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Home My Public Portal About04-01-2002 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: APRIL 1, 2002 AT: VILLAGE HALL BOARD PRESENT: RROCK, J.CHERRY, K.O'CONNELL, S.THOMSON, S.CALABRESE, M.COLLlNS, RSWALWELL OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; M.EITING, DEPUTY CHIEF OF POLICE; C.MINICK, FINANCE DIRECTOR; S.LARSON, ENGINEER; T.L BURGHARD, VILLAGE ADMINISTRATOR; ADE BONI, ADMINISTRATIVE ANALYST; M.GIBAS, RECORDING SECRETARY. At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken, all Trustees were present. Clerk Janik led the pledge to the flag. There were approximately 40 people in the audience. PRESIDENTIAL COMMENTS Deputy Chief Mark Eiting awarded Officer Christopher Marshall with the 2001 Police Officer of the Year award. Mayor Rock sadly announced that Police Chief Bennett's mother passed away earlier that morning. TRUSTEE COMMENTS No Comments PUBLIC COMMENTS on Items not on the Agenda Rod Hirsch, Balloons Unlimited, asked for some clarification of the sign ordinance; he will make an appointment to meet with Mayor Rock. BUSINESS MEETING Trustee Calabrese moved to approve the Agenda. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes, Thomson, yes. 6 yes, 0 no. Motion Carried. Trustee Calabrese moved to approve the Consent Agenda to include the following: Minutes of Board Meeting, March 18, 2002 and Joint Meeting of Board and Park District March 20, 2002; Bills Paid Report; Bills Payable, April 1, 2002; Release of grading bond for Spangler Farm, Unit 2; Ordinance No. 2118 rezoning 7.18 acres located at Crystal Lake Subdivision on the east side of Route 59, east of Dayfield Drive from R-1 (Single-Family Residential) to B-3 (Community Shopping Center District); Authorize Wastewater Treatment Facilities Improvements-2000, Change Order No.2 and Change Order Certificate a net increase of $276,718.80 (with corresponding time extension) to Joseph J. Henderson & Son, Inc. Seconded by Trustee Swalwell. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes, Thomson, yes. .6 yes, 0 no. Motion Carried. Plainfield Village Board of Trustees April 1, 2002 Page 2 of7 #3 PRAIRIE KNOLL (CHAPLIN FARM) FINAL PLAT UNITS 1 AND 2 Mr. Jim Testin stated the applicant is seeking a final plat for unit 1 and 2. The Board approved the preliminary plat in April 2001 and the Annexation Agreement in June 2001. Consistent with other residential subdivisions, the applicant has identified a right-of-way of 66-feet and a back-to-back curb with of 37 -feet for Meadow Lane. Consistent with the Annexation Agreement, the applicant will be contributing the sum of $247,696.00 for the construction of a box culvert across the West Norman Drain. The proposed final plat is consistent with the annexation agreement and the preliminary plat. Ed Welsch, Attorney for the Applicant, that this development is being marketed for sale, but currently there are no contracts pending. Trustee Calabrese stated he would like to know who the builder will be before he approves the final plat. Mr. Welsch responded they have a final plat that matches the preliminary plat and it is not yours to say, at this point, that we cannot file the plat. We are within our legal rights to have this approved. You don't have the choice you have to vote yes. A general discussion ensued. It was the direction of the Board to table this matter to the April 15th Board Meeting. Trustee Calabrese moved to table this matter to the April 15, 2002 Board Meeting. Seconded by Trustee Collins. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes, Thomson, yes. 6 yes, 0 no. Motion Carried. #4 DAYFIELD FARM Mr. Clayton Olsen, Developer, stated they have increased the size of the three lots from 9500 square-feet to 10,275 square feet. This design went through the Design Consultant and the Plan Commission. The density is at 2.08 residential gross density. Trustee Swalwell asked if the key lots could be 8, instead of a percentage, as listed. Trustee Calabrese moved to direct the Village Attorney to draft an ordinance authorizing execution of an Annexation Agreement for the northwest corner of 143rd Street and Route 30, subject to the stipulations listed in the staff report and the Annexation to be revised as per the recommendations. Seconded by Trustee Collins.. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swa Iwe II , yes; O'Connell, yes, Thomson, yes. 6 yes, 0 no. Motion Carried. Trustee Calabrese moved to approve the preliminary plat for Dayfield Farm. Seconded by Trustee Collins. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes, Thomson, yes. 6 yes, 0 no. Motion Carried. #5 CROSSROAD BUSINESS CENTER Mr. Ron March, Developer, introduced Kevin, Newmann Homes, who showed a presentation of the proposed development. Administrator Burghard stated the concept they have developed is to try and increase the density in the urban core so that as the downtown expands, the people living there will be able to walk or ride bikes to the downtown stores. The density is a matter of taste. In order to amass sufficient population to serve your downtown, densities in the range ,from 4 to 6 is quite common. There are still some issues with this development. Plainfield Village Board of Trustees April 1,2002 Page 3 of7 A general discussion ensued. The major issue being the density of the residential at 3.95 dwelling units per acre. Mr. March stated once you start having densities so low the development cannot support itself. You have single-family expenses with town home revenue. Prior difficulties with the builder were also addressed, The Board indicated that they liked the Industrial and Commercial aspect of the development and would like to proceed with the Industrial and Commercial but not the residential. Trustee Calabrese moved to direct the Village Attorney to draft an ordinance rezoning approximately 27 acres from I (General Industrial District) to B-3 (Community Shopping Center District) for property located on the southeast corner of 143rd Street and Route 30. Seconded by Trustee O'Connell. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes, Thomson, yes. 6 yes, 0 no. Motion Carried. Trustee Swalwell moved to direct the Village Attorney to draft an ordinance rezoning approximately 77 acres from I (General Industrial District) to R-3 (moderate Density Single-Family Attached Residence District) for property generally located on the southeast corner of 143rd Street and Route 30. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, no; Collins, yes; Swalwell, yes; O'Connell, no, Thomson, no; Mayor Rock, no. 3 yes, 4 no. Motion Failed. Trustee Calabrese moved to direct the Village Attorney to draft an ordinance for a special use permit for a Planned Unit Development other than residential. Seconded by Trustee Swalwell. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes, Thomson, yes. 6 yes, 0 no. Motion Carried. #6 MENARDS At 8:05 p.m. Trustee Swalwell moved to open a Public Hearing for consideration of an Annexation Agreement for a proposed commercial development for a 48-acre parcel located at the northeast corner of 135th Street and Route 59. Seconded by Trustee O'Connell. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes, Thomson, yes. 6 yes, 0 no. Motion Carried. The meeting reconvened at 8:42 p.m. Trustee Swalwell moved to continue this to a Workshop. Seconded by Trustee Calabrese. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes, Thomson, yes. 6 yes, 0 no. Motion Carried. ADMINISTRATOR'S REPORT . Administrator Burghard discussed the following Budget planning issues: . Updating the Zoning Ordinance . Develop a manageable Annexation Policy . Impact Fees . Water System . New Public Works Facility . Acquiring Open Space Plainfield Village Board of Trustees April l, 2002 Page 4 of 7 Administrator Burghard stated that IDOT approved the temporary traffic signal at Van Dyke and Lockport. Administrator Burghard stated that Park District asked the Village to chip in half of the fire works display for Plainfield Fest. Trustee Swalwell moved to approve up to $7,500 for the fire works. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion Carried. FINANCE DIRECTOR'S REPORT Mr. Chris Minick stated this time is for questions on the proposed Budget. State statues require us to have a budget adopted prior to the May 1 of each fiscal year. The required Public Hearing will be held on April 15, 2002. ENGINEER'S REPORT No Report COMMUNITY DEVELOPMENT REPORT Mr. Jim Testin stated that Hitchcock Design Group did some research on signs for Settlers' Park. Winsor Fireform is the only manufacturer that does this type of sign; it is the most vandal-resistant sign available. Trustee Swalwell moved to waive the bidding and authorize the purchase of the Settlers' Park signs from Winsor Fireform for the amount not to exceed $31,080.00. Seconded by Trustee Collins. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes, Thomson, yes. 6 yes, 0 no. Motion Carried. Mr. Jim Testin stated pursuant to Board direction of consistent lighting design, there will be a change order for additional light poles for the Village Hall site because the contract for the light poles was for the park site. PUBLIC WORKS REPORT No Report POLICE CHIEF'S REPORT No Report ATTORNEY'S REPORT No Report Mayor Rock reminded everyone of Coffee with the Mayor on April 3, 2002, the next COW Meeting April 8, 2002, and the next Board Meeting on April 15, 2002. Plainfield Village Board of Trustees April 1,2002 Page 5 of 7 Trustee Calabrese moved to go into Executive Session regarding Personnel, not to reconvene. Seconded by Trustee Collins. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swa Iwe II , yes; O'Connell, yes, Thomson, yes. 6 yes, 0 no. Motion Carried. The meeting adjourned at 9: 15 p.m. /4~Á-~~ MICHELLE GIBAS RECORDING SECRETARY APPROVED: ~~ SUSAN JANIK VILLAGE CLERK