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Home My Public Portal About01-07-2002 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: JANUARY 7,2002 AT: VILLAGE HALL BOARD PRESENT: RROCK, RSWALWELL, M.COLLlNS, J.CHERRY, K.O'CONNELL, S.THOMSON, S.CALABRESE OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; D.BENNETT, CHIEF OF POLICE; ADE BONI, ADMINISTRATIVE ANALYST; APERSONS, PUBLIC WORKS DIRECTOR; C.MINICK, FINANCE DIRECTOR; S.LARSON, ENGINEER; T.L BURGHARD, VILLAGE ADMINISTRATOR; M.GIBAS, RECORDING SECRETARY. At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken, all Trustees were present. Clerk Janik led the pledge to the flag. There were approximately 120 people in the audience. Mayor Rock introduced Chere Bates, a Deacon with St. Edwards Episcopal Church, who led in prayer. PRESIDENTIAL COMMENTS Mayor Rock welcomed everyone. TRUSTEE COMMENTS No Comments PUBLIC COMMENTS on Items not on the Agenda No Comments BUSINESS MEETING Trustee Calabrese moved to approve the agenda. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion Carried. At 7:05 p.m. Trustee Calabrese moved to adjourn to an Executive Session for acquisition of property to reconvene. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion Carried. At 7:15 p.m. Trustee Calabrese moved to reconvene the regular business meeting. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion Carried. Trustee Calabrese moved to approve the Consent Agenda to include the following: Minutes of Board meeting, December 17, 2001 and Executive Session December 28, 2001 ;Bills paid report; Bills Payable January 7, 2002; Ordinance No. 2078 amending the Liquor License Code increasing Class F to eight licenses allowing for a Chili's Restaurant; Letter of Credit reduction for Park Place Subdivision. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion Carried. Village of Plainfield Board of Trustees January 7, 2002 Page 2 of 7 #4 MATHER'S WOODS Mr. Gus Rousonelos stated he had scores of signatures of people in the community who are against the extension of Van Dyke going south through the woods. Mr. Rousonelos brought videos of the trees. He stated that the Mathers had an expert come out to look at the trees and were told that these trees were seedlings at the time of Columbus discovered America. Mr. Rousonelos read a letter from the Mathers family regarding the property and the disapproval of the road. Mr. John Peterson, Attorney for the Mathers Family, stated he received a letter this morning, read by Mr. Rousonelos, and spoke to Mr. Jerry Mather, who lives in Nevada, and was asked to distribute that letter to as many people as possible. Mr. Mark Batinick, a resident, stated his concern of the Van Dyke extension is that it will be used as a cut-through from the Caton Farm Road to the I-55. His other concern was the kids in the parks (that will be next to the road). Mr. Mike Burke, who lives in Wallin Woods, stated by extending Van Dyke Road, we will be making Settler's Park more difficult to get to and more dangerous to use. He is aware that the intention is to keep Van Dyke Road a local road, in reality, this is not what will happen; Van Dyke will be used as a pressure valve for the growing Joliet traffic problem. Mr. John Wilson, President of the Park Board, stated the Park Board has represented you well; nothing has been rushed anymore than they had to because of the grant application that they have been up against. Mr. Wilson stated there was no mention of the road to the Mather family or anybody else because they didn't know about it. Mr. Wilson invited everyone to the Park Board meeting at 9:30 p.m. at the Ottawa Street Park District office; every person will be given a chance to be heard, per the sign-in-sheet. Mr. Terry Burghard stated the agreement before the Mayor and the Board this evening is a three party agreement between MAF Development, the Park District, and Village of Plainfield. The Village of Plainfield's role in the agreement is to preserve that section of right-of-way that Mr. Wilson described. The agreement does not call for the building of the road in any immediate fashion all it does is set aside the right-of-way so the Village has that option. Subsequent to this agreement, and if the Park District adopts it and if the developer decides to proceed with his development, then the Village will hold the necessary public hearings on the roadway, will do the tree surveys, and the engineering. We don't know where that road is going to go, however, the Park District is under the gun to apply for a grant by a date certain and to close on the property with the Mathers. The only matter before the Mayor and the Board tonight is to enter into and agreement with the Park District and MAF to set aside the right-of-way for the Village to buy the right-of-way. That is the only decision being made tonight. Trustee Calabrese moved to approve an agreement with the Plainfield Township Park District, MAF Development, and the Village. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion Carried. #5 RIVER POINT ESTATES Trustee Calabrese moved to continue to February 4, 2002, a Public Hearing for consideration of an annexation agreement for a proposed residential development located west of Ri"er Road, north of Pine Cone Woods Subdivision, and east of the DuPage River. Seconded by Trustee O'Connell. Vote by roll call. Cherry, yes; Village of Plainfield Board of Trustees January 7, 2002 Page 3 of 7 Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion Carried #6 WAL-MART Trustee Cherry moved to direct the Village Attorney to draft an ordinance rezoning the property generally located north of 12ih Street west of Route 59 from R-1, single Family Residential, to B-3, Community Shopping District. Seconded by Trustee Collins. Vote by roll call. Cherry, yes; Calabrese, no; Collins, yes; Swalwell, no; O'Connell, no; Thom~on, no. 2 yes, 4 no. Motion failed. At 7:39 p.m. Mayor Rock recessed the meeting to enjoy cake and refreshments for the Quasquicentennial kick-off. Mrs. Amy De Boni stated there are a number of other events and activities that are planned throughout the year and everyone should join. The meeting resumed at 8:07 p.m. Mr. Harvey suggested, at the request of the developer's attorney, to make a motion to decline the Wal-Mart application. Trustee Calabrese moved to decline the Wal-Mart Application. Seconded by Trustee Thomson. Vote by roll call. Cherry, no; Calabrese, yes; Collins, no; Swalwell, yes; O'Connell, yes; Thomson, yes. 4 yes, 2 no. Motion Carried. #7 CROSSING AT WOLF CREEK Trustee Calabrese moved to continue to January 21,2002, a Public Hearing for consideration of an annexation agreement for a proposed residential development located north of 119th Street, west of Champion Creek Subdivision, and east of Century Trace Subdivision. Seconded by Trustee Swalwell. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion Carried. #8 LINCOLN HIGHWAY INFILL ANNEXATION Trustee Calabrese moved to direct the Village Attorney to draft an ordinance annexing 120 Joliet Road into the Village of Plainfield. Seconded by Trustee Collins. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion Carried. #9 MOOSE LODGE The applicant is proposing to allow the Moose Lodge to operate out of existing Peyla Electric Building at 623 W. Lockport Street. Access to this site would be via an access drive thru the Village owned lot to the north. Trustee Cherry asked who would be puttind in and maintaining the access drive. Mr. Kurt Stalzer, developer of the Moose Lodge, stated the developer would be responsible for putting in and maintaining the access drive. Moose International has agreed to a 5-year lease. Trustee O'Connell expressed concern with the access drive through Village Property. Mr. Burghard stated they are granting a license, not an easement. A license has definite terms, so if in the future the Village intended a different use for that property, the license can be cancelled. Mr. Stalzer stated he would be willing to work with the staff on any concerns they may have. Village of Plainfield Board of Trustees January 7, 2002 Page 4 of 7 Trustee Swalwell moved to direct the Village Attorney to draft an ordinance approving a special use permit for a fraternal lodge at 623 W. Lockport Street following the stipulations. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion Carried. At 8: 19 p.m. Trustee Scalpel recused himself. #10 SOUTHWEST CORNER OF MAIL (IL 126) AND DIVISION (IL 59) Mr. Jim Testin stated this matter was before the board previously. At that meeting there was no second to a motion. The applicant has come back, taking into consideration comments from the Board. Mr. Carl Bryant described the changes made. Trustee O'Connell questioned the traffic. Mr. Bryant stated the IDOT has given clearance for a full access. Trustee Thomson questioned the lighting. Mr. Bryant stated they are working with the Village for compatible lighting. Mr. Bryant stated he talked to the residents; they talked about doing lighting that was directional, not to blast the residents with light. Mr. Howard Hirsh, architect, answered questions regarding architectural design. Trustee Collins asked if the resident concerns were met. Mr. Herb Bayer, a Bartlett Street residence questioned the height of the fence, he asked if the fence could be made the same height as the New Lenox State Bank's fence. Mr. Bryant stated he will make the fence that height. Mr. and Mrs. John Hall, Bartlett Street residents, stated that they are at the lowest point. Mr. Hall stated that Carl Bryant has agreed to take out their old deck and build them a lower deck, so they're not so high. They are also happy with the screening. Mr. Heath Wright, a Bartlett Street resident, asked if the trees could be evergreens instead of white pine. Mr. Bryant agreed. Mr. Bob Krahn, a Bartlett Street resident, stated he lives behind the bus barn and can't see a thing through it and that's just the way he wants it. Mr. Burghard asked if this matter proceeds and the attorney drafts the ordinance and the ordinance was heard before the Board, two weeks from now, would it be possible to get a horizontal view from the neighbors as to how the mixture of the extended fence with landscaping would look. Mr. Bryant said that he would do that. Suggested stipulations: Directional and compatible lighting, fence height and extension, remove and replace the Hall's deck, and evergreen trees instead of white pine. Trustee Calabrese moved to direct the Village Attorney to draft the appropriate ordinances approving a rezoning to B-3 and a Special Use Permit for a Planned Unit Development at the southeast corner of Route 126 and Route 59, to approve the site plan for a retail center and a bank, and to approve the final plat for the subject site, subject to the suggested stipulations and the stipulations listed in the staff report. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, recused; O'Connell, yes; Thomson, yes. 5 yes, 1 recused. Motion Carried. At 8:40 p.m. Trustee Swalwell rejoined the meeting. #11 THE ENCLAVE Mayor Rock stated the last time this matter was on the agenda, he asked Mr. Burghard to comment on it, and asked Mr. Burghard to do so again. Mr. Burghard stated this Village of Plainfield Board of Trustees January 7, 2002 Page 5 of 7 subdivision has gone through several considerations and designs; this is head-and- shoulders over the original design. Mr. John Philipchuck described the changes made. Mr. Burghard asked who is the developer of the property, presently and do they intend to continue ownership of the property. Mr. Philipchuck stated Rivermist Development Corporation of Naperville is the owner and they will sell the entire subdivision, after it is approved, to a builder. Mr. Philipchuck stated that they do not have a signed deal for a builder, they are working with one that builds in the Plainfield community presently. Trustee Calabrese questioned the Board's architectural input. Mr. Burghard stated Linden/Lenet gave sketches as to what could be done for the architecture and landscaping on what he calls key lots, those that have a real affect on your view when you're coming in or turning a certain corner, we can incorporate that by an Attachment to the agreement. Trustee O'Connell suggested to have the builder bring in a sampling of architectural style. Mr. Harvey stated that if the Board moved to approve this, there wouldn't be approval for a least two weeks from tonight, because the Ordinances rezoning the property would not be adopted until the next Board meeting. Mr. Burghard asked if Mr. Philipchuck could come back in two weeks with a better definition of some of the architectural things and some of the builders being involved. The Board is concerned about giving it to an undercapitalized builder who will not be able to pull it off. Trustee Thomson stated this is a prime property for our rail system (if we should decide to have one) and should not be rezoned at this time. Mr. Testin stated that a site south of 143rd Street, on the east side of Van Dyke, has been identified in the Comprehensive Plan for that use. Trustee Calabrese moved to direct the Village Attorney to draft an ordinance rezoning the parcel located at the southwest corner of 135th Street and Van Dyke Road from ORI to R-1, to draft an ordinance approving a special use permit for a Planned Unit Development, and to approve the preliminary plat for the subject property subject to the six stipulations listed in the staff report. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, no. 5 yes, 1 no. Motion Carried. #12 ROSE SUBDIVISION LOT 4 Mr. Jim Testin stated Rose Subdivision is just south of the Walgreens. Mr. Joseph Bochenski and Mr. John Hagenow, the project managers for this site, described the improvements to this site. They have a commitment from Starbucks and a dry cleaner to be tenants. Mr. Hagenow stated that Walgreens has a reciprocal easement agreement throughout the development; they govern where the access points are, the architecture, and the size of the buildings. Mr. Bochenski stated that with Stipulation #4 - the cross-access easement, they need to get approval from Walgreens. The Stipulation #5 - the sidewalk along Route 30, they just wanted to make sure it's subject to IDOT's approval. Mr. BLJrghard asked about the additional landscaping by the fence that abuts Harvest Glen. Mr. Bochenski stated they met with Staff and submitted a landscaping plan showing roughly 80 plantings. They had a meeting with the Executive Board of Harvest Glen, who requested taller plantings, and agreed to put the majority of the planting as the taller plantings. The additional plantings are planned for this coming Spring. Village of Plainfield Board of Trustees January 7, 2002 Page 6 of 7 Trustee Swalwell moved to direct the Village of Attorney to draft an ordinance for a special use permit for a drive-through on Lot 4 of the commercial subdivision located at the southwest corner of 135th Street and Route 30 and to approve the site plan for a multi-tenant commercial building, and the inclusion of an amended final plat for the Rose Subdivision. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion Carried. ADMINISTRATOR'S REPORT Mr. Burghard stated they have been using Linden/Lenet to review various subdivisions for design guidelines. The developer is billed for those consultant fees. This agreement will formalize the agreement between Linden/Lenet and the Village of Plainfield. Trustee Calabrese moved to approve Linden/Lenet's Design Guideline Agreement dated December 14, 2001. Seconded by Trustee Swalwell. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion Carried. FINANCE DIRECTOR'S REPORT Mr. Chris Minick, Finance Director, stated consistent with the prior Board direction and policy, the principal and interest payments are made out of water system revenues and not property taxes, the Resolutions formally direct the County Clerk not to extend the property tax levy to make the principal and interest payments on these two bond issues. Trustee Calabrese moved to approve Resolution No. 1311 Abating the 2001 Tax Levies for the General Obligation Refunding Bonds, Series 1999B. Seconded by Trustee Collins. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion Carried. Trustee Calabrese moved to approve Resolution No. 1312 Abating the 2001 Tax Levies for the General Obligation Bonds, Series 2000. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion Carried. ENGINEER'S REPORT No Report / COMMUNITY DIRECTOR'S REPORT ,J Mr. Jim Testin stated that this just a re-approval, there have been no changes to the plat. Trustee Calabrese moved to re-approve the Plat of Subdivision for Heritage Oaks. Seconded by Trustee Collins. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion Carried. PUBLIC WORKS REPORT Mr. Allen Persons, Public Works Director, stated that Well #3 and Well #5 need some maintenance work, this has been planned, scheduled, and budgeted for this year. Village of Plainfield Board of Trustees January 7, 2002 Page 7 of 7 The cost of Well #3 is $31,200.00 and Well #5 is $38,999.00. This maintenance is needed for next summer's demand. Trustee Calabrese moved to waive the bidding and award the needed Well #3 and Well #5 pump improvement work to Layne-Western at a total quoted cost of $70,199.00. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion Carried. Trustee Calabrese moved to adopt Resolution No. 1313 accepting the transfer of jurisdiction of a portion of 143rd Street from the Plainfield Township Road District to the Village. Seconded by Trustee Collins. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion Carried. Trustee Calabrese moved to adopt Resolution No. 1314 accepting the transfer of jurisdiction of a portion of Drauden Road from the Plainfield Township Road District to the Village. Seconded by Trustee Cherry. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion Carried. POLICE CHIEF'S REPORT Chief Bennett sadly announced the passing of Marilyn Baish, a former Police Records employee, and gave the details of the wake and funeral. ATTORNEY'S REPORT No Report Trustee Calabrese moved to adjourn to Executive Session regarding personnel not to reconvene. Seconded by Trustee O'Connell. Vote by roll call. Cherry, yes; Calabrese, yes; Collins, yes; Swalwell, yes; O'Connell, yes; Thomson, yes. 6 yes, 0 no. Motion Carried. Meeting adjourned at 9:25 p.m. ~L<1) MICHELLE GIBAS- RECORDING SECRETARY APPROVED: /SUSAN JANIK VILLAGE CLE , ~