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HomeMy Public PortalAbout11-18-2002 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: NOVEMBER 18, 2002 AT: VILLAGE HALL BOARD PRESENT: R.ROCK, M.COLLlNS, R.SWALWELL, J.CHERRY, AND S.CALABRESE. BOARD ABSENT: K.O'CONNELL AND S.THOMSON OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; A DE BONI, ADMINISTRATIVE ANALYST; C.MINICK, FINANCE DIRECTOR; D.BENNETT, CHIEF OF POLICE; APERSONS, PUBLIC WORKS DIRECTOR; S.LARSON, ENGINEER; S.SHEETZ, PLANNER; M.GIBAS, RECORDING SECRETARY; AND T.L. BURGHARD, ADMINISTRATOR At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken, Trustee O'Connell was absent, all other Trustees were present. Clerk Janik led the pledge to the flag. There were approximately 55 persons in the audience. PRESIDENTIAL COMMENTS Mayor Rock wished his wife of 52 years Happy Anniversary. Chief Bennett stated Officer Steve Shervino provided emergency assistance to a member of the community and presented Officer Steve Shervino with a Lifesaving Award. TRUSTEE'S COMMENTS Trustee Collins stated he was questioned by several residents about the right in/right out at Old Van Dyke Road. The fire department had two of their largest trucks make a right turn in. The radius is sufficient to maneuver. PUBLIC COMMENTS on Items not on the Agenda No Comments BUSINESS MEETING Clerk Janik requested to remove Item 8, Shadow Wood Subdivision, and informed everyone that Unit 1 from Item #12, Farmstone Ridge Special Service Area will be continued. Trustee Calabrese moved to approve the Amended Agenda. Seconded by Trustee Cherry. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson, absent; Cherry, yes; Calabrese, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion Carried. Trustee Calabrese moved to approve the Consent Agenda to include: Minutes of Board Meeting, November 4, 2002; Bills Paid Report for November 18, 2002; Bills Payable Report for November 18,2002; Expenditure Report for October 31, 2002; Revenue Report for October 31,2002; Cash and Investment Report for October 31,2002; Ordinance No. 2169 amending the Special Use Permit to permit a Planned Unit Development for property located at the southwest corner of 135th Street and Route 59 (to permit a sign); Ordinance No. 2170 amending the code of ordinances renaming the Finance Department to the Management Services Department; Approval of Payout Request Number 6 for the Village Hall Project in the amount of $737,033.49 to V3 Construction; Spangler Farm, Unit 2 Letter of Credit reduction; Arbor Place, Units 3 and 4, Letter of Credit reduction. Seconded by Trustee Cherry. Vote by roll call. Swa Iwe II , yes; O'Connell, absent; Thomson, absent; Cherry, yes; Calabrese, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion Carried. #3 LASALLE BANK PROJECT Mr. Carl Bryant addressed the Board and asked their permission to proceed with the installation of the bank and retail center's footings and foundations. Mr. Bryant explained to the Mayor and the Board that the engineering and platting are in the process of being approved and because of the lateness of the year, the conc:rete for the foundation needs to be poured. Mr. Bryant stated he is aware that he would be proceéding at this own risk and if there is a problem, he would need to tear something out. Trustee Swalwell moved to authorize the construction of the bank building foundation if any remedial action has to take place it is at the developers sole risk. Seconded by Trustee Collins. Vote by roll call. Swa Iwe II , yes; O'Connell, absent; Thomson, absent; Cherry, yes; Calabrese, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion Carried. #4 PLAINFIELD BUSINESS CENTER Mr. Dan Malinowski, Consulting Engineer, could not answer Trustee Calabrese's question regarding the restaurant tenant. Trustee Calabrese expressed concern over approving a restaurant without knowing the tenant. Mrs. Sheetz pointed out that the applicant is seeking an amended site plan for the parking requirements, not the restaurant. Trustee Swalwell moved to approve the site plan for Lot 6 and an amended site plan for Lots 4 and 5 in the Plainfield Business Center located south of Andrew Road and east of Route 59 subject to the 4 stipulations listed in the staff report. Seconded by Trustee Cherry. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson, absent; Cherry, yes; Calabrese, no; Collins, yes. 3 yes, 1 no, 2 absent. Motion Carried. #5 407 DIVISION STREET Mr. Testin stated there were 3 issues in regards to drainage, landscaping, and retail use. There is a stipulation addressing the retail use regarding the types of retail allowed. Staff has identified additional landscaping to soften the parking areas. The owner has already installed the drywell according the engineers instructions. Mr. Robert Graham, attorney for the applicant, was present. Trustee Cherry moved to adopt Ordinance No. 2171 rezoning 407 Division Street from R1 to BTD (Business Transition District). Seconded by Trustee Collins. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson, absent; Cherry, yes; Calabrese, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion Carried. . Trustee Cherry moved to adopt Ordinance No. 2172 for a special use permit for retail sales. Seconded by Trustee Collins. Vote by roll call. Swa Iwe II , yes; O'Connell, absent; Thomson, absent; Cherry, yes; Calabrese, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion Carried. #6 VACATION OF PORTION OF FRITZ ROAD Trustee Calabrese moved to open a Public Hearing to consider the vacation of a portion of Fritz Road located south of Fraser Road. Seconded by Trustee Swalwell. Vote by roll call. Swa Iwe II , yes; O'Connell, absent; Thomson, absent; Cherry, yes; Calabrese, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion Carried. Trustee Calabrese suggested since there are still open issues, the item should be tabled. Trustee Cherry stated he did not feel the Village should vacate Fritz Road. Trustee Calabrese moved to table this until this can be work out with Staff, the developers, and everyone else involved. Seconded by Trustee.Cherry. Vote by roll call. Swalwell, no; O'Connell, absent; Thomson, absent; Cherry, yes; Calabrese, yes; Collins, no; Mayor Rock, yes. 3 yes, 2 no, 2 absent. Motion Carried. #7 CHOBAR TOWING Mr. Testin stated staff has been working with the applicant on the outdoor storage, cleaning up the site, as well as fencing issues. Mr. Chobar stated the EJ&E will not let him fence by the tracks. Trustee Calabrese moved to direct the Village Attorney to draft an Ordinance for fencing along the eastern edge of the outdoor storage for property commonly known as 1631 N. Van Dyke Road subject to the stipulation listed in the staff report. Seconded by Trustee Swalwell. Vote by roll call. Swalwell, yes; O'Connell, absEmt; Thomson, absent; Cherry, yes; Calabrese, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion Carried. #8 SHADOW WOOD SUBDIVISION Removed #9 KINGS CROSSING Trustee Swalwell moved to open a Public Hearing for consideration of an Annexation Agreement for a proposed 117 single family residential unit development on approximately 57 acres located at the southwest corner of 248th Street and 12th Street and continue the Public Hearing to December 2, 2002. Seconded by Trustee Calabrese. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson, absent; Cherry, yes; Calabrese, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion Carried. #10 LIBERTY GROVE, UNITS 3, 4, 5, 6, AND 7B Mr. Testin stated this is consistent with the Annexation Agreement and the Preliminary Plat that was attached. Trustee Calabrese moved to approve the Final Plats for Units 3, 4, 5, 6, and 7 for 389 single family units north of Route 126 and west of Route 30. Seconded by Trustee Swalwell. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson, absent; Cherry, yes; Calabrese, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion Carried. #11 SETTLERS' PARK TRAIL EXTENSION Mr. Burghard stated this is for design only. Trustee Calabrese moved to authorize the Village President to sign an agreement with Hitchcock Design for Phase 2 of Settlers' Park. Seconded by Trustee Swalwell. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson, absent; Cherry, yes; Calabrese, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion Carried. #12 FARMSTONE RIDGE UNITS 1 AND 2 SPECIAL SERVICE AREA Trustee Calabrese moved to open a Public Hearing for the establishment of a Special Service Area on Farmstone Ridge Unit 1 and continue to December 2,2002. Seconded by Trustee Swalwell. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson, absent; Cherry, yes; Calabrese, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion Carried. Trustee Calabrese moved to open a Public Hearing for the establishment of a Special Service Area on Farmstone Ridge Unit 2. Seconded by Trustee Swalwell. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson, absent; Cherry, yes; Calabrese, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion Carried. Trustee Swalwell moved to adopt Ordinance No. 2173 authorizing a Special Service Area for Farmstone Ridge Units 2. Seconded by Trustee Calabrese. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson, absent; Cherry, yes; Calabrese, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion Carried. #13 HIDDEN RIVER SPECIAL SERVICE AREA Trustee Cherry moved to open a Public Hearing for the establishment of a Special Service Area on Hidden River Subdivision. Seconded by Trustee Calabrese. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson, absent; Cherry, yes; Calabrese, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion Carried. Trustee Cherry moved to adopt Ordinance No. 2174 authorizing a Special Service Area for Hidden River. Seconded by Trustee Swalwell. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson, absent; Cherry, yes; Calabrese, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion Carried. #14 BUFFALO WILD WINGS GRILL & BAR Mr. Scott Snow explained some of the issues with opening. Trustee Collins moved to direct the Village Attorney to draw up an Ordinance amending the Liquor Code to increase the Class F Liquor Licenses to 12 for the northwest corner of Route 59 and 119th Street, commonly known as Plainfield Market Place, Lot 4. Seconded by Trustee Swalwell. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson, absent; Cherry, yes; Calabrese, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion Carried. ADMINISTRATOR'S REPORT Mrs. Amy De Boni, Administrative Analyst, asked the Board for direction on how to proceed with the furnishing. Trustee Collins commented that the seven desks and the Trustee's table that are dedicated to the basement could be utilized instead. Mr. James Racich commented that the Board has the unenviable task of separating wants and desires from real needs and stated that when considering a public expenditure of controversy ask yourself if you would buy this item for yourself if you were using your own money. Mrs. Diane Rousonelous stated she felt the Village should have nice furniture. If you want people to work efficiently, you have to have the proper equipment. Mr. Burghard stated based upon Trustee Collin's suggestion, the budget would be trimmed by approximately $25,000. Perhaps, there should be a motion to approve the furniture subtracting $25,000 from the contract amounts. Trustee Cherry moved to approve a contract to Henricksen and Allsteel for the amount not to exceed of $228,410.79 for furnishings for the new Village Hall. Seconded by Trustee Collins. Vote by roll call. Swalwell, no; O'Connell, absent; Thomson, absent; Cherry, yes; Calabrese, yes; Collins, yes. 3 yes, 1 no, 2 absent. Motion Carried. Mrs. De Boni stated that the Sound Incorporated gave the lowest proposal. Administrator Burghard pointed out that the $59,327.00 includes the Cable TV System. Trustee Collins and Trustee Calabrese stated the Community Room should have a sound system. Trustee Collins moved to approve the audiovisual system and direct payment to Sound Incorporated in the amount of $59,327.00 and to include the Community Room option for $3,637.00. Seconded by Trustee Cherry. Vote by roll call. Swalwell, no; O'Connell, absent; Thomson, absent; Cherry, yes; Calabrese, yes; Collins, yes. 3 yes, 1 no, 2 absent. Motion Carried. Trustee Collins moved to authorize execution and acceptance of the contract with Bradford Systems Corporation for the dismantle, transport, purchase of additional carriage and fixed shelving, and reinstallation of the mobile file system and fixed shelving for the two (2) file rooms for the amount not to exceed $18095.00. Seconded by Trustee Swalwell. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson, absent; Cherry, yes; Calabrese, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion Carried. Administrator Burghard stated he has a gentlemen's agreement with both the concrete company and the gravel company to provide materials for the reconstruction of the road. Trustee Swalwell moved to authorize the Village President to execute the Agreement for Professional Services for the Phase II final design for Essington Road, Illinois Route 126 to 135th Street, and 135th Street with Hutchinson Engineering for the amount not to exceed $50,000.00 Seconded by Trustee Cherry. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson, absent; Cherry, yes; Calabrese, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion Carried. Administrator Burghard stated there were some calls from Wallin' Woods residents regarding the lights at Settler's Park. There is an electrical problem and it will be repaired. FINANCE DIRECTOR'S REPORT No Report ENGINEER'S REPORT No Report.. COMMUNITY DEVELOPMENT REPORT Mayor Rock questioned the developer fees. Trustee Collins moved to reapprove the Final Plat for Grande Park - Neighborhoods 1 and 2. Seconded by Trustee Cherry. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson, absent; Cherry, yes; Calabrese, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion Carried. Trustee Swalwell moved to reapprove the Final Plat for Prairie Ponds. Seconded by Trustee Cherry. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson, absent; Cherry, yes; Calabrese, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion Carried. PUBLIC WORKS REPORT No Report POLICE CHIEF'S REPORT Trustee Collins asked if there was a rash of burglaries. Chief Bennett stated there have been some construction site thefts, but as burglaries are down. The paper reported some burglaries occurring in Plainfield that were actually in Joliet. ATTORNEY'S REPORT No Report Trustee Cherry moved to adjourn to Executive Session for the purpose of land acquisition and to discuss personnel, not to reconvene. Seconded by Trustee Calabrese. Vote by roll call. Swalwell, yes; O'Connell, absent; Thomson, absent; Cherry, yes; Calabrese, yes; Collins, yes. 4 yes, 0 no, 2 absent. Motion Carried. The meeting adjourned at 8:45 p.m. ~~ Michelle Gibas Recording Secretary Approved: /"