion on the Study. Michael Magnuson of Civiltech again reiterated that the proposed 143ra Street improvements wouldn't help the downtown. They found that much of the traffic problem in Plainfield is caused by people passing through the area. People from Aurora and Naperville driving to Joliet and vice versa, drivers need north-south roads, not east-west routes to the highway. Some people think that if 143va Street were extended U. S. 30 could be rerouted away from the historic business district. Truckers could use 143rd Street instead, taking it to and from Interstate 55. Four points were discussed: Greater data on the effects of an interchange at Route 126 which coupled with other roadway improvements; Recommendations as to what the Village can do in the short term (5 to 10 years) to better manage traffic; Determining how m~a~t~ vehicles pass through Plainfield to use 1-55 at Shorewood; Would the extension of 119t Street to Weber Road affect Plainfield traffic. Mr. Magnuson told the board that there would be no additional cost to the Village to consider the question about Rt. 126, but there would be additional money to answer some of the other questions. Trustee Smolich asked questions of Mr. Magnuson about the Study's conclusions and stated that he favors the extension of 143ra Street, at least Rt. 126. Trustee Cherry was satisfied with the Study and felt it contained a lot a detail. He did not want to spend another $30,000 to hear the extension won't work. Trustee Collins also was satisfied by the"study. Trustee O'Connell and Trustee Calabrese wanted to know what roadwork would help the downtown traffic problem within the next five years. Chief Bennett had reservations about the state changing designations on the streets because of weight limitations. Tom Oberts, resident of Copper Drive made several remarks regarding the proposed 143rd Street Interchange. M. Collins moved to table the study proposal until it could be discussed more fully in a future Committee of the Whole session. Seconded by K. O'Connell. Vote by roll call. Collins, yes; O'Connell, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no. Motion carried. Clerk Janik noted that on Monday afternoon resident Kurt Stalzer faxed a request to the Mayor and the Board of Trustees regarding 143rd Street Origin and Destination Study. Plainfield Village Board of Trustees December 4, 2000 4 Administrator Burghard told the Board members that the developer of Plainfield Club/Grande Prairie has submitted a fiscal impact statement that includes numerous calculations and assumptions. It deals with several jurisdictions. Because of the scope and work volume of this proposed development, and the need for full credibility, I recommend that we employ an outside consultant to assess the Impact Study. I believe this to be a cost of the developer, but as a backup position, I have personally spoken to Dr. Karl Plant of the Oswego School District and he agrees to share costs with us and use Ehlers and Associates. S. Calabrese moved to hire Ehlers and Associates to perform an evaluation on the physical impact of the Plainfield club/Grande Prairie Subdivision at a cost not to exceed $8,500. Seconded by M. Collins. Vote by roll call. Collins, yes; O'Connell, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. FINANCE DIRECTOR'S REPORT No report ECONOMIC DEVELOPMENT DIRECTOR'S REPORT The Board gave feedback and direction on the cover of the Village's new promotional brochure. PUBLIC WORKS DIRECTOR'S REPORT S. Calabrese moved to approve the expenditure of $14,643.00 for the purchase of a Blacktop Hot Patcher. Seconded by J. Cherry. Vote by roll call. Collins, yes; O'Connell, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. ENGINEER'S REPORT No report COMMUNITY DEVELOPMENT DIRECTOR'S REPORT S. Calabrese moved to reapprove the Final Plat for the Streams of Plainfield. Seconded by J. Cherry. Vote by roll call. Collins, yes; O'Connell, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. POLICE CHIEF'S REPORT Chief Bennett gave the Board a short update on this past weekend vandalism. ATTORNEY'S REPORT No report S. Calabrese moved to adjourn the meeting. Seconded by K. O'Connell. Voice vote. 5 yes, 0 no, 1 absent. Motion carried. Meeting adjourned at 8:40 p.m. 'iU--'"SrAiq JANIK, V~/~AG-E-CLERK BID OPENING REFUSE, RECYCLING AND LANDCAPING WASTE SCAVENGER SERVICES DECEMBER 5th, 2000 10:00 A.M. Present: Administrator Burghard, Clerk Janik, Finance Director Minick. 7 members in the audience Waste Management 2100 Moen Avenue Rockdale, IL 60436-9057 Bid Security $10,000.00 Proposal *Combined Bulk/Landscape Year 1 $12.85/mo * Year 2 $13.35/mo * Year 3 $13.90/mo * Year 4 $14.50/mo * Year 5 $15.1 O/mo * Alternate A Year 1 $12.85/mo Year 2 $13.35/mo Year 3 $13.60/mo Year 4 $14.10/mo Year 5 $14.60/mo Alternate B Wheeled 64 gallon cart 35 gallon cart for recycling Year 1 $10.75/mo Year 2 $11.25/mo Year 3 $11.80/mo Year 4 $12.40/mo Year 5 $13.00/mo Add $2.00 per home per month Alternate C Wheeled 96 gallon cart Year 1 $11.85/mo Year 2 $12.40/mo Year 3 $13.00/mo Year 4 $13.65/mo Year 5 $14.30/mo Add $2.00 per home per month *Combined Bulk/landscape Citiwaste, Inc. P. O. Box 2545 Joliet, IL 60434-2545 $10,000.00 Year 1 $14.90/mo * Year 2 $15.65/mo * Year 3 $16.43/mo * Year 4 $17.25/mo * Year 5 $18.11/mo * Crown Recycling No bid 8475 West 53rd Street McCook, Illinois 60525-1510 ~I ' SAN JA