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Home My Public Portal About05-20-2002 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: MAY 20,2002 AT: VILLAGE HALL BOARD PRESENT: RROCK, S. CALABRESE, J.CHERRY, K.O'CONNELL, S.THOMSON, M.COLLlNS, RSWALWELL OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; APERSONS, PUBLIC WORKS DIRECTOR; D.BENNETT, POLICE CHIEF; C.MINICK, FINANCE DIRECTOR; S.LARSON, ENGINEER; TL BURGHARD, VILLAGE ADMINISTRATOR; M.GIBAS, RECORDING SECRETARY. At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken, all Trustees were present. Clerk Janik led the pledge to the flag. There were approximately 45 people in the audience. PRESIDENTIAL COMMENTS Jeffrey J. Tomczak, Will County State's Attorney, described the new programs the Office of the State's Attorney's has available: RAP Assistance Program, Domestic Violence, ID Theft, and Consumer Division. Please call 815-727-8453 for more information on any of these programs. Congratulations to Trustee Swalwell the proud father of Gwendolyn Jane born May 15, 2002. Mayor Rock proclaimed May 19 - 25, 2002 as Save a Life Week. Clerk Janik read a note from the Historical Society informing the Mayor and the Board that a publication "Historic Plainfield' used articles, without permission, from the Historical Society's "Then and Now". "Historic Plainfield" in no monetary or other fashion is connected to or benefits the Plainfield Historical Society. Trustee Thomson moved to appoint Trustee O'Connell as President Pro-Tem for May, June, and July 2002. Seconded by Trustee Calabrese. Vote by roll call. Swa Iwe II , yes; O'Connell, yes, Thomson, yes; Cherry, yes; Calabrese, yes, Collins, yes. 6 yes, 0 no. Motio"n Carried. TRUSTEE'S COMMENTS Trustee Calabrese questioned the timing of the Lockport Street Bridge replacement. Mr. Burghard responded that is was scheduled for this fiscal year so that it would coincide with what the state was doing with 155. We were unaware of anyone else closing other streets. Mr. Persons stated that this will go up for bid at the end of June. It is a 90-day project; the bridge and the overpass will be closed at the same time. Trustee Calabrese also brought up the concept of having developers compete amongst themselves for new annexations and would like to see that issue brought to a workshop. Trustee Collins stated he attended the Wescom meeting the other night with Chief Bennett. Chief Bennett made himself known and his points were well received. Plainfield Village Board of Trustees May 20, 2002 Page 2 of 2 Trustee Collins stated that early the other morning at Renwick and Route 59, there was a squad car with its lights on. There was a duck with its ducklings around the squad car. The officer removed the grill of the water drain, reached down, and retrieved 3 ducklings. The ducks then went on their merry way. PUBLIC COMMENTS on Items not on the Agenda Diane Rousonelous stated she attended the workshop meeting and saw the slides of various towns; all those towns have a lot of trees. She also thanked Trustee Collins for checking on the flooding in Spring hole Creek. Leeann Kristiansen stated her objection about the trees being cut down at the new village hall site. Mr. George Ferman, a Nature's Crossing resident, stated that the railroad crossings at 135th Street are in desperate need of repair and also on 13Sth Street there is a section of Road in front of Nature's Crossing is deteriorated. Mr. Burghard responded that the railroad crossing is scheduled to be repaired by the railroad sometime in July or early August. The bridge is in the budget for this year, however, having to deal with other governmental agencies, there is no guarantee that it will be done this year. BUSINESS MEETING Trustee Calabrese moved to approve the Agenda. Seconded by Trustee Collins. Vote by roll call. Swa Iwe II , yes; O'Connell, yes, Thomson, yes; Cherry, yes; Calabrese, yes, Collins, yes. 6 yes, 0 no. Motion Carried. Trustee Calabrese moved to approve the Consent Agenda to included: Minutes of Board Meeting, May 6, 2002; Bills Paid Report; Bills Payable, May 20, 2002; Revenue Report, April 2002; Expenditure Report, April 2002; Cash and Investment Report, April 2002. Seconded by Trustee Collins. Vote by roll call. Swalwell, yes; O'Connell, yes, Thomson, yes; Cherry, yes; Calabrese, yes, Collins, yes. 6 yes, 0 no. Motion Carried. #3 TWELFTH ELEMENTARY SCHOOL (LIBERTY GROVE) Mr. Jim Testin stated that Plainfield Consolidated School District 202 is requesting site plan review for an elementary school to be located in the Liberty Grove Subdivision. The school site is located in the middle of the site at the northwest corner of Meadow Lane and Liberty Grove Blvd. The School District is satisfied with the site layout. Trustee Calabrese moved to approve the site plan for an elementary school located in the Liberty Grove Subdivision subject to the four stipulations listed in the staff report. Seconded by Trustee Cherry. Vote by roll call. Swalwell, yes; O'Connell, yes, Thomson, yes; Cherry, yes; Calabrese, yes, Collins, yes. 6 yes, 0 no. Motion Carried. #4 MA YSLAKE Trustee Calabrese moved to adopt Ordinance No. 2127 authorizing the execution of an Annexation Agreement. Seconded by Trustee Swalwell. Vote by roll call. Swalwell, yes; O'Connell, yes, Thomson, yes; Cherry, yes; Calabrese, yes, Collins, yes. 6 yes, 0 no. Motion Carried. Trustee Calabrese moved to adopt Ordinance No. 2128 annexing the Mayslake Property. Seconded by Trustee Collins. Vote by roll call. Swalwell, yes; O'Connell, yes, Thomson, yes; Cherry, yes; Calabrese, yes, Collins, yes. 6 yes, 0 no. Motion Carried. Plainfield Village Board of Trustees May 20, 2002 Page 3 of 3 Trustee Calabrese moved to adopt Ordinance No. 2129 rezoning the property in Mayslake located approximately % mile north of Lockport, west of Van Dyke, and east of US Route 30 to R4 Multiple Family Resident District. Seconded by Trustee Cherry. Vote by roll call. Swalwell, yes; O'Connell, yes, Thomson, yes; Cherry, yes; Calabrese, yes, Collins, yes. 6 yes, 0 no. Motion Carried. Mayor Rock pointed out a wrong address on the agreement that needs to be changed. #5 COMPREHENSIVE PLAN Trustee Cherry clarified that the 143rd Street extension was no longer on the Updated Comprehensive Plan. Trustee Cherry moved to adopt Ordinance No. 2130 to adopt the Updated Comprehensive Plan. Seconded by Trustee Collins. Vote by roll call. Swalwell, no; O'Connell, no, Thomson, no; Cherry, yes; Calabrese, yes, Collins, yes, Mayor Rock, yes. 4 yes, 3 no. Motion Carried. #6 LAKE MICHIGAN WATER UPDATE Mr. Reed Scheppmann, American Water Works Company, gave an overview of the water pumping and transmission system that currently provides Lake Water to the City of Bolingbrook and discussed the company's plan to expand service within the region. It would take approximately 1 year to provide lake water to the Village. #7 PROPOSED 143RD STREET JURISDICTIONAL TRANSFER Mr. George Catalano, Will County Engineer, discussed the county's plans for the reconstruction of 143rd Street and future transfer of ownership of this roadway section to the Village. Trustee Cherry moved to direct the Village Attorney to draft the required ordinance to accept the jurisdictional transfer of 143rd Street, Route 59 to Route 30. Seconded by Trustee Calabrese. Vote by roll call. Swalwell, yes; O'Connell, yes, Thomson, yes; Cherry, yes; Calabrese, yes, Collins, yes. 6 yes, 0 no. Motion Carried. Mr. Persons stated that this intergovernmental agreement is not necessarily related to the 143rd Street. This would be basically covering all the village improvements. Trustee Cherry moved to direct the Village Attorney to draft an intergovernmental agreement with Will County to accept the maintenance liability for Village improvements within the County right-of- way. Seconded by Trustee Calabrese. Vote by roll call. Swalwell, yes; O'Connell, yes, Thomson, yes; Cherry, yes; Calabrese, yes, Collins, yes. 6 yes, 0 no. Motion Carried. #8 MENARDS Mr. Jay Darnell requested the public see the site plan before the Board votes on it. Mr. Mike Ticsay asked to remove outlot #1 totally from the site plan and increase the buffering from 80 feet to 150 feet. A general discussion ensued regarding hours of operation for Menards and the outlots. Mr. Colby of Menards stated the longest hours for Menards are in the summer 6:00 a.m. to 10:00 p.m. and are generally adjusted from store to store; common hours are 7:00 a.m. to 9:00 p.m. Mr. Colby Plainfield Village Board of Trustees May 20, 2002 Page 4 of 4 stated he would have no objection to the annexation agreement stating the store hours of operation. for Menards as 6:00 a.m. to 10:00 p.m. Mr. Burghard stated the remainder property to the north has to come back as a Planned Unit Development for specific site plan approval if and when that is developed. Trustee Swalwell moved to have the staff add language to the annexation agreement to prohibit allow a 24-hour operations on either of the two large commercial lots. Seconded by Trustee Cherry. Vote by roll call. Swalwell, yes; O'Connell, yes, Thomson, yes; Cherry, yes; Calabrese, yes, Collins, yes. 6 yes, 0 no. Motion Carried. Trustee O'Connell moved to have the staff add language to the annexation agreement to restrict the hours of operation on outlot #1 to 6:00a.m. to 10:00 p.m. Seconded by Trustee Thomson. Vote by roll call. Swalwell, no; O'Connell, yes, Thomson, yes; Cherry, no; Calabrese no, Collins, no. 2 yes, 4 no. Motion failed. Trustee Collins moved to have the staff add language to the annexation agreement to extend the buffer along the north edge of the property to no less than 120-feet. Seconded by Trustee O'Connell. Vote by roll call. Swalwell, yes; O'Connell, yes, Thomson, yes; Cherry, yes; Calabrese, yes, Collins, yes. 6 yes, 0 no. Motion Carried. Trustee Swalwell moved to direct the Village Attorney to draft an ordinance authorizing the execution of an annexation agreement for a 48-acre parcel located at the northeast corner of 135th Street and Route 59 with the stipulations. Seconded by Trustee Collins. Vote by roll call. Swalwell, yes; O'Connell, yes, Thomson, yes; Cherry, yes; Calabrese, yes, Collins, yes. 6 yes, 0 no. Motion Carried. Trustee Swalwell moved to layover items band c to the next board meeting. Seconded by Trustee Calabrese. Vote by roll call. Swalwell, yes; O'Connell, yes, Thomson, yes; Cherry, yes; Calabrese, yes, Collins, yes. 6 yes, 0 no. Motion Carried. #9 GRANDE PARK FINAL PLAT UNITS 1 AND 2 Mr. Jim Testin stated that the applicants are developing 80-acres of the Grande Park subdivision in two units. This 80-acre parcel is part of Will County. Unit 1 will consist of 48-acres with 74 single- family lots and Unit 2 will consist of approximately 32-arces with 71 single-family lots. The applicant has been in contact with our consultant. They have identified key lots within the development in addition to what was in the annexation agreement. We have received a petition for annexation for a 300-foot corridor to the east, which will extend through another property from Prairie Ponds to this. The actual ordinances for annexation of the corridor and Grande Park will be brought to the next available board meeting. Mr. Burghard asked why we have to have the 300-foot annexation corridor. Mr. Testin stated there is actually a pre-annexation agreement with an area called Sohol's extension of Wheatland Plains. The agreement obligates the owner to sign the necessary annexation agreement papers. The owner refuses to sign the agreement. Plainfield Village Board of Trustees May 20, 2002 Page 5 of 5 Trustee Calabrese moved to approve the Preliminary Plat Units 1 and 2 of Grande Park consisting of 145 single-family units located west of Heggs Road south of Wheatland Plains. Seconded by Trustee Collins. Vote by roll call. Swatwell, yes; O'Connell, yes, Thomson, yes; Cherry, yes; Calabrese, yes, Collins, yes. 6 yes, 0 no. Motion Carried. Trustee Calabrese moved to approve the Final Plat Units 1 and 2 of Grande Park consisting of 145 single-family units located west of Heggs Road south of Wheatland Plains. Seconded by Trustee Collins. Vote by roll call. Swalwell, yes; O'Connell, yes, Thomson, yes; Cherry, yes; Calabrese, yes, Collins, yes. 6 yes, 0 no. Motion Carried. #10 WALNUT CREEK AT HERITAGE MEADOWS FINAL PLAT Mr. Jim Testin stated that the applicant is seeking a final plat and site plan review for the Walnut Creek town home development as part of the Heritage Meadows subdivision. The applicant is seeking approval of 134 town home units. Trustee Thomson moved to continue this to allow the applicant to work with the design consultant. Seconded by Trustee Calabrese. Vote by roll call. Swalwell, yes; O'Connell, yes, Thomson, yes; Cherry, yes; Calabrese, yes, Collins, yes. 6 yes, 0 no. Motion Carried. #11 KENSINGTON CLUB UNIT 3 Mr. Jim Testin stated that the applicant is seeking final plat approval for Unit 3 of the Kensington Club subdivision. Unit 3 consists of 96 single-family detached homes on approximately 46-acres. Trustee Calabrese stated he would like to see a sidewalk along Route 59. John Philipchuck, attorney for Putte, stated that due to safety reasons, there should not be a sidewalk. Trustee Calabrese moved to approve the final plat for Unit 3 of the Kensington Club consisting of 96 single-family units located on the west side of Route 59 and south of 127th Street with the addition of a sidewalk along Route 59 subject to IDOT approval. Seconded by Trustee Thomson. Vote by roll call. Swalwell, yes; O'Connell, yes, Thomson, yes; Cherry, yes; Calabrese, yes, Collins, yes. 6 yes, 0 no. Motion Carried. #12 KENSINGTON CLUB PUD/FIRST AMERICAN BANK Trustee Calabrese moved to deny a bank as part of the Kensington Club PUD located at the southwest corner of 127th Street and Route 59. Seconded by Trustee Collins. Vote by roll call. Swalwell, yes; O'Connell, no, Thomson, no; Cherry, yes; Calabrese, yes, Collins, yes, Mayor Rock, yes. 5 yes, 2 no. Motion Carried. ADMINISTRATOR'S REPORT No Report. FINANCE DIRECTOR'S REPORT Mr. Chris Minick stated that the Village opened proposals to provide auditing services for the next 5 fiscal years. Staff feels that Sikich Gardner and Company is the low responsible proposing firm; they gave an accurate estimate of the time involved. Sikich has also performed the audit of the only Village in Illinois to fully implement GASB-34. Plainfield Village Board of Trustees May 20, 2002 Page 6 of? Trustee Thomson moved to award the auditing services to Sikich Gardner and Company for the amount not to exceed $107,949.00. Seconded by Trustee Swalwell. Vote by roll call. Swalwell, yes; O'Connell, yes, Thomson, yes; Cherry, yes; Calabrese, yes, Collins, yes. 6 yes, 0 no. Motion Carried. ENGINEER'S REPORT Trustee Calabrese moved to award the 2002 MFT Street Improvements project to the lowest bidder P.T. Ferro Construction Co., for the amount not to exceed $304,250.90. Seconded by Trustee Cherry. Vote by roll call. Swalwell, yes; O'Connell, yes, Thomson, yes; Cherry, yes; Calabrese, yes, Collins, yes. 6 yes, 0 no. Motion Carried. Trustee S""alwell moved to award the Van Dyke Road Interceptor Sewer Phase II project to the lowest bidder, Airy's Inc. for the amount not to exceed $383,220.00. Seconded by Trustee Calabrese. Vote by roll call. Swalwell, yes; O'Connell, yes, Thomson, yes; Cherry, yes; Calabrese, yes, Collins, yes. 6 yes, 0 no. Motion Carried. COMMUNITY DEVELOPMENT REPORT Mr. Jim Testin stated that this is a Resolution to conduct a Public Hearing. Trustee Calabrese moved to adopt Resolution No. 1339 for the Establishment of a Special Service Area Number 5 for the Tuttle Farm. Seconded by Trustee Swalwell. Vote by roll call. Swalwell, yes; O'Connell, yes, Thomson, yes; Cherry, yes; Calabrese, yes, Collins, yes. 6 yes, 0 no. Motion Carried. Mr. Jim Testin stated this agreement can be terminated by either party. Trustee Cherry moved to authorize the Mayor to enter into an Intergovernmental Agreement between Will County and the Village of Plainfield for sharing GIS data. Seconded by Trustee Calabrese. Vote by roll call. Swalwell, yes; O'Connell, yes, Thomson, yes; Cherry, yes; Calabrese, yes, Collins, yes. 6 yes, 0 no. Motion Carried. PUBLIC WORKS REPORT Trustee Calabrese moved to authorize the purchase of one Ford Taurus Wagon and one Ranger Pick-up from Rod Baker Ford for the amount not to exceed $34,957.00. Seconded by Trustee Thomson. Vote by roll call. Swalwell, yes; O'Connell, yes, Thomson, yes; Cherry, yes; Calabrese, yes, Collins, yes. 6 yes, 0 no. Motion Carried. Trustee Calabrese moved to authorize the purchase of one John Deere Utility Vehicle from Shorewood Home and Auto for the amount not to exceed $13,400.96. Seconded by Trustee Collins. Vote by roll call. Swalwell, yes; O'Connell, yes, Thomson, yes; Cherry, yes; Calabrese, yes, Collins, yes. 6 yes, 0 no. Motion Carried. Trustee Calabrese moved to authorize the purchase of two commercial grade lawn mowers from Central Parts Warehouse for the amount not to exceed $13,698.01. Seconded by Trustee Thomson. Vote by roll call. Swalwell, yes; O'Connell, yes, Thomson, yes; Cherry, yes; Calabrese, yes, Collins, yes. 6 yes, 0 no. Motion Carried. Plainfield Village Board of Trustees May 20, 2002 Page 7 of 7 POLICE CHIEF'S REPORT Trustee Calabrese moved to approve the purchase of 4 portable radios and 4 mobile radios for the amount not to exceed $6,753.00 from Chicago Communications of Elmhurst, Illinois. Seconded by Trustee Cherry. Vote by roll call. Swalwell, yes; O'Connell, yes, Thomson, yes; Cherry, yes; Calabrese, yes, Collins, yes. 6 yes, 0 no. Motion Carried. Trustee Swalwell moved to direct the Village President to execute an Intergovernmental agreement with Will County for animal control and to raise the administrative charge to $100.00. Seconded by Trustee Calabrese. Vote by roll call. Swalwell, yes; O'Connell, yes, Thomson, yes; Cherry, yes; Calabrese, yes, Collins, yes. 6 yes, 0 no. Motion Carried. There were no questions on the April 2002 Operations Report. ATTORNEY'S REPORT No Report Mayor Rock reminded everyone that the Village Offices will be closed on May 27,2002 for Memorial Day, the next Board Meeting on June 3, 2002, and Coffee with the Mayor on June 5, 2002. Trustee Calabrese moved to adjourn the meeting. Seconded by Trustee O'Connell. Vote by roll call. Swa Iwe II , yes; O'Connell, yes, Thomson, yes; Cherry, yes; Calabrese, yes, Collins, yes. 6 yes, 0 no. Motion Carried. The meeting adjourned at 9:02 p.m. "~~lkd MICHELLE GIBAS RECORDING SECRETARY APPROVED: s~~~. VILLAGE CLERK