The URL can be used to link to this page

Home My Public Portal About09-09-2002 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: SEPTEMBER 9, 2002 AT: VILLAGE HALL BOARD PRESENT: RROCK, S.CALABRESE, J.CHERRY, K.O'CONNELL, S.THOMSON, RSWALWELL, M.COLLINS OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; S.SHEETZ, PLANNER; APERSONS, PUBLIC WORKS DIRECTOR; C.MINICK, FINANCE DIRECTOR; S.LARSON, ENGINEER; D.BENNETT, CHIEF OF POLICE; A.DE BONI, ADMINISTRATIVE ANALYST; T.L BURGHARD, ADMINISTRATOR; M.GIBAS, RECORDING SECRETARY. At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken, all Trustees were present. Clerk Janik led the pledge to the flag. There were approximately 45 people in the audience. PRESIDENTIAL COMMENTS Rev. Andrew O'Neal, Pastor of the First Baptist Church of Plainfield, led in prayer in honor of the memory of the fallen heroes of the September 11 th terrorist attacks. Officer Sacco presented Donald and Sandra Carlson a Certificate of Appreciation for their aid and bravery on August 19, 2002 stopping an offender from beating a female victim, saving her from further abuse and possibly death. Trustee Calabrese moved to confirm the reappointment of: Walter Manning, Plan Commission Term 9/01/02 to 4/30/05 Robert Schinderle, Plan Commission Term 9/01/02 to 4/30/05 Larry Kachel, Plan Commission Term 9/01/02 to 4/30/05 Thomas Fitzgerald, Fire & Police Commission Term 9/01/02 to 4/30/05 Seconded by Trustee O'Connell. Vote by roll call. O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes. 6 yes, 0 no. Motion Carried. TRUSTEE'S COMMENTS Responding to Trustee Thomson's question regarding mosquito spraying, Administrator Burghard explained that Plainfield Township has an aggressive program and that Wheatland Township only treat ponds and bodies of water that are in the unincorporated area and he will be attending a Wheatland Township Board meeting in October to make his case. Trustee Swalwell asked about a joint meeting with the Park District. PUBLIC COMMENTS on Items not on the Agenda Robert Reed, a Bronk Estates resident, voiced his concern regarding the ticketing of vehicles for obstructing the sidewalks. BUSINESS MEETING Clerk Janik asked to remove item (h) from the Consent Agenda. Plainfield Village Board of Trustees Village Meeting Minutes September 9, 2002 Page 2 of 5 Trustee Calabrese moved to approve the amended Agenda. Seconded by Trustee Thomson. Vote by roll call. O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swa Iwell , yes. 6 yes, 0 no. Motion Carried. Trustee O'Connell moved to approve the Consent Agenda to include: Minutes of Board Meeting, August 19, 2002; Bills Paid Report for August 2002; Bills Payable Report for September 9, 2002; Approval of Payout Request Number 4 to V3 Construction for the Village Hall Project in the amount of $188,442.00; Resolution No. 1344"closing a portion of U.S. Route 30 and the southbound lane of Rt. 59 at Newkirk for the 51st Plainfield High School Homecoming Parade scheduled for Saturday, September 28, 2002 from 9:00 a.m. to 11 :00 a.m.; Walgreens' Letter of Credit reduction; Ordinance No. 2156 authorizing the donation of Village Personal Property declared as surplus; Seconded by Trustee Calabrese. Vote by roll call. O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes. 6 yes, 0 no. Motion Carried. #3 MILLWORK CONTRACT Mrs. Amy De Boni, Administrative Analyst, reviewed with the Mayor and the Board the details of the custom millwork for the new Village Hall and explained these items are included in the financing for the Village Hall. By excluding these items from the Village Hall bid, the Village was able to control the quality of the project as well as save money by eliminating the 10-12% markup the general contractor would have placed on the project. Mr. James Marsch, Marsch Custom Woodworking, presented a sample of the wood to Mayor and the Board and explained the process used for the veneering. Ms. Chhaya Shrader, DMJM, was present and answered design questions from Board. There was some general discussion. Trustees O'Connell, Thomson, and Swalwell expressed concern over the price of the furniture. Trustees Calabrese, Collins, and Cherry indicated that the Boardroom furniture should represent the same quality as the new building. Trustee Calabrese moved to authorize the approval of a contract with Marsh Custom Woodworking for the boardroom table, boardroom employee desk, podium, feature wall, and information kiosk for the new Village Hall for the amount not to exceed $82,465.00. Seconded by Trustee Collins. Vote by roll call. O'Connell, no; Thomson, no; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, no; Mayor Rock, yes. 4 yes, 3 no. Motion Carried. #4 CENTURY TRACE UNIT 3 FINAL PLAT Mr. Burghard thanked the developer for fixing the advertising and complimented the layout. Trustee Calabrese moved to approve the final plat for Century Trace Unit 3 located at the northwest corner of 248th and 119th Street subject to the 4 stipulations listed in the staff report. Seconded by Trustee Cherry. Vote by roll call. O'Connell, yes; Thomson, no; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes. 5 yes, 1 no. Motion Carried. #5 OVERMAN-JONES Mr. Jim Testin stated pursuant to the last Board meeting, the applicant presented to the Mayor and the Board a parking plan, clarifying a total of 60 parking spaces. The revised plan now incorporates parking stall depths that comply with the Village's minimum requirements as well as incorporates drive isles with a minimum of 26 feet in width. Mr. John Philipchuck, attorney for the Plainfield Village Board of Trustees Village Meeting Minutes September 9, 2002 Page 3 of 5 applicant, stated in conjunction with the parking configuration there is a plat of consolidation we are taking the new lot and combining it with the existing lot. Trustee Swalwell moved to vote by omnibus vote. Seconded by Trustee Cherry. Vote by roll call. O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes. 6 yes, 0 no. Motion Carried. Trustee Calabrese moved to approve the Plat of Consolidation including all the parking configurations, adopt Ordinance No. 2157 rezoning 303 N. Joliet from R-1 to B-1 (Neighborhood Convenience Center District), to adopt Ordinance No. 2158 granting a variance to allow a five-foot landscape buffer, and to adopt Ordinance No. 2159 granting the applicant a variance from the Village's required 20-foot setback along arterials. Seconded by Trustee Swalwell. Vote by roll call. O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes. 6 yes, 0 no. Motion Carried. #6 HIDDEN RIVER Mrs. Stephanie Sheetz explained to the Mayor and the Board that the Final Plat that is in the packet does not reflect the revisions. She received the revised design schedule today. There is also an issue with the Fraser Road improvements. Mr. Ed Welsch, attorney for the applicant, stated that the developer needs the approval as soon as possible so they can connect to the water and sewer. Mr. Welsch proposed paying to the Village the total sum of doing the 37' back to back. Administrator Burghard disagreed with the proposal stating that when the time comes to make the road improvements, the price will have increased, therefore, the Village will be forced to pay the remainder balance. There was also an issue as to the location of the road. Trustee Calabrese moved to table the Final Plat for the Hidden River subdivision located at the southwest corner of Fraser and Fritz Road until the issues are resolved. Seconded by Trustee O'Connell. Vote by roll call. O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, no. 5 yes, 1 no. Motion Carried. ADMINISTRATOR'S REPORT Administrator Burhgard stated the Three Rivers Church is attempting to locate on approximately 40-acres at the southeast corner of Rolf and Route 59. The Church site is difficult to develop with approximately 35 acres in floodplain. The Church intends to use this floodplain for recreational purposes in conjunction with the Park District. This intersection is a key entrance into the Village, and a well designed Church, together with its open space can be an aesthetic improvement to the area. The staff is recommending widening improvements to Rolf Road as well as the intersection. The Church is claiming the improvements are too costly for their budget. The church has been offered "credits" on their annexation fees if those "credits" would be applied to the roadway improvements. Mr. Clemen Walsh, Pastor of Three Rivers Church, explained to the Mayor and the Board that in order to obtain the property, the Church needs to know if the Board will agree to the credits. The Trustees indicated unanimously no objection to the credits as long as the credits would be applied to the roadway. Trustee Calabrese moved to authorize the Mayor and the Clerk to execute an agreement with KLOA Engineers for a traffic study in relation to the Springbank development proposal for the Plainfield Village Board of Trustees Village Meeting Minutes September 9,2002 Page 4 of 5 amount not to exceed $8,500.00. Seconded by Trustee Swalwell. Vote by roll call. O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes. 6 yes, 0 no. Motion Carried. Trustee Calabrese moved to authorize the Mayor and the Clerk to execute an agreement with Economic Research Associates for a golf course feasibility study in relation to the Springbank development proposal for the amount not to exceed $12,000.00. Seconded by Trustee Collins. Vote by roll call. O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes. 6 yes, 0 no. Motion Carried. Trustee Cherry moved to authorize the Mayor and the Clerk to execute an agreement with Ehlers & Associates for a fiscal impact study review in relation to the Springbank development proposal for the amount not to exceed $8,500.00. Seconded by Trustee Calabrese. Vote by roll call. O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes. 6 yes, 0 no. Motion Carried. Administrator Burghard explained that as part of their off-site improvements, the developer of Nature's Crossing was to pay 100% of the cost of widening the culvert and the road on 135th Street but get reimbursed 50% by the Village and then reimbursed the remaining 50% through recapture. The developer is no longer in town and has not paid the engineer, J. Boada. The Village should intercede in this matter and acquire and pay the negotiated outstanding engineer bill and negotiate the improvement with developers presently working in the Village. When the recapture funds are received by the Village, we deduct our costs associated for this project. Trustee Swalwell moved to authorize the purchase of existing engineering work from J. Boada Associates for the amount not to exceed $22,800.000. Seconded by Trustee Calabrese. Vote by roll call. O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes. 6 yes, 0 no. Motion Carried. FINANCE DIRECTOR'S REPORT No Report ENGINEER'S REPORT Mr. Larson informed the Mayor and the Board that the elevated tank on Renwick is being built. COMMUNITY DEVELOPMENT REPORT Trustee Swalwell moved to authorize the Mayor and the Clerk to execute a (ontract Agreement for the Downtown Entry Feature project with Hitchcock Design Group for the fi}t :d fee of $9,300 plus expenses not to exceed $500.00 Seconded by Trustee Collins. Vote by ro call. O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes. 6) 3S, 0 no. Motion Carried. Andy Krivickas and John McDermott, Enterprise Rent-A-Car, explained to the Mayor and the Board they are proposing a satellite office at the Plainfield Business Park to assist the future Car Care Center in providing its customers with rental vehicles while their cars are being fixed. Plainfield Village Board of Trustees Village Meeting Minutes September 9, 2002 Page 5 of 5 Trustee Calabrese moved to permit the operation of a Rent-A-Car office at the Plainfield Business Center. Seconded by Trustee Thomson. Vote by roll call. O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swa Iwe II , yes. 6 yes, 0 no. Motion Carried. Trustee Calabrese moved to permit the operation of Fantastic Sam's Hair Salon in the Rose Subdivision. Seconded by Trustee Thomson. Vote by roll call. O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes. 6 yes, 0 no. Motion Carried. Mr. Jim Testin informed the Mayor and the Board that Diageo, formally known as Guiness UDV, found room on their property to plant the remainder trees. PUBLIC WORKS REPORT Trustee Calabrese moved to adopt Resolution No. 1345 authorizing an agreement with Commonwealth Edison Company to establish a water main easement crossing the Commonwealth Edison property adjacent to the 12ih Street east of Route 30. Seconded by Trustee Cherry. Vote by roll call. O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes. 6 yes, 0 no. Motion Carried. Trustee Cherry moved to authorize Geneva Construction to complete the relocation of the PIC Molding parking area and the storm sewer improvements, not to exceed the amount of $42,114.00. Seconded by Trustee Collins. Vote by roll call. O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes. 6 yes, 0 no. Motion Carried. POLICE CHIEF'S REPORT There were no questions on the July 2002 Operation's Report. ATTORNEY'S REPORT No Report. Mayor Rock reminded everyone of the next Board meeting on September 16, 2002 and the Committee of the Whole meeting on September 30, 2002. Trustee Calabrese moved to adjourn. Seconded by Trustee O'Connell. Voice Vote. All in favor, 0 opposed. The meeting adjourned at 8:3'7 p.m. / ~/~ MICHELLE GIBAS RECORDING SECRETARY APPROVED: (l ,Q. ,/ """"" ". . I ' ).:' t..~~ /' ~:- SUSAN JANIK I ) VILLAGE CLERV