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HomeMy Public PortalAbout12-18-2000 Village MeetingPlainfield Village Board of Trustees December 18, 2000 1 PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: December 18, 2000 AT: Village Hall BOARD PRESENT: R. SMOLICH, J. CHERRY, M. COLLINS, K. O'CONNELL, S. CALABRESE, S. RATHBUN. OTHERS PRESENT: H. HAMILTON, ENGINEER; S. JANIK, CLERK; J. HARVEY, ATTORNEY; T. L. BURGHARD, ADMINISTRATOR; A. PERSONS, PUBLIC WORKS; J. TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; L. VAUPEL, ECONOMIC DEVELOPMENT DIRECTOR; C. MINICK, FINANCE DIRECTOR; D. BENNETT, CHIEF OF POLICE. At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken, all Trustees were present. Clerk Janik led the pledge to the flag. PRESIDENTIAL COMMENTS: Director Persons and Chief Bennett gave a short update on the snowfall, traffic-related incidents and removal. Mayor Rock announced that are next Board Meeting will be January 15, 2001 and he will be holding a Coffee with the Mayor on Wednesday, January 3, 2001 at 9:00 a.m. at the Village Offices. TRUSTEE' COMMENTS: No comments PUBLIC COMMENTS On Items not on Agenda: Tom Powers, the Worshipful Master of Plainfield Masonic Lodge//536 Plainfield, Illinois presented Richard Rock the Community Builders Award in recognition of outstanding service to the community, this award is given and heartfelt gratitude is expressed for many years of service. Administrator Burghard requested that we add to the Agenda as Item 2A. Reserve Subdivision, Unit 2 Letters of Credit reduction. Trustee O'Connell requested that we remove Item//7- 143rd Street Origin & Destination Study from the Agenda. R. Smolich moved to approve the Amended Agenda including Item 2A and including the removal of Item 7. Seconded by K. O'Connell. Vote by roll call. O'Connell, yes; Rathbun, no; Smolich, yes; Calabrese, no; Cherry, no; Collins, no. 4 no; 2 yes. Motion failed. Administrator Burghard again requested that we add to the Agenda as Item 2A Reserve Subdivision, Unit 2 Letters of Credit reduction. Plainfield Village Board of Trustees December 18, 2000 2 S. Rathbun moved to approve the amended Agenda to include Item 2A. Seconded by S. Calabrese. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes. 6 yes, 0 no. Motion carded. S. Rathbun moved to approve the Consent Agenda to include the Board Meeting Minutes, December 4, 2000; Bills Payable 12/18/2000; Vintage Harvest Unit 3 Letter of Credit reduction; Revenue Report for November 2000; Expenditure Report for November 2000; Ordinance No. 2018 amending Chapter 5 regarding parking by the Village Green. Seconded by S. Calabrese. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes. 6 yes, 0 no. Motion carried. 2A RESERVE SUBDIVISION, UNIT 2. S. Rathbun moved to approve the requested reductions in the Letter of Credit for the Reserve Subdivision, Unit 2 pursuant to the Hamilton Letter dated December 13, 2000. Seconded by S. Calabrese. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes. 6 yes, 0 no. Motion carded. #3 AWARD OF REFUSE CONTRACT. Administrator Burghard told the Board that bids were opened at 10:00 a.m. on Tuesday, December 5, 2000. Two companies bid, Waste Management and Citiwaste, Inc. Crown did not bid. Waste Management was the low bidder with low bid in Year 1 of $13.85/mo. These numbers compare to our present cost of $9.26/mo. This low bid translates into a 35% increase over our present customer charges for the first year. Alternative pick-up areas to spread the workload over 5 days, the inclusion of 64-gallon toter and 96-gallon toter carts being provided was discussed. The Board felt that Alternate A (Pick Up over 5 days) for a five-year period pursuant to bid was good. They would want to meet with Waste Management sometime before the third year begins as to how the community could be split into three areas for garbage pickup. Up until then, the garbage day of Monday would remain. The new contract would include yearly increases and in year 5 the month rate will jump to $15.60. All the charges include a $1 monthly fee paid to the Village. The Board asked that this $1 charge be brought back during the budget process. Mr. Mike Morley, representative from Waste Management was in the audience to answer any questions the Board might have. Administrator Burghard noted for the record that what the Board is considering is Alternate A with pickup day still on Monday but that within 20 to 22 months from now Waste Management will appear before the Mayor and the Board and offer a proposal based upon the bids for years 3 through 5 as to how the community could be broken up in no more than 3 areas. Mike Morley stated that was correct and they would comply. R. Smolich moved to approve Altemate A with the added stipulation that after 20 to 22 months they will return to the Board to discuss multiple day pick-up and award that alternate bid to Waste Management. Seconded by S. Rathbun. Vote by roll call. Plainfield Village Board of Trustees December 18, 2000 3 O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes. 6 yes, 0 no. Motion carded. #4 HERBST/MALONE. R. Smolich moved to adopt Ordinance No. 2019 approving a rezoning from R-1 to BTD for 721 Division Street. Seconded by K. O'Connell. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes. 6 yes, 0 no. Motion carried. #5 TARGET. (Applicants asked that this item be deferred to later in the evening while they are waiting for a representative from Mid America Development. #6 FACILITY PLANNING AREA. S. Calabrese moved to adopt Resolution No. 1274 endorsing the Illinois Water Quality Management Plan Amendment to modify the Village's current Facilities Planning Area to include approximately 823 acres in Section 36 of Oswego Township and Section 1 of Na-Au-Say Township, Kendall County, Illinois. Seconded by S. Rathbun. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes. 6 yes, 0 no. Motion carded. S. Rathbun moved to adopt Resolution No. 1275 endorsing the Illinois Water Quality Management Plan Amendment to modify the Village's current Facilities Planning Area to include approximately 2,520 acres in Sections 13, 14, 23, and 24 of Na-Au-Say Township, Kendall County, Illinois. Seconded by S. Calabrese. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes. 6 yes, 0 no. Motion carded. S. Rathbun moved to authorize the expenditure of $8,230 to NIPC for the northwest and for the southwest $25,200.00 for the FPA amendments. Seconded by K. O'Connell. Vote by roll. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes. 6 yes, 0 no. Motion carded. #5 TARGET. (The representative they were waiting for arrived and we brought this matter to the Board). Director Testin stated that the applicants are hoping to develop approximately 20 acres of agricultural land for a commercial center. The site will include a Target store, about 40,000-sq. ft. of additional retail space and several outlots adjacent to IL Route 59. The subject site is located at the southwest comer of the intersection of IL Route 59 and 127th Street. Issues were the installation of berm on western property line; provide for bike/pedestrian access points to the bike path located to the north and clarify who is constructing path; provide additional connection point for the south bike path; and shorten fence on south property line to terminate at approximately the parking lot. Kensington Club's annexation agreement requires the developer to install a temporary signal at the intersection of IL Route 59 and 127th Street upon construction of this commercial area. Both the Plan Commission and Staff recommend approval of the project, but discussion is necessary on the long fagade as identified and some of the Plainfield Village Board of Trustees December 18, 2000 4 landscaping trealrnents along the outside. Discussion ensued around the architectural treatments for the faqade in order to break up its mass, added landscaping to the front of buildings and additional landscaping around the western boundary. The applicant is installing an eight- (8) foot tall fence along with a landscaping berm on the western property line. Trustee Smolich stated that he would like to see plantings placed on the community side of the commercial fence screen so that eventually the plantings would screen the fence from the residents. Michelle Panovich, Mid America Real Estate with the developer stated that they would be more than pleased to accommodate the Board with landscaping the fence so the fence isn't nearly as visible over time. Trustee Smolich requested a 7th stipulation added, stating that a portion of the western landscaping for the subject site would be moved to the West Side of the fence and supplemented with additional landscaping on the north along the parking lot. Trustee Rathbun asked to also add as a 8th stipulation that additional landscape be added to the front of building. R. Smolich moved to approve the site plan for Kensington Center, which includes Target as an anchor with the 6 stipulations in the staff report of December 12, 2000 and additional 7th stipulation regarding the landscaping along the western boundary of the property and 8th stipulation regarding landscaping in the front portion of the Target store between the parking lot and building structure. Seconded by S. Rathbun. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes. 6 yes, 0 no. Motion carried. #7 143m) STREET ORIGIN & DESTINATION STUDY J. Cherry moved to remove from the table the 143rd Street Origin & Destination Study. Seconded by S. Calabrese. Vote by roll call. O'Connell, no; Rathbun, yes; Smolich, no; Calabrese, yes; Cherry, yes; Collins, yes. 4 yes, 2 no. Motion carded. J. Cherry moved to accept the results of the 143rd Street Origin & Destination Study done by Civiltech and not to continue with the 143fa Street project, but seek other alternatives to Plainfield" traffic problem. Seconded by S. Calabrese. Questions: Administrator Burghard told the Board that they had all hoped the new road would serve to funnel traffic and particularly truck traffic out of downtown Plainfield and reduce congestion. Last month, Civiltech presented the Board with the final findings of that study, concluding that the extension would not provide the relief the village sought. Trustee Rathbun did not feel that the study did what we wanted and was wondering if the firm that is hired to do the Comprehensive Plan can take into account the Origin and Destination Study performed by Civiltech. Director Testin told him that the Plainfield Village Board of Trustees December 18, 2000 5 Comprehensive Plan we are .now working on will have a transportation component included, and yes we can ask them to review this study. Both Trustees O'Connell and Smolich disagree with the findings. Trustee O'Connell felt that that their conclusion was not a conclusion, and also felt she wanted some recommendations beyond 143ra Street with a timeframe on five years. Trustee Smolich felt that the extension still reduces traffic volume and stated that the study said the extension would not significantly impact the traffic in the downtown, but never quantified what significantly meant. Trustee Cherry stated that the study clearly told us this extension will not work. The majority of the Board sided with Trustee Cherry and concluded the road would not remove a significant amount of traffic from downtown. Trustee Collins felt that this chapter is closed and we need to move on. A motion was made by J. Cherry to accept the Origin and Destination Study by Civiltech. Seconded by S. Calabrese. Vote by roll call. O'Connell, no; Rathbun, yes; Smolich, no; Calabrese, yes; Cherry, yes; Collins, yes. 4 yes, 2 no. Motion carded. ADMINISTRATOR'S REPORT S. Rathbun moved to authorize the Mayor and Clerk to execute and attest to Agreement for Professional Services with Casler,Houser & Hutchison for traffic signals and widening at U. S. Route 30/Lily Cache Road Intersection. Seconded by S. Calabrese. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes. 6 yes, 0 no. Motion carried. S. Rathbun moved to authorize the Mayor and Clerk to execute and attest Agreement for Professional Services U. S. Route 30/New Van Dyke Road Intersection. Seconded by S. Calabrese. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes. 6 yes, 0 no. Motion carded. FINANCE DIRECTOR'S REPORT. S. Rathbun moved to approve the hiring of an Accounting Systems Supervisor and increase the budget item by $15,000. Seconded by S. Calabrese. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes. 6 yes, 0 no. Motion carried. S. Rathbun moved to adopt Resolution No. 1276 amending the Personnel Rules and Regulations in the Personnel Policy Manual regarding the payday for all Village Employees. Seconded by S. Calabrese. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes. 6 yes, 0 no. Motion carded. ECONOMIC DEVELOPMENT DIRECTOR'S REPORT S. Calabrese moved to authorize the Mayor to sign the Right-of-Way Agreement with AMLI. Seconded by S. Rathbun. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes. 6 yes, 0 no. Motion carded. Plainfield Village Board of Trustees December 18, 2000 6 PUBLIC WORKS DIRECTOR'S REPORT Director Persons updated the Board on the Radium Compliance Issue. There was some activity in the past week at the USEPA level regarding compliance for the new standard. In December of this year they enacted and published the final standard, and the final standard states that the limit is 5 picocuries per liter for 226 and 228 combined and 15 picocuries per liter for gross alpha. ENGINEER'S REPORT No report COMMUNITY DEVELOPMENT DIRECTOR'S REPORT No report POLICE CHIEF'S REPORT Chief Bennett presented the Operations Report for October 2000 to the Board. S. Rathbun moved to hire Hamilton Engineering in the amount of $5,153.00 to survey the roadway from the DuPage River Bridge east to Essington Road so that we have an accurate map of the area. Seconded by S. Calabrese. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes. 6 yes, 0 no. Motion carded. ATTORNEY'S REPORT. No report. S. Rathbun moved to adjourn. Seconded by S. Calabrese. Voice vote. 6 yes, 0 no. Meeting adjourned at 9:04 p.m.