HomeMy Public PortalAbout08-05-2002 Village Meeting
PLAINFIELD VILLAGE BOARD OF TRUSTEES
VILLAGE MEETING MINUTES
DATE: AUGUST 5, 2002
AT: VILLAGE HALL
BOARD PRESENT: RROCK, S. CALABRESE, J.CHERRY, K.O'CONNELL, S.THOMSON,
RSWALWELL
BOARD ABSENT: M.COLLINS
OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; J.TESTIN, COMMUNITY
DEVELOPMENT DIRECTOR; APERSONS, PUBLIC WORKS DIRECTOR; D.BENNETT,
POLICE CHIEF; C.MINICK, FINANCE DIRECTOR; S.LARSON, ENGINEER; ADEBONI,
ADMINISTRATIVE ANALYST; M.GIBAS, RECORDING SECRETARY.
At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken, all Trustees were
present. Clerk Janik led the pledge to the flag. There were approximately 35 people in the
audience.
PRESIDENTIAL COMMENTS
Mayor Rock congratulated the Police Department and the Street Department for the great job at
Plainfield Fest. Chief Bennett commented that there were just a few problems.
Mayor Rock presented a Proclamation to Jonathan Bilyk, Reporter for the Enterprise. The Mayor,
the Board, and staff wished Jonathan good luck in his new position.
Mayor Rock presented Clerk Susan Janik with the Mayor's Award for Outstanding Achievement for
5 years as Full-Time Village Clerk.
TRUSTEE'S COMMENTS
Trustee Thomson stated he received a letter about the weeds at Grande Park. Mr. Testin stated
the Code Enforcement Officer sent them a letter. Mayor Rock stated that there have been some
complaints about the equipment starting before 7:00 a.m. Trustee Swalwell requested the Village
Board and the School Board have a meeting to discuss future growth.
PUBLIC COMMENTS on Items not on the Agenda
Mr. Dan Sosong inquired about contacting the Plainfield Community Television for a Karokee
program.
BUSINESS MEETING
Trustee Cherry moved to approve the Agenda. Seconded by Trustee Calabrese. Vote by roll call.
Collins, Absent; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes. 5 yes,
0 no, 1 absent. Motion Carried.
Trustee O'Connell questioned all the Final Plat reapprovals on the Consent Agenda. Mr. Testin
responded that with most of these the focus was on getting everything completed that the
engineers have identified.
Trustee Calabrese moved to approve the Consent Agenda to include the following: Minutes of
Board Meeting, July 15, 2002; Bills Paid Report for August; Bills Payable, August 5, 2002; Prairie
Plainfield Village Board of Trustees
August 5, 2002
Page 2 of 8
Knoll Final Plat reapproval; Prairie Ridge Final Plat reapproval; Century Trace, Unit 5B Final Plat
reapproval; Century Trace, Unit 5C Final Plat reapproval; Tuttle Farm Subdivision Unit 1 Final Plat
reapproval; Ordinance No. 2152 amending the Building Code. Seconded by Trustee Cherry. Vote
by roll call. Collins, Absent; Swa Iwell , yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese,
yes. 5 yes, 0 no, 1 absent. Motion Carried.
FINISHES FOR THE NEW VILLAGE HALL
Chhaya Shrader, architect, presented to the Mayor and the Board recommended finishes for the
new Village Hall. The Board expressed approval with the colors and the direction was to proceed.
SHADOW WOOD SUBDIVISION ANNEXATION
Trustee Calabrese moved to open a Public Hearing regarding a proposed Annexation Agreement
for an 82-arcre parcello,cated on the west side of Route 59, south of Fort Beggs Drive, and east of
James Street. Seconded by Trustee Cherry. Vote by roll call. Collins, Absent; Swalwell, yes;
O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes. 5 yes, 0 no, 1 absent. Motion
Carried.
Trustee Swalwell moved to table this subdivision until all the issues with the design and annexation
agreement are resolved with staff. Seconded by Trustee Cherry. Vote by roll call. Collins, Absent;
Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes. 5 yes, 0 no, 1 absent.
Motion Carried.
AMENDING LIQUOR ORDINANCE
Mr. Jim Harvey stated this would decrease the B license by one and create the new B-1.
Trustee Swalwell moved to adopt Ordinance No. 2153 amending the Code of Ordinances
regarding liquor licenses adding a Class B-1 for retail sale of beer and wine in convenience stores.
Seconded by Trustee Cherry. Vote by roll call. Collins, Absent; Swalwell, yes; O'Connell, yes;
Thomson, yes; Cherry, yes; Calabrese, yes. 5 yes, 0 no, 1 absent. Motion Carried.
CHOMPERS FOOD & SPIRITS
A Class "F" Liquor License is where the primary business conducted upon said premises is that of
a restaurant where not less than 75% of the retail floor area is devoted to sit down meals and not
more than 25% of the retail floor area is devoted to lounge or bar purposes.
Trustee Calabrese asked about the parking. Mr. Testin stated that under the Community
Development report there is a request to modify the site plan for the commercial center.
Mr. and Mrs. Rodgers, applicants, were present in the audience.
Trustee Swalwell moved to direct the attorney to draft an Ordinance adding a Class "F" Liquor
License for Chompers Food & Spirits located at 23003 W. Lincoln Highway at the new Pine Crest
Shopping Mall. Seconded by Trustee Cherry. Vote by roll call. Collins, Absent; Swa Iwell , yes;
O'Connell, no; Thomson, yes; Cherry, yes; Calabrese, yes. 4 yes, 1 no, 1 absent. Motion Carried.
Plainfield Village Board of Trustees
August 5, 2002
Page 3 of 8
TOWNHOMES OF HERITAGE OAKS
Mr. Jim Testin stated they have met with the consultants and have made modifications to the site
plan.
Trustee Calabrese moved to direct the Village Attorney to draft the necessary Ordinance rezoning
4-acres from R-1 to R-4. Seconded by Trustee Cherry. Vote by roll call. Collins, Absent;
Swalwell, yes; O'Connell, no; Thomson, no; Cherry, yes; Calabrese, yes. 3 yes, 2 no, 1 absent.
Motion Carried.
Trustee Calabrese moved to approve the site plan review for the town homes of Heritage Oaks
subject to the 6 stipulations listed in the staff report. Seconded by Trustee Cherry. Vote by roll
call. Collins, Absent; Swa Iwe II , yes; O'Connell, no; Thomson, no; Cherry, yes; Calabrese, yes. 3
yes,2 no, 1 absent. Motion Carried.
Trustee Calabrese moved to approve the Final Plat for the townhome units of Heritage Oaks
subject to the 2 stipulations listed in the staff report. Seconded by Trustee Cherry. Vote by roll
call. Collins, Absent; Swalwell, yes; O'Connell, no; Thomson, no; Cherry, yes; Calabrese, yes. 3
yes, 2 no, 1 absent. Motion Carried.
THE STREAMS AT PLAINFIELD, UNIT 1A
Mr. Jim Testin stated the applicant is modifying the stubbed road to be a cul-de-sac.
Trustee Calabrese moved to approve the final plat for the Streams of Plainfield, Unit 1A subject to
the 5 stipulations listed in the staff report. Seconded by Trustee Swalwell. Vote by roll call.
Collins, Absent; Swa Iwe II , yes; O'Connell, yes; Thomson, no; Cherry, yes; Calabrese, yes. 4 yes,
1 no, 1 absent. Motion Carried.
HARVEST FEST ROAD CLOSURE
Chief Bennett stated the Police Department is in agreement with the road closure. It was also
requested to stay open to midnight on Saturday.
Trustee Calabrese moved to adopt Resolution No. 1343 temporarily closing a portion of U.S.
Route 30 for the purpose of Harvest Fest. Seconded by Trustee O'Connell. Vote by roll call.
Collins, Absent; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes. 5 yes,
0 no, 1 absent. Motion Carried.
ADMINISTRATOR'S REPORT
The Park District has asked for letters of support from the Village regarding two grant applications.
The first one the District seeks an Open Lands grant for the development of an 80-acre park
(Northwest Park) connecting Shenandoah Subdivision and Nature's Crossing. In the second
application, the District seeks an Open Lands grant for the acquisition of the Cedar Rustic property
as a first step to redevelop Electric Park.
Trustee Swalwell moved to authorizing letters of support for the Northwest Park Grant and the
Electric Park Grant. Seconded by Trustee Calabrese. Vote by roll call. Collins, Absent; Swalwell,
yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes. 5 yes, 0 no, 1 absent. Motion
Carried.
Plainfield Village Board of Trustees
August 5, 2002
Page 4 of 8
FINANCE DIRECTOR'S REPORT
No Report
ENGINEER'S REPORT
No Report
COMMUNITY DEVELOPMENT REPORT
Mr. Jim Testin stated that beïng a unique situation the Economic Development Commission
recommended approval of a facade improvement grant for Mr. Cary Miller, owner of Miller's
Butcher Shop, for reimbursement of 50% up to $13,950.00 and up to $1,000 in architectural fees.
The EDC will re-evaluate the Facade Improvement Program and bring their recommendation back
to the Board.
Trustee Calabrese moved to approve the facade improvement grant for Miller's Butcher for
reimbursement of 50% up to $13,950.00 and up to $1,000 in architectural fees, if necessary.
Seconded by Trustee Swalwell. Vote by roll call. Collins, Absent; Swa Iwe II , yes; O'Connell, yes;
Thomson, yes; Cherry, yes; Calabrese, yes. 5 yes, 0 no, 1 absent. Motion Carried.
Mr. Jim Testin stated the developer of the Commercial Center located on the east side of Lily
Cache Creek and the south side of Route 30 has requested amending the site plan to add
additional parking to the area south of the building. The applicant is under an Annexation
Agreement that is several years old and allows signage similar to what is at Paradise Motors. The
applicant is willing to work the current sign ordinances.
Trustee Swalwell moved to approve the amended site plan for Koren Commercial Center adding
additional parking to the area south of the building subject to the stipulations listed in the staff
report. Seconded by Trustee Cherry. Vote by roll call. Collins, Absent; Swa Iwell , yes; O'Connell,
yes; Thomson, yes; Cherry, yes; Calabrese, yes. 5 yes, 0 no, 1 absent. Motion Carried.
Mr. Jim Testin stated that Clayton Olsen, developer, is looking to build a concrete home. Staff has
looked not only where the panels are manufactured but also the one that is built in Bolingbrook.
The applicant has requested authorization for an experimental application of the codes and
procedures in one house.
Brian Bock, Director for Dukane Precast, explained the concrete home. The Plant itself is unique
because it is the only one here in this country, there are over 250 of these plants in Europe. The
home is 60% more energy efficient as well as tornado safe. Through the use of form liners, any
pattern can be replicated. Dovetails can be put in also to have a brick facade. A general
discussion ensued. The Board indicated they would like to tour the home in Bolingbrook.
Trustee O'Connell moved to table this until more information is obtained. Seconded by Trustee
Cherry. Vote by roll call. Collins, Absent; Swa Iwell , yes; O'Connell, yes; Thomson, yes; Cherry,
yes; Calabrese, yes. 5 yes, 0 no, 1 absent. Motion Carried.
Trustee Swalwell suggested to have a tour scheduled for the Bolingbrook house and bring back to
a workshop.
Plainfield Village Board of Trustees
August 5, 2002
Page 5 of 8
PUBLIC WORKS REPORT
Mr. Persons stated it's that time of year again for the 50/50 tree program. We requested three
quotes and received two responses. Except for one tree, prices from Fields are the same as last
year.
Trustee Calabrese moved to waive the bidding process and award the contract to Fields based on
their quote. Seconded by Trustee Cherry. Vote by roll call. Collins, Absent; Swa Iwe II , yes;
O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes. 5 yes, 0 no, 1 absent. Motion
Carried.
Mr. Persons stated that 94-million gallons of water was pumped in the previous month. It was a
record for the Village.
POLICE CHIEF'S REPORT
There were no questions on the June 2002 Operations Report.
Chief Bennett explained the proposed Ordinance.
Trustee Calabrese moved to adopt Ordinance No. 2154 amending the motor vehicle, traffic, and
parking code. Seconded by Trustee Cherry. Vote by roll call. Collins, Absent; Swalwell, yes;
O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes. 5 yes, 0 no, 1 absent. Motion
Carried.
Chief Bennett stated they are in the process of hiring another police officer to attend the August
Academy.
Trustee Calabrese moved to approve Police Office Employment Agreement. Seconded by Trustee
Cherry. Vote by roll call. Collins, Absent; Swa Iwell , yes; O'Connell, yes; Thomson, yes; Cherry,
yes; Calabrese, yes. 5 yes, 0 no, 1 absent. Motion Carried.
Chief Bennett stated he put out a press release stating the Police Department will be issuing
tickets for Vehicle Sticker violations.
ATTORNEY'S REPORT
Mr. Jim Harvey stated as required by state statute the closed meeting minutes need to be reviewed
and opened to the public if confidentiality does not still exist. The only minutes that still could
require the need for confidentiality are the minutes of June 17, March 4, and January 21, 2002.
Trustee Calabrese moved to maintain confidentiality for the minutes of June 17, March 4, and
January 21, 2002 and to release the remaining minutes. Seconded by Trustee Swalwell. Vote by
roll call. Collins, Absent; Swa Iwell , yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese,
yes. 5 yes, 0 no, 1 absent. Motion Carried. '
Mayor Rock reminded everyone of Coffee with the Mayor on August 7th, the Committee of the
Whole workshop on August 12th, and the next Village Board meeting on August 19th.
Plainfield Village Board of Trustees
August 5, 2002
Page 6 of 8
Trustee Calabrese moved to adjourn to executive session for the purpose of discussion on
pending litigation - Section 2 @ (11) not to reconvene. Seconded by Trustee Swalwell. Vote by
roll call. Collins, Absent; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese,
yes. 5 yes, 0 no, 1 absent. Motion Carried.
The meeting adjourned at 8:45 p.m.
.~),d~d
MICHELLE GIBAS
RECORDING SECRETARY
APPROVED: