HomeMy Public PortalAbout11-18-2002 Village Meeting
PLAINFIELD VILLAGE BOARD OF TRUSTEES
VILLAGE MEETING MINUTES
DATE: NOVEMBER 18, 2002
AT: VILLAGE HALL
BOARD PRESENT: R.ROCK, M.COLLlNS, R.SWALWELL, J.CHERRY, AND S.CALABRESE.
BOARD ABSENT: K.O'CONNELL AND S.THOMSON
OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; J.TESTIN, COMMUNITY
DEVELOPMENT DIRECTOR; A DE BONI, ADMINISTRATIVE ANALYST; C.MINICK, FINANCE
DIRECTOR; D.BENNETT, CHIEF OF POLICE; APERSONS, PUBLIC WORKS DIRECTOR;
S.LARSON, ENGINEER; S.SHEETZ, PLANNER; M.GIBAS, RECORDING SECRETARY; AND
T.L. BURGHARD, ADMINISTRATOR
At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken, Trustee O'Connell was
absent, all other Trustees were present. Clerk Janik led the pledge to the flag. There were
approximately 55 persons in the audience.
PRESIDENTIAL COMMENTS
Mayor Rock wished his wife of 52 years Happy Anniversary.
Chief Bennett stated Officer Steve Shervino provided emergency assistance to a member of the
community and presented Officer Steve Shervino with a Lifesaving Award.
TRUSTEE'S COMMENTS
Trustee Collins stated he was questioned by several residents about the right in/right out at Old
Van Dyke Road. The fire department had two of their largest trucks make a right turn in. The
radius is sufficient to maneuver.
PUBLIC COMMENTS on Items not on the Agenda
No Comments
BUSINESS MEETING
Clerk Janik requested to remove Item 8, Shadow Wood Subdivision, and informed everyone that
Unit 1 from Item #12, Farmstone Ridge Special Service Area will be continued.
Trustee Calabrese moved to approve the Amended Agenda. Seconded by Trustee Cherry. Vote
by roll call. Swalwell, yes; O'Connell, absent; Thomson, absent; Cherry, yes; Calabrese, yes;
Collins, yes. 4 yes, 0 no, 2 absent. Motion Carried.
Trustee Calabrese moved to approve the Consent Agenda to include: Minutes of Board Meeting,
November 4, 2002; Bills Paid Report for November 18, 2002; Bills Payable Report for November
18,2002; Expenditure Report for October 31, 2002; Revenue Report for October 31,2002; Cash
and Investment Report for October 31,2002; Ordinance No. 2169 amending the Special Use
Permit to permit a Planned Unit Development for property located at the southwest corner of 135th
Street and Route 59 (to permit a sign); Ordinance No. 2170 amending the code of ordinances
renaming the Finance Department to the Management Services Department; Approval of Payout
Request Number 6 for the Village Hall Project in the amount of $737,033.49 to V3 Construction;
Spangler Farm, Unit 2 Letter of Credit reduction; Arbor Place, Units 3 and 4, Letter of Credit
reduction. Seconded by Trustee Cherry. Vote by roll call. Swa Iwe II , yes; O'Connell, absent;
Thomson, absent; Cherry, yes; Calabrese, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion
Carried.
#3 LASALLE BANK PROJECT
Mr. Carl Bryant addressed the Board and asked their permission to proceed with the installation of
the bank and retail center's footings and foundations. Mr. Bryant explained to the Mayor and the
Board that the engineering and platting are in the process of being approved and because of the
lateness of the year, the conc:rete for the foundation needs to be poured. Mr. Bryant stated he is
aware that he would be proceéding at this own risk and if there is a problem, he would need to tear
something out.
Trustee Swalwell moved to authorize the construction of the bank building foundation if any
remedial action has to take place it is at the developers sole risk. Seconded by Trustee Collins.
Vote by roll call. Swa Iwe II , yes; O'Connell, absent; Thomson, absent; Cherry, yes; Calabrese, yes;
Collins, yes. 4 yes, 0 no, 2 absent. Motion Carried.
#4 PLAINFIELD BUSINESS CENTER
Mr. Dan Malinowski, Consulting Engineer, could not answer Trustee Calabrese's question
regarding the restaurant tenant. Trustee Calabrese expressed concern over approving a
restaurant without knowing the tenant. Mrs. Sheetz pointed out that the applicant is seeking an
amended site plan for the parking requirements, not the restaurant.
Trustee Swalwell moved to approve the site plan for Lot 6 and an amended site plan for Lots 4 and
5 in the Plainfield Business Center located south of Andrew Road and east of Route 59 subject to
the 4 stipulations listed in the staff report. Seconded by Trustee Cherry. Vote by roll call.
Swalwell, yes; O'Connell, absent; Thomson, absent; Cherry, yes; Calabrese, no; Collins, yes. 3
yes, 1 no, 2 absent. Motion Carried.
#5 407 DIVISION STREET
Mr. Testin stated there were 3 issues in regards to drainage, landscaping, and retail use. There is
a stipulation addressing the retail use regarding the types of retail allowed. Staff has identified
additional landscaping to soften the parking areas. The owner has already installed the drywell
according the engineers instructions. Mr. Robert Graham, attorney for the applicant, was present.
Trustee Cherry moved to adopt Ordinance No. 2171 rezoning 407 Division Street from R1 to BTD
(Business Transition District). Seconded by Trustee Collins. Vote by roll call. Swalwell, yes;
O'Connell, absent; Thomson, absent; Cherry, yes; Calabrese, yes; Collins, yes. 4 yes, 0 no, 2
absent. Motion Carried. .
Trustee Cherry moved to adopt Ordinance No. 2172 for a special use permit for retail sales.
Seconded by Trustee Collins. Vote by roll call. Swa Iwe II , yes; O'Connell, absent; Thomson,
absent; Cherry, yes; Calabrese, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion Carried.
#6 VACATION OF PORTION OF FRITZ ROAD
Trustee Calabrese moved to open a Public Hearing to consider the vacation of a portion of Fritz
Road located south of Fraser Road. Seconded by Trustee Swalwell. Vote by roll call. Swa Iwe II ,
yes; O'Connell, absent; Thomson, absent; Cherry, yes; Calabrese, yes; Collins, yes. 4 yes, 0 no, 2
absent. Motion Carried.
Trustee Calabrese suggested since there are still open issues, the item should be tabled. Trustee
Cherry stated he did not feel the Village should vacate Fritz Road.
Trustee Calabrese moved to table this until this can be work out with Staff, the developers, and
everyone else involved. Seconded by Trustee.Cherry. Vote by roll call. Swalwell, no; O'Connell,
absent; Thomson, absent; Cherry, yes; Calabrese, yes; Collins, no; Mayor Rock, yes. 3 yes, 2 no,
2 absent. Motion Carried.
#7 CHOBAR TOWING
Mr. Testin stated staff has been working with the applicant on the outdoor storage, cleaning up the
site, as well as fencing issues. Mr. Chobar stated the EJ&E will not let him fence by the tracks.
Trustee Calabrese moved to direct the Village Attorney to draft an Ordinance for fencing along the
eastern edge of the outdoor storage for property commonly known as 1631 N. Van Dyke Road
subject to the stipulation listed in the staff report. Seconded by Trustee Swalwell. Vote by roll call.
Swalwell, yes; O'Connell, absEmt; Thomson, absent; Cherry, yes; Calabrese, yes; Collins, yes. 4
yes, 0 no, 2 absent. Motion Carried.
#8 SHADOW WOOD SUBDIVISION
Removed
#9 KINGS CROSSING
Trustee Swalwell moved to open a Public Hearing for consideration of an Annexation Agreement
for a proposed 117 single family residential unit development on approximately 57 acres located at
the southwest corner of 248th Street and 12th Street and continue the Public Hearing to December
2, 2002. Seconded by Trustee Calabrese. Vote by roll call. Swalwell, yes; O'Connell, absent;
Thomson, absent; Cherry, yes; Calabrese, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion
Carried.
#10 LIBERTY GROVE, UNITS 3, 4, 5, 6, AND 7B
Mr. Testin stated this is consistent with the Annexation Agreement and the Preliminary Plat that
was attached.
Trustee Calabrese moved to approve the Final Plats for Units 3, 4, 5, 6, and 7 for 389 single
family units north of Route 126 and west of Route 30. Seconded by Trustee Swalwell. Vote by roll
call. Swalwell, yes; O'Connell, absent; Thomson, absent; Cherry, yes; Calabrese, yes; Collins,
yes. 4 yes, 0 no, 2 absent. Motion Carried.
#11 SETTLERS' PARK TRAIL EXTENSION
Mr. Burghard stated this is for design only.
Trustee Calabrese moved to authorize the Village President to sign an agreement with Hitchcock
Design for Phase 2 of Settlers' Park. Seconded by Trustee Swalwell. Vote by roll call. Swalwell,
yes; O'Connell, absent; Thomson, absent; Cherry, yes; Calabrese, yes; Collins, yes. 4 yes, 0 no, 2
absent. Motion Carried.
#12 FARMSTONE RIDGE UNITS 1 AND 2 SPECIAL SERVICE AREA
Trustee Calabrese moved to open a Public Hearing for the establishment of a Special Service
Area on Farmstone Ridge Unit 1 and continue to December 2,2002. Seconded by Trustee
Swalwell. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson, absent; Cherry, yes;
Calabrese, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion Carried.
Trustee Calabrese moved to open a Public Hearing for the establishment of a Special Service
Area on Farmstone Ridge Unit 2. Seconded by Trustee Swalwell. Vote by roll call. Swalwell, yes;
O'Connell, absent; Thomson, absent; Cherry, yes; Calabrese, yes; Collins, yes. 4 yes, 0 no, 2
absent. Motion Carried.
Trustee Swalwell moved to adopt Ordinance No. 2173 authorizing a Special Service Area for
Farmstone Ridge Units 2. Seconded by Trustee Calabrese. Vote by roll call. Swalwell, yes;
O'Connell, absent; Thomson, absent; Cherry, yes; Calabrese, yes; Collins, yes. 4 yes, 0 no, 2
absent. Motion Carried.
#13 HIDDEN RIVER SPECIAL SERVICE AREA
Trustee Cherry moved to open a Public Hearing for the establishment of a Special Service Area on
Hidden River Subdivision. Seconded by Trustee Calabrese. Vote by roll call. Swalwell, yes;
O'Connell, absent; Thomson, absent; Cherry, yes; Calabrese, yes; Collins, yes. 4 yes, 0 no, 2
absent. Motion Carried.
Trustee Cherry moved to adopt Ordinance No. 2174 authorizing a Special Service Area for Hidden
River. Seconded by Trustee Swalwell. Vote by roll call. Swalwell, yes; O'Connell, absent;
Thomson, absent; Cherry, yes; Calabrese, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion
Carried.
#14 BUFFALO WILD WINGS GRILL & BAR
Mr. Scott Snow explained some of the issues with opening.
Trustee Collins moved to direct the Village Attorney to draw up an Ordinance amending the Liquor
Code to increase the Class F Liquor Licenses to 12 for the northwest corner of Route 59 and 119th
Street, commonly known as Plainfield Market Place, Lot 4. Seconded by Trustee Swalwell. Vote
by roll call. Swalwell, yes; O'Connell, absent; Thomson, absent; Cherry, yes; Calabrese, yes;
Collins, yes. 4 yes, 0 no, 2 absent. Motion Carried.
ADMINISTRATOR'S REPORT
Mrs. Amy De Boni, Administrative Analyst, asked the Board for direction on how to proceed with
the furnishing. Trustee Collins commented that the seven desks and the Trustee's table that are
dedicated to the basement could be utilized instead.
Mr. James Racich commented that the Board has the unenviable task of separating wants and
desires from real needs and stated that when considering a public expenditure of controversy ask
yourself if you would buy this item for yourself if you were using your own money.
Mrs. Diane Rousonelous stated she felt the Village should have nice furniture. If you want people
to work efficiently, you have to have the proper equipment.
Mr. Burghard stated based upon Trustee Collin's suggestion, the budget would be trimmed by
approximately $25,000. Perhaps, there should be a motion to approve the furniture subtracting
$25,000 from the contract amounts.
Trustee Cherry moved to approve a contract to Henricksen and Allsteel for the amount not to
exceed of $228,410.79 for furnishings for the new Village Hall. Seconded by Trustee Collins. Vote
by roll call. Swalwell, no; O'Connell, absent; Thomson, absent; Cherry, yes; Calabrese, yes;
Collins, yes. 3 yes, 1 no, 2 absent. Motion Carried.
Mrs. De Boni stated that the Sound Incorporated gave the lowest proposal. Administrator
Burghard pointed out that the $59,327.00 includes the Cable TV System. Trustee Collins and
Trustee Calabrese stated the Community Room should have a sound system.
Trustee Collins moved to approve the audiovisual system and direct payment to Sound
Incorporated in the amount of $59,327.00 and to include the Community Room option for
$3,637.00. Seconded by Trustee Cherry. Vote by roll call. Swalwell, no; O'Connell, absent;
Thomson, absent; Cherry, yes; Calabrese, yes; Collins, yes. 3 yes, 1 no, 2 absent. Motion
Carried.
Trustee Collins moved to authorize execution and acceptance of the contract with Bradford
Systems Corporation for the dismantle, transport, purchase of additional carriage and fixed
shelving, and reinstallation of the mobile file system and fixed shelving for the two (2) file rooms for
the amount not to exceed $18095.00. Seconded by Trustee Swalwell. Vote by roll call. Swalwell,
yes; O'Connell, absent; Thomson, absent; Cherry, yes; Calabrese, yes; Collins, yes. 4 yes, 0 no, 2
absent. Motion Carried.
Administrator Burghard stated he has a gentlemen's agreement with both the concrete company
and the gravel company to provide materials for the reconstruction of the road.
Trustee Swalwell moved to authorize the Village President to execute the Agreement for
Professional Services for the Phase II final design for Essington Road, Illinois Route 126 to 135th
Street, and 135th Street with Hutchinson Engineering for the amount not to exceed $50,000.00
Seconded by Trustee Cherry. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson,
absent; Cherry, yes; Calabrese, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion Carried.
Administrator Burghard stated there were some calls from Wallin' Woods residents regarding the
lights at Settler's Park. There is an electrical problem and it will be repaired.
FINANCE DIRECTOR'S REPORT
No Report
ENGINEER'S REPORT
No Report..
COMMUNITY DEVELOPMENT REPORT
Mayor Rock questioned the developer fees.
Trustee Collins moved to reapprove the Final Plat for Grande Park - Neighborhoods 1 and 2.
Seconded by Trustee Cherry. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson,
absent; Cherry, yes; Calabrese, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion Carried.
Trustee Swalwell moved to reapprove the Final Plat for Prairie Ponds. Seconded by Trustee
Cherry. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson, absent; Cherry, yes;
Calabrese, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion Carried.
PUBLIC WORKS REPORT
No Report
POLICE CHIEF'S REPORT
Trustee Collins asked if there was a rash of burglaries. Chief Bennett stated there have been
some construction site thefts, but as burglaries are down. The paper reported some burglaries
occurring in Plainfield that were actually in Joliet.
ATTORNEY'S REPORT
No Report
Trustee Cherry moved to adjourn to Executive Session for the purpose of land acquisition and to
discuss personnel, not to reconvene. Seconded by Trustee Calabrese. Vote by roll call.
Swalwell, yes; O'Connell, absent; Thomson, absent; Cherry, yes; Calabrese, yes; Collins, yes. 4
yes, 0 no, 2 absent. Motion Carried.
The meeting adjourned at 8:45 p.m.
~~
Michelle Gibas
Recording Secretary
Approved:
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