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HomeMy Public PortalAbout08-05-2002 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: AUGUST 5, 2002 AT: VILLAGE HALL BOARD PRESENT: RROCK, S. CALABRESE, J.CHERRY, K.O'CONNELL, S.THOMSON, RSWALWELL BOARD ABSENT: M.COLLINS OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; APERSONS, PUBLIC WORKS DIRECTOR; D.BENNETT, POLICE CHIEF; C.MINICK, FINANCE DIRECTOR; S.LARSON, ENGINEER; ADEBONI, ADMINISTRATIVE ANALYST; M.GIBAS, RECORDING SECRETARY. At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken, all Trustees were present. Clerk Janik led the pledge to the flag. There were approximately 35 people in the audience. PRESIDENTIAL COMMENTS Mayor Rock congratulated the Police Department and the Street Department for the great job at Plainfield Fest. Chief Bennett commented that there were just a few problems. Mayor Rock presented a Proclamation to Jonathan Bilyk, Reporter for the Enterprise. The Mayor, the Board, and staff wished Jonathan good luck in his new position. Mayor Rock presented Clerk Susan Janik with the Mayor's Award for Outstanding Achievement for 5 years as Full-Time Village Clerk. TRUSTEE'S COMMENTS Trustee Thomson stated he received a letter about the weeds at Grande Park. Mr. Testin stated the Code Enforcement Officer sent them a letter. Mayor Rock stated that there have been some complaints about the equipment starting before 7:00 a.m. Trustee Swalwell requested the Village Board and the School Board have a meeting to discuss future growth. PUBLIC COMMENTS on Items not on the Agenda Mr. Dan Sosong inquired about contacting the Plainfield Community Television for a Karokee program. BUSINESS MEETING Trustee Cherry moved to approve the Agenda. Seconded by Trustee Calabrese. Vote by roll call. Collins, Absent; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes. 5 yes, 0 no, 1 absent. Motion Carried. Trustee O'Connell questioned all the Final Plat reapprovals on the Consent Agenda. Mr. Testin responded that with most of these the focus was on getting everything completed that the engineers have identified. Trustee Calabrese moved to approve the Consent Agenda to include the following: Minutes of Board Meeting, July 15, 2002; Bills Paid Report for August; Bills Payable, August 5, 2002; Prairie Plainfield Village Board of Trustees August 5, 2002 Page 2 of 8 Knoll Final Plat reapproval; Prairie Ridge Final Plat reapproval; Century Trace, Unit 5B Final Plat reapproval; Century Trace, Unit 5C Final Plat reapproval; Tuttle Farm Subdivision Unit 1 Final Plat reapproval; Ordinance No. 2152 amending the Building Code. Seconded by Trustee Cherry. Vote by roll call. Collins, Absent; Swa Iwell , yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes. 5 yes, 0 no, 1 absent. Motion Carried. FINISHES FOR THE NEW VILLAGE HALL Chhaya Shrader, architect, presented to the Mayor and the Board recommended finishes for the new Village Hall. The Board expressed approval with the colors and the direction was to proceed. SHADOW WOOD SUBDIVISION ANNEXATION Trustee Calabrese moved to open a Public Hearing regarding a proposed Annexation Agreement for an 82-arcre parcello,cated on the west side of Route 59, south of Fort Beggs Drive, and east of James Street. Seconded by Trustee Cherry. Vote by roll call. Collins, Absent; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes. 5 yes, 0 no, 1 absent. Motion Carried. Trustee Swalwell moved to table this subdivision until all the issues with the design and annexation agreement are resolved with staff. Seconded by Trustee Cherry. Vote by roll call. Collins, Absent; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes. 5 yes, 0 no, 1 absent. Motion Carried. AMENDING LIQUOR ORDINANCE Mr. Jim Harvey stated this would decrease the B license by one and create the new B-1. Trustee Swalwell moved to adopt Ordinance No. 2153 amending the Code of Ordinances regarding liquor licenses adding a Class B-1 for retail sale of beer and wine in convenience stores. Seconded by Trustee Cherry. Vote by roll call. Collins, Absent; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes. 5 yes, 0 no, 1 absent. Motion Carried. CHOMPERS FOOD & SPIRITS A Class "F" Liquor License is where the primary business conducted upon said premises is that of a restaurant where not less than 75% of the retail floor area is devoted to sit down meals and not more than 25% of the retail floor area is devoted to lounge or bar purposes. Trustee Calabrese asked about the parking. Mr. Testin stated that under the Community Development report there is a request to modify the site plan for the commercial center. Mr. and Mrs. Rodgers, applicants, were present in the audience. Trustee Swalwell moved to direct the attorney to draft an Ordinance adding a Class "F" Liquor License for Chompers Food & Spirits located at 23003 W. Lincoln Highway at the new Pine Crest Shopping Mall. Seconded by Trustee Cherry. Vote by roll call. Collins, Absent; Swa Iwell , yes; O'Connell, no; Thomson, yes; Cherry, yes; Calabrese, yes. 4 yes, 1 no, 1 absent. Motion Carried. Plainfield Village Board of Trustees August 5, 2002 Page 3 of 8 TOWNHOMES OF HERITAGE OAKS Mr. Jim Testin stated they have met with the consultants and have made modifications to the site plan. Trustee Calabrese moved to direct the Village Attorney to draft the necessary Ordinance rezoning 4-acres from R-1 to R-4. Seconded by Trustee Cherry. Vote by roll call. Collins, Absent; Swalwell, yes; O'Connell, no; Thomson, no; Cherry, yes; Calabrese, yes. 3 yes, 2 no, 1 absent. Motion Carried. Trustee Calabrese moved to approve the site plan review for the town homes of Heritage Oaks subject to the 6 stipulations listed in the staff report. Seconded by Trustee Cherry. Vote by roll call. Collins, Absent; Swa Iwe II , yes; O'Connell, no; Thomson, no; Cherry, yes; Calabrese, yes. 3 yes,2 no, 1 absent. Motion Carried. Trustee Calabrese moved to approve the Final Plat for the townhome units of Heritage Oaks subject to the 2 stipulations listed in the staff report. Seconded by Trustee Cherry. Vote by roll call. Collins, Absent; Swalwell, yes; O'Connell, no; Thomson, no; Cherry, yes; Calabrese, yes. 3 yes, 2 no, 1 absent. Motion Carried. THE STREAMS AT PLAINFIELD, UNIT 1A Mr. Jim Testin stated the applicant is modifying the stubbed road to be a cul-de-sac. Trustee Calabrese moved to approve the final plat for the Streams of Plainfield, Unit 1A subject to the 5 stipulations listed in the staff report. Seconded by Trustee Swalwell. Vote by roll call. Collins, Absent; Swa Iwe II , yes; O'Connell, yes; Thomson, no; Cherry, yes; Calabrese, yes. 4 yes, 1 no, 1 absent. Motion Carried. HARVEST FEST ROAD CLOSURE Chief Bennett stated the Police Department is in agreement with the road closure. It was also requested to stay open to midnight on Saturday. Trustee Calabrese moved to adopt Resolution No. 1343 temporarily closing a portion of U.S. Route 30 for the purpose of Harvest Fest. Seconded by Trustee O'Connell. Vote by roll call. Collins, Absent; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes. 5 yes, 0 no, 1 absent. Motion Carried. ADMINISTRATOR'S REPORT The Park District has asked for letters of support from the Village regarding two grant applications. The first one the District seeks an Open Lands grant for the development of an 80-acre park (Northwest Park) connecting Shenandoah Subdivision and Nature's Crossing. In the second application, the District seeks an Open Lands grant for the acquisition of the Cedar Rustic property as a first step to redevelop Electric Park. Trustee Swalwell moved to authorizing letters of support for the Northwest Park Grant and the Electric Park Grant. Seconded by Trustee Calabrese. Vote by roll call. Collins, Absent; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes. 5 yes, 0 no, 1 absent. Motion Carried. Plainfield Village Board of Trustees August 5, 2002 Page 4 of 8 FINANCE DIRECTOR'S REPORT No Report ENGINEER'S REPORT No Report COMMUNITY DEVELOPMENT REPORT Mr. Jim Testin stated that beïng a unique situation the Economic Development Commission recommended approval of a facade improvement grant for Mr. Cary Miller, owner of Miller's Butcher Shop, for reimbursement of 50% up to $13,950.00 and up to $1,000 in architectural fees. The EDC will re-evaluate the Facade Improvement Program and bring their recommendation back to the Board. Trustee Calabrese moved to approve the facade improvement grant for Miller's Butcher for reimbursement of 50% up to $13,950.00 and up to $1,000 in architectural fees, if necessary. Seconded by Trustee Swalwell. Vote by roll call. Collins, Absent; Swa Iwe II , yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes. 5 yes, 0 no, 1 absent. Motion Carried. Mr. Jim Testin stated the developer of the Commercial Center located on the east side of Lily Cache Creek and the south side of Route 30 has requested amending the site plan to add additional parking to the area south of the building. The applicant is under an Annexation Agreement that is several years old and allows signage similar to what is at Paradise Motors. The applicant is willing to work the current sign ordinances. Trustee Swalwell moved to approve the amended site plan for Koren Commercial Center adding additional parking to the area south of the building subject to the stipulations listed in the staff report. Seconded by Trustee Cherry. Vote by roll call. Collins, Absent; Swa Iwell , yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes. 5 yes, 0 no, 1 absent. Motion Carried. Mr. Jim Testin stated that Clayton Olsen, developer, is looking to build a concrete home. Staff has looked not only where the panels are manufactured but also the one that is built in Bolingbrook. The applicant has requested authorization for an experimental application of the codes and procedures in one house. Brian Bock, Director for Dukane Precast, explained the concrete home. The Plant itself is unique because it is the only one here in this country, there are over 250 of these plants in Europe. The home is 60% more energy efficient as well as tornado safe. Through the use of form liners, any pattern can be replicated. Dovetails can be put in also to have a brick facade. A general discussion ensued. The Board indicated they would like to tour the home in Bolingbrook. Trustee O'Connell moved to table this until more information is obtained. Seconded by Trustee Cherry. Vote by roll call. Collins, Absent; Swa Iwell , yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes. 5 yes, 0 no, 1 absent. Motion Carried. Trustee Swalwell suggested to have a tour scheduled for the Bolingbrook house and bring back to a workshop. Plainfield Village Board of Trustees August 5, 2002 Page 5 of 8 PUBLIC WORKS REPORT Mr. Persons stated it's that time of year again for the 50/50 tree program. We requested three quotes and received two responses. Except for one tree, prices from Fields are the same as last year. Trustee Calabrese moved to waive the bidding process and award the contract to Fields based on their quote. Seconded by Trustee Cherry. Vote by roll call. Collins, Absent; Swa Iwe II , yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes. 5 yes, 0 no, 1 absent. Motion Carried. Mr. Persons stated that 94-million gallons of water was pumped in the previous month. It was a record for the Village. POLICE CHIEF'S REPORT There were no questions on the June 2002 Operations Report. Chief Bennett explained the proposed Ordinance. Trustee Calabrese moved to adopt Ordinance No. 2154 amending the motor vehicle, traffic, and parking code. Seconded by Trustee Cherry. Vote by roll call. Collins, Absent; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes. 5 yes, 0 no, 1 absent. Motion Carried. Chief Bennett stated they are in the process of hiring another police officer to attend the August Academy. Trustee Calabrese moved to approve Police Office Employment Agreement. Seconded by Trustee Cherry. Vote by roll call. Collins, Absent; Swa Iwell , yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes. 5 yes, 0 no, 1 absent. Motion Carried. Chief Bennett stated he put out a press release stating the Police Department will be issuing tickets for Vehicle Sticker violations. ATTORNEY'S REPORT Mr. Jim Harvey stated as required by state statute the closed meeting minutes need to be reviewed and opened to the public if confidentiality does not still exist. The only minutes that still could require the need for confidentiality are the minutes of June 17, March 4, and January 21, 2002. Trustee Calabrese moved to maintain confidentiality for the minutes of June 17, March 4, and January 21, 2002 and to release the remaining minutes. Seconded by Trustee Swalwell. Vote by roll call. Collins, Absent; Swa Iwell , yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes. 5 yes, 0 no, 1 absent. Motion Carried. ' Mayor Rock reminded everyone of Coffee with the Mayor on August 7th, the Committee of the Whole workshop on August 12th, and the next Village Board meeting on August 19th. Plainfield Village Board of Trustees August 5, 2002 Page 6 of 8 Trustee Calabrese moved to adjourn to executive session for the purpose of discussion on pending litigation - Section 2 @ (11) not to reconvene. Seconded by Trustee Swalwell. Vote by roll call. Collins, Absent; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes. 5 yes, 0 no, 1 absent. Motion Carried. The meeting adjourned at 8:45 p.m. .~),d~d MICHELLE GIBAS RECORDING SECRETARY APPROVED: