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Home My Public Portal About10-21-2002 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: OCTOBER 21,2002 AT: VILLAGE HALL BOARD PRESENT: RROCK, K.O'CONNELL, S.THOMSON, RSWALWELL, M.COLLINS. BOARD ABSENT: S.CALABRESE AND J.CHERRY OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; APERSONS, PUBLIC WORKS DIRECTOR; C.MINICK, FINANCE DIRECTOR; S.LARSON, ENGINEER; D.BENNETT, CHIEF OF POLICE; ADE BONI, ADMINISTRATIVE ANALYST; M.GIBAS, RECORDING SECRETARY; T.L. BURGHARD, ADMINISTRATOR At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken, Trustee Calabrese and Trustee Cherry were absent, all other Trustees were present. Clerk Janik led the pledge to the flag. There were approximately 55 persons in the audience. PRESIDENTIAL COMMENTS Honoring his commitment to the historic preservation of the Village of Plainfield, Clerk Janik presented to Mr. Michael A Lambert, of Arris Architects, the Studs Terkel Humanities Service Award. TRUSTEE'S COMMENTS No Comments PUBLIC COMMENTS on Items not on the Agenda Mr. George Ferman inquired about a strip of road in disrepair, approximately Y2 mile west of Walgreens on 135th Street. Administrator Burghard responded the engineering plans were completed about 2 weeks ago and are out for bid. Hopefully, the work will be completed by spring of next year. BUSINESS MEETING Trustee Collins moved to approve the Agenda. Seconded by Trustee Swalwell. Vote by roll call. Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, absent. 4 yes, 0 no, 2 absent. Motion Carried. Trustee Collins moved to approve the Consent Agenda to include: Minutes of Board Meeting, October 7,2002; Bills Paid Report for October 21,2002; Bills Payable Report for October 21, 2002; Expenditure Report for September 30,2002; Revenue Report for September 30,2002; Cash and Investment Report for September 30,2002; Approval of Payout Request Number 5 from V3 Construction for the Village Hall in the amount of $354,065.40; Wilding Pointe, Units 1 & 2 reduction of Letters of Credit; Bronk Estates, Units 1 & 2 reduction of Letters of Credit. Seconded by Trustee Swalwell. Vote by roll call. Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, absent. 4 yes, 0 no, 2 absent. Motion Carried. Plainfield Village Board of Tmstees Meeting Minutes October 21,2002 Page 2 #3 SCHINDEL (WALKER'S POINT) Trustee Thomson moved to continue the Public Hearing until November 18, 2002. Seconded by Trustee Swalwell. Vote by roll call. Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, absent. 4 yes, 0 no, 2 absent. Motion Carried. #4 LlEB Trustee Thomson moved to adopt Ordinance No. 2161 authorizing the execution of a certain Annexation Agreement between the Village of Plainfield and Patrick and Jennifer Lieb for a 13- acre residential property. Seconded by Trustee Swalwell. Vote by roll call. Calabrese, absent; Collins, yes; Swa Iwell , yes; O'Connell, yes; Thomson, yes; Cherry, absent; Mayor Rock, yes. 5 yes, 0 no, 2 absent. Motion Carried. Trustee Swalwell moved to adopt Ordinance No. 2162 annexing property owned by Patrick and Jennifer Lieb located south of River Road and west of Hidden River Developments. Seconded by Trustee Thomson. Vote by roll call. Calabrese, absent; Collins, yes; Swa Iwe II , yes; O'Connell, yes; Thomson, yes; Cherry, absent; Mayor Rock, yes. 5 yes, 0 no, 2 absent. Motion Carried. #5 THREE RIVERS CHURCH Trustee Swalwell moved to open a Public Hearing for consideration of an Annexation Agreement for a proposed religious institution on approximately 36 acres located on the southeast corner of Rolf Road and Route 59. Seconded by Trustee Collins. Vote by roll call. Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, absent. 4 yes, 0 no, 2 absent. Motion Carried. Trustee O'Connell asked if the use of any soccer fields or any of the land as park prior to the construction of the church and parking lot will be permitted. Mr. Clem Walchshauser, Pastor, stated they would like to see the soccer fields developed before the building is built. To give the soccer field visitors a place to park, the Annexation Agreement requires the building of a temporary parking lot. The Church is contemplating making the improvements to Rolf Road in the spring. There was concern and discussion regarding the users of the soccer field parking on Rolf Road. Trustee Swalwell moved to direct the Village Attorney to draft an ordinance authorizing execution of an Annexation Agreement with the caveat that the improvements to Rolf Road have to occur before the church is built and/or before the soccer fields occupied. Seconded by Trustee O'Connell. Vote by roll call. Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, absent. 4 yes, 0 no, 2 absent. Motion Carried. #6 SHENANDOAH "THE GREAT MEADOW" UNITS 1 & 2 Mr. Jim Testin stated that the applicant has identified a landscape easement. There is an issue with the fencing. It is consistent with the Annexation and the Preliminary Plat in all other aspects. Mr. John Philipchuck, Attorney for the Applicant, stated that they are in agreement in adding to their covenants prohibiting additional fencing along the lots backing up to 127th Street and Heggs Road, unless required by Village Code. They have added some junipers to meet the landscaping requirements. The bridge at 12ih Street will be a box culvert bridge. Plainfield Village Board of Tmstees Meeting Minutes October 21,2002 Page 3 Trustee Collins inquired as to who would maintain the fence. Mr. Philipchuck responded that the fence will be maintained by the Homeowner's Association and there is also a back up SSA. Trustee Swalwell moved to approve the Final Plat for Units 1 and 2 of Shenandoah "The Great Meadow" subdivision subject to the 7 stipulations with the modification on stipulation 7 that the bridge would be the original design. Seconded by Trustee Collins. Vote by roll call. Calabrese, absent; Collins, yes; Swa Iwe II , yes; O'Connell, yes; Thomson, yes; Cherry, absent. 4 yes, 0 no, 2 absent. Motion Carried. #7 DUNMORE ESTATES Trustee Collins moved to open a Public Hearing for consideration of an Annexation Agreement for a proposed 134 single family residential unit development on approximately 75.45 acres located on the northeast corner of Heggs Road and 135th Street. Seconded by Trustee Swalwell. Vote by roll call. Calabrese, absent; Collins, yes; Swa Iwe II , yes; O'Connell, yes; Thomson, yes; Cherry, absent. 4 yes, 0 no, 2 absent. Motion Carried. Trustee Swalwell moved to direct the Village Attorney to draft an ordinance authorizing execution of an Annexation Agreement with the caveat that the developer is responsible for the improvements to the Heggs Road gap subject to recapture. Seconded by Trustee Collins. Vote by roll call. Calabrese, absent; Collins, yes; Swa Iwe II , yes; O'Connell, yes; Thomson, yes; Cherry, absent. 4 yes, 0 no, 2 absent. Motion Carried. Trustee Collins questioned the location of the key lots on the preliminary plat. Mr. Philipchuck stated these key lots were at the request of the design consultant. Trustee Collins moved to approve the preliminary plat for Dunmore Estates subject to the 3 stipulations listed in the staff report. Seconded by Trustee Swalwell. Vote by roll call. Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, absent. 4 yes, 0 no, 2 absent. Motion Carried. . #8 RIVER POINT ESTATES Mr. Testin stated this is at the northwest corner of Fraser and River Road. It is consistent with the Annexation Agreement and the Preliminary Plat with the addition of the stipulations Jisted by staff. Trustee Swalwell moved to approve the Final Plat for River Point Estates subdivision for 62 single family units on 54 acres subject to the 7 stipulations listed in the staff report. Seconded by Trustee O'Connell. Vote by roll call. Calabrese, absent; Collins. yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, absent. 4 yes, 0 no, 2 absent. Motion Carried. #9 FRONT STREET COCINA Trustee O'Connell questioned the parking for the restaurant. Mr. Clayton Olsen, building owner, stated there should be ample parking within a three block area. It would benefit the downtown shops to have people park farther and walk a block or two to the restaurant. Trustee Swalwell commented that the restaurant will be a positive addition to downtown. Plainfield Village Board of Tmstees Meeting Minutes October 21,2002 Page 4 Trustee Swalwell moved to authorize the Village Attorney to prepare and Ordinance amending the Liquor Ordinance to add one additional Class "F" Liquor License for Front Street Cocina. Seconded by Trustee Collins. Vote by roll call. Calabrese, absent; Collins, yes; Swalwell; yes; O'Connell, yes; Thomson, yes; Cherry, absent. 4 yes, 0 no, 2 absent. Motion Carried. ADMINISTRATOR'S REPORT Mrs. Amy De Boni reviewed with the Mayor and the Board of Trustees th.e Golf Course Survey results. The results indicated that 57% of the respondents wanted a golf course, while 43% of the respondents did not. FINANCE DIRECTOR'S REPORT No Report ENGINEER'S REPORT No Report COMMUNITY DEVELOPMENT DIRECTOR'S REPORT Trustee Swalwell moved to reapprove the Final Plat for the Enclave Units 1 and 2. Seconded by Trustee Collins. Vote by roll call. Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, absent. 4 yes, 0 no, 2 absent. Motion Carried. Trustee Swalwell moved to adopt Resolution No. 1349 to conduct a Public Hearing for a Special Service Area for Hidden River Subdivision. Seconded by Trustee Collins. Vote by roll cáll. Calabrese, absent; Collins, yes; Swa Iwe II , yes; O'Connell, yes; Thomson, yes; Cherry, absent. 4 yes, 0 no, 2 absent. Motion Carried. Trustee Swalwell moved to adopt Resolution No. 1350 to conduct a Public Hearing for a Special Service Area for Unit 1 of Farmstone Ridge Subdivision. Seconded by Trustee' Collins_. Vote by roll call. Calabrese, absent; Collins, yes; Swa Iwell , yes; O'Connell, yes; Thomson, yes; Cherry, absent. 4 yes, 0 no, 2 absent. Motion Carried. Trustee Swalwell moved to adopt Resolution No. 1350 to conduct a Public Hearing for a Special Service Area for Unit 2 of Farmstone Ridge Subdivision. Seconded by Trustee Collins_. Vote by roll call. Calabrese, absent; Collins, yes; Swa Iwe II , yes; O'Connell, yes; Thomson, yes; Cherry, absent. 4 yes, 0 no, 2 absent. Motion Carried. Mr. Testin stated the Kendall County Growth Conference will be on Saturday, November 2,2002 from 8:00 a.m. to 1 :00 pm. PUBLIC WORKS REPORT Trustee Swalwell moved to award the Van Dyke Road Street Lighting project to the. low bidder, Tri- Tech Electric, Inc. for the amount not to exceed $248,415.00. Seconded by Trustee Collins. Vote by roll call. Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, absent. 4 yes, 0 no, 2 absent. Motion Carried. Plainfield Village Board of Tmstees Meeting Minutes October 21,2002 Page 5 Trustee Swalwell moved to award a construction contract for the Grande Park 1.25-Million Gallon Water Storage Tank to the low bidder, CB&I Constructors, Inc. for the amount not to exceed $1,664,000.00. Seconded by Trustee Collins. Vote by roll call. Calabrese, absent; Collins, yes; Swa Iwe II , yes; O'Connell, yes; Thomson, yes; Cherry, absent. 4 yes, 0 no, 2 absent. Motion Carried. POLICE CHIEF'S REPORT There were no questions on the September 2002 Operations Report. ATTORNEY'S REPORT No Report. Mayor Rock reminded everyone of the Committee of the Whole meeting on October 28, 2002, the next Village Board meeting on November 4, 2002, and Coffee with the Mayor on November 6, 2002. Trustee Swalwell moved to adjourn to Executive Session for the purpose of personnel, not to reconvene and for the purpose of property acquisition, not to reconvene. Seconded by Trustee Thomson. Vote by roll call. Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, absent. 4 yes, 0 no, 2 absent. Motion Carried. The meeting adjourned at 9:01 p.m. /L~ , Michelle Gibas Recording Secretary Approved: ~~ Susan Janik (J Village Clerk Plainfield Village Board of Trustees Meeting Minutes October 21,2002 Page 6 PLAINFIELD VILLAGE BOARD OF TRUSTEES PUBLIC HEARING DATE: OCTOBER 21 , 2002 AT: VILLAGE HALL BOARD PRESENT: RROCK, K.O'CONNELL, S.THOMSON, RSWALWELL, M.COLLINS. BOARD ABSENT: S.CALABRESE AND J.CHERRY OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; APERSONS, PUBLIC WORKS DIRECTOR; C.MINICK, FINANCE DIRECTOR; S.LARSON, ENGINEER; D.BENNETT, CHIEF OF POLICE; ADE BONI, ADMINISTRATIVE ANALYST; M.GIBAS, RECORDING SECRETARY; T.L. BURGHARD, ADMINISTRATOR THREE RIVERS CHURCH Mayor Rock called the meeting to order at 7:08 p.m. Present roll call stands. Mr. Tim Cummings, a Plainsman Terrace resident, stated that Rolf Road is too congested now. Add a church and soccer fields, there will be way too many cars. The residents of Plainsman Terrace will be unable to access their subdivision. Mr. Burghard informed Mr. Cummings that the Annexation Agreement requires improvements to Rolf Road and to the intersection of Route 59 and Rolf Road. The State of Illinois has plans to improve Route 59, which mayor may not include a light at that intersection. A light is justified by the traffic volume; if the traffic volume is as stated, then it meets those warrants for a traffic signal. Mr. and Mrs. Cummings were also concerned about the soccer fields and parking lot being built on floodplain and the floodwater then running into their subdivision. Mr. Burghard stated that the law requires that when a piece of property is developed, it cannot allow anymore run off than that which occurred naturally before the development. Out of the 36 acres, only 5 are buildable. Mrs. Cummings commented that after a few days of rain, the water will be even with the buildable area. Andy Boyer, Attorney for the applicant, stated they are aware of the history of the property, and their engineers, along with the Village engineers, have been in consultation and they are highly confident all the engineering problems can be solved. A site review would have to be conducted, and the issues being raised tonight are site plan issues, not issues regarding a change in zoning or the annexation of the property. Ray Hayen, a Plainsman Terrace resident, stated the flooding is an issue. His concern is the parking and lighting for the soccer fields. The upgrading of Rolf Road is also a high priority. Since are approximately 30 kids under the age of 16 living in the Plainsman Terrace subdivision that need access to Van Horn Woods, Mr. Hayen asked if a sidewalk/bike trail could be considered as part of the Rolf Road improvements. Mr. Tim Okrey, a Plainsman Terrace resident, questioned the kind of upgrades to Rolf Road and when. The traffic now is unbearable. Mr. Larson explained that the road will be widened and a left turn lane installed. The road will not have curb and gutter. Answering Mr. Okrey's regarding the Plainfield Village Board of Trustees Meeting Minutes October 21,2002 Page 7 State's analysis of the intersection improvements, Mr. Burghard responded that the State is currently in Phase II engineering and the money is budgeted. Mr. Karl Howard, Chairman of the Building Commission for the Church, stated the timeline of Rolf Road is either at the time Route 59 is improved or when they apply for Building Permit, so it is taken care of prior to the Church doing construction on the site, which ever is sooner, or at our option to do it sooner than that. Groundbreaking for the Church is approximately three years out. Dave Boisdorf, a Rolf Road resident, asked about putting in sidewalks on Rolf Road. For safety reasons, they are needed. Mr. Burghard stated it is premature to get a final site plan for the church. It may be that the church does not have adequate space on its side to put a sidewalk in. There are some natural gas and other utilities there. The issue of the sidewalk goes beyond the question of the church. The issue of a sidewalk or bike path exists now, given the speeds that are on the street. The church may highlight the problem, but it already exists. Since the Village cannot afford to put a traffic signal in, the Village will continue to monitor the speeds and have staff look into putting in a sidewalk or bike path on the north side of the road. Chief Bennett commented that the first phase of Caton Farm Road project should start shortly, this will include widening and turn lanes. This should alleviate the back up that goes past Rolf Road. Administrator Burhard stated the issue before the Board tonight is a church a good use for a piece of property that is presently zoned R 1 and does the Village want to annex that parcel. Mr. Craig Carter, a Rolf Road resident, suggested a four way stop at Plainsman Circle. Mr. Burghard responded that is something that will be considered at site plan review. Mr. Burghard suggested giving the Village a contact person from the neighborhood to notify of the site plan review. Trustee Swalwell moved to close the Public Hearing and return to the regular business meeting. Seconded by Trustee Collins. Vote by roll call. Calabrese, absent; Collins, yes; Swa Iwe II , yes; O'Connell, yes; Thomson, yes; Cherry, absent. 4 yes, 0 no, 2 absent. Motion Carried. The meeting adjourned at 7:38 p.m. ~ Michelle Gibas Recording Secretary Approved: ~~ Susan Janik () Village Clerk