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Home My Public Portal About10-07-2002 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: OCTOBER 7,2002 AT: VILLAGE HALL BOARD PRESENT: RROCK, S.CALABRESE, J.CHERRY, K.O'CONNELL, S.THOMSON, RSWALWELL, M.COLLINS OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; APERSONS, PUBLIC WORKS DIRECTOR; C.MINICK, FINANCE DIRECTOR; S.LARSON, ENGINEER; M.EITING, DEPUTY POLICE CHIEF; T.L. BURGHARD, ADMINISTRATOR; M.GIBAS, RECORDING SECRETARY At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken, all Trustees were present. Clerk Janik led the pledge to the flag. There were approximately 25 people in the audience. PRESIDENTIAL COMMENTS A Certificate of Recognition was presented for Rick Seals for his achievements in completing 80+ triathlons and 1 marathon. Since Mr. Seals could not be present, Administrator Burghard accepted the Certificate. Clerk Janik explained that petitions, for the Consolidated Election on April 1, 2003, will be available at the Village Clerk's office starting October 23,2002 for the 3 Trustee positions. The first day to file petitions is January 13, 2003 and the last day is January 21,2003. TRUSTEE'S COMMENTS Trustee O'Connell commented that Harvest Fest appeared to be a success. PUBLIC COMMENTS on Items not on the Agenda I Alicia Spizzirri, a Nature's Crossing Resident, presented a petition to the Mayor and the Board of Trustees requesting the weeds in their neighborhood, on Park District property, be maintained properly; they are 6 feet in height and a potential harm to small children. The Board directed staff to send a letter to the Park District asking them to comply with Village code. BUSINESS MEETING Trustee Cherry moved to approve the Agenda. Seconded by Trustee Swalwell. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; 6 yes, 0 no. Motion Carried. Trustee Calabrese moved to approve the Consent Agenda to include: Minutes of Board Meeting, September, 16,2002; Bills Paid Report for October 7,2002; Bills Payable Report for October 7, 2002; Pay Request No. 14/Final from Airy's Inc. and Change Order No.2 (Final) for the Van Dyke Interceptor Sewer in the amount of $100,749.65; Ordinance No. 2160 amending the Liquor Code to increase the number of Class B-1 liquor licenses from one to two including Plainfield Pantry located at 23347 W. Lincoln Highway; Heritage Meadows, Neighborhoods 3 & 4 Letter of Credit reduction; Approval of Resolution No. 1347 adopting certain Facade Improvement Program revision. Seconded by Trustee O'Connell. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; 6 yes, 0 no. Motion Carried. #3 WASTEWATER TREATMENT PLANT OPEN HOUSE Director Allen Persons and Superintendent Doug Kissel gave a presentation outlining the construction process and operations of the new Wastewater Treatment Plant. The Open House is going to be held on Saturday, October 12,2002 from 10:00 a.m. to 3:00 p.m. #4 SCHINDEL (WALKER'S POINT) Trustee Calabrese moved to open a Public Hearing for consideration of an Annexation Agreement for a proposed residential development, continue to October 21,2002, and close the Public Hearing and return to the regular business meeting. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; 6 yes, 0 no. Motion Carried. #5 MENARDS Mr. Jim Testin stated staff met a representative of the Graver Estates Homeowner's Association, a representative of Menards, and an Arborist at the site to see what trees can be preserved; 42 existing trees have been identified. The amended site plan is due to the preservation of the 42 trees on the site. Trustee Calabrese moved to approve the amended site plan for the Menards Development to preserve 42 of the existing trees. Seconded by Trustee O'Connell. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swa Iwe II , yes; O'Connell, yes; Thomson, yes; 6 yes, 0 no. Motion Carried. Trustee Calabrese moved to approve the Final Plat for Menards located at the northeast corner of 135th Street and Route 59 subject to the four stipulations listed in the staff report. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swa Iwe II , yes; O'Connell, yes; Thomson, yes; 6 yes, 0 no. Motion Carried. #6 LlEB Trustee Cherry moved to open a Public Hearing for consideration of an Annexation Agreement for a proposed residence for a 12-acre parcel located south of River Road and west of the Hidden River Subdivision. Seconded by Trustee Calabrese. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swa Iwe II , yes; O'Connell, yes; Thomson, yes; 6 yes, 0 no. Motion Carried. Trustee Swalwell moved to direct the Village Attorney to draft an ordinance authorizing execution of an Annexation Agreement. Seconded by Trustee Thomson. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swa Iwe II , yes; O'Connell, yes; Thomson, yes; 6 yes, 0 no. Motion Carried. #7 THREE RIVERS CHURCH Trustee Calabrese moved to open a Public Hearing, continue the matter to October 21,2002 Board Meeting, and close the Public Hearing to return to the regular business meeting. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; 6 yes, 0 no. Motion Carried. ADMINISTRATOR'S REPORT Administrator Burghard stated the Village of Oswego has requested a joint meeting to continue discussions about a mutual boundary agreement. It was the general consensus that the two boards should meet. Trustee Thomson requested to meet in Executive Session, prior to the joint meeting, to discuss where the Village stands on the issue. Administrator Burghard stated he would try to schedule a date with the Village of Oswego, hopefully on a Tuesday or Wednesday. Administrator Burghard stated that Vintage Knoll subdivision is requesting the Village assume ownership of Vintage Knoll Drive, a private street. Typically, the Village responds no. Since this case is sufficiently different, having no parking cut-outs and constructed in conformance to the Subdivision Ordinance, it is recommended to accept Vintage Knoll Drive as a public street. Trustee Collins moved to direct the Village Attorney to prepare the necessary documents, deeds, or dedications required to accept municipal ownership of Vintage Knoll Drive. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swa Iwell , yes; O'Connell, yes; Thomson, yes; 6 yes, 0 no. Motion Carried. FINANCE DIRECTOR'S REPORT Mr. Minick requested to remove the Resolution adopting Capital Development Impact Fees for Oswego School District 308 to a subsequent Village Board meeting. ENGINEER'S REPORT Mr. Larson encouraged everyone to attend the New Wastewater Treatment Plant Open House on Saturday, October 12, 2002 from 10:00 a.m. to 3:00 p.m. COMMUNITY DEVELOPMENT REPORT Mr. Testin stated this Resolution is just to have a Public Hearing for the Establishment of a Special Service Area Number 6 (Shenandoah Subdivision). Trustee Calabrese moved to adopt Resolution No. 1348 proposing the Establishment of a Special Service Area Number 6 (Shenandoah Subdivision). Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swa Iwe II , yes; O'Connell, yes; Thomson, yes; 6 yes, 0 no. Motion Carried. PUBLIC WORKS REPORT Trustee Calabrese moved to award a contract for the Old Van Dyke Road Rehabilitation to the low bidder, James D. Fiala Paving Co., Inc. for the amount not to exceed $177,261.00. Seconded by Trustee Collins. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swa Iwe II , yes; O'Connell, yes; Thomson, yes; 6 yes, 0 no. Motion Carried. Trustee Collins moved to award a contract for the 2002 Sidewalk Replacement Program to the low bidder, A&R Cement, Inc. for the amount not to exceed $63,869.30. Seconded by Trustee Calabrese. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swa Iwell , yes; O'Connell, yes; Thomson, yes; 6 yes, 0 no. Motion Carried. Trustee Cherry moved to award a contract for the Excess Flow Lagoon Cleaning at the South Wastewater Treatment Plant to the low bidder, Synagro Midwest, Inc. for the amount not to exceed $69,690.00. Seconded by Trustee Calabrese. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; 6 yes, 0 no. Motion Carried. POLICE CHIEF'S REPORT There were no questions on the August 2002 Operations Report. ATTORNEY'S REPORT No Report Mayor Rock reminded everyone of the Committee of the Whole Workshop on October 14, 2002 and the next Village Board meeting on October 21,2002. Trustee Calabrese moved to adjourn. Seconded by Trustee Cherry. Voice Vote. All in favor, 0 opposed. The meeting adjourned at 8:02 p.m. MICHELLE GIBAS RECORDING SECRETARY .lúvJ APPROVED: