HomeMy Public PortalAbout12-02-2002 Village Meeting
PLAINFIELD VILLAGE BOARD OF TRUSTEES
VILLAGE MEETING MINUTES
DATE: DECEMBER 2, 2002.
AT: VILLAGE HALL
BOARD PRESENT: RROCK, S.THOMSON, K.O'CONNELL, S.CALABRESE, M.COLLlNS, AND
J.CHERRY
BOARD ABSENT: RSWALWELL
OTHERS PRESENT: S,.JANIK, CLERK; J.HARVEY, ATTORNEY; M.GARRIGAN, PLANNER;
A.PERSONS; PUBLIC WORKS DIRECTOR; C.MINICK, MANAGEMENT SERVICES DIRECTOR;
S.LARSON, ENGINEER; D.BENNETT, CHIEF OF POLICE; M.GIBAS, RECORDING
SECRETARY; AND TL. BURGHARD, ADMINISTRATOR
At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken, Trustee Swalwell was
absent, all other Trustees were present. Administrator Burghard led the pledge to the flag. There
were approximately 34 persons in the audience.
PRESIDENTIAL COMMENTS
Chief Bennett informed the Mayor and the Board that Michael Fisher was appointed a Sergeant,
and introduced Sergeant Fisher to the Board.
TRUSTEE'S COMMENTS
No Comments
PUBLIC COMMENTS on Items Not on the Agenda
No Comments
BUSINESS MEETING
Trustee Cherry moved to approve the Agenda. Seconded by Trustee Calabrese. Vote by roll call.
O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, absent. 5 yes,
0 no, 1 absent. Motion Carried.
Trustee Calabrese moved to approve the Consent Agenda to include: Minutes of the Board
Meeting, November 18, 2002; Bills Paid Report for December 2, 2002; Bills Payable Report for
December 2,2002; Ordinance No. 2175 variance waiving the requirement of fencing along the
eastern edge of the outdoor storage for the property commonly known as 1631 N. Van Dyke Road
(Chobar Towing); Ordinance No. 2176 amending the Liquor Code to increase Class F Liquor
Licenses to 12 for the northwest corner of Route 59 and 119th Street commonly known as
Plainfield Market Place (Buffalo Wild Wings Grill & Bar); Approval of Pay Request No.3 (Final,
including Change Order Number 1) for the 143rd Street interceptor Sewer Installation in the amount
of $186,853.71 to Glenbrook Excavating, Inc. Seconded by Trustee Cherry. Vote by roll call.
O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, absent. 5 yes,
0 no, 1 absent. Motion Carried.
#3 TAX LEVY 2002 - 2003
Trustee Calabrese moved to open a Public Hearing for discussion on the 2002 - 2003 Tax Levy.
Seconded by Trustee O'Connell. Vote by roll call. O'Connell, yes; Thomson, yes; Cherry, yes; .
Calabrese, yes; Collins, yes; Swalwell, absent. 5 yes, 0 no, 1 absent. Motion Carried.
Trustee Calabrese moved to adopt Ordinance No. 2177 for the 2002 - 2003 Tax Levy in the
amount of $2,318,925. Seconded by Trustee Cherry. Vote by roll call. O'Connell, yes; Thomson,
yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, absent. 5 yes, 0 no, 1 absent. Motion
Carried.
#4 VACATION OF PORTION OF FRITZ ROAD
Trustee Calabrese moved to remove from the table. Seconded by Trustee Thomson. Vote by roll
call. O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swa Iwe II , absent. 5
yes, 0 no, 1 absent. Motion Carried.
Administrator Burghard stated the he and staff met with the developer of Hidden River last week to
reach a compromise. The Village will vacate the west 20 feet of the roadway commonly referred to
as Fritz Road and the Hidden River Final Plat will then include a roadway dedication back to the
Village for those future roadways at Lewood extended south of Fraser and for the future southern
interconnection with the plan for the Streams to the east. Where required, the Hidden River
developer will grade and add/move stone to east twenty (20) feet of Fritz Road to assure the
temporary access for Mr. Fritz. At some time in the future when the Streams files its final plat and
moves ahead, we will then look at the vacation of the east 20 feet, or if Mr. Fritz's property is sold
and moves ahead in the development schedule of the Streams, we would vacate it at that portion.
Mr. Burghard stated he had a conversation with Mr. Fritz and personally went over the plats,
showed him where his property is, showed him what the Comprehensive Plan contained, and
showed him what the Streams subdivision looked like as well as the Hidden River subdivision. Mr.
Fritz indicated he understood it, however he did not specifically say he agreed or disagreed with it.
Trustee O'Connell questioned if 20 feet was adequate for emergency access. Mr. Burghard
responded that it was. Trustee Collins expressed his reservation about deferring this to another
Board. Administrator Burghard stated the staff looked for a way to balance Mr. Fritz's need today
versus the Village long-term need, it makes a future Board face the issue again.
The Village will be responsible for maintaining the east 20 foot portion of that road.
Trustee Calabrese moved to direct the Village Attorney to draft an Ordinance vacating a certain
portion of Fritz Road. Seconded by Trustee Collins. Vote by roll call. O'Connell, yes; Thomson,
yes; Cherry, no; Calabrese, yes; Collins, yes; Swa Iwe II , absent. 4 yes, 1 no, 1 absent. Motion
Carried.
#5 KINGS CROSSING
Trustee Calabrese moved to open a Public Hearing for consideration of an Annexation Agreement
for a proposed 117 single family residential unit development on approximately 57 acres located at
the southwest corner of 248th Street and 12ih Street, continue the Public Hearing to December 16,
2002, and close the Public Hearing. Seconded by Trustee Collins. Vote by roll call. O'Connell,
yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, absent. 5 yes, 0 no, 1
absent. Motion Carried.
#6 THE STREAMS
Mr. Garrigan, Planner, stated this property has currently been annexed, conforms with all the
Village's R 1 zoning requirements with respect to lot size and lot widths, and is approximately %
mile west of Route 59 and staff believes it is an appropriate request for rezoning.
Administrator Burghard pointed out that staff had requested a letter stating that they are working
with Com Ed to cross their 40 foot easement connecting the two units and asked the developer if
that letter has been provided and if the contact person was named in the letter. Mr. Patrick
Braken, attorney for the developer, responded that they do have a letter and it does provide the
contact person at Com Ed and that the Board should feel confident that the developer will work has
hard as possible to find a solution with Com Ed. The developer is aware that Com Ed typically
assesses a fee and requires liability coverage to put a road through their easement and is willing to
comply.
Administrator Burghard asked if the developer understood the Village's intention with Fritz Road.
Mr. Patrick Braken responded they do not disagree with the compromise but asked if the vacation
of that portion that is going to be left over can be self-vacating upon the recordation of the final plat
for that area. Administrator Burghard questioned the legality of that but stated the Village Attorney
would look into it.
Trustee Cherry asked why the developer was giving up the commercial property. Mr. Braken
responded that because the property is located so far off Route 59, it does not make it a viable
use. It is also completely surrounded by residential areas, so it would create an adverse impact on
the existing residences.
Mr. Braken requested if the Board approved the rezoning that the Ordinance be presented
concurrent to the Final Plat because they are the contract purchasers for the property so if the
Ordinance was adopted in advance, then they would have effectively rezoned our contract seller's
property before getting the Final Plat approval.
Admistrator Burghard stated the Preliminary Plat approval should have the vacation anticipated,
stating he did not want the developer asking for a Final Plat without the vacation because the
Board approved the Preliminary Plat without the vacation.
Trustee Calabrese moved to direct the Village Attorney to draft an ordinance rezoning 17.97 acres
from B-2 (General Business District) to R-1 (Low Density Single-Family Residence District) located
on the south side of Fraser Road west of Route 59. Seconded by Trustee Collins. Vote by roll
call. O'Connell, yes; Thomson, no; Cherry, yes; Calabrese, yes; Collins, yes; Swa Iwe II , absent. 4
yes, 1 no, 1 absent. Motion Carried.
Trustee Calabrese moved to approve the Preliminary Plat for Units 2 and 3 for a proposed 232
single family residential unit development subject to the 5 stipulations listed in the staff report and
the additional stipulation upon completion of the vacation of the west 20 feet of Fritz Road.
Seconded by Trustee Collins. Vote by roll call. O'Connell, no; Thomson, no; Cherry, yes;
Calabrese, yes; Collins, yes; Swa Iwell , absent. 3 yes, 2 no, 1 absent. Motion Carried.
#7 BUFFALO WILD WINGS RESTAURANT
Mr. Michael Garrigan stated the staff had some concerns in regards to parking, staff requests the
elimination of an access site, and with the proposed black metal canopy seam roof. It is not
consistent with the color schemes of the Kohl's Department store or the CVS Pharmacy. Staff
would recommend an earth tone or bronze color.
Administrator Burghard pointed out that Buffalo Wild Wings submitted a letter from the Ryan
Companies stating without the 78 parking stalls, Ryan Companies would be in violation of the
Declaration with the Kohl's Department store. Mr. Bob Voight, architect for the developer,
addressed Trustee O'Connell's questions regarding the right out, stating the Traffic Committee
suggested a right in and they have corrected drawings. Mr. Snow, owner, agreed to change the
color of the metal canopy seam roof to bronze.
Trustee O'Connell wanted to verify that the bar room area is less than 25% to be in compliance
with the Class F Liquor License. Mr. Bob Voight stated that it is compliant.
Trustee Calabrese moved to approve the site plan for a restaurant on Lot 4 of the Plainfield Market
Place Retail Center located at the northwest corner of 119th Street and Route 59 subject to the 5
stipulations listed in the Staff Report and the additional stipulation to change the roof color to
bronze. Seconded by Trustee Thomson. Vote by roll call. O'Connell, yes; Thomson, yes; Cherry,
yes; Calabrese, yes; Collins, yes; Swalwell, absent. 5 yes, 0 no, 1 absent. Motion Carried.
#8 CROSSROADS BUSINESS CENTER
Trustee Calabrese moved to direct the Village Attorney to draft an Ordinance to rezone a 75 foot
wide strip from I (General Industrial District) to B-3 (Community Shopping Center District) at the
Crossroads Business Center located at the southeast corner of 143rd Street and Route 30.
Seconded by Trustee Collins. Vote by roll call. O'Connell, yes; Thomson, yes; Cherry, yes;
Calabrese, yes; Collins, yes; Swa Iwe II , absent. 5 yes, 0 no, 1 absent. Motion Carried.
#9 FARMSTONE RIDGE UNIT 1
Trustee Calabrese moved to open a Public Hearing for the establishment of a Special Service
Area on Farmstone Ridge Unit 1. Seconded by Trustee Collins. Vote by roll call. O'Connell, yes;
Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, absent. 5 yes, 0 no, 1 absent.
Motion Carried.
Trustee Thomson moved to adopt Ordinance No. 2178 authorizing a Special Service Area for
Farmstone Ridge Unit 1. Seconded by Trustee Calabrese. Vote by roll call. O'Connell, yes;
Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, absent. 5 yes, 0 no, 1 absent.
Motion Carried.
#10 IVINS ANNEXATION
Mr. Garrigan explained that the applicant has petitioned to voluntarily annex and connect to Village
water and sewer. Administrator Burghard stated he presumes from the subdivision configuration
that they are going to connect through easements on both the east and the west of a lot to the
south and wants to make it clear where the service line starts and stops and the municipal
obligation for the maintenance of it. Adminstrator Burghard asked if the resident was aware of
their cost and their future maintenance is always for sewer main or water main on the main street.
Mr. Allen Persons stated he would make sure that information is conveyed to them as per
Ordinance the service line that homeowner is responsible for, on the sewer side is from the
Village's sewer main all the way to the property and inside the property, on the water side the
Village's responsibility is from watermain to the shut off box and homeowner's responsibility is from
that on. The shut off valve will be somewhere in the parkway adjacent to or within the Grande
Park subdivision.
Trustee Calabrese moved to adopt Ordinance No. 2179 annexing 26311 W. 131st Street located in
the southern portion of Wheatland Plains Subdivision. Seconded by Trustee Collins. Vote by roll
call. O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, absent. 5
yes, 0 no, 1 absent. Motion Carried.
#11 RIVER POINT SPECIAL SERVICE AREA
Trustee Calabrese moved to open a Public Hearing for the establishment of a Special Service
Area on River Point. Seconded by Trustee Cherry. Vote by roll call. O'Connell, yes; Thomson,
yes; Cherry, yes; Calabrese, yes; Collins, yes; Swa Iwe II , absent. 5 yes, 0 no, 1 absent. Motion
Carried.
Trustee Calabrese moved to adopt Ordinance No. 2180 authorizing a Special Service Area for
River Point located west of River Road and north of Fraser Road. Seconded by Trustee Cherry.
Vote by roll call. O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes;
Swalwell, absent. 5 yes, 0 no, 1 absent. Motion Carried.
ADMINISTRATOR'S REPORT
No Report
MANAGEMENT SERVICES DIRECTOR'S REPORT
No Report
ENGINEER'S REPORT
No Report
COMMUNITY DEVELOPMENT REPORT
Mr. Garrigan stated Hidden River is seeking reapproval of the Final Plat and also requesting a
waiver of the application fees. Adminstrator Burghard stated the Village had been instrumental in
the delay and it is appropriate to waive the fees.
Trustee Calabrese moved to reapprove the Final Plat for Hidden River and waive the fees.
Seconded by Trustee Thomson. Vote by roll call. O'Connell, yes; Thomson, yes; Cherry, yes;
Calabrese, yes; Collins, yes; Swalwell, absent. 5 yes, 0 no, 1 absent. Motion Carried.
Mr. Garrigan explained that the Village's B-3 Zoning District does not incorporate as a permitted
use, a tanning salon. The Village's Zoning Ordinance does not identify tanning salons.
Trustee Calabrese moved to allow tanning salons in the B-3 Community Shopping Center District.
Seconded by Trustee Collins. Vote by roll call. O'Connell, yes; Thomson, yes; Cherry, yes;
Calabrese, yes; Collins, yes; Swalwell, absent. 5 yes, 0 no, 1 absent. Motion Carried.
PUBLIC WORKS REPORT
No Report
POLICE CHIEF'S REPORT
No Report
ATTORNEY'S REPORT
No Report
Mayor Rock reminded everyone of the Joint Board/Oswego Meeting on December 3, 2002, Coffee
with the Mayor on December 4, 2002, the Committee of the Whole Workshop on December 9,
2002, and the next Village Board meeting on December 16, 2002.
Trustee Calabrese moved to adjourn to Executive Session for the discussion of property
acquisition, not to reconvene. Seconded by Trustee O'Connell. Vote by roll call. O'Connell, yes;
Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swa Iwe II , absent. 5 yes, 0 no, 1 absent.
Motion Carried.
The meeting adjourned at 8:14 p.m.
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Michelle Gibas
Recording Secretary
Approved:
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Susan Janik
Village Clerk