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Home My Public Portal About02-04-2002 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: FEBRUARY 4, 2002 AT: VILLAGE HALL BOARD PRESENT: RROCK, RSWALWELL, M.COLLlNS, J.CHERRY, K.O'CONNELL, S.THOMSON, S.CALABRESE OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; D.BENNETT, CHIEF OF POLICE; APERSONS, PUBLIC WORKS DIRECTOR; C.MINICK, FINANCE DIRECTOR; S.LARSON, ENGINEER; T.L BURGHARD, VILLAGE ADMINISTRATOR; M.GIBAS, RECORDING SECRETARY. At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken, all Trustees were present. Clerk Janik led the pledge to the flag. There were approximately 20 people in the audience. PRESIDENTIAL COMMENTS No Comments TRUSTEE COMMENTS Trustee Cherry stated he received a call about unwanted newspapers and asked if there was anything that can be done to stop the problem. Mr. Jim Testin stated that they were limited but would look into it. PUBLIC COMMENTS on Items not on the Agenda No Comments BUSINESS MEETING Trustee Cherry moved to approve the agenda. Seconded by Trustee Calabrese. Vote by roll call. Collins, yes; Swa Iwe II , yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes. 6 yes, 0 no. Motion Carried. Trustee Thomson asked to remove items 0, E, and G from the Consent Agenda and to vote on them separately. Trustee Calabrese asked to remove Item F from the Consent Agenda and to vote on it separately. Trustee Thomson moved to remove Items 0, E, F, and G from the Consent Agenda and to vote on them separately. Seconded by Trustee O'Connell. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes. 6 yes, 0 no. Motion Carried. Trustee Thomson moved to approve the amended Consent Agenda with the removal of Items 0, E, F, and G to include the following: Minutes of Board meeting, January 21,2002 and Executive Session January 21,2002; Bills Paid Report; Bills Payable February 4,2002. Seconded by Trustee O'Connell. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes. 6 yes, 0 no. Motion Carried. Trustee Collins moved to approve Ordinance No. 2087 rezoning the property located at the southwest corner of 135th Street and Van Dyke Road (Enclave). Seconded by Trustee Cherry. Vote by roll call. ~ollins, yes; Swalwell, yes; O'Connell, yes; Thomson, no; Cherry, yes; Calabrese, yes. 5 yes, 1 no. .v1otion Carried. Plainfield Village Board of Trustees February 4,2002 Page 2 Trustee Calabrese moved to approve Ordinance No. 2088 authorizing the issuance of a Special Use Permit to permit a Planned Unit Development for the property located at the southwest corner of 135th Street and Van Dyke Road (Enclave). Seconded by Trustee Collins. Vote by roll call. Collins, yes; Swa Iwell , yes; O'Connell, yes; Thomson, no; Cherry, yes; Calabrese, yes. 5 yes, 1 no. Motion Carried. Trustee Cherry moved to approve Ordinance No. 2089 for a Special Use Permit to amend the Planned Unit Oevelopment to allow a banking facility with a drive-thru at the southwest corner of Route 59 and 135th Street (Plainfield Commons Lot 5). Seconded by Trustee Thomson. Vote by roll call. Collins, no; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, no. 4 yes, 2 no. Motion Carried. Trustee Collins moved to approve Ordinance No. 2090 for a Special Use Permit for a Planned Unit Development on 65 acres located south of Fraser Road and east of Pine Cone Woods Subdivision (Hidden River). Seconded by Trustee Calabrese. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, no; Cherry, yes; Calabrese, yes. 5 yes, 1 no. Motion Carried. #3 ARBOR CREEK UNIT 3 Mr. John Philipchuck, Attorney for the applicant, stated the Final Plat is in compliance with the approved preliminary plat. This is the unit that contains the town home portion of the Arbor Creek Subdivision. The architect is still working on the plans trying to get a little variation in the architectural style. Trustee Calabrese moved continue the discussion for Arbor Creek Unit 3 to February 25,2002. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes. 6 yes, 0 no. Motion Carried. #4 RIVER POINT ESTATES At 7:20 p.m. Trustee Calabrese moved to open a Public Hearing regarding a proposed Annexation Agreement for a 54-acre parcel located at the northwest corner of River Road and Fraser Road. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes. 6 yes, 0 no. Motion Carried. Trustee Cherry moved to direct the Village Attorney to draft an Ordinance authorizing execution of an Annexation Agreement for the River Point Estates. Seconded by Trustee Calabrese. Vote by roll call. Collins, no; Swalwell, no; O'Connell, yes; Thomson, no; Cherry, yes; Calabrese, yes; Mayor Rock, yes. 4 yes, 3 no. Motion Carried. Trustee Calabrese moved to approve the preliminary plat for a 62-unit single-family residential subdivision. Seconded by Trustee Cherry. Vote by roll call. Collins, no; Swalwell, no; O'Connell, yes; Thomson, no; Cherry, yes; Calabrese, yes; Mayor Rock, yes. 4 yes, 3 no. Motion Carried. #5 KOHL'S AND PLAINFIELD RETAIL CENTER .1v1r. Jim Testin stated the first thing the applicants are looking for is rezoning this area to B-3 and this is consistent with the annexation agreement and the comprehensive plan. The applicant is also , Plainfield Village Board of Trustees February 4, 2002 Page 3 requesting a PUO site plan review for the Kohl's. The applicant has identified several of the lots to have a drive-thru as well as identified the potential for a bank and a gas station in the PUO. Trustee Calabrese moved to direct the Village Attorney to draft an Ordinance rezoning the property at the northwest corner of Route 59 and 119th Street from R-1 to B-3, pursuant to the Annexation Agreement. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes. 6 yes, 0 no. Motion Carried. Trustee O'Connell asked if approval could be reserved for the use and the site plan as they come up. Mr. Testin responded typically what you're seeing, especially with the banks, they're coming through as PUD, they're not allowed either as a special use or a permitted use. What they would have to do is come back at a later stage and ask for that type of a use, but they would have to come in with a Special Use Permit to amend the PUO. Mr. Endy Zemendies, Attorney for the Ryan Companies, stated the flexibility that the Ryan Companies is asking for is minor and we have limited what the outlots may be used for. To answer the Trustees question, they will be presented to you, we have to come back for a site plan review. At the same time, the uses we are asking for flexibility on are neither proposed uses nor necessarily preferred uses. Mr. John Bell, with the Ryan Companies, stated basically the whole concept of the PUO is to try to come up with an overall plan that is basically a give and take for both developer and for the Village. We are agreeing to maintain certain architectural guidelines, we have increased our set backs further than what is allowed in the B-3 zoning, and we have increased our landscaping requirement. We are asking for drive-thru approval on any of the outlots, so long as the drive-thrus do not face Route 59 or 119th Street. We are not asking for total freedom to do whatever we want to do out there, the PUD has a 3 page list of architectural guidelines. We are agreeing up front that this development is going to look a certain way, buildings are going to be in a certain place, and that we are going to have a landscaping buffer. It's a package deal, not just a Kohl's deal. Trustee Calabrese stated his objection to a possible gas station and a bank on that corner, and fears losing control of the outlots. Mr. Zemendies stated that under this plan, even if there were a bank, it would not be on the corner. . Mr. Jim Testin stated with the PUD, the Village can ask for increased set backs and additional landscaping above what the code asks for. We are trying to get a better design based on that. There is a flexibility trade-off. Village Administrator Burghard stated there are a couple of ways the Board could look at this. You can just say no out right. Obviously, from the staff's point of view, we recommend that you look at it as a Planned Unit Development because that gives you the greatest degree of control, but also gives the developer a certain degree of flexibility in terms of site design. You could direct the attorney to draft the ordinance for the Planned Unit Development zoning to B-3 and creating the Special Uses on the outlots as the developer has requested. One outlot contains a bank and a couple of the outlots contain drive-thrus and that's all the developer is asking for at that point. Another option is for you to direct the Village Attorney to draft a Planned Unit Development Ordinance under B-3 zoning for the .Plainfield Village Board of Trustees February 4,2002 Page 4 entire parcel and not deal with the outlots at this point and that reserves the maximum degree of flexibility that some of the board members are looking for. Trustee Calabrese moved to direct the Village Attorney to draft an Ordinance to allow a Planned Unit Oevelopment with B-3 zoning for the entire parcel granting a Kohl's Department Store use. Seconded by Trustee O'Connell. Vote by roll call. Collins, yes; Swalwell, no; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes. 5 yes, 1 no. Motion Carried. Trustee Calabrese moved to approve the final plat for approximately 17 -acre commercial development. Seconded by Trustee Cherry. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes. 6 yes, 0 no. Motion Carried. Trustee O'Connell asked if there was any discussion about the rear elevation of the building. Mr. T estin stated there was discussion and what came out of it was the applicant adding additional landscaping. There was some general discussion about the rear elevation. Trustee Swalwell moved to provide site plan approval for a Kohl's Department Store. Seconded by Trustee Cherry. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes. 6 yes, 0 no. Motion Carried. . Administrator Burghard stated that at a prior meeting the Mayor and the Board acted upon the affirmative recommendation of the' Economic Oevelopment Commission to grant an economic incentive to the Ryan Companies, the developer of this site. The economic incentive was to be based upon certain sales objectives and sales tax reporting mechanisms of Kohl's. The Board directed the staff then to prepare and economic incentive agreement with the Ryan Companies and within that there were certain kinds of perimeters, for instance that maximum amount of the incentive was going to be $250,000 unless the Ryan Companies built and additional 50,000 square foot store on the site which then would raise the incentive to $500,000. There were matrixes on how the sales tax would be split. The economic incentive agreement states Kohl's is to open by January 1, 2003, the Ryan Companies is looking for an exten~ion on the date. After some general discussion, the Board and the developer agreed on May 1, 2003. Village Administrator Burghard stated he would bring up for discussion future economic incentives to the Economic Development Commission at the meeting on February 12, 2002. Trustee Calabrese moved to extend the Kohl's opening date to May 1, 2003 on the Economic Incentive Agreement. Seconded by Trustee Swalwell. Vote by roll call. Collins: yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes. 6 yes, 0 no. Motion Carried. Trustee Swalwell asked, with regards to the whole PUD process and the banks and gas stations, can we get some better direction from the people doing the comprehensive plan to come up with a snap shot of where we're at, how many banks we have, how many they think would be good for the future? ëven if staff does something, I would like to get a better idea of the big picture as opposed to us doing it piece by piece. Plainfield Village Board of Trustees February 4,2002 Page 5 #6 12911 AND 12901 SHELLY LANE ANNEXATIONS Mr. Jim Testin stated this is a requirement of the annexation agreement. Trustee Calabrese moved to direct the Village Attorney to draft an Ordinance annexing 12911 and 12901 Shelly Lane in Sohol's Extension of Wheatland Plains. Seconded by Trustee Swalwell. Vote by roll call. Collins, yes; Swa Iwe II , yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes. 6 yes, 0 no. Motion Carried. ADMINISTRATOR'S REPORT Roger Wright, Vice-President of Hutchinson Engineering gave a presentation of Hutchinson Engineering's proposal to the OuPage River Bridge project. He stated their approach as basically a three-phase approach and explained those phases. Trustee O'Connell asked why there was no timetable. Mr. Wright stated they projected that they would be able to complete the initial phase by the late summer of 2002. He would not put a date on the second phase because structural engineering studies need to be done plus the coordination with lOOT. FINANCE DIRECTOR'S REPORT No Report ENGINEER'S REPORT Mr. Steve Larson stated that the excavator is doing the earth moving at the Tuttle Farm property. COMMUNITY DEVELOPMENT REPORT Mr. Jim Testin stated there will be an Open House for the Comprehensive Plan on February 19, 2002 at 4:00 p.m. to 6:30 p.m. PUBLIC WORKS REPORT Mr. Allen Persons stated staff has gone over the prices for Change Order #1 from J.J. Henderson & Son, Inc. for the Plainfield - Wastewater Treatment Facilities Improvements and agree with them. There are extra funds within the budget to cover the costs. Trustee Calabrese moved to approve Change Order #1 for the amount not to exceed $87,721.82 and the attached Change Order Certificate. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Swalwel/, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes. 6 yes, 0 no. Motion Carried. Mr. Persons stated the Village has budgeted funds and the Street Department is currently in need of a Brush Chipper. We have received three bids. Trustee Calabrese moved to award the contract for the brush chipper to Vermeer Illinois, Inc. not to exceed $34,250.00. Seconded by Trustee Cherry. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes. 6 yes, 0 no. Motion Carried. Plainfield Village Board of Trustees February 4,2002 PFlge 6 Mr. Persons stated staff recommends elimination of the last paragraph on Page 1 that involves liability and with that staff recommends approval of the Hutchinson Engineering Agreement for professional services for 135th Street STP to WCGL. Trustee Calabrese moved to approve the Hutchinson Engineering Agreement for professional services for 135th Street STP to WCGL with the elimination of the last paragraph on Page 1 that involves liability. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes. 6 yes, 0 no. Motion Carried. Trustee Cherry moved to adopt Resolution 1317 regarding Phase 3 Construction Agreement Van Oyke Road from 143rd Street to West Norman Drain. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes; Calabrese, yes. 6 yes, 0 no. Motion Carried. POLICE CHIEF'S REPORT No Report ATTORNEY'S REPORT Mr. Jim Harvey stated that the Governor has still not signed House Bill 3098 pertaining to the Open Meetings Act. Mayor Rock reminded the Board and the audience of Coffee with the Mayor on February 6, 2002, COW Meeting on February 11, 2002, the Village Offices will be closed on February 18, 2002, in honor of President's Day, so the Board Meeting is scheduled for February 25,2002. The meeting adjourned at 8:55 p.m. //~~ MICHELLE GIBAS RECORDING SECRETARY APPROVED: d~d/>U~ SUSAN JANIK VILLAGE CLERK