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Home My Public Portal About09-16-2002 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: SEPTEMBER 16, 2002 AT: VILLAGE HALL BOARD PRESENT: RROCK, S.CALABRESE, J.CHERRY, K.O'CONNELL, S.THOMSON, R SW AL WELL BOARD ABSENT: M.COLLINS OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; APERSONS, PUBLIC WORKS DIRECTOR; C.MINICK, FINANCE DIRECTOR; S.LARSON, ENGINEER; D.BENNETT, CHIEF OF POLICE; T.L. BURGHARD, ADMINISTRATOR; M.GIBAS, RECORDING SECRETARY. At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken, Trustee Collins was absent, all other Trustees were present. Clerk Janik led the pledge to the flag. There were approximately 27 people in the audience. PRESIDENTIAL COMMENTS Mayor Rock proclaimed the Week of September 17 through 23, 2002 as Constitution Week and the Week of September 22 through 28, 2002 as Chamber of Commerce Week. Mayor Rock thanked the First Baptist Church for inviting himself, Chief Bennett, the firemen, and Senator Petka to their September 11 th Memorial Service. TRUSTEE'S COMMENTS Trustee Cherry asked what exactly is going on at the corner of Route 126 and Route 59, the condition of the building is not safe. It should be, at the least, boarded up. PUBLIC COMMENTS on Items not on the Agenda No Comments BUSINESS MEETING Trustee Cherry moved to approve the Agenda. Seconded by Trustee Calabrese. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, absent; Swalwell, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion Carried. Trustee Calabrese moved to approve the Consent Agenda to include: Minutes of Board Meeting, September 9,2002; Bills Paid Report for September 16, 2002; Bills Payable Report for September 16,2002; Revenue Report, August 31,2002; Expenditure Report, August 31,2002; Cash & Investment Report, August 31,2002; Eagle Chase, Unit 1, Letter of Credit Reduction; Arbor Creek, Unit 1, Letter of Credit Reduction. Seconded by Trustee Thomson. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, absent; Swalwell, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion Carried. #3 HIDDEN RIVER Trustee Calabrese moved to remove Hidden River from the table. Seconded by Trustee Cherry. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, absent; Swalwell, yes; O'Connell,. yes. 5 yes, 0 no, 1 absent. Motion Carried. Mr. Testin explained to the Mayor and the Board the developer has provided a revised final plat consistent with the revised design schedule and no lots are less than 80' wide. The 80' wide lots are not located next to each other. The developer agreed to build the entire 37' back to back Fraser Road along the frontage of their property, per the requirements of the Subdivision Ordinance and the Village Engineer. Ed Welch, attorney for the applicant, agreed to have the road completed by October 31, 2003 and to shift the road if necessary to save some trees. Trustee Cherry moved to approve the final plat for Hidden River located at the southwest corner of Fraser and Fritz Road subject to the 8 stipulations listed in the staff report with the addition to stipulation 5 that the road will be completed by October 31, 2003. Seconded by Trustee Calabrese. Vote by roll call. Thomson, no; Cherry, yes; Calabrese, yes; Collins, absent; Swa Iwell , yes; O'Connell, yes. 4 yes, 1 no, 1 absent. Motion Carried. #4 THREE RIVERS CHURCH Trustee Calabrese moved to open a Public Hearing to consider an Annexation Agreement to continue the Public Hearing to October 7, 2002. Seconded by Trustee Thomson. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, absent; Swalwell, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion Carried. Trustee Cherry moved to close the Public Hearing. Seconded by Trustee Calabrese. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, absent; Swalwell, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion Carried. #5 MENARDS Mr. Ticsay, a Graver Estates resident, asked that Menards preserve the mature trees on the northeast corner of the property. These trees provide a significant screening. The berms and trees should still be provided for those areas that do not have trees. Administrator Burghard suggested, since representatives from Menards were not present, to continue the Final Plat. Trustee Swalwell moved to continue the Final Plat for Menards located at the northeast corner of 135th Street and Route 59 to October 7, 2002. Seconded by Trustee Cherry. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, absent; Swalwell, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion Carried. ADMINISTRATOR'S REPORT Trustee Calabrese moved to award the tree work at Settlers' Park to Home Tree Care, Inc. for the amount not to exceed $6,700.00. Seconded by Trustee Cherry. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, absent; Swalwell, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion Carried. Trustee Calabrese moved to adopt Resolution No. 1346 requesting the State of Illinois support for the WIKADUKE Trail. Seconded by Trustee Cherry. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, absent; Swa Iwe II , yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion Carried. Mr. Jim Waldorf stated the Chamber expects approximately 60 planters to be distributed throughout the Plainfield business districts. The planters will be decorated and maintained by the art students at the high schools. Mayor Rock stated there was a similar program in the past and the planters were not maintained properly. Resident Pat Andreasen agreed with Mayor Rock stating that the planters became butt and cup catchers. Mr. Waldorf said he had assurance from the art department that the planters will be properly maintained. Trustee Thomson moved to approve the Plainfield Area Chamber of Commerce/Plainfield High School Planter Program with the stipulation that the Village reserves the right to terminate its approval if the planters are not properly maintained. Seconded by Trustee Cherry. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, absent; Swalwell, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion Carried. FINANCE DIRECTOR'S REPORT No Report ENGINEER'S REPORT No Report COMMUNITY DEVELOPMENT REPORT No Report PUBLIC WORKS REPORT Trustee Calabrese moved to award the 2002 Crack Filling project to SKC Construction, Inc. for the amount not to exceed $18,513.60. Seconded by Trustee Cherry. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, absent; Swa Iwe II , yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion Carried. Mr. Persons stated that this contract amount also includes three stamped and stained crosswalks at Central School. Stop bars will be required to be painted on top of the stamped and stained area, as per requirements of the school crossing. Trustee Calabrese moved to award the Center Street Traffic Calming project to Crawford, Murphy & Tilly, Inc. for the amount not to exceed $16,315.00. Seconded by Trustee Swalwell. Vote by roll call. ThorT}son, yes; Cherry, yes; Calabrese, yes; Collins, absent; Swa Iwe II , yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion Carried. Trustee Thomson moved to authorize the purchase of one Ford F-350 Crew Cab Truck for the amount not to exceed $27,989.00 and one Ford F-350 Dump Truck from Rod Baker Ford for the amount not to exceed $36,694.00. Seconded by Trustee Calabrese. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, absent; Swalwell, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion Carried. Mr. Persons invited everyone to the new Wastewater Treatment Plant Open House on October 12, 2002 from 10:00 a.m. to 3:00 p.m. A shuttle service will be provided from one of the Village lots to the site. Administrator Burghard thanked Allen Persons for a job well done. POLICE CHIEF'S REPORT No Report ATTORNEY'S REPORT No Report Mayor Rock reminded everyone of the Committee of the Whole Workshop on September 30, Coffee with the Mayor on October 2, and the next Village Board Meeting on October 7. Trustee Calabrese moved to adjourn. Seconded by Trustee O'Connell. Voice Vote. All in favor, 0 opposed. The meeting adjourned at 7:43 p.m. ~~ MICHELLE GIBAS RECORDING SECRETARY APPROVED: ,;