HomeMy Public PortalAbout11-04-2002 Village Meeting
PLAiNFIELD VILLAGE BOARD OF TRUSTEES
VILLAGE MEETING MINUTES
DATE: NOVEMBER 4, 2002:
AT: VILLAGE HALL
BOARD PRESENT: RROCK, K.O'CONNELL, S.THOMSON, M.COLLlNS, RSWALWELL
BOARD ABSENT: J. CHERRY AND S.CALABRESE
OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY, J.TESTIN, COMMUNITY
DEVELOPMENT DIRECTOR; ADE BONI, ADMINISTRATIVE ANALYST; C.MINICK, FINANCE
DIRECTOR; D.BENNETT, CHIEF OF POLICE; APERSONS, PUBLIC WORKS DIRECTOR;
S.LARSON, ENGINEER; M.GIBAS, RECORDING SECRETARY, AND T.L. BURGHARD,
ADMINISTRATOR
At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken, Trustee Cherry and
Trustee Calabrese were absent, all other Trustees were present. Clerk Janik led the pledge to the
flag. There were approximately 25 persons in the audience.
PRESIDENTIAL COMMENTS
Mayor Rock reminded everyone to vote on Tuesday, November 5, 2002. Mayor Rock presented
Clerk Janik with a floral arrangement and everyone sang Happy ,Birthday to Sue.
TRUSTEE'S COMMENTS
No Comments
PUBLIC COMMENTS on Items not on the Agenda
No Comments
BUSINESS MEETING
Trustee Thomson moved to approve the Agenda. Seconded by Trustee O'Connell. Vote by roll
call. Collins, yes; Swa Iwe II , yes; O'Connell, yes; Thomson, yes; Cherry, absent; Calabrese,
absent. 4 yes, 0 no, 2 absent. Motion Carried.
Trustee Thomson moved to approve the Consent Agenda to include: Minutes of Board Meeting,
October 21, 2002; Bills Paid Report for November 4, 2002; Bills Payable Report for November 4,
2002; Ordinance No. 2163 amending the Liquor Code and increasing the Class F Liquor Licenses
to eleven (11) for Front Street Cantina. Seconded by Trustee O'Connell. Vote by roll call.
Collins, yes; Swa Iwe II , yes; O'Connell, yes; Thomson, yes; Cherry, absent; Calabrese, absent. 4
yes, 0 no, 2 absent. Motion Carried.
#3 THREE RIVERS CHURCH
Mr. Jim Testin stated the church has identified using the soccer fields 6 times a year for church
activities. Parking would be off street in regards to those elements. The road improvements will
kick in when the soccer fields become public. The church is seeking a variation to allow a sign to
be out annually for Easter. After some general discussion, it was the direction of the board to
amend the language to allow the sign for the first five years after the execution of the Annexation
Agreement and then apply annually for a special use permit for the sign.
Plainfield Village Board of Trustees
Meeting Minutes
November 4, 2002
Page 2
Trustee Swalwell moved to adopt Ordinance No. 2164 authorizing an Annexation Agreement
between t~e Village and Three Rivers Evangelical Free Church on approximately 36 acres located
on the southeast corner of Rolf Road and Route 59 with the modification of Exhibit C, Item 2
amending the language to allow the sign at Easter for the first five years after the execution of the
Annexation Agreement and then apply annually for a special use permit. Seconded by Trustee
Collins. Vote by roll call. Collins, yes; Swa Iwe II , yes; O'Connell, yes; Thomson, yes; Cherry,
absent; Calabrese, absent; Mayor Rock, yes. 5 yes, 0 no, 2 absent. Motion Carried.
Trustee Thomson moved to adopt Ordinance No. 2165 annexing the property owned by Three
Rivers Evangelical Free Church. Seconded by Trustee O'Connell. Vote by roll call. Collins, yes;
Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, absent; Calabrese, absent; Mayor Rock,
yes. 5 yes, 0 no, 2 absent. Motion Carried.
#4 DUNMORE ESTATES
Mr. Testin stated the applicant included the language to improve the Heggs Road gap.
Trustee Swalwell moved to adopt Ordinance No. 2166 authorizing an Annexation Agreement
between the Village, Macom Corporation, and Richard and Joan Dombrowski for a proposed 134
single family residential development on approximately 75.45 acres located on the northeast
corner of Heggs Road and 135th Street. Seconded by Trustee Collins. Vote by roll call. Collins,
yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, absent; Calabrese, absent; Mayor
Rock, yes. 5 yes, 0 no, 2 absent. Motion Carried.
Trustee Swalwell moved to adopt Ordinance No. 2167 annexing the property owned by Macom
and Richard and Joan Dombrowski. Seconded by Trustee Collins. Vote by roll call. Collins, yes;
Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, absent; Calabrese, absent; Mayor Rock,
yes. 5 yes, 0 no, 2 absent. Motion Carried.
#5 407 DIVISION STREET
Mr. Testin stated the applicant has requested rezoning to BTD as well as a special use permit for
retail sales. A special use permit runs with the property not the owner, if the permitted use is
discontinued for more than six months, the special use permit is cancelled. This particular
stipulation is identified to limit the retail use to draperies, window treatments, accessories, and
floral design sales. The property is located at the southeast corner of Division and Ottawa. There
is one clarification, the light must be downlighted. The retail sales are identified as accessory to
the BTD use.
Mrs. Cherie Bates stated she lives caddycorner behind the property and is concerned regarding
the retail use as well as the flooding that may occur from the parking lot. Mr. Murawski stated the
water from the parking lot is going to drain into the grassy area. There was some discussion
regarding the drainage issue. Mr. Murawski agreed to put in a drywell catch basin to help with the
drainage. The staff will have some analysis as to where the basin should go at the next meeting. .
Addressing the retail issue, Mr. Graham, attorney for the applicant, stated 80% of the retail sales
will be made off site. The retail at the property will be low impact. The owner meets with the
customer at the customer's home. Mrs. Murawski stated the hours will be 9:00 a.m. to 4:00 or 5:00
p.m. with possibly a late night on Tuesday and from 9:00 a.m. to 3:00 p.m. on the weekends.
Plainfield Village Board of Trustees
Meeting Minutes
November 4, 2002
Page 3
Trustee Collins moved to direct the Village Attorney to draft an Ordinance rezoning 407 Division
Street from R-1 to BTD (Business Transition District) subject to the 3 stipulations listed in the staff
report. Seconded by Trustee Thomson. Vote by roll call. Collins, yes; Swa Iwe II , yes; O'Connell,
yes; Thomson, yes; Cherry, absent; Calabrese, absent. 4 yes, 0 no, 2 absent. Motion Carried.
Trustee Collins moved to direct the Village Attorney to draft an ordinance for a special use permit
for retail sales subject to the stipulation and recommendation listed in the staff report. Seconded
by Trustee Thomson. Vote by roll call. Collins, yes; Swa Iwe II , yes; O'Connell, no; Thomson, yes;
Cherry, absent; Calabrese, absent. 3 yes, 1 no, 2 absent. Motion Carried.
#6 FARMSTONE RIDGE UNIT 2 FINAL PLAT
Mr. Burghard stated this is consistent with the Annexation Agreement and Preliminary Plat.
Trustee O'Connell moved to approve the final plat for the Farmstone Ridge providing 66 single
family lots located at the southeast corner of Plainfield/Naperville Road and 12ih Street subject to
the 4 stipulations listed in the staff report. Seconded by Trustee Swalwell, Vote by roll call.
Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, absent; Calabrese, absent. 4
yes, 0 no, 2 absent. Motion Carried.
#7 CENTURY TRACE UNIT 4D FINAL PLAT
Mr. Jim Testin stated this is consistent with the Preliminary Plat and the Annexation Agreement
and is located in the far northwestern component of Century Trace.
Trustee Collins moved to approve the final plat for Century Trace Unit 4D providing 134 single,
family lots located west of 248th Street and north of 119th Street subject to the 3 stipulations listed
in the staff report. Seconded by Trustee Swalwell. Vote by roll call. Collins,. yes; Swalwell, yes;'
O'Connell, yes; Thomson, no; Cherry, absent; Calabrese, absent. 3 yes, 1 no, 2 absent. Motion
Carried.
#8 GRAND PARK UNITS 3,7, AND THE EAST COMMUNITY PARK
Mr. Testin stated this is consistent with the Annexation Agreement and the Preliminary Plat.
Trustee Collins moved to approve the preliminary plats for Grande Park Unit 3 providing 63 single
family lots, Unit 7 providing 66 single family lots and the east community park located east of
Stewart Road and north of 135th Street subject to the 2 stipulations listed in the staff report.
Seconded by Trustee Swalwell. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes;
Thomson, yes; Cherry, absent; Calabrese, absent. 4 yes, 0 no, 2 absent. Motion Carried.
Trustee Collins moved to approve the final plats for Grande Park Unit 3, Unit 7, and the east
community park subject to the 3 stipulations listed in the staff report. Seconded by Trustee
Swalwell. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry,
absent; Calabrese, absent. 4 yes, 0 no, 2 absent. Motion Carried.
Plainfield Village Board of Trustees
Meeting Minutes
November 4, 2002
Page 4
#9 CROSSROADS AUTO SPA
Mr. Testin stated this is a special use permit to amend the PUD to allow some additional signage.
The applicant is proposing three separate signs facing 135th Street under the total amount of
square footage allowed by the sign ordinance, two signs on the eastern facade proposed larger
than the allowed square footage, and one sign on the south facade less than the allowable square
footage. Staff feels that the sign package will avoid confusion for customers of the business.
Trustee Thomson moved to direct the Village Attorney to draft an ordinance to amend the special
use permit for a Planned Unit Development for additional signage at Crossroads Auto Spa located
at the southwest corner of 135th Street and Route 59. Seconded by Trustee Swalwell. Vote by roll
call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, absent; Calabrese,
absent. 4 yes, 0 no, 2 absent. Motion Carried.
#10 SHENANDOAH SPECIAL SERVICE AREA
Trustee Collins moved to open a Public Hearing for the establishment of a special service area on
Shenandoah Subdivision. Seconded by Trustee Swalwell. Vote by roll call. Collins, yes; Swa Iwell ,
yes; O'Connell, yes; Thomson, yes; Cherry, absent; Calabrese, absent. 4 yes, 0 no, 2 absent.
Motion Carried.
Trustee Swalwell moved to adopt and Ordinance No. 2168 authorizing a special service area for,
Shenandoah Subdivision. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Swalwell,
yes; O'Connell, yes; Thomson, yes; Cherry, absent; Calabrese, absent. 4 yes, 0 no, 2 absent.
Motion Carried.
#11 JURISDICTIONAL TRANSFER OF ROADWAYS
Mr. Tom Leonard, Township Highway Commissioner, stated it is not justifiable to maintain these
roadway sections, since most of it is annexed to the Village now. Allen Persons stated that the
Public Works Department will maintain the streets.
Trustee Swalwell moved to direct the Village Attorney to draft the resolutions required to accept
jurisdictional transfer of roadway sections of Steiner, County Line, Indian Boundary, and Renwick
Road from the Plainfield Township Road District. Seconded by Trustee Collins. Vote by roll call.
Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, absent; Calabrese, absent. 4
yes, 0 no, 2 absent. Motion Carried.
ADMINISTRATOR'S REPORT
Mrs. Amy De Boni reviewed with the Mayor and the Board the contract for the furnishings for the
new Village Hall. Some of the existing furniture will be moved to the new Village Hall. The majority
of the excess furniture will be moved to the Police and Public Works Departments. The contract
pricing is GSA and by law the furniture cannot be sold for a lower price. Trustee Collins felt that
some of the existing furniture could be taken to the new Village Hall instead of being given to other
departments. Trustee O'Connell suggested not furnishing some of the conference rooms; Trustee
Swalwell agreed. Trustee Thomson stated he was against the building from the beginning. Due to
lack of a motion, the item died. Mayor Rock requested the Trustees meet with Mrs. De Boni and
Mr. Minick to discuss the furniture.
Plainfield Village Board of Trustees
Meeting Minutes
November 4, 2002
Page 5
Administrator Burghard reviewed with the Mayor and the Board a design build proposal from V3
Construction for the public toilet facilities at Settlers' Park. It was the direction of the Board to have
the general public bid the project, Trustee Swalwell stated he would work with staff on the project.
Mr. Persons will get quotes on installing a bigger water line to the proposed facility.
Trustee Collins moved to authorize the Mayor to execute a 3-Party Agreement for the construction
of the intersection of Route 30/Route 126 and the entry road into the Bayles' property. Seconded
by Trustee Swalwell. Vote by roll call. Collins, yes; Swa Iwe II , yes; O'Connell, yes; Thomson, yes;
Cherry, absent; Calabrese, absent. 4 yes, 0 no, 2 absent. Motion Carried.
Administrator Burghard explained that because of the growth of the Village, Waste Management is
requesting an additional garbage pick up day (Thursday) using 135th Street as the dividing line.
South of 135th Street would be serviced on Monday and north of 135th Street would be serviced on
Thursday. The week January 6, 2003 is the proposed effective date. The Board expressed no
objection.
FINANCE DIRECTOR'S REPORT
Mr. Chris Minick explained the estimate of the 2002 Tax Levy. The total property tax levy will be
approximately $2,318,925. The approximately 27% increase is a result of continued growth in the
Village. This growth, while increasing the actual amount of dollars received, has decreased the
applicable tax rate to 49.5 cents per $100 of taxable value. This reflects a decrease in the rate of
approximately 3.5%.
Trustee Collins moved to approve the estimated year 2002 tax levy request: An Operating Levy of
$2,200,000 and a Bond and Interest Levy of $118,925 for a total estimated levy request of
$2,318,925. Seconded by Trustee Swalwell. Vote by roll call. Collins, yes; Swalwell, yes;
O'Connell, yes; Thomson, yes; Cherry, absent; Calabrese, absent. 4 yes, 0 no, 2 absent. Motion
Carried. '
Mr. Minick informed the Board that the Novemberwater bills reflect the new rate increase. The
funds from the rate increase are being segregated and set aside to fund compliance with the
radium issue.
ENGINEER'S REPORT
No Report
COMMUNITY DEVELOPMENT REPORT
Trustee Swalwell moved to adopt Resolution 1352 to conduct a Public Hearing for a special
service area for River Point Subdivision. Seconded by Trustee Collins. Vote by roll call. Collins,
yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, absent; Calabrese, absent. 4 yes, 0 no,
2 absent. Motion Carried.
Trustee Swalwell moved to reapprove the final plat for the Walnut Creek at Heritage Meadows.
Seconded by Trustee Collins. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes;
Thomson, yes; Cherry, absent; Calabrese, absent. 4 yes, 0 no, 2 absent. Motion Carried.
Plainfield Village Board of Tmstees
Meeting Minutes
November 4, 2002
Page 6
Mr. Testin gave an update on the Growth Management Proposal. Staff had an opportunity to sit
with the development community to allow them to ask questions and for staff to get input.
PUBLIC WORKS REPORT
Trustee Thomson moved to award the Lockport Street Trunk sewer project to the low bidder, S.A.
Issert Construction, Inc. for the amount not to exceed $433,136.10. Seconded by Trustee
O'Connell. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry,
absent; Calabrese, absent. 4 yes, 0 no, 2 absent. Motion Carried.
Mr. Persons stated that Lockport Street will be open on or before Friday.
POLICE CHIEF'S REPORT
Trustee Thomson moved to authorize the Village President to execute the Illinois Law Enforcement
Alarm System Mutual Aid Agreement. Seconded by Trustee O'Connell. Vote by roll call. Collins,
yes; Swa Iwe II , yes; O'Connell, yes; Thomson, yes; Cherry, absent; Calabrese, absent. 4 yes, 0 no,
2 absent. Motion Carried.
ATTORNEY'S REPORT
No Report
Mayor Rock reminded everyone of Coffee with the Mayor on November 6,2002, the Village Offices
will be closed on Veterans Day, November 11, and the next Board meeting on November 18.
Trustee Thomson moved to adjourn. Seconded by Trustee O'Connell. Voice Vote. All in favor, 0
opposed.
.<'
~)~_ù~~ ~
Michelle Gibas
Recording Secretary
The meeting adjourned at 8:49 p.m.
Approved:
~~~
Susan Janik U
Village Clerk
Plainfield Village Board of Trustees
Meeting Minutes
November 4, 2002
Page 7
PLAINFIELD VILLAGE BOARD OF TRUSTEES
PUBLIC HEARING
DATE: NOVEMBER 4, 2002
AT: VILLAGE HALL
BOARD PRESENT: RROCK, K.O'CONNELL, S.THOMSON, M.COLLlNS, RSWALWELL
BOARD ABSENT: J. CHERRY AND S.CALABRESE
OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY, J.TESTIN, COMMUNITY
DEVELOPMENT DIRECTOR; ADE BONI, ADMINISTRATIVE ANALYST; C.MINICK, FINANCE
DIRECTOR; D.BENNETT, CHIEF OF POLICE; APERSONS, PUBLIC WORKS DIRECTOR;
S.LARSON, ENGINEER; M.GIBAS, RECORDING SECRETARY, AND T.L. BURGHARD,
ADMINISTRATOR
SHENANDOAH SPECIAL SERVICE AREA
Mayor Rock called the meeting to order at 7:55 p.m. Present roll call stands.
Mr. Testin stated this is a requirement of the Annexation Agreement. In tho~e instances where the
Homeowner's Association fails to take care of some of its responsibilities, the Special Service Area
allows for the Village to take care of it.
Mr. Philipchuck, attorney for the applicant, requested the Board adopt the Ordinance tonight,
instead of waiting until the next Board meeting, so that they can get the plats recorded for the
subdivision.
There were no public comments.
Trustee Thomson moved to close the Public Hearing and return to the regular business meeting.
Seconded by Trustee Collins. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes;
Thomson, yes; Cherry, absent; Calabrese, absent. 4 yes, 0 no, 2 absent. Motion Carried.
(~~
The meeting adjourned at 8:02 p.m.
Michelle Gibas
Recording Secretary
Approved:
~~I
Susan Janik U
Village Clerk
VILLAGE OF PLAINFIELD
Grande Park 1.25 Elevated Water Storage Tank
PROJECT ENGINEER: Derek Wold
DATE/TIME: October 10. 2002 10:00 A.M. TABULATION OF BIDS ENGINEERS' JOB NO: 020771
BIDDER PROPOSAL TOTAL AMOUNT REMARKS
GUARANTY OF PROPOSAL
CB&I Constructors, Inc. / ð 70 ø;¿ 11/1,}J) .tI¡ 1010'; /)/)1}. ()tJ
Plainfield, lllinois 60544
Caldwell Tanks ' .
/O%B'dPo#D lß// 970 1 (JIJ IJ{)
Louisville, Kentucky 40219
Nuline Technologies
W-heeîing, íiiinois 6ûû9û
Page 1
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2:" ~ / P e.. t:JI S L-- 5Ti m
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VAN DYKE RD STREET LIGHTING, #02361 -395; OcJ5: 0 ò
BID OPENING: October 10,2002 - 11:00 A.M. AD(¿f"¿,vuw¡ A-c~.
VILLAGE OF PLAINFIELD
Archon Const. Company Virgil Cook & Son, Inc. J.F. Edwards Const. Co.
563 South Route 53 119 North Eighth St. 220 S. Chicago Street
Addison, IL 60101 DeKalb, 11 60115 Geneseo,I1 61254
(630-495-0015) (815- 756-4584) (309-944-4681)
Bid Security 73/ d l3CJ N D
Bid as Read $cfL~5 /~-7. 00
/
Excel Electric, Inc. Fox Electrical Contr Inc. Hawk Enterprises, Inc.
24 W. Sangmeister 716 Pine Street 1850 E. North Street
Frankfort, IL 60423 New Lenox, IL 60451 Crown Point, IN 46307
(815-464-5550) (815-463-1377) (219-662-8093)
Bid Security P t ¿t30 /.J ~ 13/d ð oAJ b l3 , d I3cJ/v b
Bid as Read ~b7/ () ?3. 00 #335;379. 6() 1/ ci~5; 3 ~7,5tJ
Meade Electric Co., Inc. Nu-Line Electric Co. Tri- Tech Electric, Inc.
9550 W. 55th St., Ste A 24101 S. Municipal Dr. 1320 Enterprise Drive
McCook, lL 60525 Channahon, 11 60410 Romeoville, 11 60446
(708-588-2516) (847-520-9300) (630-378-0600)
Bid Security Bi d- 73CJ;v b B èL be;? ¡1./ .b
Bid as Read ~ 02. fi/ 77'i, SO $~;/P/ 1/5. ()()
Van Mack Electric ALDe.JD&-é.. ELe.Cf ¥? IC-
2433 Reeves Road )...S 57.;J. ¡J. B Tad. ( e.t hI
Joliet, IL 60436 }.:, B e-~\JI' lIe ,7=L cvtfi
(815- 725- 7883) (t4 7l ~ .- 5".:206
Bid Security b¡ÒL t5~;JD l3 /cL Ò ¡")b
Bid as Read ~/9: 99r? 3~ # co2 7 91 /!l ¡. to ô
/
IPLFD\O2361VDL.TAB
BID OPENING
LOCKPORT STREET BRIDGE FENCE OVER THE DUPAGE RIVER
9:00 AM. ON NOVEMBER 14, 2002
AT: VILLAGE BOARD ROOM
No bids were received.
BID WAS CLOSED AT 9:03 AM.
~~~,
'SUSAN JANIK, IL AGE CLERK