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Home My Public Portal About06-17-2002 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: JUNE 17,2002 AT: VILLAGE HALL BOARD PRESENT: RROCK, S. CALABRESE, J.CHERRY, K.O'CONNELL, S.THOMSON, M.COLLlNS, RSWALWELL OTHERS PRESENT: S.JANIK. CLERK; J.HARVEY, ATTORNEY; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; K.BLAAUW. STAFF ENGINEER; D.BENNETT, POLICE CHIEF; C.MINICK, FINANCE DIRECTOR; D.WOLD, ENGINEER; T.L BURGHARD. VILLAGE ADMINISTRATOR; ADE BONI, ADMINISTRATIVE ANALYST; M.GARRIGAN, VILLAGE PLANNER; M.GIBAS, RECORDING SECRETARY. At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken, all Trustees were present. Clerk Janik led the pledge to the flag. There were approximately 60 people in the audience. PRESIDENTIAL COMMENTS Mayor Rock stated that the Committee of the Whole Workshop scheduled for June 24, 2002 has been cancelled. TRUSTEE'S COMMENTS Trustee Collins stated that the roadway addition, turn lane and the lights, at Route 30 and Lily Cache should be completed by August 16. 2002. PUBLIC COMMENTS on Items not on the Agenda Mr. Tom Geirich, a Lexington Street resident, thanked the Board for the activity regarding his flooding, and asked for an update. Ken Blaauw responded that Public Works has televised the storm sewer and are currently working with Hamilton Engineers and the developer to find a solution. Mr. Bob Kropel, a Lexington Street resident, stated he was there for the same issues as Mr. Geirich and asked Mr. Burghard if he was aware of the height of the pond. BUSINESS MEETING Clerk Janik asked to amend the Agenda to include under the Public Works section a Resolution prohibiting the installation of all new lawns, sod, and seed from July 1, 2002 to August 31,2002; Under the Administrator's Report, a Resolution authorizing a Change Order in the contract between the Village and V3 Construction; and, to continue Item #11. Crossings at Wolf Creek, to the next Board Meeting. Trustee Calabrese moved to approve the Amended Agenda. Seconded by Trustee O'Conneli Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion Carried. Trustee Calabrese moved to approve the Consent Agenda to include: Minutes of Board Meeting, June 3, 2002 and its continuation of June 10,2002; Bills Paid Report for June 17, 2002; Bills Payable, June 10,2002; Revenue Report, May 31, 2002; Expenditure Report, May 31, 2002; . Cash and Investment, May 31,2002; Village Hall Construction project payout request Number One in the amount of $141,597.10 to V3 Construction; Resolution No. 1340 establishing Prevailing Plainfield Village Board of Trustees June 17,2002 Page 2 of7 Wage Rates for Public Works Projects; Ordinance No. 2136 authorizing the sale of Personal Property (three police cars at the DuPage Mayors and Managers Auction). Seconded by Trustee Cherry. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swa Iwe II , yes; O'Connell, yes. 6 yes, 0 no. Motion Carried. #3 WAL-MART Trustee O'Connell stated the reason for her no vote the first time Wal-Mart was brought to the Board was not because of the rezoning of the property itself, but rather on the site plan in relationship to the rezoning. The developer, at that time, did not do everything he could do to buffer and reduce the impact on the residents. Trustee O'Connell requested a stipulation to have Wal-Mart enclose and soundproof the truck dock so that no trucks will be visible. Administrator Burghard suggested the site plan should be continued to the next meeting to allow Wal-Mart the opportunity to address the concerns of the Trustees. Trustee Calabrese stated he has been agonizing over this Wal-:Mart decision for a long time and needs to look at the greater need of the Village and the other Governmental agencies that would benefit from the revenue. Trustee Swalwell stated he voted no the first time and he is still remaining as a no vote. It has always been a rezoning issue and the zoning ordinances are in place for very specific reasons. The Wal-Mart, in his opinion, will have a more negative affect than positive. Wal-Mart would be undoubtedly great for the Village, but it's not great for the Village at the expense of the people in the Village. Additionally, he doesn't want to set a precedent with the developers that it is acceptable to abuse the PUD design process. Mr. Cherry stated the School Board sent a letter urging the Trustees to vote yes for the Wal-Mart because of the revenue it would bring in. Wal-Mart would generate approximately $682,000 more in revenue than residential. After reading this comparison, there is no way to justify voting against rezoning and welcoming Wal-Mart into the Village of Plainfield. Trustee Collins stated he supported the proposed Wal-Mart last time and since that time a silent majority as spoken. We got a letter from the School District and it was followed up by an editorial in "The Herald News", both times the Plainfield School District supported Wal-Mart. Trustee Cherry moved to direct the Village Attorney to draft the appropriate Special Use for the Planned Unit Development Ordinance. Seconded by Trustee Collins. Vote by roll call. Thomson, no; CherrY, yes; Calabrese, yes; Collins, yes; Swalwell, no; O'Connell, yes. 4 yes, 2 no. Motion Carried. The site plan was continued to the next Board meeting. Trustee Cherry moved to direct the Village attorney to draft the necessary ordinance rezoning the subject site from R 1 zoning to B3 zoning. Seconded by Trustee Collins. Vote by roll call. Thomson, no; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, no; O'Connell, yes. 4 yes, 2 no. Motion Carried. Plainfield Village Board of Trustees June 17, 2002 Page 3 of 7 #4 DAYFIELD FARM Trustee Calabrese moved to adopt Ordinance No. 2137 authorizing execution of an Annexation Agreement for the Northwest corner of 143rd Street and Route 30. Seconded by Trustee Cherry. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion Carried. Trustee Calabrese moved to adopt Ordinance No. 2138 annexing the Northwest corner of 143rd Street and Route 30 into the Village. Seconded by Trustee Cherry. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion Carried. #5 LAKELAND'S FINAL PLAT Administrator Burghard stated that the Board would be approving this contingent upon successful removal of land from the flood plain and final engineering. If they don't get the CLOMR from FEMA then they have not met one of the conditions and will have to bring the issue back to the Board. Trustee Calabrese moved to approve Lakeland's Unit #6 Final Plat for Lake Mary contingent upon final engineering approval and the issuance of a CLOMR by FEMA. Seconded by Trustee Thomson. Vote by roll call. Thomson, yes; Cherry, no; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 5 yes, 1 no. Motion Carried. #6 THE ENCLAVE Trustee Calabrese moved to approve the final plat for property located on the southwestern portion of Van Dyke Road and 135th Street. Seconded by Trustee Cherry. Vote by roll call. Thomson, no; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 5 yes, 1 no. Motion Carried. #7 CHRIST COMMUNITY CHURCH Mr. Jim Testin stated there was just one issue. There is a stipulation requesting that the isle width be increased to 26 feet. Hank Potts, member of the church, stated that they would increase the isle width to 26 feet. Trustee Calabrese moved to direct the Village Attorney to draft the appropriate Special Use Ordinance for the operation of a religious institution located along Van Dyke Road just west of the Heritage Grove School and south of 119th Street and north of 12ih Street and to approve the site plan subject to the stipulations. Seconded by Trustee Collins. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion Carried. #8 MARY D'S Carl Buck, Attorney for the applicant, responding to Trustee O'Connell's question regarding the outdoor seating around the corner onto Fox River as shown on the site plan, stated the seating will only be on the Lockport Street side. Theresa and Don French, Fox River Street residents, stated their opposition to the outdoor seating element at the 608 Fox Street location. A discussion ensued regarding the outdoor seating. Plainfield Village Board of Trustees June 17, 2002 Page 4 of7 There were some questions regarding the site plan. Administrator Burghard suggested to continue the site plan until July 1, 2002 to enable the owner to bring back an enlarged version of the site plan to eliminate confusion. Trustee O'Connell asked to have the plan include a footprint of the French's house. Trustee Swalwell moved to direct the Village Attorney to draft an ordinance for a Special Use Permit for outdoor seating at 608 Fox Street. Motion dies due to lack of a second. The site plan was continued. Trustee Swalwell moved to adopt Ordinance No. 2139 amending the Class F Liquor Licenses from eight to nine for O'Sullivan Restaurant Corporation - Mary D's (706 W. Lockport Street). Seconded by Trustee Calabrese. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, no; Swa Iwell , yes; O'Connell, no. 4 yes, 2 no. Motion Carried. #9 PLAINFIELD RETAIL CENTER Trustee Calabrese moved to approve the final plat for the subdivision of the Plainfield Retail Center located at 119th Street and Route 59. Seconded by Trustee Cherry. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion Carried. #10 LIBERTY GROVE - UNIT 5A Trustee Calabrese moved to approve the final plat for Liberty Grove Unite 5A located north of Illinois Route 126, south of 143rd Street and west of Route 30. Seconded by Trustee Cherry. Vote by roll call. Thomson, no; Cherry, yes; Calabrese, yes, Collins, yes; Swa Iwell , yes; O'Connell, no. 4 yes, 2 no. Motion Carried. #11 CROSSINGS AT WOLF CREEK Continued to July 1, 2002. #12 HAYES ANNEXATION Trustee Cherry moved to adopt Ordinance No. 2140 authorizing execution of an Annexation Agreement for a 4-acre parcel located on the west side of Lily Cache Road and north of Rolf Road. Seconded by Trustee Collins. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion Carried. Trustee Collins moved to adopt Ordinance No. 2141 annexing the Hayes property. Seconded by Trustee Cherry. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swa Iwe II , yes; O'Connell, yes. 6 yes, 0 no. Motion Carried. #13 TUTTLE FARM At 7.59 p.m. Trustee Cherry moved to open a Public Hearing on the Establishment of a Special Service Area Number 5 for the Tuttle Farm. Seconded by Trustee Collins. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion Carried. Plainfield Village Board of Trustees June 17, 2002 Page 5 of7 ADMINISTRATOR'S REPORT Trustee Cherry moved to adopt Resolution No. 1341 regarding a Change Order for the amount not to exceed $50,000.00 for purposes of foundation soil conditions at the New Village Hall. Seconded by Trustee Calabrese. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swa Iwe II , yes; O'Connell, yes. 6 yes, 0 no. Motion Carried. Trustee Collins clarified that the Design Guideline Manual is a guideline and is not mandatory. Trustee Swalwell moved to adopt Ordinance No. 2142 referencing the establishment of a Design Guideline Manual for the Lockport Street Business Corridor. Seconded by Trustee O'Connell. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion Carried. Roger Wright, Hutchinson Engineering, gave a status report of the Lockport Street Sidewalk/Bike Path. A discussion ensued regarding the study of the existing DuPage Bridge. Trustee Swalwell moved to have the engineer stop the study of the cantilevered attachment on the DuPage Bridge. Seconded by Trustee Collins. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion Carried. Amy De Boni, Administrative Analyst, gave an update on the Community Picnic, in honor of the Quasquicentennial celebration, atthe Village Green on June 30, 2002, 1 :00 - 4:00p.m. Everyone is encouraged to attend. Trustee Swalwell moved to authorize the Village Administrator to solicit Requests for Proposals for traffic engineering, fiscal impact analysis, and golf course feasibility in conjunction with the Springbank development project. Seconded by Trustee Calabrese. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes: Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion Carried. FINANCE DIRECTOR'S REPORT Mr. Minick reminded the residents to pick up and display the vehicle stickers by July 31, 2002. ENGINEER'S REPORT No Report. COMMUNITY DEVELOPMENT REPORT Trustee Swalwell moved to approve the purchase of a 2002 Chevy C 1500 from Bill Jacobs Chevrolet for the amount not to exceed $15,142.19. Seconded by Trustee Calabrese. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion Carried. PUBLIC WORKS REPORT Administrator Burghard stated that there is a problem with the motor on Well #7. Trustee Calabrese moved to adopt Resolution No. 1342 prohibiting the installation of all new lawns, sod, and seed from July 1,2002 to August 31,2002. Seconded by Trustee O'Connell. Plainfield Village Board of Trustees June 17, 2002 Page 6 of 7 Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion Carried. POLICE CHIEF'S REPORT There were no questions on the May 2002 Operations Report. Trustee Calabrese moved to approve the purchase of three (3) laptop computers from CDS Computers through a state contract bid, not to exceed $16,398.00. Seconded by Trustee Collins. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion Carried. Chief Bennett informed the Mayor and the Board of Trustees of the Pro-Life Action League's Face the Truth tour. ATTORNEY'S REPORT No Report. Mayor Rock reminded everyone that COW meeting on June 24,2002 has been cancelled, the next Board Meeting on July 1, 2002, and Coffee with the Mayor on July 3, 2002. Trustee Calabrese moved to adjourn to Executive Session for the purpose of Personnel, not to reconvene. Seconded by Trustee Collins. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes. 6 yes, 0 no. Motion Carried. The meeting adjourned at 8:33 p.m. .~dM~ MICHELLE GIBAS RECORDING SECRETARY APPROVED: /~ SUSAN JANIK VILLAGE CLERK