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Home My Public Portal About07-01-2002 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: JULY 1,2002 AT: VILLAGE HALL BOARD PRESENT: RROCK, S. CALABRESE, J.CHERRY, K.O'CONNELL, S.THOMSON, M.COLLlNS, RSWALWELL OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; APERSONS, PUBLIC WORKS DIRECTOR; D.BENNETT, POLICE CHIEF; C.MINICK, FINANCE DIRECTOR; D.WOLD, ENGINEER; M.GARRIGAN, VILLAGE PLANNER, S.SHEETZ, PLANNER; T.L BURGHARD, VILLAGE ADMINISTRATOR; M.GIBAS, RECORDING SECRETARY. At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken, all Trustees were present. Clerk Janik led the pledge to the flag. There were approximately 30 people in the audience. PRESIDENTIAL COMMENTS Mayor Rock thanked Amy De Boni, Administrative Analyst, for all the hard work on the Community Picnic. Mayor Rock appointed Trustee Calabrese and Trustee Swalwell to the Lake Water Committee. Trustee O'Connell wanted to clarify that the Committee will be looking at treating our own wells also. Trustee Collins moved to confirm the appointment of Trustee Calabrese and Trustee Swalwell to the Lake Water Committee. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes, Collins, yes; Swa Iwe II , yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion Carried. TRUSTEES COMMENTS Trustee Cherry reminded everyone that Plainfield Township is sponsoring a 4th of July Celebration at the Village Green at 10:00a.m. Trustee Swalwell expressed his concern over the parking situation on Ottawa Street by the pool. Bill McAdams, Deputy Director Plainfield Park District, stated they are looking into extending the parking. Trustee Thomson stated he would like to see Zeolite exchange radium removal looked into also. PUBLIC COMMENTS on Items not on the Agenda Diane Rousonelous stated using Steiner Road instead of Van Dyke avoids cutting down trees as well as cuts the expense of having to add a bridge over the Springhole Creek. BUSINESS MEETING Trustee Calabrese moved to approve the Agenda. Seconded by Trustee Thomson. Vote by roll call. Cherry, yes; Calabrese, yes, Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion Carried. ' Trustee Calabrese moved to approve the Consent Agenda to include: Minutes of Board Meeting, June 17, 2002; Bills Paid Report; Bills Payable, July 1,2002; Approval to forward a letter of no Plainfield Village Board of Trustees July 1,2002 Page 2 of 5 objection to the Will County Planning and Zoning Commission to allow a special use permit for the operation of a landscape company and for outside storage of goods and materials located at 23736 W. 119th Street in the Wolf Creek Industrial Park known as the Treemendous County Case. Seconded by Trustee Thomson. Vote by roll call. Cherry, yes; Calabrese, yes, Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion Carried. #3 VILLAGE SQUARE Mr. Jim Testin stated this is just an extension of the building. Trustee Calabrese moved to approve the site plan for the 1,200 square feet addition to the Village Square located on Division Street just south of Roberts Street and the Enterprise Building subject to the stipulations listed in the staff report. Seconded by Trustee O'Connell. Vote by roll call. Cherry, yes; Calabrese, yes, Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion Carried. #4 FINANCING FOR VILLAGE HALL Finance Director, Chris Minick, explained the Ordinance and Installment Purchase Agreement to finalize the financing for the Village Hall Project. Trustee Calabrese moved to adopt Ordinance No. 2143 approving an Installment Purchase Agreement and authorizing the issuance of $4,700,000 General Fund Certificates, Series 2002, of the Village of Plainfield, Illinois. Seconded by Trustee Collins. Vote by roll call. Cherry, yes; Calabrese, yes, Collins, yes; Swalwell, no; O'Connell, yes; Thomson, no; Mayor Rock, yes. 5 yes, 2 no. Motion Carried. #5 CROSSINGS AT WOLF CREEK Trustee Calabrese moved to continue to July 15, 2002. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes, Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion Carried. #6 MARY D'S Karl Buck, Attorney for the Applicant, explained the site plan. The outdoor seating will be only on Lockport Street side, an approximate 21' x 25' space, with less than 12 tables. It compares with the space at Lombardos. Answering Trustee Collins question regarding a drive-thru, Mr. Buck stated there will not be a drive-thru. Mr. Buck stated that although it was not the recommendation of the Plan Commission, the owner will erect a fence on the rest of the property that abuts neighboring residents. Mr. and Mrs. French, Fox River Street residents, expressed their concern with the outdoor seating. There was some discussion on the site plan and parking. Trustee Swalwell moved to direct the Village Attorney to draft an Ordinance authorizing the issuance of a Special Use Permit for outdoor seating at 608 Fox River Street. Seconded by Trustee Thomson. Vote by roll call. Cherry, yes; Caiabrese, yes, Collins, no; Swalwell, yes; O'Connell, no; Thomson, yes. 4 yes, 2 no. Motion Carried. Plainfield Village Board of Trustees July 1, 2002 Page 3 of 5 Trustee Swalwell moved to approve the site plan for 60S Fox River Street. Seconded by Trustee Thomson. Vote by roll call. Cherry, yes; Calabrese, yes, Collins, no; Swalwell, yes; O'Connell, no; Thomson, yes. 4 yes, 2 no. Motion Carried. #7 CHRIST COMMUNITY CHURCH OF PLAINFIELD Trustee Cherry moved to adopt Ordinance No. 2144 authorizing the issuance of a Special Use Permit to allow a religious institution at Christ Community Church of Plainfield located along Van Dyke Road, just west of the Heritage Grove School and south of 119th Street and north of 12ih Street. Seconded by Trustee Swalwell. Vote by roll call. Cherry, yes; Calabrese, yes, Collins, yes; Swa Iwe II , yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion Carried. #8 ELECTRIC PARK Trustee O'Connell expressed concern with approving a concept plan that is not available for her to see. Mr. Bill McAdams, Deputy Director of the Plainfield Park District was present and explained the history of the site and the concept. Mr. Burghard stated that perhaps what the Board should consider tonight is whether or not they want to see this park developed and that is the direction the Park District needs. Trustee Swalwell moved to direct the Park District to proceed with the proposed concept plan via their committee group for the Plainfield Park District's Electric Park adjacent to Vista Lane and bring back to a workshop. Seconded by Trustee Calabrese. Vote by roll call. Cherry, yes; Calabrese, yes, Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion Carried. #9 CENTURY TRACE UNIT 4C Mr. Jim Testin stated this is consistent with the annexation agreement and the preliminary plat. Trustee Calabrese moved to approve the final plat for Century Trace Unit 4C located west of 24Sth Avenue and north of Century Trace Unit 4 A and B. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes, Collins, no; Swalwell, yes; O'Connell, yes; Thomson, no; Mayor Rock, no. 4 yes, 3 no. Motion Carried. #10 TOWNHOMES OF HERITAGE OAKS Dave, owner of Gladstone Builders, explained the site plan. The Trustees expressed concern with the design of the townhomes and asked the builder to discuss this with the design consultant. Trustee Swalwell moved to have the applicants discuss this with the design consultant and bring back to the July 15, 2002 Board Meeting. Seconded by Trustee Collins. Vote by roll call. Cherry, yes; Calabrese, yes, Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion Carried. #11 CVS PHARMACY Bruce Logan, Attorney for the applicant, Richard, architect, and Dennis Menina, CVS, represented the applicant. There was a lengthy discussion regarding the aesthetics of the development. Bruce Logan stressed the fact that the applicant is willing to adhere to whatever changes the Board Plainfield Village Board of Trustees July 1,2002 Page 4 of 5 wishes to make with the aesthetics, but is seeking approval this evening. Mr. Burghard stated that if the Board were to give its approval, a building permit would not be issued until all the changes requested by staff and the Board are completed. Trustee Swalwell moved to approve the site plan for the CVS Pharmacy located on Lot 5 in the Plainfield Retail Center in the northwest corner of 119th Street and Route 59 subject to the stipulations listed in the staff report as well as the necessary improvements as required by the Board and staff. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes, Collins, yes; Swa Iwell , yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion Carried. #12 SHADOW WOOD SUBDIVISION ANNEXATION Trustee Calabrese moved to continue to August 5, 2002 at the request of the applicant. Seconded by Trustee Swalwell. Vote by roll call. Cherry, yes; Calabrese, yes, Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion Carried. ADMINISTRATOR'S REPORT No Report FINANCE DIRECTOR'S REPORT No Report ENGINEER'S REPORT No Report COMMUNITY DEVELOPMENT REPORT Mr. Jim Testin gave an update on the Planning Commission and the Zoning Board of Appeals and complimented them on their hard work. Mr. Jim Testin updated the Mayor and the Board on the progress of the Settlers' Park. Mr. Jim Testin introduced a new Village Planner, Stephanie Houk Sheetz, to the Mayor and the Board. PUBLIC WORKS REPORT Mr. Allen Persons stated the Well #7 motor was repaired and received this morning. The well should operational within the next few weeks. Mr. Allen Persons stated last month the Illinois Department of Transportation opened five bids for the reconstruction of the Lockport Street Bridge (over the Lily Cache Creek). The low bidder is D Construction at $862,101.31. Since this bid is over the engineer's estimate of $700,000, IDOT has requested that Village President provide a letter reaffirming support for the award of this project to the current low bidder. Trustee Calabrese moved to direct the Village President to send a letter to 'DOT supporting the award of the Lockport Street Bridge Reconstruction to the current low bidder. Seconded by Trustee Swalwell. Vote by roll call. Cherry, yes; Calabrese, yes, Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion Carried. Plainfield Village Board of Trustees July 1, 2002 Page 5 of 5 POLICE CHIEF'S REPORT No Report ATTORNEY'S REPORT No Report Mayor Rock reminded everyone of Coffee with the Mayor on July 3, 2002, the Committee of the Whole Workshop on July 8, 2002, and the next Board Meeting on July 15, 2002. Trustee Calabrese moved to adjourn. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes, Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion Carried. The meeting adjourned at 8:28 p.m. !/~~ MICHELLE GIBAS RECORDING SECRETARY APPROVED: ~ ~ ) . ' SUSAN~ VILLAGE CLERK ._."...",,~~_.-