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Home My Public Portal About04-15-2002 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: APRIL 15, 2002 AT: VILLAGE HALL BOARD PRESENT: RROCK, J.CHERRY, K.O'CONNELL, S.THOMSON, M.COLLlNS, RSWALWELL BOARD ABSENT: S. CALABRESE OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; APERSONS, PUBLIC WORKS DIRECTOR; D.BENNETT, POLICE CHIEF; C.MINICK, FINANCE DIRECTOR; S.LARSON, ENGINEER; T.L BURGHARD, VILLAGE ADMINISTRATOR; ADE BONI, ADMINISTRATIVE ANALYST; M.GARRIGAN, PLANNER; M.GIBAS, RECORDING SECRETARY. At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken, Trustee Calabrese was absent, all other Trustees were present. Boy Scout Troop #13 led the pledge to the flag. There were approximately 45 people in the audience. PRESIDENTIAL COMMENTS Mayor Rock proclaimed May 20,2002 for Spring Clean-up, the month of May 2002 for Motorcycle Awareness, month of June 2002 for River Month. TRUSTEE COMMENTS No Comments PUBLIC COMMENTS on Items not on the Agenda Mr. Gus Rousonelous stated that in Mayor Rock's statement to the Enterprise, that there is no developer in the southwest is false. Mayor Rock responded at the time of the letter no formal application had been made to the Village. Mr. James Racich read two letters; one letter written by Mr. Racich to the Village, and the other letter written by Administrator Burghard in response to that letter. Mr. Racich stated if you have a public meeting and you ask the public to speak, please do not kill the messenger. BUSINESS MEETING Clerk Janik stated that the developer of Dayfield Farm requested to be removed from the Agenda. Trustee Cherry moved to approve the Amended Agenda with the removal of Item #4. Seconded by Trustee Collins. Vote by roll call. Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion Carried. Trustee Thomson moved to approve the Consent Agenda to include: Minutes of Board Meeting April 1, 2002 removing the clause Trustee Swalwell absent in the second paragraph and TIF Joint Review Board Minutes of April 4, 2002; Bills Paid Report; Bills Payable, April 15, 2002; Revenue Report for March 2002; Expenditure Report for March 2002; Cash and Investment Report for March 2002; Approval of continuation of service contract to Netlojix for computer and networking services for 2002-2003 in the amount of $20,000.00; Approval of Pay Request No.1 0 from Airy's Inc. for the Van Dyke Interceptor Sewer in the amount of $59,250.68; Approval of Letter of Credit Plainfield Village Board of Trustees April 15,2002 Page 2 of 6 reduction for Heritage Meadows, Neighborhoods 3 & 4; Approval of Letter of Credit for Heritage Oaks Subdivision; Approval of Pay Request No. 2/Final from Gallagher Asphalt for 135th Street Traffic Calming Speed Tables in the amount of $1,786.50; Will County Case - 25464 W. 135th Street from A-1 (Agricultural) to R-3 (Single-family residence); Approval of Community Park Change Order for Light Poles. Seconded by Trustee Swalwell. Vote by roll call. Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion Carried. Mayor Rock left the meeting at 7:15 p.m. #3 VILLAGE HALL BIDS Administrator Burghard stated the Village opened bids last Tuesday. There were a total of 11 bidders. The architect firm, DMJM, recommended the low bidder V3 Construction. Mr. Burghard stated that $200,000 has been set aside as a contingency account in case there are any changes or extras. Trustee Cherry moved to award the contract for construction of the new Village Hall to V3 Construction for the amount of $4,075,000.00. Seconded by Trustee Collins. Vote by roll call. Calabrese, absent; Collins, yes; Swa Iwe II , no; O'Connell, yes; Thomson, no; Cherry, yes. 3 yes, 2 no, 1 absent. Motion Carried. #4 DAYFIELD FARM Dayfield Farm has requested to be on the next agenda. #5 CROSSINGS AT WOLF CREEK Trustee Swalwell moved to continue until May 6, 2002, a Public Hearing for consideration of an Annexation Agreement for a proposed residential subdivision located north of 119th Street, west of Champion Creek Subdivision, and east of Century Trace Subdivision. Seconded by Trustee Collins. Vote by roll call. Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion Carried. Mayor Rock returned at 7:23 p.m. #6 PRAIRIE KNOLL (CHAPLIN FARM) FINAL PLATS UNITS 1 AND 2 Keith Berg, a Pasquinelli Representative, apologized to the Board that at the last Board Meeting the representatives did not reveal the contract and the buyer. The buyer of Prairie Knoll is Town and Country. Trustee Collins advised that representatives be up to speed when they come before the Board. Trustee Collins moved to remove Prairie Knoll Final Plats Units 1 and 2 from the table. Seconded by Trustee Cherry. Vote by roll call. Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion Carried. Trustee Cherry moved to approve the Final Plat for Units 1 and 2 of Prairie Knoll providing 209 single-family lots located south of 135th Street and west of Harvest Glen subject to the stipulations listed in the staff report. Seconded by Trustee Collins. Vote by roll call. Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, no; Cherry, yes. 4 yes, 1 no, 1 absent. Motion Carried. Plainfield Village Board of Trustees April 15,2002 Page 3 of 6 #7 HERITAGE MEADOWS (PRAIRIE RIDGE) FINAL PLAT Mr. Jim Testin stated that this is consistent with the annexation. Staff has requested 10-feet of additional right-of-way, the applicant has agreed. Trustee Cherry moved to approve the Final Plat for Heritage Meadows (Prairie Ridge) providing 112 single-family lots located at the southeast corner of 119th Street and Van Dyke Road subject to the stipulations listed in the staff report. Seconded by Trustee Collins. Vote by roll call. Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, no; Cherry, yes. 4 yes, 1 no, 1 absent. Motion Carried. #8 ZONING ORDINANCE TEXT AMENDMENT Mr. Jim Testin stated section 9-17 has been consistently misinterpreted and staff would like to clarify some language. Staff has proposed to remove the last sentence from the first paragraph. This sentence states that: "Subdivisions platted after January 1, 1960, are excluded from the provisions in this chapter". The amendment only pertains to that one sentence. Trustee Swalwell moved to direct the Village Attorney to draft a text amendment for Section 9-17 of the Village Code addressing fences. Seconded by Trustee Cherry. Vote by roll call. Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion Carried. #9 KENSINGTON PUD/BARNES & NOBLE AND FIRST AMERICAN BANK Mr. Jim Testin stated the applicant is looking for a PUD for the parking. They are also coming through with the site plan for Barnes & Noble as well as the bank. Staff and Plan Commission both recommend approval. Mr. Michael Forsell, Manager for the Developer, stated that they have agreed to an additional $5000 in landscaping. The Barnes and Noble hope to open in time for this year's Christmas Season. The architect for First American Bank presented drawings of the proposed bank to the Board. Responding to Trustee O'Connell's question of architecture for the buildings in between Barnes and Noble and Target, Mr. Forsell stated the buildings are very much compatible with the Target and the Barnes and Noble. Peter Rolias, the architect for the Developer, described the architecture. Trustee Swalwell moved to direct the Village Attorney to draft a Special Use Ordinance for a Planned Unit Development for a commercial development at the southwest corner of 12ih Street and Route 59 subject to the stipulations listed in the staff report. Seconded by Trustee Cherry. Vote by roll call. Calabrese, absent; Collins, no; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 4 yes, 1 no, 1 absent. Motion Carried. Trustee Swalwell moved to approve the site plan for a Barnes & Noble and Kensington Center Retail. Seconded by Trustee Cherry. Vote by roll call. Calabrese, absent; Collins, yes; Swa Iwe II , yes; O'Connell, yes; Thomson, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion Carried. Trustee Swalwell moved to approve the site plan for a banking facility. Seconded by Trustee Cherry. Vote by roll call. Calabrese, absent; Collins, no; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 4 yes, 1 no, 1 absent. Motion Carried. Plainfield Village Board of Trustees April 15,2002 Page 4 of 6 #10 2002 - 2003 BUDGET At 7:42 p.m. Trustee Swalwell moved to open a Public Hearing for the 2002 - 2003 Budget. Seconded by Trustee Collins. Vote by roll call. Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion Carried. Trustee O'Connell asked if the increased charges for water service were reflected in the Budget. Mr. Minick responded that it is reflected in the revenue section of the Water Department; it is not being used to fund operations. When staff put this proposal together the intent was to increase the water rate, after the summer, and set that money aside so that when the decision was made on radium compliance, no matter which method was used, that pool of money would be used for the immediate costs. Trustee Swalwell questioned the tree replacement program and funding. Mr. Allen Persons stated there is a lot of work related to the tree program. A tree that is removed or cut down is replaced with a new parkway tree. They have a survey of all the trees in the community. There is a good deal of funding in the tree program. Trustee Collins moved to adopt Ordinance No. 2119 adopting the 2002 - 2003 Budget. Seconded by Trustee Cherry. Vote by roll call. Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion Carried. Trustee Cherry moved to adopt Ordinance No. 2120 amending the charges for water service for the Village of Plainfield. Seconded by Trustee Collins. Vote by roll call. Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, no; Thomson, no; Cherry, yes, Mayor Rock, yes. 4 yes, 2 no, 1 absent. Motion Carried. A brief discussion ensued regarding the radium compliance issues. #11 MAINSTREET Mr. Jim Waldorf, President of MainStreet, stated it will be much more efficient than it was last year. There are 3 to 5 farmers lined up. There will more of the natural product as opposed to crafts. Trustee Swalwell moved to approve the use of the northern section of the Illinois Street parking lot for MainStreet Market to begin May 22, 2002 and continue through August, operating every Wednesday from 7:00 a.m. until 1 :00 p.m. Seconded by Trustee Collins. Vote by roll call. Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion Carried. ADMINISTRATOR'S REPORT Administrator Burghard stated the signals also include widening the intersection at all four legs to provide for turning. This has already been approved by IDOT. Trustee Swalwell moved to authorize an Intergovernmental Agreement between IDOT and the Village for permanent signals and intersection improvements at 135th Street and Route 30. Seconded by Trustee Collins. Vote by roll call. Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion Carried. Trustee Thomson asked about the signal at Route 30 and Lily Cache. Administrator Burghard stated that they have all the right-of-way they need with the exception of the owner of the southeast corner, Attorney Robert Kramer. Mr. Harvey stated he has agreed verbally, but have not yet received the deed. ENGINEER'S REPORT No Report COMMUNITY DEVELOPMENT REPORT Mr. Jim Testin gave an update on the Comprehensive Plan and stated he foresees that coming to the Board on possibly May 6. PUBLIC WORKS REPORT No Report POLICE CHIEF'S REPORT Trustee Collins moved to approve the Police Officer Employment Agreements for Mark L. Konior, Linda S. Almas, and Kevin D. McQuaid. Seconded by Trustee Cherry. Vote by roll call. Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion Carried. Chief Bennett explained that Mr. Mark L. Konior quit the first day of the academy. ATTORNEY'S REPORT Mr. Harvey suggested that since the Mayor was not present for the Village Hall Bids vote and the size of the contract, there should be a motion to ratify. Trustee Swalwell moved to award the contract for construction of the new Village Hall to V3 Construction for the amount of $4,075,000.00. Seconded by Trustee Cherry. Vote by roll call. Calabrese, absent; Collins, yes; Swalwell, no; O'Connell, yes; Thomson, no; Cherry, yes; Mayor Rock, yes. 4 yes, 2 no, 1 absent. Motion Carried. Mayor Rock reminded everyone of the next COW meeting on April 22, 2002, Coffee with the Mayor on May 1, 2002, and the next Board meeting on May 6, 2002. Trustee Collins moved to adjourn the meeting. Seconded by Trustee O'Connell. Voice Vote, all in favor, 0 opposed. .-\ ... /~ MICHELLE GIBAS RECORDING SECRETARY The meeting adjourned at 8:15 p.m. APPROVED: ~~~~ SUSAN JANIK VILLAGE CLERK Plainfield Village Board of Trustees April 15,2002 Page 6 of 6 PLAINFIELD VILLAGE BOARD OF TRUSTEES PUBLIC HEARING DATE: APRIL 15, 2002 AT: VILLAGE HALL BOARD PRESENT: RROCK, J.CHERRY, K.O'CONNELL, S.THOMSON, M.COLLlNS, RSWALWELL BOARD ABSENT: S. CALABRESE OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; APERSONS, PUBLIC WORKS DIRECTOR; D.BENNETT, POLICE CHIEF; C.MINICK, FINANCE DIRECTOR; S.LARSON, ENGINEER; T.L BURGHARD, VILLAGE ADMINISTRATOR; ADE BONI, ADMINISTRATIVE ANALYST; M.GARRIGAN, PLANNER; M.GIBAS, RECORDING SECRETARY. 2002 - 2003 BUDGET Mayor Rock called the meeting to order at 7:42 p.m. Present roll call stands. Administrator Burghard reiterated the following Budget planning issues as referred to in the Budget Letter: . Administrator Burghard discussed the following Budget planning issues: . Updating the Zoning Ordinance . Develop a manageable Annexation Policy . Impact Fees . Water System . New Public Works Facility . Acquiring Open Space There were no public comments made. Trustee Swalwell moved to close the Public Hearing. Seconded by Trustee Collins. Vote by roll call. Calabrese, absent; Collins, yes; Swa Iwe II , yes; O'Connell, yes, Thomson, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion Carried. The meeting adjourned at 7:55 p.m. '~)~) MICHELLE GIBAS RECORDING SECRETARY APPROVED: USAN JANIK VILLAGE CLERK BID TABULATION NEW PLAINFIELD VILLAGE HALL APRIL 9, 2002 10:00AM ........... «< ' " "'C, , ' I.',,' "_,7',/LJ R 810 AMOUNT ADD.#l ADD.#a BIP: BOND ÁIA"30S 1 GEMINI COMPANIES 2 FREDRICKSON KR.J ~ ¥. .21.f'(j{JD, 00 /' ../ /0%. 3 LITE CONSTRUCTION INC. ~ 1-/, s'b.I(i]IJO ,Of) t/ V /0%. 4 THE LOMBARD CO. $ ¡¡., 11-ft;,!JUJ. oð ..,/ V /0/0 5 HARBOUR CONTRACTORS I!,¡ ¡q;j:L1Jtl,OO 1/ 1/ /¿¡~) 6 L.J MORSE '($;¡ ,q '-/7 ()(){). ó¿) v L/""' /Ó~. . 7 UBM j P.B. VERDI CO 'Ø t/ J 00 rJ ¡j ¡J {)O V V IOJ. / 9 SToNITSCH CONSTRUCTION 10 V3 CONSTRUCTION ~;/ ()71J. oM , 00 ./ v /0%. ) / 11 SDG, LLC 12 oCKERLAND CONSTRUCTION 13 POULOS INC. II t/ .2.30 O()O, 00 /" v"" /() 70 . 14 EVS CONSTRUCTION ~t; J 1/). C}(J(j. () (J v' ¡./ /v1 111-/- ' /O~n . 15 WALTER DANIELS CONSTRUCTION 1i.t;/ OtJlJ.OO ./ L/""' 16 CASTLE CONSTRUCTION 17 R.L. SoHOL GENERAL CONSTRUCTION Ii ~1~(j{Jo. 0" V' V I()~. 18 1 9 20 21 22 23 24