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Home My Public Portal About02-25-2002 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: FEBRUARY 25,2002 AT: VILLAGE HALL BOARD PRESENT: RROCK, RSWALWELL, M.COLLlNS, J.CHERRY, K.O'CONNELL, S.THOMSON, S.CALABRESE OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; D.BENNETT, CHIEF OF POLICE; APERSONS, PUBLIC WORKS DIRECTOR; C.MINICK, FINANCE DIRECTOR; S.LARSON, ENGINEER; TL BURGHARD, VILLAGE ADMINISTRATOR; ADE BONI, ADM~NISTRATIVE ANALYST; M.GIBAS, RECORDING SECRETARY. At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken, all Trustees were present. Clerk Janik led the pledge to the flag. There were approximately 55 people in the audience. PRESIDENTIAL COMMENTS Mayor Rock congratulated Chief Bennett on the birth of his grandson, Ian, born on February 19, 2002, at Good Samaritan Hospital - 8 Ibs, 13 oz. Congratulations Chief! Dr. Vince Bufalino, Director of Cardiology at Edward Hospital, gave a brief demonstration on the automatic defibrillator and presented Chief Bennett with three portable automatic defibrillators for use in the police vehicles. TRUSTEE'S COMMENTS Trustee Calabrese welcomed Chili's. PUBLIC COMMENTS on Items not on the Agenda Mrs. Diane Rousonelus stated her disapproval of the Van Dyke Extension and said that there should be another alternative. Mr. Martin Franken stated that residents that stood in opposition to the Wal-Mart are asking the Village Board to represent their interests in this endeavor as well. Mr. Steve Krebs, a Dillman Street resident, stated he objects to Overman Jones turning residential property next to him into a parking lot and asked what the process was. Administrator Burghard stated that Overman Jones would need to request a rezoning of the property at which time the surrounding property owners would be notified as well as publishing it in the local newspaper. There will then be a public hearing. Trustee Swalwell stated he thought that there might have been an agreement with Overman Jones that they would not be seeking additional parking. Mr. Testin stated he did not remember that, but would look into it. Mr. James Racich stated he is a resident of Plainfield and objects to the way people are asked by the officials where they live, it is insensitive, people should only be asked if they are a resident of Plainfield. Mr. Burghard explained that people are asked where they live because certain neighborhoods have Plainfield mailing addresses and are not in the Village of Plainfield. In order to address the individual's concern, it is necessary to know if in fact they are residents of the Village of Plainfield. Mr. Michael Krebs, a Lockport Street Resident, stated the gravel quarry blasts dynamite and asked if it was possible to let the residents know before the dynamite is exploded. Mr. Jim Testin said it is a County issue and he will look into it. Plainfield Village Board of Trustees February 25, 2002 Page 2 of 6 BUSINESS MEETING Trustee Calabrese moved to approve the Agenda. Seconded by Trustee Collins. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes. 6 yes, 0 no. Motion Carried. Trustee Calabrese moved to approve the consent agenda to included the following: Minutes of Board meeting, February 4, 2002; Bills paid report; Bills Payable February 25, 2002; Expenditure Report for January, 2002; Revenue Report for January, 2002; Cash and Investment Report, January 2002; Agreement with Hutchinson Engineering, Inc. for the design, permitting, bidding, and construction supervision for work with Com ED, IDOT, and E.J. & E. Railroad Rights-of-Way on Route 30 at the DuPage River Bridge; Ordinance No. 2091 Subdivision Control Update; Ordinance No. 2092 annexing property owned by Thayer located at 12901 Shelly Lane, Plainfield; Ordinance No. 2093 annexing property owned by Munson located at 12911 Shelly Lane, Plainfield. Seconded by Trustee Collins. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes. 6 yes, 0 no. Motion Carried. #3 WILL COUNTY GIS UPDATE Clerk Janik stated this was rescheduled to the March 18,2002 Board Meeting. #4 RIVER POINT ESTATES Mr. Jim Testin stated that there are timing mechanisms in the Annexation Agreement as well as language that no two homes will be the same. Trustee Calabrese moved to adopt Ordinance No. 2094 authorizing execution of an Annexation Agreement for a 54-acre parcel located at the northwest corner of River Road and Fraser Road. Seconded by Trustee O'Connell. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, no; Cherry, yes; Calabrese, yes; Collins, yes. 5 yes, 1 no. Motion Carried. #5 CROSSINGS AT WOLF CREEK Trustee Calabrese moved to continue to March 18, 2002, a Public Hearing for consideration of an Annexation Agreement for a proposed residential subdivision located north of 119th Street, west of Champion Creek Subdivision, and east of Century Trace Subdivision (Centex Homes). Seconded by Trustee Collins. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes. 6 yes, 0 no. Motion Carried. Trustee Calabrese moved to remand the Preliminary Plat to the Plan Commission. Seconded by Trustee Collins. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes. 6 yes, 0 no. Motion Carried. #6 KOHL'S AND PLAINFIELD RETAIL CENTER Trustee Calabrese moved to adopt Ordinance No. 2095 rezoning the property located at the Northwest corner of 119th Street and Route 59 from R-1, Single Family residential to B-3, Community Shopping Center District. Seconded by Trustee Cherry. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes. 6 yes, 0 no. Motion Carried. Plainfield Village Board of Trustees February 25, 2002 Page 3 of 6 After some general discussion, it was agreed to have the Village Attorney revise the ordinance specific to a Pharmacy Drive-Thru on Lot No.5. Trustee Calabrese moved to direct the Village Attorney to draft an Ordinance for the next Board Meeting on March 4, 2002 authorizing the issuance of a Special Use Permit to permit a Planned Unit Development to allow a drive thru on Lot No.5 for the property located at the Northwest corner of 119th and Route 59. Seconded by Trustee Thomson. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes. 6 yes, 0 no. Motion Carried. #7 CENTURY TRACE UNIT 2 FINAL PLAT Mr. Jim Testin stated that this Subdivision is approved for 505 single-family units and 202 town homes. Unit 2 has designated 87 single-family lots on approximately 46 acres. The Village Engineer has submitted a letter stating that the applicant has 13 lots below the Flood Protection Elevation. The elevation requires that all basement floors be 2-feet above the 1 OO-year floodplain. The applicant has been working with the Village Administrator to obtain variances and with the Village Engineer and staff to provide an accurate solution. The builder will not be allowed to build on these lots until an appropriate solution is met. Trustee Calabrese moved to approve the Final Plat for Century Trace Unit 2 consisting of 87 single-family homes subject to the stipulations listed in the staff report. Seconded by Trustee Swalwell. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, no; Cherry, yes; Calabrese, yes; Collins, yes. 5 yes, 1 no. Motion Carried. #8 TUTTLE SUBDIVISION UNIT 1 FINAL PLAT Mr. Jim Testin stated everything has been worked out. They turned in the landscaping plan along with identifying the 10-foot bike bath. Trustee Calabrese moved to approve the Final Plat for Unit 1 of the Tuttle Farm consisting of 158 single-family units located generally south of 12yth Street north of Walker's Grove Subdivision subject to the stipulations listed in the staff report. Seconded by Trustee Cherry. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, no; Cherry, yes; Calabrese, yes; Collins, yes. 5 yes, 1 no. Motion Carried. Administrator Burghard stated (because he saw representatives from Weisman Hughes in the audience) Weisman Hughes, the developer to the west, have helped considerably in resolving the some of the problems along Nature's Crossing and Walker's Grove. They went out on their property, with their equipment at their expense, with the Village's supervision, and put in the temporary drainage retention area to protect those neighborhoods. Administrator Burghard extended his appreciation for all the help Wiseman Hughes has been. #9 12023 S. AERO DRIVE (County Case) Trustee Calabrese moved to submit a letter of no objection to Will County for a Special Use Permit for outside storage in the Wolf Creek Industrial Park. Seconded by Trustee Collins. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes. 6 yes, 0 no. Motion Carried. Plainfield Village Board of Trustees February 25, 2002 Page 4 of 6 #10 MAINSTREET Trustee Cherry moved to adopt Resolution No. 1318 requesting street closures for Strawberry Fest on May 18 and May 19, 2002. Seconded by Trustee Swalwell. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes. 6 yes, 0 no. Motion Carried. #11 JEWEL OUTLOT SPECIAL USE PERMIT AND SITE PLAN Trustee Calabrese expressed his disapproval of the two banks and a gas station. Mr. Jim Sheridan, Hamilton Partners, showed the Mayor and the Board the site plan. Trustee Cherry moved to adopt Ordinance No. 2096 approving a special use for a Planned Unit Development for the commercial site located at the northwest corner of 135th Street and Route 59. Seconded by Trustee Swalwell. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, no; Collins, yes. 5 yes, 1 no. Motion Carried. Trustee S"Yalwell moved to provide site plan approval for a gas station, car wash, two banks, and a retail center. Seconded by Trustee Collins. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, no; Collins, yes. 5 yes, 1 no. Motion Carried. Trustee Cherry moved to approve the Final Plat for a commercial center. Seconded by Trustee Swalwell. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, no; Collins, yes. 5 yes, 1 no. Motion Carried. ADMINISTRATOR'S REPORT Mrs. Amy De Boni, Administrative Analyst, announced that inscription for the new Village Hall, voted on by the Board, will be "If you can imagine it, you can achieve it. If you can dream it, you can become it." - William Arthur Ward. Road closures for the Community Picnic, to be held on June 30, 2002 from 8:00 a.m. - 5:00 p.m., were discussed and approved. Mrs. De Bani stated the plans for the Volunteer Recognition Dinner are continuing and moving ahead. The total number of attendees should be known by Friday. FINANCE DIRECTOR'S REPORT Mr. Chris Minick presented to the Mayor and the Board the Audit for the Fiscal Year Ended April 30, 2001. Mr. Minick stated the Village's financial statements are presented in conformity with generally accepted accounting principles and there are no material misstatements. The auditors are with the firm of Wermer, Rogers, Doran, and Ruzon. Trustee Swalwell moved to acknowledge receipt of the Audit for the Fiscal Year Ended April 30, 2001. Seconded by Trustee Calabrese. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes. 6 yes, 0 no. Motion Carried. , ENGINEER'S REPORT No Report Plainfield Village Board of Trustees February 25, 2002 Page 5 of 6 COMMUNITY DEVELOPMENT REPORT Mr. Jim Testin stated that Jewel/Osco is requesting a Temporary Garden Center to be located in their parking lot. A tent will be used to house all of the garden materials required. Trustee Swalwell moved to approve a temporary garden center for Jewel-Osco. Seconded by Calabrese. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, no; Cherry, yes; Calabrese, yes; Collins, yes. 5 yes, 1 no. Motion Carried. PUBLIC WORKS REPORT Mr. Persons stated each year the Village Engineer along with the Street Department go out and evaluate the streets throughout the community and rate the streets based on their needs and the traffic. A list of streets to be resurfaced in the 2002 MFT Street Maintenance Program was presented to the Mayor and the Board. Trustee Swalwell asked about embossed sidewalks. After some general discussion, Administrator Burghard suggested to start bidding this project, have staff pick out places to have the sidewalk embossed, and have the bidders bid separately on the embossing. Mr. Allen Persons stated they opened 15 bids for the installation of the 143rd Street Interceptor Sanitary Sewer main. Glenbrook Excavating and Concrete, Inc. was the lowest responsible and responsive, bidder. Trustee Swalwell moved to award the 143rd Street Interceptor Sanitary Sewer Contract to Glenbrook Excavating and Concrete, Inc. for the amount not to exceed $667,005.50. Seconded by Trustee Collins. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes. 6 yes, 0 no. Motion Carried. Mr. Allen Persons stated over the past year the Village Board awarded contracts to complete the drilling of Well # 7 and the construction of the well house. The purchase and installation of the needed pumping equipment is the only outstanding item. Meadow Equipment Sales & Service, Inc. was the lowest responsible bidder. Trustee Calabrese moved to award the Well #7 Pumping Equipment contract to Meadow Equipment Sales & Service, Inc. for the amount not to exceed $105,900.00. Seconded by Trustee Swalwell. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes. 6 yes, 0 no. Motion Carried. Mr. Allen Persons thanked the Street Department for going to a Show-and-Tell at the Pre-school on Howard Street with some of the street equipment. POLICE CHIEF'S REPORT Chief Bennett presented the 2001 Annual Report on Crime and the January 2002 Operations Report. Chief Bennett stated that he received a letter from IDOT to move truck traffic from Lockport Street to Route 126. There will be signs in placed within the next two or three weeks. Plainfield Village Board of Trustees February 25, 2002 Page 6 of 6 Chief Bennett stated his disapproval with the County Board decision to take the Police and Fire Chiefs off the 911 Board. Basically, the public service entities no longer have a voice on how 911 services are provided. The residents pay a surcharge and we should have some representation on how that money is directed. Hopefully, the Will Count Police Chiefs Association and the Fire Association will not take this lying down. ATTORNEY'S REPORT Mr. Jim Harvey stated that this proposed resolution will allow agents of the Village to negotiate and condemn certain properties to make certain public improvements. Trustee Calabrese moved to adopt Resolution No. 1319 for right-of-way for Quick Take parcels on 127th Street. Seconded by Trustee Cherry. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes. 6 yes, 0 no. Motion Carried. Mayor Rock reminded everyone of the next Board Meeting on March 4, 2002, Coffee with the Mayor on March 6, 2002, and the Committee of the Whole Meeting on March 11, 2002. Trustee Calabrese moved to adjourn the meeting. Seconded by Trustee Collins. Voice Vote. All in favor, 0 opposed. The meeting adjourned at 8:16 p.m. /l- ~~ MICHELLE GIBAS RECORDING SECRETARY APPROVED BY: ~ SUSAN JANIK VILLAGE CLER