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Home My Public Portal About12-15-2003 Village Meeting VILLAGE OF PLAINFIELD BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: DECEMBER 15,2003 AT: VILLAGE HALL BOARD PRESENT: RROCK, J.W ALDORF, M.COLLINS, K.O'CONNELL, P.FA Y, R.SWALWELL, AND S.THOMSON. OTHERS PRESENT: M.GIBAS, DEPUTY CLERK; lHARVEY, ATTORNEY; T.L.BURGHARD, ADMINISTRATOR; APERSONS, PUBLIC WORKS DIRECTOR; C.MINICK, MANAGEMENT SERVICES DIRECTOR; lTESTIN, COMMUNITY DEVELOPMENT DIRECTOR; S.LARSON, ENGINEER; D.BENNETT, CHIEF OF POLICE. Mayor Rock called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Administrator Burghard led the pledge to the flag. There were approximately 35 persons in the audience. PRESIDENTIAL COMMENTS Trustee Fay moved to concur with the Mayoral Appointments to the Wallin Woods Concept Review Committee: Jim Racich, Steve Calabrese, Bob Schinderle, Walt Manning, Carol Strader, Kathy O'Connell, and Jim Waldorf. Seconded by Trustee Collins. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes. 6 yes, a no. Motion carried. TRUSTEE'S COMMENTS Trustee Waldorf stated he attended the dedication ceremony for the Christ Community Church and it is a wonderful addition to the religious population. Trustee Thomson requested a progress report on the Historical Preservation ordinance. Mayor Rock responded that Mr. Michael Hill will be in after the first of the year to update the Board. Trustee Fay stated he feels a Board Retreat is important. BUSINESS MEETING Trustee Waldorf moved to approve the Agenda. Seconded by Trustee Thomson. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes. 6 yes, a no. Motion carried. Trustee Waldorf moved to approve the Consent Agenda to include: Minutes of the Board Meeting of December 1,2003; Bills Paid Report for December 15,2003; Bills Payable Report for December 15, 2003; Revenue Report for November 2003; Expenditure Report for November 2003; Cash and Investment Report for November 2003; Adoption of Ordinance 2377 amending the annexation agreement for Eagle Chase subdivision allowing for a lot width of 79 feet for lots 122 and 123 located south of 135th Street, west of Route 59, and east of Van Dyke Road; Adoption of Ordinance 2378 authorizing the issuance of a Special Use Permit to allow a religious institution for the Plainfield United Methodist Church located at Illinois Street and Chicago Street; Adoption of Ordinance No. 2379 authorizing issuance of a Special Use Permit to allow a drive-thru at the northwest comer of Route 59 and 135th Street, Lot 17 for White Castle; and, grant permission for the Mayor to execute and the Village Clerk to attest to Easement Agreements and Plat of Dedication 1 thru 8 as set forth in the enclosed Agenda packet. Seconded by Trustee Thomson. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes. 6 yes, 0 no. Motion carried. #3 CREEKSIDE Trustee Waldorf moved to adopt an Ordinance authorizing execution of an Annexation Agreement for a 278 acre, 627 unit residential development located north and south of Renwick Road and east of Old Indian Boundary Line Road. Seconded by Trustee Swalwell. Mr. Jim Testin stated the breakdown of the lots has been added to the annexation agreement. Trustee O'Connell stated she did not like the percentages of lot sizes, the density is way too high, and it does not portray the character that is in the goal statement of Plainfield. She would also like to see more green space. Mr. John Philipchuck, attorney for the applicant, pointed out that this is just a concept plan, therefore there is not the level of detail as there would be in the Preliminary Plat stage. Mr. Rick Burton, Summit Homes, reviewed with the Mayor and the Board the changes that had been made since the Committee of the Whole Workshop. Mr. Burghard pointed out that at the time of Preliminary Plat, it must mett two standards, the Annexation Agreement and the Subdivision Regulations. Trustee Swalwell stated he was concerned with how Creekside would affect Springbank, he would like to see the golf course. Mr. Burghard stated that the golf course is entirely the decision of the developer. Trustee Fay asked how many homes would be built on the site before the improvements to Heggs/Steiner/Drauden. Mr. Burton stated that there would be approximately 100 homes occupied before or at the time those roads are completed. The roads need to be completed by December 1,2005. The developer agreed to work out any arrangements staff feels necessary in determining the proper routes for construction traffic. Vote by roll call. Swalwell, yes; O'Connell, no; Thomson, no; Fay, no; Waldorf, yes; Collins, yes. 3 no, 2 yes. Motion fails. Mr. Philipchuck requested reconsideration so the developer can get some more detail into the plan. Trustee Fay moved to reconsider the matter and bring back to a future meeting. Seconded by Trustee Swalwell. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes. 6 yes, 0 no. Motion carried. #4 FIRST MIDWEST BANK Mr. Jim Testin stated the concern is in regards to the site design, making sure it is consistent with the Teng Plan. Staff is looking for clear direction with the site plan itself. Mr. Mark Futurick, Julia McGrath and Joe Judd, First Midwest Bank, presented and reviewed the conceptual site plan for a proposed new building at Lockport Street and Van Dyke Road. After some general discussion, it was the direction of the Board to proceed and that the bank is going in the right direction. #5 RT. 59 PLANNING Mr. Don Bennett stated he is looking for feedback from the Board in reference to considering retaining long-term option of widening Route 59 to accommodate traffic. Based upon the growth, sufficient right-of-way should be allocated to allow for future expansion. Chief Bennett suggested a 6-lane roadway with a turn lane. Trustee Swalwell stated he is totally opposed. It would change the face of the town and split it in half. Trustee Collins stated he feels the problem is from Commercial Street south and there should be an additional lane at that stretch of Route 59 through to Shorewood. Trustee Fay stated he shares '¡he same concern as Trustee Swalwell and Trustee Collins; it's a mammoth change to downtown. Trustee O'Connell stated there should be something done about the traffic, but does not agree wi::h the widening of Route 59, there should be another solution. Trustee Thomson stated he too does not agree with the widening. Trustee Waldorf stated there needs to be a solution to the traffic and that the Wikaduke is too far away. We should meet with the people that can give us the answers, discuss the options, and make a decision. After some lengthy discussion, it was the Board direction not to change the character of that stretch of the road. #6 MCMICKEN ASSEMBLAGE Trustee Collins moved to open a Public Hearing regarding a proposed Annexation Agreement for a 673-unit parcel located on the south side of 135th Street, north of 143rd Street, and west of Prairie Knoll subdivision for a 1370 unit residential subdivision and commercial development. Seconded by Trustee Waldorf. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes. 6 yes, a no. Motion carried. #7 PLAINFIELD SMALL BUSINESS PARK Trustee Thomson moved to approve the site plan for a 71,600 square foot industrial building on the east side of Route 30 and south of 135th Street (Former S & G Packaging Site) subject to the 3 stipulations listed in the staff report. Seconded by Trustee Collins. Mr. Jim Testin presented and reviewed the site plan. The project is consistent with the agreement as part of the PUD. Mr. Paul Mitchell, attorney for the applicant, stated that they have signed a Statement of Intent with the Village that covers landscaping, architectural elevations, and parking. This building complies with the requirements of the Statement of Intent. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes. 6 yes, a no. Motion carried. #8 TUTTLE RECAPTURE AGREEMENT Trustee Waldorf moved to adopt Resolution No. 1392 authorizing the execution of an Agreement authorizing reimbursement far the construction of improvements beneficial to the public by Wiseman-Hughes. Seconded by Trustee Swalwell. Mr. Testin stated the Annexation Agreement with Tuttle identifies recapture for elements of extension of lines and oversizing. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes. 6 yes, a no. Motion carried. #9 2003 TAX LEVY Trustee Swalwell moved to cpen a Public Hearing on the tax levy for 2003. Seconded by Trustee Collins. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes. 6 yes, a no. Motion carried. Trustee Collins moved to adopt Ordinance No. 2380, the Tax Levy Ordinance 2003 - 2004, in the total amount of$2,916,238.00. Seconded by Trustee Waldorf. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes. 6 yes, a no. Motion carried. ADMINISTRATOR'S REPORT No Report. MANAGEMENT SERVICES REPORT No Report. COMMUNITY DEVELOPMENT REPORT Trustee Fay moved to adopt Resolution No. 1393 approving Change Order Number 1 for Settlers' Park Phase II reducing the contract sum by $31,841.05. Seconded by Trustee Swalwell. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes. 6 yes, a no. Motion carried. ENGINEER'S REPORT No Report. PUBLIC WORKS REPORT Trustee Swalwell moved to adopt Resolution No. 1394 endorsing the Water Quality Management Plan Amendment application to modify the Village's current Facility Planning Area to include approximately 4,131 acres in Section 24,25,26,35, and 36 of Os we go Township and Section 1,2, 11, 12, 15, and 22 ofNa-Au-Say township. Seconded by Trustee Collins. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes. 6 yes, a no. Motion carried. POLICE CHIEF'S REPORT Chief Bennett commented that the house moving delays were not the fault of the Plainfield Police Department. ATTORNEY'S REPORT No Report. PUBLIC COMMENTS No comments. Mayor Rock reminded everyone that the Village Offices will be closed December 24,25, & 26 and the next Village Board Meeting on January 5, 2004. Trustee Waldorf moved to adjourn. Seconded by Trustee Swalwell. Vote by roll call. Swalwell, yes; O'Connell, yes; Thomson, yes; Fay, yes; Waldorf, yes; Collins, yes. 6 yes, a no. Motion carried. The meeting adjourned at 8:50 p.m. . /~~ Michelle Gibas, Deputy Clerk