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Home My Public Portal About07-15-2002 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: JULY 15, 2002 AT: VILLAGE HALL BOARD PRESENT: RROCK, S. CALABRESE, J.CHERRY, K.O'CONNELL, S.THOMSON, M.COLLlNS, RSWALWELL. OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; APERSONS, PUBLIC WORKS DIRECTOR; D.BENNETT, POLICE CHIEF; C.MINICK, FINANCE DIRECTOR; S.LARSON, ENGINEER; M.GARRIGAN, VILLAGE PLANNER, S.SHEETZ, PLANNER; TL BURGHARD, VILLAGE ADMINISTRATOR; M.GIBAS, RECORDING SECRETARY. At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken, all Trustees were present. Clerk Janik led the pledge to the flag. There were approximately 60 people in the audience. PRESIDENTIAL COMMENTS Mayor Rock congratulated Susan Janik for her Master Municipal Clerk achievement. Trustee Collins moved to confirm the appointment of Trustee Calabrese as President Pro-Tem for August, September, and October 2002. Seconded by Trustee Cherry. Vote by roll call. Calabrese, yes, Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion Carried. Trustee Collins moved to confirm the appointment of Trustee Cherry as President Pro-Tern for November, December 2002, and January 2003. Seconded by Trustee Calabrese. Vote by roll call. Calabrese, yes, Collins, yes; Swa Iwell , yes; O'Connell, yes; Thomson, yes; Cherry, yes. 6 yes; 0 no. Motion Carried. TRUSTEE'S COMMENTS Trustee Cherry asked how long it takes from base coat of blacktop to the topcoat of blacktop on the streets, Champion Creek subdivision and Eagle Chase have not been completed. Mr. Persons stated that process normally takes about a year. Mr. Burghard added that if 85% of the homes in the subdivision have not been completed then the process is delayed. PUBLIC COMMENTS on Items not on the Agenda: Mr. Richard Dombrowski, a 135th Street resident, stated the developer plans to run sewer and utilities down an easement on his property. There are currently four trees on the property line. Mr. Dombrowski asked the Board to work with himself and the developer to save the trees. BUSINESS MEETING Trustee Calabrese moved to approve the Agenda. Seconded by Trustee Collins. Vote by roll call. Calabrese, yes, Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion Carried. Trustee Calabrese moved to approve the Consent Agenda to include the following: Minutes of Board Meeting July 1, 2002; Bills Paid Report for July; Bills Payable July 15, 2002; Revenue Plainfield Village Board of Trustees July 15,2002 Page 2 of 6 Report June 30, 2002; Expenditure Report June 30, 2002; Cash and Investments June 30, 2002; Century Trace Unit 4C approval of security amount for Phase I, II, and III in the amount of $1,419,338.75; Approval of Hutchinson's Supplemental Agreement for Lockport Street Pedestrian Crossing Bridge; Village Payout No.2 in the amount of $57,314.30; Century Trace Unit 1 acceptance of the cost certification in the amount of $441 ,749.64; Settlers' Park Payout Request #8 in the amount of $419,151.60. Seconded by Trustee Collins. Vote by roll call. Calabrese, yes, Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion Carried. #3 WAL-MART ZONING Mr. Jim Testin stated the majority of the issues have been addressed. The only two outstanding are the truck dock and the crosswalks. Mr. Philipchuck, attorney for the applicant, stated the due to the fumes, the truck dock should not be fully enclosed and suggested substantial screening. Dave Howsier,architect, stated there will be some sort of sound absorbing material on the wall of the truck dock. It was agreed that the trucks will not be seen from the street. The applicants will work with staff on the crosswalks. Trustee Cherry moved to adopt Ordinance No. 2145 authorizing the issuance of a Special Use Permit to allow a Planned Unit Development for property generally located at the northwest corner of 127th Street and Route 59., Seconded by Trustee Collins. Vote by roll call. Calabrese, yes, Collins , ,.yes; Swalwell, no; O'Connell, yes; Thomson, no; Cherry; yes. 4 yes, 2 no. Motion Carried. Trustee Cherry moved to adopt Ordinance No. 2146 rezoning the property generally located at the northwest corner of 127th Street and Route 59 from R-1 to B-3. Seconded by Trustee Collins. Vote by roll call. Calabrese, yes, Collins, yes; Swalwell, no; O'Connell, yes; Thomson, no; Cherry, yes. 4 yes, 2 no. Motion Carried. Mr. Scott Wichman, a Heritage Meadows resident, asked the Board to maintain control over any expansion and to hold Wal-Mart and Pulte to their promises to the residents. Administrator Burghard suggested to have the design consultant work with Wal-Mart on the design of the berm and the combination of the fence and landscaping. Trustee Collins moved to approve the site plan for Wal-Mart subject to the 8 stipulations listed in the staff report changing the verbiage of stipulation No.7 from enclosed docking area to fully screened docking area. Seconded by Trustee Cherry. Vote by roll call. Calabrese, yes, Collins, yes; Swalwell, no; O'Connell, yes; Thomson, no; Cherry, yes. 4 yes, 2 no. Motion Carried. #4 MENARDS ANNEXATION AND ZONING Trustee Cherry moved to adopt Ordinance No. 2147 annexing property owned by Menard, Inc. located on the northeast corner of 135th Street and Division Street. Seconded by Trustee Collins. Vote by roll call. Calabrese, yes, Collins, yes; Swa Iwe II , yes; O'Connell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion Carried. Plainfield Village Board of Trustees July 15,2002 Page 3 of 6 Trustee Cherry moved to adopt Ordinance No. 2148 rezoning the property located at the northeast corner of 135th Street and Route 59 from A-1, Will County Agriculture to B-3, Community Shopping Center District. Seconded by Trustee Collins. Vote by roll call. Calabrese, yes, Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion Carried. #5 CENTER STREET TRAFFIC CONCERNS Chief Bennett stated the Center Street residents are very concerned over the traffic on their street. Mary Raino, a Center Street resident, addressed the Board with concerns over the traffic on Center Street and asked for the Village to approve speed humps. A general discussion ensued regarding traffic concerns. Mr. John Bates asked to extend this to Dillman Street. Trustee Collins moved to approve implementation of 3 Speed humps, along with markings and signage on Center Street in an amount not to exceed $12,000. Seconded by Trustee Calabrese. Vote by roll call. Calabrese, yes, Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion Carried. Mary Raino agreed to come back to the board a couple of months after installation to give an update. #6 CROSSINGS AT WOLF CREEK Trustee Calabrese asked the developer to see the design consultant for the design of the townhomes. Addressing Mr. Burghard's comment about the town homes being attached to the annexation agreement, Fred Feinstein, applicant's attorney, stated on page 5, Item 13, the last paragraph of Exhibit C states "Consistent with the schematic (not final nor VILLAGE approved) elevation plans..." Trustee Calabrese moved to adopt Ordinance No. 2149 authorizing the execution of an Annexation Agreement with Centex Homes. Seconded by Trustee Cherry. Vote by roll call. Calabrese, yes, Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, no; Cherry, yes. 5 yes, 1 no. Motion Carried. Trustee Cherry moved to adopt Ordinance No. 2150 annexing the property owned by Centex Homes located north of 119th Street and east of Century Trace and adjacent to Champion Creek. Seconded by Trustee Collins. Vote by roll call. Calabrese, yes, Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, no; Cherry, yes. 5 yes, 0 no. Motion Carried. #7 MARY D'S Trustee Swalwell moved to adopt Ordinance No. 2151 for a Special Use Permit for outdoor seating at 608 Fox River Street changing Item No.3 to read western side instead of eastern side. Seconded by Trustee Cherry. Vote by roll call. Calabrese, yes, Collins, no; Swa Iwe II , yes; O'Connell, no; Thomson, yes; Cherry, yes. 4 yes, 2 no. Motion Carried. Plainfield Village Board of Trustees July 15, 2002 Page 4 of 6 #8 WALNUT CREEK TOWNHOMES (HERITAGE MEADOWS) Mr. Jim Testin stated the applicant has consulted with Duane Linden and have submitted revised architectural and landscape revisions. Staff feels there is room to incorporate some additional foundation plantings. Mr. Anthony Pasquinelli presented and explained the site plan. Trustee Collins moved to approve the final plat for Unit 7 of Heritage Meadows subdivision subject to the stipulations listed in the staff report. Seconded by Trustee Cherry. Vote by roll call. Calabrese, no, Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, no; Cherry, yes. 4 yes, 2 no. Motion Carried. Trustee Collins moved to approve the site plan for the townhome units for Unit 7 of Heritage Meadows subdivision subject to the stipulations listed in the staff report. Seconded by Trustee Cherry. Vote by roll call. Calabrese, no; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, no; Cherry, yes. 4 yes, 2 no. Motion Carried. #9 BUILDING CODE TEXT AMENDMENT Mr. Jim Testin stated that staff has been requiring all general contractors, as well as subcontractors to register annually with the Building Department. The Building Code simply states general contractors shall register. Trustee Calabrese moved to direct the Village Attorney to draft an ordinance amending Section 2.5-5(2) of the Village's Building Code to include subcontractors. Seconded by Trustee Collins. Vote by roll call. Calabrese, yes, Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion Carried. #10 GRAVER ESTATES EASEMENT Trustee Calabrese moved to approve the plat for vacation of an emergency vehicle ingress/egress easement. Seconded by Trustee Swalwell. Vote by roll call. Calabrese, yes, Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion Carried. ADMINISTRATOR'S REPORT Trustee Calabrese moved to authorize the Mayor and the Clerk to sign a contract with DMJMH+N to do the space needs analysis. Seconded by Trustee Cherry. Vote by roll call. Calabrese, yes, Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion Carried. FINANCE DIRECTOR'S REPORT Mr. Chris Minick explained the proposal from RV Norene and Associates. Trustee Calabrese moved to approve the proposal from RV Norene and Associates to provide Continuing Disclosure Services for the Fiscal Year Ended April 30, 2002 in the amount not to exceed $1,300.00. Seconded by Trustee Thomson. Vote by roll call. Calabrese, yes, Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion Carried. Plainfield Village Board of Trustees July 15,2002 Page 5 of 6 ENGINEER'S REPORT No Report COMMUNITY DEVELOPMENT REPORT Guinness UDV asked to amend the site plan to reduce the amount of landscaping. They have planted 60 trees and there is no more room to plant anymore. Trustee O'Connell requested to have the remainder trees planted throughout the Village. Guinness UDV will work with staff and get back to the Board. Trustee Calabrese moved to approve a Change Order for re-mobilization not to exceed $22,100.00. Seconded by Trustee Collins. Vote by roll call. Calabrese, yes, Collins, yes; Swa Iwe II , no; O'Connell, yes; Thomson, yes; Cherry, yes. 5 yes, 1 no. Motion Carried. Mr. Jim Testin stated that Four Seasons Park is requesting to amend the site plan to include a two- story tower next to the new football field. Trustee Calabrese moved to amend the site plan subject to the five stipulations listed in the staff report. Seconded by Trustee Cherry. Vote by roll call. Calabrese, yes, Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion Carried. Mr. Jim Testin stated there is a new building product, a fully concrete structure. Staff will be reviewing this product. PUBLIC WORKS REPORT Trustee Calabrese moved to authorize Geneva Construction to install the needed Van Dyke Road street lighting conduit at a cost not to exceed $62,930.00. Seconded by Trustee Swalwell. Vote by roll call. Calabrese, yes, Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion Carried. Trustee Calabrese moved to authorize Geneva Construction to install the 36" storm sewer, as per the County's request, at a cost not to exceed $22,295.00. Seconded by Trustee Cherry. Vote by roll call. Calabrese, yes, Collins, yes; Swa Iwe II , yes; O'Connell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion Carried. Mr. Persons informed the Board there are electrical problems with the motor of Well #7. POLICE CHIEF'S REPORT No Report ATTORNEY'S REPORT No Report Mayor Rock cancelled the Committee of the Whole Workshop on July 22, 2002 and reminded everyone of the next Board Meeting on August 5, 2002. Plainfield Village Board of Trustees July 15,2002 Page 6 of 6 Trustee Calabrese moved to adjourn. Seconded by Trustee Thomson. Voice vote. All in favor, 0 opposed. The meeting adjourned at 8:55 p.m. ./ / ~j~ MICHELLE GIBAS RECORDING SECRETARY APPROVED: /SUSAN JANIK VILLAGE CLE