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Home My Public Portal About08-19-2002 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: AUGUST 19, 2002 AT: VILLAGE HALL BOARD PRESENT: RROCK, S. CALABRESE, J.CHERRY, K.O'CONNELL, S.THOMSON, RSWALWELL, M.COLLINS OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; APERSONS, PUBLIC WORKS DIRECTOR; M.EITING, DEPUTY POLICE CHIEF; S.LARSON, ENGINEER; ADEBONI, ADMINISTRATIVE ANALYST; COLLEEN THORNTON, ACCOUNTING SERVICES SUPERVISOR. At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken, all Trustees were present. Clerk Janik led the pledge to the flag. There were approximately 20 people in the audience. PRESIDENTIAL COMMENTS No Comments TRUSTEE'S COMMENTS Responding to Trustee Cherry's question regarding the WIKADUKE Trail, Administrator Burghard stated it is still a viable option. Trustee Thomson asked if there was anything done regarding the weeds at Grande Park. Mr. Testin stated the Code Enforcement Officer was out there and it was taken care of. PUBLIC COMMENTS on Items not on the Agenda Mr. Jim Whitson, a Creekside Drive resident, questioned why he got a ticket for obstructing the sidewalk while his neighbors, parked the same way, did not. Mr. Whitson called the police to report his neighbors for parking over the sidewalk and was told by the police that they don't issue tickets for this; they talk to the owners. Mr. Whitson stated a Plainfield Police Supervisor told him tickets are issued, they don't have time to talk to the residents. Mr. Whitson asked the Board to direct someone from the Police Department to come to his house and explain exactly how they are going to enforce this ordinance. BUSINESS MEETING Trustee Cherry moved to approve the Agenda. Seconded by Trustee Calabrese. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes. 6 yes, 0 no. Motion Carried. Trustee O'Connell questioned the "plus expenses" on the proposal from Hitchcock and requested a limit be put on the expenses. Trustee Swalwell moved to remove Item J from the Consent Agenda. "Approval of Hitchcock Design Group proposal for the Downtown Plainfield Entry Feature. Seconded by Trustee O'Connell. Vote by roll call. Swa Iwell , yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes. 6 yes, 0 no. Motion Carried. Trustee Calabrese moved to approve the Amended Consent Agenda to include: Minutes of Board Meeting, August 5,2002; Bills Paid Report for August; Bills Payable, August 19, 2002; Revenue Report for July 31, 2002; Expenditure Report for July 31, 2002; Cash and Investments for July 31, 2002; Ordinance No. 2155 rezoning the Townhomes of Heritage Meadows property from R-1 to R- 4 Multiple-family residential located at the southwest corner of 119th Street and 248th Street; Plainfield Business Park, Lots 1-8 Wolf Creek Industrial Park, Final Plat reapproval; Century Trace Unit 1-final release of the Surety Bond for off-site work. Seconded by Trustee Cherry. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes. 6 yes, 0 no. Motion Carried. #3 CENTURY TRACE UNIT 3 FINAL PLAT Mr. Testin stated that this is consistent with the annexation agreement and the preliminary plat. Mr. Burghard the developer (Pulte) continues to advertise one of its subdivisions in Plainfield as Naperville Schools and they should go to Naperville Schools to get approval of their plats. Ed Welch, attorney for the applicant, was present and stated he will talk to his client to get the advertisement corrected. Trustee Calabrese moved to table the Final Plat for Century Trace Unit 3 located at the northwest corner of 248th and 119th Street. Seconded by Trustee Cherry. Vote by roll call. Swalwell, no; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes. 5 yes, 1 no. Motion Carried. #4 OVERMAN-JONES Mr. Jim Testin stated the applicant is seeking a Plat of Consolidation, two variances, and a rezoning to allow them to expand their current parking facilities by an additional 27 parking spaces. Ed Welch, attorney for the applicant, was present and answered questions from the Board. Trustee Cherry moved to direct the Village Attorney to draft an Ordinance rezoning 303 N. Joliet from R-1 tò B-1 (Neighborhood Convenience Center District) and to direct the Village Attorney to draft the Ordinance granting a variance to allow a five-toot landscape buffer subject to the 4 stipulations listed in the staff report and to direct the Village Attorney to draft the ordinance granting the applicant a variance from the Village's required 20-foot setback along arterials subject to the 3 stipulations in the staff report. Seconded by Trustee Cherry. Vote by roll call. Swalwell, no; O'Connell, yes; Thomson, no; Cherry, yes; Calabrese, yes; Collins, yes. 4 yes, 2 no. Motion Carried. Trustee Calabrese moved to defer the proposed Plat of Consolidation until the Board receives a clear plat of the 60 parking spaces. Seconded by Trustee Cherry. Vote by roll call. Swa Iwe II , yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes. 6 yes, 0 no. Motion Carried. The Board gave the applicant permission to work on the project at their own risk. #5 LIBERTY GROVE AQUATIC FACILITY Trustee Calabrese moved to approve the site plan for Liberty Grove Aquatic Facility located at the southwest corner of Liberty Grove Blvd and Meadow Lane in the Liberty Grove subdivision subject to the stipulations listed in the staff report. Seconded by Trustee Cherry. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes. 6 yes, 0 no. Motion Carried. ADMINISTRATOR'S REPORT Trustee Calabrese moved to authorize the Mayor and the Clerk to sign a contract with Marsh Custom Woodworking for provisions of certain public space furnishings not to exceed the amount of $82,465.00. For lack of a second, the motion died. Administrator Burghard advised the Mayor and the Board of some additional night work on Route 59 from 7:00 p.m. to 4:00 a.m. starting August 19th thru August 23rd. Residents should expect some additional traffic on Route 59 and the vicinity of 12ih Street. FINANCE DIRECTOR'S REPORT Colleen Thornton, Accounting Services Supervisor, gave a short update on the status of the audit. ENGINEER'S REPORT No Report COMMUNITY DEVELOPMENT REPORT No Report PUBLIC WORKS REPORT Trustee Collins moved to authorize the purchase of one (1) Sterling L8500 Truck from Freeway Ford/Sterling Truck Sales for the amount not to exceed $53,799.00 and vehicle equipment and accessories from Auto Truck Group for the amount not to exceed $58,475.00. Seconded by Trustee Cherry. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes. 6 yes, 0 no. Motion Carried. Trustee Swalwell moved to award the 2002 Curb Replacement Program to the low bidder, Karl- Stefans Construction, Inc. for the amount not to exceed $74,834.20. Seconded by Trustee Thomson. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes. 6 yes, 0 no. Motion Carried. Trustee Calabrese moved to award the 2002 Pavement Striping Program to Mark-It Corporation for the amount not to exceed $24,868.02. Seconded by Trustee Thomson. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes. 6 yes, 0 no. Motion Carried. POLICE CHIEF'S REPORT No Report ATTORNEY'S REPORT No Report Mayor Rock reminded everyone of the Committee of the Whole Workshop on August 26, 2002, Coffee with the Mayor on September 4,2002, and the next Board Meeting on September 9,2002. Trustee Calabrese moved to adjourn. Seconded by Trustee O'Connell. Voice Vote. All in favor, 0 opposed. The meeting adjourned at 7:45 p.m. /~~ MICHELLE GIBAS RECORDING SECRETARY APPROVED: ~(J~ SUSAN JANIK VILLAGE CLERK