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Home My Public Portal About03-04-2002 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: MARCH 4, 2002 AT: VILLAGE HALL BOARD PRESENT: RROCK, RSWALWELL, J.CHERRY, KO'CONNELL, S.THOMSON, S.CALABRESE BOARD ABSENT: M.COLLINS OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; D.BENNETT, CHIEF OF POLICE; APERSONS, PUBLIC WORKS DIRECTOR; C.MINICK, FINANCE DIRECTOR; D.WOLD, ENGINEER; ADE BONI, ADMINISTRATIVE ANALYST; TL BURGHARD, VILLAGE ADMINISTRATOR; M.GIBAS, RECORDING SECRETARY. At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken, Trustee Collins was absent, all other Trustees were present. Clerk Janik led the pledge to the flag. There were approximately 15 people in the audience. PRESIDENTIAL COMMENTS Mayor Rock thanked the Street Department for all their hard work during this weekend's storm. TRUSTEE COMMENTS Trustee Cherry stated he read an article on the Daily Southtown's website regarding lOOT resurfacing 155 from Route 126 to the Tri-State and thought lOOT should consider widening it at the same time it is resurfaced to save money. PUBLIC COMMENTS on Items not on the Agenda Mr. John Bates, resident and member of the EDC Commission, stated the Village should cQnsider instead of offering economic incentives for "big box" companies, charging impact fees: Diane Rousonelous stated Plainfield Settlers' Park could be better than Naperville's River Walk, if the proposed renovations to Mather's Woods were left undone. Gus Rousonelous stated that the Spring hole Creek drains into Mather's Woods and if renovations were made, they would need to include a place for that water to go. In nature there is neither punishment nor rewards; there are conseq uences. BUSINESS MEETING Trustee Calabrese moved to approve the agenda. Seconded by Trustee Cherry. Vote by roll call. O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, absent; Swalwell, yes. 5 yes, 0 no, 1 absent. Motion Carried. ' Trustee Calabrese moved to approve the Consent Agenda to include the following: Minutes of Board Meeting, February 25,2002; Bills Paid Report; Bills Payable, March 4,2002; Wilding Pointe Unit 1 Letter of Credit Reduction. Seconded by Trustee Swalwell. Vote by roll call. O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, absent; Swalwell. yes. 5 yes, 0 no, 1 absent. Motion Carried. Plainfield Village Board of Trustees March 4, 2002 Page 2 of 4 #3 KOHL'S AND PLAINFIELD RETAIL CENTER Trustee Calabrese moved to adopt Ordinance No. 2097 authorizing the issuance of a Special Use Permit to permit a Planned Unit Development for Lot No.5 of the property located at the Northwest corner of 119th Street and Route 59. Seconded by Trustee Swalwell. Vote by roll call. O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, absent; Swalwell, yes. 5 yes, 0 no, 1 absent. Motion Carried. ADMINISTRATOR'S REPORT Administrator Burghard stated the Moose will evacuate the 940 West Lockport Street location by March 15, 2002. The fire department will work on the building that weekend and demolition should start March 19, 2002. The bid opening for the Demolition was held on February 26, 2002 at 10:00 a.m. The lowest responsible bidder was John Green Excavating. Trustee Calabrese moved to award the demolition contract to John Green Excavating for tht3 amount not to exceed $11,540.00. Seconded by Trustee O'Connell. Vote by roll call. O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, absent; Swalwell, yes. 5 yes, 0 no, 1 absent. Motion Carried. Administrator Burghard stated there are three buildings that are in the right-of-way, that need to be demolished, for the construction of the Van Dyke Road extension that starts at the Post Office to 143rd Street. John Green Excavation was the lowest responsible bidder. Trustee Calabrese moved to award the demolition contract to John Green Excavating for the demolition and removal of the buildings at Van Dyke Road for an amount not to exceed the sum of $7,500.00. Seconded by Trustee Cherry. Vote by roll call. O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, absent; Swalwell, yes. 5 yes, 0 no, 1 absent. Motion Carried. FINANCE DIRECTOR'S REPORT Mr. Chris Minick stated that the Village has erroneously been double-collection annexation impact fees for the Century Trace subdivision. Staff is recommending a refund of overpaid annexation fees. Trustee Calabrese moved to approve a refund to Pulte Homes for the Century Trace Subdivision for overpaid annexation fees in the amount of $219,440.00. Seconded by Trustee Swalwell. Vote by roll call. O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, absent; SWalwell, yes. 5 yes, 0 no, 1 absent. Motion Carried. Mr. Chris Minick and Mr. Jim Testin presented an overview for the 2002 - 2003 Fiscal Year Budget and answered questions from the Board. ENGINEER'S REPORT No Report COMMUNITY DEVELOPMENT REPORT Trustee Calabrese moved to adopt Resolution No. 1320 proposing a Public Hearing for a Special Service Area for the Streams Subdivision. Seconded by Trustee Swalwell. Vote by roll call. Plainfield Village Board of Trustees March 4, 2002 Page 3 of 4 O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, absent; Swalwell, yes. 5 yes, 0 no, 1 absent. Motion Carried. Mr. Jim Testin stated there are no changes to the Final Plat for the Lakelands Unit 6; this is just a re-approval. Trustee Swalwell moved to re-approve the Final Plat for the Lakelands Unit 6 (Lake Mary). Seconded by Trustee Calabrese. Vote by roll call. O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, absent; Swalwell, yes. 5 yes, 0 no, 1 absent. Motion Carried. PUBLIC WORKS REPORT Mr. Allen Persons stated last month the Illinois Department of Transportation opened eight bids for the construction of the new section of Van Dyke Road that will extend from Lockport Street to 143rd Street. While lOOT will maintain some control over this project, it is the Village's responsibility to retain an engineering firm to complete the inspection, documentation, and testing of work completed. Staff recommends Hamilton Engineering since they are most familiar with the design of the roadway. Trustee Calabrese moved to authorize the Mayor Rock to execute an agreement with Robert E. Hamilton Consulting Engineers to complete the Van Dyke Road Phase 3 Engineering work at a cost not to exceed the amount of $221 ,616.62. Seconded by Trustee Swalwell. Vote by roll call. O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, absent; Swa Iwe II , yes. 5 yes, 0 no, 1 absent. Motion Carried. Mr. Persons stated lOOT is requesting approval of the Phase 3 Funding Resolution. The Phase 3 Resolution outlines the construction funding participation. Trustee Calabrese moved to adopt Resolution No. 1321 Van Dyke Road - 143rd Street to West Norman Drain Construction Funding Agreement. Seconded by Trustee Swalwell. Vote by roll call. O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, absent; Swalwell, yes. 5 yes, 0 no, 1 absent. Motion Carried. POLICE CHIEF'S REPORT No Report ATTORNEY'S REPORT Mr. Jim Harvey stated that House Bill 3098 failed meaning that no certification of closed meeting procedures by the presiding officer is required. Mayor Rock reminded everyone of Coffee with the Mayor on March 6, 2002, COW meeting on March 11, 2002, and the next Board meeting on March 18, 2002. Plainfield Village Board of Trustees March 4, 2002 Page 4 of 4 Trustee Calabrese moved to adjourn to Executive Session for the purpose of land acquisition, not to reconvene. Seconded by Trustee Cherry. Vote by roll call. O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, absent; Swalwell, yes. 5 yes, 0 no, 1 absent. MotiQn Carried. The meeting adjourned at 7:50 p.m. .~~~ MICHELLE GIBAS RECORDING SECRETARY APPROVED: SUSAN JANIK VILLAGE CLERK ../