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Home My Public Portal About01-21-2002 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: JAN UARY 21, 2002 AT: VILLAGE HALL BOARD PRESENT: RROCK, RSWALWELL, M.COLLlNS, J.CHERRY, K.O'CONNELL, S.THOMSON, S.CALABRESE OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; D.BENNETT, CHIEF OF POLICE; APERSONS, PUBLIC WORKS DIRECTOR; C.MINICK, FINANCE DIRECTOR; D.WOLD, ENGINEER; T.L BURGHARD, VILLAGE ADMINISTRATOR; M.GIBAS, RECORDING SECRETARY. At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken, all Trustees were present. Clerk Janik led the pledge to the flag. There were approximately 45 people in the audience. PRESIDENTIAL COMMF:NTS Trustee Calabrese moved to appoint Trustee Mike Collins as Mayor ProTem for the months of February, March, and April. Seconded by Trustee O'Connell. Vote by roll call. Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion Carried. TRUSTEE COMMENTS No Comments PUBLIC COMMENTS on Items not on the Agenda Mr. Patrick Burn, a Falcon Drive Resident, thanked the Mayor and the Board for their decisions regarding the Wal-Mart rezoning. BUSINESS MEETING Trustee Calabrese moved to approve the agenda. Seconded by Trustee Cherry. Vote by roll call. Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion Carried. Trustee Calabrese moved to approve the amended Consent Agenda removing items N and 0 to include the following: Minutes of Board meeting, January ih and Executive, Session January 7,2002; Bills paid report; Bills payable January 21,2002; Revenue Report, December; Expenditure Report, December; Cash & Investment Report, December 31, 2001; Nature's Crossing, Units I, II, "' & Letter of Credit reduction; The Ponds at Plainfield, Letter of Credit reduction; Ordinance No. 2079 annexing 120 Joliet Road; Ordinance No. 2080 annexing 121 Lincoln Highway; Ordinance No. 2081 annexing 50 S. Joliet Road; Ordinance No. 2082 authorizing the issuance of a Special Use Permit to allow operation of a Fraternal Lodge at 623 W. Lockport Street; Ordinance No. 2083 providing for the registration of Businesses in the Village; Seconded by Trustee Thomson. Vote by roll call. Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion Carried. Plainfield Village Board of Trustees January 21, 2002 Page 2 of 6 #3 ANTI-TOBACCO Mary Morrissey gave a short presentation encouraging the Mayor and the Board to actively pursue anti-tobacco programs. Trustee Calabrese moved to adopt Resolution No. 1315 encouraging tobacco prevention. Seconded by Trustee Swalwell. Vote by roll call. Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion Carried. PARK DISTRICT REQUEST FOR CLOSING ROUTE 30 FOR PLAINFIELD FEST Trustee Calabrese moved to adopt Resolution No. 1316 temporarily closing a portion of U.S. Route 30 for the purpose of Plainfield Fest, Thursday, July 18, 2002 at 5:00 p.m. through Sunday, July 21, 2002 at Midnight. Seconded by Trustee Swalwell. Vote by roll call. Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion Carried. #4 #5 SOUTHEAST CORNER OF MAIN (IL 126) AND DIVISION (IL 59) Carl Bryant, Developer, presented a drawing of the proposed screening of the retail space. Mr. Bryant stated that he would put in additional plantings if there were blank spots. Mr. Bryant stated he had met with all the residents and met all of their concerns. During construction, a construction fence will be put up to screen off the residents from the site. IDOT has indicated their approval of a full access of Route 126. Mr. Bryant stated there will be additional fencing at the Bayer and the Krahn residence, and possibly an additional homeowner; they are still talking about that. Trustee Collins asked about the old barn. The barn will be taken down. Trustee Cherry moved to adopt Ordinance No. 2084 authorizing the issuance of a Special Use permit to permit a Planned Unit Development for property located at the southwest corner of Division and Main Street with the two stipulations listed in the ordinance. Seconded by Trustee Swallwell. Vote by roll call. Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion Carried. Trustee Cherry moved to adopt Ordinance No. 2085 rezoning the property located at the southwest corner of Division and Main Street to B-3. Seconded by Trustee Calabrese. Vote by roll call. Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion Carried. #6 ROSE SUBDIVISION LOT 4 Trustee Thomson moved to adopt Ordinance No. 2086 authorizing the issuance of a Special Use Permit to allow a Drive-Thru at the southwest corner of Illinois Route 30 and 135th Street. Seconded by Trustee O'Connell. Vote by roll call. Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion Carried. Plainfield Village Board of Trustees January 21, 2002 Page 3 of 6 #7 CROSSINGS AT WOLF CREEK Trustee Calabrese moved to continue until February 25, 2002, a Public Hearing for consideration of an annexation agreement for a proposed residential development located north of 119th Street, west of Champion Creek Subdivision, and east of Century Trace Subdivision (Centex Homes). Seconded by Trustee Swalwell. Vote by roll call. Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion Carried. #8 PLAINFIELD COMMONS LOT 5 Mr. Jim Testin stated that this located at the southwest corner of 135th Street and Route 59 and it is supported by the Plan Commission. Banks, themselves, are not allowed through the ordinance to either be a permitted use or a special use. We would be amending the PUD, that is on that current commercial subdivision, to allow a bank on that site. A lengthy discussion ensued. Trustee Collins stated he does feel the need for another bank at 135th Street and Route 59, there are too many already. Administrator Burghard stated the bank will not be located on the intersection, rather back into the subdivision. Trustee Cherry stated it's the number of banks that concerns him. Mr. Testin stated that in dealing with banks, there are certain criteria that you like to use them, especially for architectural controls. Mr. Ron March, Developer, answered some architectural questions. Trustee Swalwell moved to direct the Village Attorney to draft an ordinance for a Special Use Permit to amend the Planned Unit Development to allow a banking facility with a drive thru at the southwest corner of Route 59 and 135th Street subject to the two stipulations listed in the staff report. Seconded by Trustee Cherry. Vote by roll call. Calabrese, no; Collins, no; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 4 yes, 2 no. Motion Carried. Trustee Swalwell moved to approve the site plan banking facility subject to the five stipulations listed in the staff report. Seconded by Trustee Cherry. Vote by roll call. Calabrese, no; Collins, no; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 4 yes, 2 no. Motion Carried. #9 HIDDEN RIVER Mr. Jim Testin stated this is special use for a PUD for Single-Family Residential Subdivision with 129 lots located on the south side of Fraser Road, just south of River Road. The Plan Commission and staff recommend approval. The Park District has not identified this as a place that they would like to pick up the park, but it works ideally for design. Mr. Jerry K., Superintendent for the Plainfield Township Park District, stated that this plan has changed from the original and they have not made a decision, based upon the latest plan. Mr. Martin, with JEN Land Design, stated that a Homeowner's Association will take care of the park, if the park district doesn't want it. Trustee Collins questioned the landscaping screening the current resident from the new development. Ed Welch, Attorney for the Developer, stated they will be putting some in but its residential to residential, both zoned the same, so landscaping would not normally be provided. Mayor Rock stated this plan does not meet the side yard requirements of the Village. Mr. Welch stated that because of the new, improved design of the subdivision, Plainfield Village Board of Trustees January 21, 2002 Page 4 of 6 it was imperative to reduce the size of the lots. There are approximately 15% of 129 lots are at 80 feet. Pat from Midwest Development stated there would not be two 80- foot lots next to one another. John Martin stated that the straight subdivision plan meets the Village requirements, but in order to be unique, they are requesting a PUD to gain relief from the Village ordinances. The Annexation Agreement for this particular parcel is for 150 lots. Trustee O'Connell asked for a list of lots that will be 80 feet. Trustee Calabrese stated he does not like the fact that he does not know for sure what the park district is going to do with the park. Details like this should be ironed out before it gets to the board. Mr. Ed Welch stated that if the Park District does not want the park, he will give them cash in lieu, and still develop this park as a neighborhood park. Administrator Burghard stated that the Board is not approving this tonight. This is simply requesting the Village Attorney to draft an ordinance for a Special Use Permit for a Planned Unit Development. Trustee Swalwell moved to direct the Village Attorney to draft an ordinance for a Special Use Permit for a Planned Unit Development on 65-acres located south of Fraser Road and east of Pine Cone Woods Subdivision subject to the five stipulations listed in the staff report. Seconded by Trustee Collins. Vote by roll call. Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, no; Cherry, yes. 5 yes, 1 no. Motion Carried. Trustee Collins moved to approve a preliminary plat for the subject property subject to the three stipulations listed in the staff report. Seconded by Trustee Swalwell. Vote by roll call. Calabrese, absent; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, no; Cherry, yes. 4 yes, 1 no, 1 absent. Motion Carried. #1 0 SUBDIVISION CONTROL ORDINANCE UPDATE Mr. Jim Testin stated that a lot of time has gone into this. It is consistent with a lot of things that have been discussed with the Board; they have incorporated a lot of the amendments. This will be put on CD-ROM. Trustee Swalwell moved to direct the Village Attorney to draft an ordinance for an update to the Subdivision Control Ordinance. Seconded by Trustee Calabrese. Vote by roll call. Calabrese, yes: Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion Carried. ADMINISTRATOR'S REPORT Administrator Burghard stated pursuant to the Board direction in December, we sent out requests for proposals for design on the Bridge across the DuPage River on Lockport Street. With the Board's direction to publicly interview Engineering firms, the first firm before us tonight is Crawford, Murphy, & Tilly, Inc. (CMT). Mr. Joel S. Koenig, a CMT representative, stated they are a multi-discipline firm with about 50 individuals working out of Aurora, Illinois office. The project is to connect the east side, older portion of downtown, to the new, west portion of downtown, that will be established with the new Village Hall. CMT has had the opportunity to work in several communities where downtown projects were incorporated. They are currently working Plainfield Village Board of Trustees January 21, 2002 Page 5 of 6 with the Village on the Lily Cache Bridge and they have a commitment of quality product and assured that they will continue that same level of quality. Mr. David S. Lynde, proposed Project Manager, gave a presentation outlining the schedule of necessary steps for the proposal of the Bridge. Mr. William Bailey, Registered Structural Engineer, stated that he is currently working with the Village on the Bridge at Lily Cache Road, and gave a presentation on the concepts for the Lockport Street Bridge. FINANCE DIRECTOR'S REPORT No Report ENGINEER'S REPORT No Report COMMUNITY DEVELOPMENT REPORT Mr. Jim Testin stated this is just for re-approval; there have been no modifications. This is the third time they have applied for re-approval. Trustee Cherry moved to re-approve the final plat for the Streams of Plainfield. Seconded by Trustee Swalwell. Vote by roll call. Calabrese, no; Collins, yes; Swalwell, yes; O'Connell, no; Thomson, no; Cherry, yes; Mayor Rock, no. 3 yes, 4 no. Motion Denied. PUBLIC WORKS REPORT No Report POLICE CHIEF'S REPORT There were no questions on the December 2001 Operations Report. Trustee Collins thanked the Chief for the no left turn sign in at the Mobile Station. ATTORNEY'S REPORT No Report Mr. Patrick Renkin, a representative of Lakeland Homes, requested reconsideration of the Streams of Plainfield vote. The applicant has been working with staff throughout the project. There were some delays that were beyond the control of the applicant, and there was also significant work and significant time that was spent with staff that was working on the final form of the letter of credit, that was to be approved and submitted to the Village as part of this project. That was the final hold up that went on for some months with the Village staff; there was a least three forms of letters of credit that were negotiated and finally accepted. They are now ready to go forward. They can do this as soon as tomorrow. Mr. John Dethmer stated that they have already paid for everything; he will pick up the plat in the morning and have it recorded. Trustee Calabrese moved to re-approve the final plat for the Streams of Plainfield for 10 working days. Seconded by Trustee Swalwell. Vote by roll call. Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes Thomson, yes; Cherry, yes; 6 yes, 0 no. Motion Carried. Plainfield Village Board of Trustees January 21, 2002 Page 6 of 6 Mayor Rock reminded the Board and the Audience of COW meeting on January 28, 2002, Board Meeting on February 4,2002, and Coffee with the Mayor on February 6, 2002. Trustee Calabrese moved to adjourn to Executive Session for discussion on property acquisition, not to reconvene. Seconded by Trustee Collins. Vote by roll call. Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion Carried. Meeting adjourned at 8:39 p.m. /' )}t?¿~ £ltil A2) MICHELLE GIBAS RECORDING SECRETARY APPROVED: I BID: BRUSH CHIPPER DATE: JANUARY 24, 2002 TIME: 11 :00 A.M. PRESENT: Joel A. Chitty, Aerial Equipment, LLC. 2381 S. Foster Avenue, Wheeling, IL 60090847-398-0620; Susan Janik, Village of Plainfield; James Hedman, Village of Plainfield and Teny Frec::man, Village of Plainfield. BID Vermeer Great Lakes LL C 1005 Thorrez Road Jackson,~I 49201 $34,950.00 Vermeer Illinois Inc. 2801 Beverly Drive Aurora, IL 60504 $34,250.00 Aerial Equipment, LLC 2381 South Foster Avenue Wheeling, IL 60090-6510 1. Drum $31,088.25 2. Disk $30,654.75 ! i ! ~De' A-. Q, ~;tt1' i AG'r'\~\ £~'^(P""'cr-t lLC. ! :t.~S) s.(õsèc~ Ave. I i VVhtt.\""~J:(L "DO~O I J 1 <;S Lf ì" '3'\ Q - D ,~o ~ . II II I ~ . . - . , I..~ . . U~.¡~ 7-'-t!~ I. I¥~-m~ Vd~~- ¿:i~. I. ~ ~~ ~ ~- - .- - ~ .~--- ~- ~ ~~---~--- ~~ -- I I - I I ¡ I I, 11 I I I I [ i i I I ! ! ¡ I I I I I i I ! i i I I Ii I, í33:USh (?lLrp?r ,lA-¡\). ~ q d-(!)O ~ I /1.'VlJM1L - -~~ ~_.._-~~~-~~------_.~~~ ~ ~ - - --~ - BID: BRUSH CHIPPER DATE: JANUARY 24, 2002 TIME: 11 :00 AM. PRESENT: BID BOND BID Vermeer Great Lakes LLC 1005 Thorrez Road Jackson, MI 49201 ~ $Ji '750. O() Vermeer Illinois Inc. 2801 Beverly Drive Aurora, IL 60504 ~ ~ 3i ;¿S(), ()O Aerial Equipment, LLC 2381 South Foster Avenue Wheeling, IL 60090-6510 ~ (j)- PLum -# ,3/) 01 f,cZ6. @ D;'S/::: $30¡ &::rtj.76,