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HomeMy Public PortalAbout12-01-2003 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: DECEMBER 1,2003 AT: VILLAGE HALL BOARD PRESENT: RROCK, J.W ALDORF, M.COLLINS, AND K.O'CONNELL BOARD ABSENT: P.FAY, R.SWALWELL, AND S.THOMSON. OTHERS PRESENT: SJANIK, CLERK; J.HARVEY, ATTORNEY, T.L.BURGHARD, ADMINISTRATOR; A.PERSONS, PUBLIC WORKS DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; S.SHEETZ, PLANNER; A.DEBONI, ADMINISTRATIVE ANAL YST; C.MINICK, MANAGEMENT SERVICES DIRECTOR; S.LARSON, ENGINEER; D.BENNETT, CHIEF OF POLICE; AND, M.GIBAS, RECORDING SECRETARY. Mayor Rock called the meeLng to order at 7:00 p.m. Roll call was taken, Trustee Fay, Trustee Swalwell, and Trustee Thomson were absent, all other Trustees were present. Clerk Janik led the pledge to the flag. There were approximately 40 persons in the audience. PRE SID ENTIAL COMMENTS No comments. TRUSTEE'S COMMENTS Trustee Waldorf congratulated the faith on their holiday ceremony. BUSINESS MEETING Clerk Janik stated due to procedural reasons, item e needs to be removed from the Consent Agenda. Trustee Waldorf moved to approve the amended Agenda. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Swalwell, absent; O'Connell, yes; Thomson, absent; Fay, absent; Waldorf, yes. 3 yes, 0 no, 3 absent. Motion carried. Trustee Waldorf moved to approve the Consent Agenda to include: Minutes of the Board Meeting and Executive Session of November 17,2003; Bills Paid Report for December 1,2003; Bills Payable Report for December 1,2003; Ordinance No. 2371 for a Special Use for a Planned Unit Development for Timbers Professional Building on the west side of Route 59 and south of Joseph Avenue; and to send a letter of no objection 1:0 Will County regarding the applicant's request to obtain a special use for the purposes of operating an auto body shop at 12036 Spaulding School Drive. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Swalwell, absent; O'Connell, yes; Thomson, absent; Fay, absent; Waldorf, yes. 3 yes, 0 no, 3 absent. Motion carried. #3 PLAINFIELD UNITED METHODIST CHURCH SPECIALUSE Trustee Waldorf moved to direct the Village Attorney to draft a Special Use Permit for a religious institution located at the northwest corner of Illinois and Chicago Street subject to the 2 stipulations listed in the staff report. Seconded by Trustee Collins. Mr. Jim Testin stated the aprlicant is looking for a special use to allow the religious institution. Vote by roll call. Collins, yes; Swalwell, absent; O'Connell, yes; Thomson, absent; Fay, absent; Waldorf, yes; Mayor Rock, yes. 4 yes, 0 no, 3 absent. Motion carried. Plainfield Village Board of Trustees Minutes of December 1, 2003 Page 2 of 8 Trustee Waldorf moved to approve the site plan for the Plainfield United Methodist Church for a 15,000 square foot addition subject to the 3 stipulations listed in the staff report. Seconded by Trustee Collins. Trustee O'Connell questioned screening the air conditioning unit. Mr. Bob Morris, architect, responded that the unit will be enclosed with landscaping. This unit was specifically chosen for its low-noise criteria. Trustee Collins questioned the material on the side of the building. Mr. Morris stated the material will be brick with stone pilasters. Vote by roll call. Collins, yes; Swalwell, absent; O'Connell, yes; Thomson, absent; Fay, absent; Waldorf, yes; Mayor Rock, yes. 4 yes, 0 no, 3 absent. Motion carried. #4 VINT AGE HARVEST COMMERCIAL Mr. Paul Morris, engineer, asked the Board to approve three variance requests for the Vintage Harvest Commercial Development. The first request is to vary the vertical distance from an infiltration source to the seasonal high groundwater level. The second and third requests pertain to eliminating the use of an outfall pipe from the detention basin and calculating the volume based on the infiltration system. Mr. Steve Larson, Village Engineer, addressed the Board stating that the first variance request can be granted since the properties in the project area are all served by the Village's water supply system, there would be no potable groundwater sources that would be polluted. Mr. Larson then addressed the request for the second and third variance. In the past, the Village has experience problems with the detention ponds built without the outfall pipe. Based on past experiences, Mr. Larson recommended that the Boar¿~ deny the second and third variance request. Trustee Waldorf moved to approve the first request for a variance to permit the vertical distance from an infiltration source from 2 feet to 4 feet. Seconded by Trustee O'Connell. Vote by roll call. Collins, yes; Swalwell, absent; O'Connell, yes; Thomson, absent; Fay, absent; Waldorf, yes; Mayor Rock, yes. 4 yes, 0 no, 3 absent. Motion carried. Trustee Waldorf moved to deny the second request for a variance to eliminate the positive outfall pipe from the detention basin and the third request to calculate the detention pond using the infiltration capability. Seconded by Collins. Vote by roll call. Collins, yes; Swalwell, absent; O'Connell, yes; Thomson, absent; Fay, absent; Waldorf, yes; Mayor Rock, yes. 4 yes, 0 no, 3 absent. Motion carried. #5 SERVICE STAR REZONING Administrator Burghard reminded the Board that the original annexation agreement identified that the subject site would be rezoned to B-3 zoning. Trustee Waldorf moved to adopt Ordinance No. 2372 rezoning approximately 17-acres located at the southwest corner of 119th Street and Route 59 from R-l single family residential to B-3, Community Shopping Center District. Sl~conded by Trustee O'Connell. Vote by roll call. Collins, yes; Swalwell, absent; O'Connell, yes; Thomson, absent; Fay, absent; Waldorf, yes; Mayor Rock, yes. 4 yes, 0 no, 3 absent. Motion carried. Plainfield Village Board of Trustees Minutes of December 1, 2003 Page 3 of 8 #6 CREEKSIDE Trustee Collins moved to open a Public Hearing for a 278 acre, 627 unit residential development located north and south of Renwick Road and east of Old Indian Boundary Line Road. Seconded by Trustee O'Connell. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Waldorf moved to direct the Village Attorney to draft an ordinance authorizing execution of an Annexation Agreement. Seconded by Collins. Mr. Testin stated the applicant is proposing a 627 unit residential subdivision with a gross density of 2.28, and located on both sides of Renwick Road. Mr. Rick Burton, Director of Planning for Summit Homes, gave a presentation outlining the construction phasing and site plan. Mr. Burton reviewed some of the proposed roadway improvements. Trustee O'Connell stated sh~: did not have a problem with the multi-family as long as the Village's anti-monotony code is followed. However, she did not like the mass of 78-foot wide, 10,500 square foot lots and stated allowing such may set a bad precedent for future developments. Trustee Collins expressed concern regarding the timing of the road improvements and suggested constructing the roads before building begins. He, too, had some concerns regarding the smaller lot SIzes. Administrator Burghard pointed out that the developer has to come back to the Board with final plats of subdivision for various seGtions. If the developer is not meeting the terms of the annexation agreement, in terms of building the roads, the Board can hold back on the plats. Trustee Waldorf moved to di.rect the Village Attorney to draft an ordinance annexing the subject parcel and for the Annexation Agreement to be revised per the recommendations of staff and the Village Board. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Swalwell, absent; O'Connell, no; Thomson, absent; Fay, absent; Waldorf, yes; Mayor Rock, yes. 3 yes, 1 no, 3 absent. Motion carried. Trustee Waldorf moved to d:.rect the Village Attorney to draft an Ordinance for a Special Use Permit for a Planned Unit Development subject to the 3 stipulations in the staff report. The motion died due to lack of a second. Mr. John Philipchuck, attorney for the applicant, requested some clarification on the Board concerns so that the developer can address them. At Trustee Collins suggestion, it was the consensus of the Board to bring this matter to the next Workshop. #7 WHITE CASTLE Trustee Collins moved to direct the Village Attorney to draft an Ordinance for a Special Use for a restaurant drive-thru subject to the 2 stipulations listed in the staff report. Seconded by Trustee Waldorf. Mr. Testin stated the applicant is seeking to develop an approximate 2,253 square foot restaurant with a drive-thru. The applicant has submitted a plan that is consistent with the Village's Site Review Ordinance and has complied with the three findings of fact required for a special use. Trustee Collins Plainfield Village Board of ~~rustees Minutes of December 1, 2003 Page 4 of 8 commented that although he is not in favor of fast food restaurants and would rather see a full service restaurant, he really likes the design of the building. Vote by roll call. Collins, yes; Swalwell, absent; O'Connell, yes; Thomson, absent; Fay, absent; Waldorf, yes; Mayor Rock, yes. 4 yes, 0 no, 3 absent. Motion carried. Trustee Collins moved to approve the site plan for a White Castle restaurant on a Menard's subdivision outlot located at the northeast corner of 135th Street and Route 59 subject to the 2 stipulations listed in the staft'report. Seconded by Trustee Waldorf. Vote by roll call. Collins, yes; Swalwell, absent; O'Connell, yes; Thomson, absent; Fay, absent; Waldorf, yes; Mayor Rock, yes. 4 yes, 0 no, 3 absent. Motion carried. #8 WHITE ASH SPECIAL SERVICE AREA Trustee Collins moved to open a Public Hearing on White Ash subdivision Special Service Area. Seconded by Trustee Waldo:~f. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Waldorf moved to adopt Ordinance No. 2373 for a Special Service Area for White Ash subdivision. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Swalwell, absent; O'Connell, yes; Thomson, absent; Fay, absent; Waldorf, yes; Mayor Rock, yes. 4 yes, 0 no, 3 absent. Motion carried. #9 2003 BOND ORDINANCES Mr. Chris Minick presented and reviewed with the Board the 2003 Bond Ordinances. The bid opening for the bond issue for series A was earlier today. The 2003A Bonds will provide funding for the construction of the Public Works facility and preliminary site work and design work for the Law Enforcement Center. The Series B bonds will be sold by competitive bid on December 16, 2003. The Series B Bonds will be used to refinance the existing debt on the Village Hall Mr. Tom Gavin, Robert W. Baird Finance Division, was present in the audience and explained to the Board the Village's debt ratings. Trustee Collins moved to adopt Ordinance No. 2374 providing for the issuance of$9,150,000 General Obligation Bonds, Series 2003A of the Village of Plainfield. Seconded by Trustee Waldorf. Vote by roll call. Collins, yes; Swalwell, absent; O'Connell, yes; Thomson, absent; Fay, absent; Waldorf, yes; Mayor Rock, yes. 4 yes, 0 no, 3 absent. Motion carried. Trustee Waldorf moved to adopt Ordinance No. 2375 providing for the issuance of$4,615,000 General Obligation Bonds, Series 2003B of the Village of Plainfield. Seconded by Trustee O'Connell. Vote by roll call. Collins, yes; Swalwell, absent; O'Connell, yes; Thomson, absent; Fay, absent; Waldorf, yes; Mayor Rock, yes. 4 yes, 0 no, 3 absent. Motion carried. #10 TEXT AMENDMENT TO THE SUBDIVISION CODE Trustee Waldorf moved to adopt Resolution No. 1391 authorizing the filing of a petition to become a certified Village under the Will County Stormwater Management Ordinance. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Swalwell, absent; O'Connell, yes; Thomson, absent; Fay, absent; Waldorf, yes; Mayor Rock, yes. 4 yes, 0 no, 3 absent. Motion carried. Plainfield Village Board of Trustees Minutes of December l, 2003 Page 5 of 8 Trustee Collins moved to adopt Ordinance No. 2376 amending the Village's Special Flood Hazard Areas Ordinance, Soil Erosion and Sediment Control Ordinance, and the Stormwater Drainage and Detention Ordinance to comply with the Will County Stormwater Management Ordinance. Seconded by Trustee O'Connell. Vote by roll call. Collins, yes; Swalwell, absent; O'Connell, yes; Thomson, absent; Fay, absent; Waldorf~ yes; Mayor Rock, yes. 4 yes, 0 no, 3 absent. Motion carried. ADMINISTRATOR'S REPORT Trustee Collins moved to authorize the extension of the Township Senior Shuttle Intergovernmental Agreement to July 31, 2004. Seconded by Trustee Waldorf. Vote by roll call. Collins, yes; Swalwell, absent; O'ConnelJ, yes; Thomson, absent; Fay, absent; Waldorf, yes; Mayor Rock, yes. 4 yes, 0 no, 3 absent. Motion carried. Trustee Waldorf moved to approve the printing of the 2004 Community Guide by the low bidder, the Enterprise for the amount not to exceed $7,201. Seconded by Trustee O'Connell. Vote by roll call. Collins, yes; Swalwell, absent; O'Connell, yes; Thomson, absent; Fay, absent; Waldorf, yes; Mayor Rock, yes. 4 yes, 0 no, 3 absent. Motion carried. MANAGEMENT SERVICES REPORT No Report. COMMUNITY DEVELOI)MENT REPORT No Report. ENGINEER'S REPORT No Report. PUBLIC WORKS REPORT No Report. POLICE CHIEF'S REPORT There were no questions on the October 2003 Operations Report. ATTORNEY'S REPORT No Report. PUBLIC COMMENTS No Comments. Mayor Rock reminded everyone of Coffee with the Mayor on December 3, 2003, the Committee of the Whole Workshop on December 8, 2003, and the next Board meeting on December 15,2003. Plainfield Village Board of Trustees Minutes of December 1, 2003 Page 6 of 8 Trustee Waldorf moved to adjourn. Seconded by Trustee O'Connell. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:53 p.m. íL.~ Michelle Gibas, Recording Secretary Approved: